HomeMy WebLinkAboutAGENDA REPORT 2011 1019 CC REG ITEM 10K ITEM 10.K.
'..t� council NiPP.tinQ
C?!ON: _.
MOORPARK CITY COUNCIL --
AGENDA REPORT -
TO: Honorable City Council
FROM: Jennifer Mellon, Administrative Services Manager---,2,,L,,__
DATE: October 6, 2011 2011 (CC Meeting of October 19, 2011)
SUBJECT: Consider Resolution Amending the Fiscal Year 2011-12 (FY 11-12)
Budget Allocating Funds from the Equipment Replacement Fund (4003)
for Purchase of a Replacement City Identification (ID) Badge System
BACKGROUND
The City plastic ID badge creation system badge printer is broken. The system was
purchased in June, 2005 for$3,246.00 and is a non-networked, stand-alone system. New
parts for the over 6 year old system are no longer available. Presently, the City uses the
badge system for creating official employee ID badges; however, with a new system, use
could expand to other divisions such as for Recreation referees and other officials who
volunteer in sports programs, Community Emergency Response Team (CERT) volunteer
badges, and even security badges with encoding or security strips.
DISCUSSION
Information Systems has researched new dual-sided plastic ID badge systems and
recommends purchase of the Evolis Dualys 3 ID Badge System. This system includes the
computer software, I.D. Printer, 500 cards, print cartridges for 200 images, and a 3-year
warranty for a cost of approximately $3,500. The new system is network capable and
portable for greater ease of use. The new system will also improve the print image quality,
speed of card creation and had additional features to provide security layers if the City
determines there is a need for security encoding on cards at a future date.
FISCAL IMPACT
There will be an impact to the Equipment Replacement Fund (4003) of $3,500.00.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Adopt Resolution No. 2011- , amending the Fiscal Year 2011/12 budget allocating
funds from the Equipment Replacement Fund (4003) budget.
Attachment: Resolution
S:\Administrative Services\AII ASD\1 Staff Reports\2011 Staff Reports\SR 11 1019 Consider Budget Amendment for Badge
Printer.doc 246
Honorable City Council
October 19, 2011
Page 2
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2011/12 BUDGET TO ALLOCATE $3,500.00 FROM THE
EQUIPMENT REPLACEMENT FUND (4003) FOR THE
REPLACEMENT OF THE CITY ID BADGE SYSTEM
WHEREAS, on June 15, 2011, the City Council adopted the Operating and Capital
Improvement Budget for Fiscal Year 2011/12;
WHEREAS, a staff report has been presented to said Council requesting a budget
amendment allocating $3,500.00 from the Equipment Replacement Fund (4003) for the
purchase of a replacement City ID Badge System; and
WHEREAS, Exhibit"A" hereof describes said budget amendment and the resulting
impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $3,500.00 from the Equipment
Replacement Fund (4003), more particularly described in Exhibit "A" attached hereto is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 19th day of October, 2011.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit A — Budget Amendment
247
Honorable City Council
October 19, 2011
Page 3
EXHIBIT A
BUDGET AMENDMENT FROM THE EQUIPMENT REPLACEMENT FUND FOR
REPLACEMENT OF THE CITY ID BADGE SYSTEM
FY 2011/12
FUND ALLOCATION FROM:
FUND TITLE FUND ACCOUNT NUMBER AMOUNT
Equipment Replacement Fund 4003-5500 $3,500.00
Total $3,500.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER ADOPTED REVISION ADJUSTED
4003.3120.0000.9503 $9,500.00 $3,500.00 $13,000.00
Total $9,500.00 $3,500.00 $13,000.00
Finance approval: �✓
248