HomeMy WebLinkAboutAGENDA REPORT 2011 1019 CC REG ITEM 10J ITEM 10.J.
City Council Meeting
MOORPARK CITY COUNCIL ACTION:
AGENDA REPORT AL- -
TO: Honorable City Council
FROM: Jennifer Mellon, Administrative Services Manager
DATE: September 20, 2011 (CC Meeting of October 19, 2011)
SUBJECT: Consider Resolution Amending the Fiscal Year 2011-12 (FY 11-12)
Budget Allocating Funds from the Equipment Replacement Fund (4003)
for Purchase of Two Replacement Information Systems Citywide
Infrastructure Switches at City Hall
BACKGROUND
Information Systems (I.S.) has aging infrastructure and has performed an assessment of
our switches that route data traffic throughout the City. It has been determined that the
switch at the Moorpark Police Department used for the Emergency Operations Center
(EOC) as well as the switch at the High Street Arts Center(HSAC) needed to be replaced
with managed switches to provide better functionality and security. The budget for those
replacement switches is within the FY 11-12 Equipment Replacement Fund (4003)budget
at a cost of$9,500.00. The total cost for the switch replacements is $17,000.00
DISCUSSION
Upon further analysis, I.S. is recommending replacement of our two aging City Hall
switches and to relocate and reuse the City Hall switches to the EOC and HSAC rather
than purchase two smaller switches that support smaller operational need.
Information Systems makes this recommendation for three reasons that coincide with I.S.
priorities:
1. Upgrade Infrastructure. The two City Hall switches are six years old and at maximum
capacity. When the switches were originally purchased they fit the needs of the City
data traffic and internet routing; however, the City has expanded during the last six
years and I.S. requests upgrading the switches at City Hall to provide better
functionality and necessary growth potential. The City Hall switches are crucial to the
daily productivity of staff and should be replaced on a scheduled basis. I.S. will
redeploy the current, managed switches at City Hall to the EOC and HSAC which will
increase functionality at those locations as well.
S:\Administrative Services\AII ASD\1Staff Reports\2011 Staff Reports\SR 11 1019 Consider Budget Amendment for IS Switch
Replacements.doc
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2. Increased Bandwidth. By replacing the current, non-reliable switch at the HSAC I.S.will
be able to take advantage of the existent non-utilized fast internet connection at the
HSAC. If the recommendation is approved, I.S. will have the ability to separate all
public internet traffic (Wi-Fi and wired) from our current connection to the internet
connection at HSAC which will allocate more bandwidth for City Staff use.
I Increased Security. As part of the continuous effort to keep the City data secure,
switches should be analyzed and be managed so that Staff can monitor the traffic at
each switch location. With the current switches at the EOC and HSAC, staff is unable to
monitor the traffic because the older switches do not have this functionality. The
replacement, managed switches will also provide a second level of security that will
prevent unauthorized devices from accessing secure information as well as minimize
virus threats and better protect the City from hacking attempts.
FISCAL IMPACT
There will be an impact to the Equipment Replacement Fund (4003) of$7,500.00. There is
switch replacement monies within the current budget of $9,500 that will also be used for
the purchase along with the requested $7,500. The cost of the fully functional high level
switches is approximately $8,500 each.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Adopt Resolution No. 2011- , amending the Fiscal Year 2011/12 budget allocating
funds from the Equipment Replacement Fund (4003) budget.
Attachment: Resolution
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RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2011/12 BUDGET TO ALLOCATE $7,500.00 FROM THE
EQUIPMENT REPLACEMENT FUND (4003) FOR THE
REPLACEMENT OF TWO INFORMATION SYSTEMS
CITYWIDE INFRASTRUCTURE SWITCHES AT CITY HALL
WHEREAS, on June 15, 2011, the City Council adopted the Operating and Capital
Improvement Budget for Fiscal Year 2011/12;
WHEREAS, the adopted budget includes a $9,500.00 appropriation in the
Information Systems/Cable Television Division from the Equipment Replacement Fund
(4003) to upgrade the Emergency Operations Center switch and the High Street Arts
Center switch; and
WHEREAS, a staff report has been presented to said Council requesting a budget
amendment allocating $7,500.00 from the Equipment Replacement Fund (4003) for the
purchase of replacement Information Systems switches at City Hall; and
WHEREAS, Exhibit"A" hereof describes said budget amendment and the resulting
impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $7,500.00 from the Equipment
Replacement Fund (4003), more particularly described in Exhibit "A" attached hereto is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 19th day of October, 2011.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit A— Budget Amendment .
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EXHIBIT A
BUDGET AMENDMENT FROM THE EQUIPMENT REPLACEMENT FUND FOR THE
REPLACEMENT OF TWO INFORMATION SYSTEMS CITYWIDE INFRASTRUCTURE
SWITCHES AT CITY HALL
FY 2011/12
FUND ALLOCATION FROM:
FUND TITLE FUND ACCOUNT NUMBER AMOUNT
Equipment Replacement Fund 4003-5500 $7,500.00
Total $7,500.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER ADOPTED REVISION ADJUSTED
4003.3120.0000.9503 $9,500.00 $7,500.00 $17,000.00
Total $9,500.00 $7,500.00 $17,000.00
Finance approval:
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