HomeMy WebLinkAboutAGENDA REPORT 2011 1019 CC REG ITEM 10M ITEM 10.M.
ritlr Council Meeting
/o -/1
MOORPARK CITY COUNCIL .CTt�k
AGENDA REPORT G9
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
Prepared by: Al Gali, Assistant Engineer N"
DATE: October 7, 2011 (CC Meeting of 10/19/11)
SUBJECT: Consider Resolution Authorizing the City Manager to Request a
Cooperative Work Agreement for Bicycle Transportation Account Funds
for Capital Improvement Project 8012, Princeton Avenue Widening.
BACKGROUND
On November 19, 2008, the City Council authorized the City Manager to sign a Bicycle
Transportation Account (BTA) application for FY 2009/10 to fund the bikeway portion of
Capital Improvement Project(CIP)8012, "Princeton Avenue Widening." On September 14,
2009, the City received award in the amount of$206,323.00 in BTA funding; $18,756.00
for bikeway design and $187,567.00 for construction. On October 7, 2009, the City Council
approved the BTA funding agreement between the City and the California Department of
Transportation (Caltrans) including the requirement for the City to provide ten-percent in
matching funds and that the project be completed by April 1, 2012. The BTA funding is
reimbursement based. To date, the City has been reimbursed $15,532.43 for bikeway
design costs.
DISCUSSION
At the time of the BTA funding approval, construction of the project was anticipated to
occur in FY 2010/11. Since that time, the City has acquired most of the necessary right-of-
way and easements for the project. However, several acquisitions remain in process,thus
delaying the project. The BTA funding requirement for the project to be completed by April
1, 2012 will not be met. On September 29, 2011, the City received notice from Caltrans
that the City may lose any unspent BTA funds if the project completion deadline is not met.
To extend the funding expiration date, the City may request a Cooperative Work
Agreement(CWA)through the Caltrans, who will send the request to the State Department
of Finance for consideration. The CWA can extend the BTA funding up to a maximum of
eight(8) years from the original date of appropriation. The City's CWA request is to extend
S\Public Works\Everyone\Reports\Staff Reports\201 1\October\10-19-11 CWA Request Staff Report DRAFT doc 252
Honorable City Council
October 19, 2011
Page 2
the BTA funding for two years to June 30, 2014. This will allow for the completion of right-
of-way acquisition, construction and submittal of all required final reports and invoices. If
granted, the CWA is a one-time extension only. No additional extensions will be allowed.
The State Department of Finance is anticipated to make a decision on the CWA request by
March 30, 2012.
FISCAL IMPACT
Upon approval of the CWA, the City would retain the $206,323.00 in BTA funding for the
project. If the CWA is not approved, the City would forfeit $188,567.00 in unspent BTA
funds for construction. It is anticipated that the total $18,756.00 in BTA funding for the
bikeway design will be reimbursed before the current deadline of April 1, 2012.
STAFF RECOMMENDATION
Adopt Resolution No. 2011 -
Attachment:
Resolution
S\Public Works\Everyone\Repor1s\S1aff Reports\201 1\October\l 0-19-11 CWA Request Staff Report DRAFT doc 253
Attachment 1
RESOLUTION NO. 2011 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, APPROVING THE REQUEST FOR A
COOPERATIVE WORK AGREEMENT FOR BICYCLE
TRANSPORTATION ACCOUNT FUNDS FOR PRINCETON AVENUE
BIKEWAY
WHEREAS, on November 19, 2008, the City Council adopted Resolution No.
2008-2773 approving the application for grant funds from the State Bicycle
Transportation Account for Princeton Avenue Bikeway; and
WHEREAS, on September 14, 2009, the City was awarded $206,323.00 from the
State Bicycle Transportation Account (BTA) Fund on a reimbursement basis, for the
design and construction of the Princeton Avenue Bikeway Project (Project); and
WHEREAS, on October 7, 2009, the City Council approved an agreement
between the City and the California Department of Transportation for Bicycle
Transportation Account Project — Princeton Avenue Bikeway; and
WHEREAS, said agreement requires that the Project be completed by April 1,
2012 or any unspent BTA funds would be forfeited; and
WHEREAS, the Project has encountered unforeseen delays in the City obtaining
the necessary right-of-way such that the Project will not be completed by April 1, 2012;
and
WHEREAS, the City can request a Cooperative Work Agreement from Caltrans
to extend the Project completion deadline and retain the unspent BTA funds.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Manager or his designee is authorized to request a
Cooperative Work Agreement from Caltrans to extend the Project completion deadline
to June 30, 2014.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
254
Resolution 2011 -
Page 2
PASSED AND ADOPTED this 191h day of October, 2011.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
255