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AGENDA REPORT —
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TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Manage
DATE: August 29, 2011 (Special CC Meeting of 09/14/11)
SUBJECT: Consider Proposal from Artist John Fisher for Public Art
Project at the Ruben Castro Human Services Center
BACKGROUND & DISCUSSION
The Ruben Castro Human Services Center (RCHSC) project consists of two buildings
totaling approximately 25,000 square feet (the Facility). Building A is 10,000 square feet
and is designed to house non-emergency medical services. Building B is approximately
15,000 square feet and has been planned as an "Under-One-Roof' facility for various
social services, educational uses, and charitable services. The Moorpark Arts
Commission has studied the plans for the new facility as a location for public art as part
of the City's Art in Public Places Program.
On March 2, 2011, the City Council approved a Request for Qualifications and
authorized a proposal review process for the Commission to prepare its
recommendation to the City Council for the selection of an artist for the project.
As a result of the RFQ, the City received responses from 46 different artists from across
California. Staff review of the applications resulted in the elimination of six that were
considered non-responsive or incomplete. The 40 remaining applications were
examined by each commissioner and by the Assistant City Manager (the Committee).
Each reviewer ranked their ten preferred applicants. Those lists were compared and the
ten artists receiving the most votes were placed on a short list and presented to the
entire group for further consideration.
At their regular meeting of May 17, 2011 the Committee developed a list of four finalists
that were invited for an interview. Interviews were arranged at Special Commission
Meetings on June 8 and June 16.
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Honorable City Council
Special Meeting of September 14, 2011
Page 2
On June 21, 2011, the Committee met to review the finalists and determine a priority
placement for recommendation to the City Council. The Committee's discussions were
concluded with a simple ballot for the Commissioners to prioritize their choices for
recommendation to the City Council. The resulting preferential order was: 1St choice,
John Fisher; 2"d choice, Steven L. Rieman; and 3`d choice, Carol Gold. The final
consensus of the Commission was to recommend that John Fisher be selected as the
artist for the project.
On July 20, 2011 the City Council approved the Committee's recommendation selecting
John Fisher for the project and approving a Agreement for Artistic Design, Fabrication
and Installation subject to final language approval by the City Manager and the City
Attorney, and directed staff to schedule final art design for Council approval.
DISCUSSION
On August 4, 2011 the City received Mr. Fisher's Sculpture Budget and Description of
Proposal which is Attachment 1 to this report. The proposal includes details of the
proposed sculpture's stone type (Texas Limestone), size (4'x4'x10' to 5'x5'x10'), weight
(approximately 10 tons) and foundation requirements. Also included is a discussion of
the Artist's availability and a detailed proposed budget which is provided in Attachment
1. The Artist's proposed fee for the work is $80,000. Costs for materials, shipping and
handling, personal travel, lodging and subsistence, insurance, permits and licenses, and
project promotion are included in the proposed budget totaling $137,775.
FISCAL IMPACT
The project budget for the Ruben Castro Human Services Center includes $138,943 for
public art.
STAFF RECOMMENDATION
Approve Artist's Proposal for Public Art at the Ruben Castro Human Services Center.
ATTACHMENT:
1. Moorpark Sculpture Budget and Description of Proposal
2
Moorpark Sculpture Budget and Description of Proposal
The sculpture I propose to carve For the Ruben Castro Heath Human Service Center is a grouping of
individuals,all of whom might frequent the Center.They will be life size figures emerging from a block of
Texas Limestone 4'x 4'x 10'weighing approximately 10 tons at the beginning. Included along with the
sculpture would be 3 apricot pit benches.
RecelVed
AUG 0 4 2011
Molstant City Managers Office
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I can come down soon to meet with you and answer all your questions. I plan on driving down on the 1 Sth
of August and can be in Moorpark early on the 161h.I will be available for several days if need be.Then I
must get back home.
I am scheduled to teach at the end of August and from the 12-171h of September In Washington State.After
that date I am free to run with this project right through to the end with the dedication for the building
and the sculpture by the end of January.
The acquisition of materials must start in the quarries (end of September). I need to see the blocks
available and choose the right stone for the job. The raw block from the quarry will need a bottom surface
cut to insure it will sit vertically.This is the time to purchase stone for the benches as well,which may
need a few cuts. This trip I anticipate will take five days. I will coordinate transportation to Moorpark.
My next trip would be to come down to Moorpark to meet the truck to off load the block and any addition
stone at the site. During that next week we would install the block and try to do outreach to the schools
and the community to launch the project publicly.
We will return home to pack up and come down to Moorpark by the beginning of November with a U haul
carrying all my tools and equipment ready to start the event.We will work closely with you to publicize
the event. We will provide schools with an information packet with ideas on how to work the project into
their curriculum. I will be available to speak at public forums and give presentations of my portfolio and
creative process.Sandy and I will need to find an apartment as close tb the work site as possible. Perhaps
you have information you could forward to us about possible housing options.We will be working with
you and in the community for months.
I spoke with you about installing the stone early on in the building project while access is still easy(mid
Oct). We will want to time the carving so as to not interfere with construction,but before everything is all
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ATTACHMENTI
cleaned up and landscaped. I see a time when the outside is almost done and interior has still more work
to do, for beginning the carving. (Nov.Dec and Jan)
The initial part of the carving is messy. I do a nightly clean up so that NO stone is left on the ground at
night.To that end I need to have a place to dump the stone and a 4x8 foot storage area to keep my tools
and air compressor at night. I work from early in the morning 6:30 am to 6:30 pm.Working Limestone I
will be able to do much of the work by hand which will make very little noise in those early hours. By the
time people get up and start coming to the site I will have accomplished a good share of the day's work
and can take some time off to interact with people and answer questions. Sandy will be there to help keep
people at a safe distance and talk to them about the project. I usually work 7 days a week for maximum
availability to the public who may only have one day of the weekend off. If you have events that you wish
us to attend and present the project,just let us know. I will take out special liability insurance for the
months of the carving event.
We will have to talk with your engineers,but in the Norwalk the city engineer approved the use of
Stainless Steel Anchor bolts placed horizontally coming out of the block at the base and encased in a collar
of reinforced concrete.
COLLAR. ' ' BLOCK ,
STAINLESS ANCHOK BOLTS
REINFORCED CONCRETE FOUNDATION
BA,K COMING FROM BELOW TYING IN ANCHOR, BOLTS
BLOCK
ANCHOR BOLTS
HORJZONTAL BAR.
ON TOP OF ANCHOR BOLTS
BAR COMING UP MOM FOUNDATION
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Getting the children and elderly to the site is so important that busing and temporary seating will need to
be arranged. I put busing in the budget because most schools and senior centers do not have the funds
available. Publicity is key to having a successful event. I speak with groups for a half hour,followed by a
question and answer period. Sandy will be helping to coordinate all this.
We will be documenting the entire project and produce a hardbound book for you to have.
In the final phases of work the mess becomes less and less and the public can come closer to the work. By
this time we have actually gotten to know many of you and as the sculpture comes into focus there is more
to see and talk about.At the end it is time to clean up, pack up and say our good-bys.
Budget
Materials Costs:
Stone $ 5,000.00
Cuts $ 1,000.00
Transport $ 4,000.00
Crane services unloading truck and installation of block $ 3000.00
Stainless Steel anchor bolts and other hardware $ 350.00
Glue $ 100.00
Production Costs:
Up coming trip to discuss contract and site preparations:
Car rental/gas $ 550.00
Hotels $ 250.00
Meals $ 175.00
Trip to quarries/oversee cutting of stone: 5 days/end of September
Flight $ 500.00
Car Rental /gas $ 500.00
Meals $ 350.00
Trip to install block/start publicity: One week/early to mid October
Flight $ 500.00
Car Rental /gas $ 600.00
Hotel $ 800.00
Meals $ 400.00
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Production in Moorpark:estimated 3 months/Nov. -Jan.2012
U-Haul to move all my tools including air compressor to Moorpark and home again $ 1,800.00
Apartment rental while in Moorpark est. 3 months $ 6,000.00
Meals $ 3,000.00
Liability Insurance $ 2,500.00
Car Rental/Gas $ 3,700.00
Publicity/Buses/Documentation $ 10,000.00
Review Design and Construction Team $ 1,500.00
Artist Fee/Sandy and 1 $ 80,000.00
Sales Tax $ 6,200.00
Miscellaneous $ 5,000.00
TOTAL $ 137,775.00
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