HomeMy WebLinkAboutAGENDA REPORT 2011 1102 CC REG ITEM 09A ITEM 9.A.
CITY OF Po100RPARK,CALIFORNIA
City Council Meeting
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ACTION:��u
MOORPARK CITY COUNCILiy:
AGENDA REPORT
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Mana
Dave Klotzle, City Engineer/PUbt c Wor irector
BY: Ky Spangler, Special Projects Consultant v�1
DATE: October 19, 2011 (CC Meeting of 11/2/11)
SUBJECT: Consider Amendment No. 2 and No. 3 to Construction Agreement
with John S. Bascom, Inc. dba Precision Plumbing-Mechanical
for Additional Work to Install an Offsite Storm Drain Connection
for the Ruben Castro Human Services Center on Spring Road
BACKGROUND & DISCUSSION
The Ruben Castro Human Services Center Commercial Planned Development Project
(Project) was approved by the City Council on May 21, 2008. The Project was bid as a
multiple-prime construction project with construction management provided by Barnhart
Balfour-Beatty. Bids from prime contractors were received in October, 2010, and
fourteen trade contracts were awarded by the City Council on January 19, 2011.
Concurrently with the award of the trade contracts, the City Council also approved a
$2,700,000 Special Projects Fund loan for the Project.
The contract for Site Utilities and Building Plumbing was awarded to John S. Bascom,
Inc., dba Precision Plumbing-Mechanical (Precision Plumbing) in the amount of
$767,223 plus a ten percent contingency. To date, Amendment No. 1 in the amount of
$13,242 for removal of an existing waterline has been issued. Precision Plumbing's
total contract amount is presently $780,465.
Grading of the Project site commenced in February, 2011, with heavy rains experienced
throughout March. These rain storms revealed the existing drainage conditions where
water flows off of the Union Pacific Railroad property to the north, ponds along the
Project boundary, then spills across the sidewalk and onto Spring Road. Prior to the
Project grading operations, the storm water drainage ponded and spread out over the
site and seeped into the undeveloped ground without causing the current problem of
1
Honorable City Council
November 2, 2011
Page 2
drainage onto Spring Road. A storm drain connection from Spring Road to the Project
is necessary to pick up storm water flows from the Railroad property and the Project.
During the design phase of the Project, HMC Architects and the Project Civil Engineer,
AMEC, LLC, were directed by the previous City Engineer/Public Works Director not to
provide a storm drain connection in Spring Road; instead, storm water was to be
conveyed by surface drainage means only. The rains experienced at the beginning of
construction demonstrated that the previously approved design is problematic.
Field and engineering research was conducted to collect data, and analyze the source
and possible solutions to the drainage conditions. The Project survey consultant
collected and mapped topography data, and RJR Engineering was engaged by the City
to analyze the survey results and prepare two offsite storm drain alignment alternatives
for a storm drain connection to Spring Road.
The two alternatives include: 1) extension of a storm drain pipe southward on the east
side of Spring Road with a connection to an existing storm drain at the intersection of
Flinn Avenue and Spring Road (Attachment 1); and, 2) extension of a storm drain pipe
from the Project across Spring Road with a connection to an existing reinforced
concrete box drain on the west side of the street (Attachment 2). Both alternatives
would include installation of pipe under the existing Police Services Center driveway
and a catch basin on the driveway's south side. This new catch basin will improve the
drainage of Spring Road in this area which tends to be a problem when it rains. To
reach the new connection point, a storm drain pipe would be added to the Project site
design by the Project Civil Engineer, AMEC, to convey water from the north side of the
site to the proposed offsite storm drain in Spring Road.
Since the Project is already well under construction and this storm drain connection
would provide a more suitable drainage alternative to the site (as well as alleviate
existing drainage issues on Spring Road), the design alternatives prepared by RJR
Engineering were provided to Precision Plumbing for submission of preliminary cost
proposals for construction of the Spring Road storm drain connection. However, as this
work is beyond the scope of Precision Plumbing's contract price, this work would
require an amendment to their contract separate from the ten percent contingency
amount ($76,722) included as part of their contract.
The preliminary cost proposals (Attachments 3 and 4) submitted by Precision Plumbing
for construction of Alternatives #1 and #2 are shown below:
Alternative #1 (connection at Flinn Ave. & Spring Rd.): $241,736.71
Alternative #2 (connection on west side of Spring Rd): $143,946.49
Based on a review of the proposed alternative designs and associated pricing, staff
recommends Alternative #2. Staff also recommends that an asphalt overlay of the
northbound lanes of Spring Road from Flinn Avenue to just south of the railroad be
2
Honorable City Council
November 2, 2011
Page 3
included with the offsite storm drain installation project. The asphalt overlay will further
improve the drainage of storm water on this segment of Spring Road. The cost for the
asphalt overlay is estimated to be $50,000.
In order for RJR Engineering to complete construction drawings for this alternative,
additional field work is required to pothole the existing infrastructure and obtain existing
utility elevations. Precision Plumbing has submitted a proposal in an amount not-to-
exceed $35,000 for potholing the existing utilities associated with Alternative #2.
Separate amendments for the potholing and storm drain and asphalt overlay
construction are required since the potholing must be done first under Amendment No.2
to determine the final storm drain design. The storm drain and asphalt overlay
construction cost will be refined under Amendment No. 3 based on the final design.
The following figure illustrates the additional fee proposal necessary for the potholing
and construction of the offsite storm drain connection and overlay:
Total current contract through Amendment No. 1 $780,465
Amendment No. 2
Task #1 — Potholing existing utilities for Alternative #2 $35,000
Amendment No. 3
Task #2 — Preliminary construction cost of Storm Drain $143,946
Alternative #2
Task#3 —Asphalt Overlay, northbound Spring Road $50,000
20% Contingency for final design $39,000
Total Amendment No. 3 Amount $232,946
Total New Contract Amount $1,048,411
FISCAL IMPACT
The adopted Fiscal Year 2011/12 Capital Improvement budget for the Ruben Castro
Human Services Center Project (Project 5020) includes a $2,700,000 loan from the
Special Projects Fund 4004, $1,771,941 of which is currently encumbered by the
3
Honorable City Council
November 2, 2011
Page 4
Project. There is $918,915 of unencumbered funds in the current project budget to pay
the proposed $268,000 increase.
STAFF RECOMMENDATION (ROLL CALL VOTE)
1. Approve a storm drain connection in Spring Road for the Ruben Castro Human
Services Center using proposed Storm Drain Alignment#2.
2. Authorize the City Manager to execute Amendment No. 2 and No. 3 to the
construction agreement with Precision Plumbing-Mechanical in an amount of not-to-
exceed $35,000 and $233,000 respectively subject to final language approval by the
City Manager and City Attorney.
Attachment 1: Proposed Storm Drain Alignment Alternative #1
Attachment 2: Proposed Storm Drain Alignment Alternative #2
Attachment 3: Cost Proposal for Construction of Storm Drain Alignment Alternative #1
Attachment 4: Cost Proposal for Construction of Storm Drain Alignment Alternative #2
Attachment 5: Proposed Second Agreement Amendment to Agreement with
Precision Plumbing-Mechanical
4
I - -
I
�\ 11. (INSTALL ONE 10' CATCH BASIN SOUTH OF THE
CHP DRIVEWAY AND RUN A 24" SO (87') TO THE
WEST CORNER OF THE HUMAN SERVICE CENTER
PROPERTY.
2. INSTALL 468 L.F. OF 24" RCP PER THE
7 ALIGNMENT BELOW,
3. JOIN THE EXISTING 24" RCP LATERAL SOUTH OF
FLINN AVENUE.
I———— BELOW, 1 GAS,CROSSINGS 1 ATER LATERAL, 1 IDENTIFIED
WATER SERVICE
AND 1 SEWER LATERAL.
\\ CONSTRUCTION QUANTITIES'
�rDRaocr INFORMATION One 10' Catch Basin.
soa 4 468 LF OF 24" RCP.
02 PER LL 20NE N
02 PER ACRE=1.85 \
I�34 A;qE t ql ACp[ 3.p ONE 90 JUNCTION STRUCTURE
2.2.2+ I HSS PER ACRE-4.p5i -
�..:-.aa9 0100 PER ACRE-4.79 ONE PIPE TO PIPE JUNCTION STRUCTURE
FIVE POTENTIAL CROSSINGS/RELOCATIONS, "ELEPHONE
HUMAN SERVICE CENTER GAS, WATER LATERAL, WATER SERVICE AND SEWER
LATERAL.
89,076 s, TRAFFIC CONTROL
1.52 ACRE BACKFILL AND PAVING OF TRENCH
.;r 02=2.51
Qt0=4.94 REPLACEMENT OF CURB RETURNS, SPANDREL,
050067.28 SIDEWALK AND HC RAMP.
I v
• CALIFORNIA HIGHWAY PATROL OFF C--
z
I
^� s
z
I caao,ura°ac so.um.K„r � B.sp�� d -
-
PROPOSED 10 CB
EX CAS TEEP N
ONE CROSSING. .._
-.. - EX_.WATER SERVICE v jy
15.431 t . .- -.. . - .- \\ R
043 ACPE / EX. 2' GAS CROSSING
C2=0.7, _ T RAL CROSSING t1
Cl^0-205 -- - - - -- _.. __ _ -._ s s ao_., -STAi — \ \PROf. Sp,❑JUNCTION STRUCTURE I
' __ ._ .� ._�-r- _ ..... STA 1.00 .Q T•UC
-/ :T:\:.: ,4..it! NAB•. 5•x x•00
_-__ __ ____ _..._ _. _—_.— .. _ -__.. _.__.- E%. SEWER LATERAL CROSSING '
S P R I N G R 0 A D \Fx STING SEWER MAIN
�syr`r� C
Z
h
reocrea by
GRAPHIC SCALE
RJR ENGINEERING GROUP 0 1 2-
®� .� Planning-Grad Enginrrnng Floral Com.ol/H,dalo PROPOSED OPOSED STORM DRAIN ALIGNMENT 1
35hm,d Engir.,g.Grolu�..w"u., .mwrrr fnv✓nnmm�ul D 30 60 120
3500 Camino Ave. Suite 200, Oxnard, CA 93030
HUMAN SERVICE CENTER
(805) 485-3935 (805) 485-8498 FAX
E-mail: rjr0,jreng.com 1• -80 SPRING ROAD AND FLINN AVENUE
MOORPARK, CALIFORNIA n
I
m
ATTACHMENT I
Ln
PROJECT SUMMARY:
\ 1. INSTALL ONE 10' CATCH BASIN SOGTH OF THE
CHP DRIVEWAY AND RUN A 24" SD (78r) TO THE
SOUTHWEST CORNER OF THE HUMAN SERVICE CENTER
PROPERTY.
7 2. INSTALL 71 L.F. OF 24" RCP PER THE ALIGNMEN"
BELOW.
3. JOIN THE EXISTING 6'X3.75''' RCB STORM DRAIN
LINE RUNNING DOWN THE WEST SIDE OF SPR!NG RD.
———— 4. POTENTIAL CROSSINGS HAVE BEEN IDENTIFIED
BELOW, 1 GAS, 1 TELEPHONE, 1 WATER SERVICE AND
1 WATER MAIN.
HYDROLOGY INFORMATION CONSTRUCTION QUANTITIES:
SOIL /4
5^..5'JO S. RAINFALL ZONE K \ 1-10' Catch Bann.
02 PER ACRE-1.65
I . 4 A�R: 8188 PEEEEgqRR ACCpREE 3. 71 LF OF 24'r RCP.
�7C-4`09 0100PPERAACRE-t.79 L ONE PIPE TO BOX JUNCTION STRUCTURE
Ir!GO .41 FOUR POTENTIAL CROSSINGS/RELOCATIONS, WATER
HUMAN SERVICE CENTER MAIN, WATER SERVICE, TELEPHONE AND GAS.
TRAFFIC CONTROL
66,076 e1 REPLACE MEDIAN CURB AND LANDSCAPING
1.52 ACRE REPLACE WESTERN CURB AND SIDEWALK AT JUNCTION
010 464 j BACKFILL AND PAVING OF TRENCH
050-6.49 j REPLACEMENT OF CURB RETURNS, SPANDREL,
0100-7.28
IV SIDEWALK AND HC RAMP.
CALIFORNIA H GHWAY PATROL OFF CE
T \ I C
COK�N4L raC SO Nlp�rprT �d ®r? is L
■
PROPOSED
.I:. X aA$ 4 N N CROSSING
_ - — - — 7E
_. -. -r - D(._WATER ME?ER
1543: ( �') _. .. .. _
0 d ACRE E%. 2�CAS CROSSING
4 ----------- - -.
a�0o�z.c5
^ X. H2O MAIN CROSSING \\\
S P R I N G R O A D E�(ISi'NG SEWER MAIN
�\..
STA.3)x00 . .
2. ll= SfA 23m ._
n-uao.
_ _-..—_ -_... __ - .__...-___.___- —._lrrn•,zi.•.n. �ms.EXiSLYu..6b3_Z:;).RC�_._...---�____cA S•w�+Ka-s-.ao.a._—_._�;_._. ..._.__—_.
Y
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-repored by.
GRAPHIC SCALE
I-® RJR ENGINEERING GROUP 0 1 2 PROPOSED STORM DRAIN ALIGNMENT 2
.� , Plonnrng.f n..... vwrng-Flwd Conn vl,7/.dro.........
PROPOSED ,-
fieoo-5Zm lE'n%r,,.aA,e S,„p..Wn2.R.-1.•. F.n13030 0 30 60 120 HUMAN SERVICE CENTER
3500 Com�na Ave. Suite 200, O.nora, G 9JOJ0
(805) 485-3935 (805) 485-6496 FAX
E-m691 rj'o,jrenq.com -60' $FR-NG ROAD AND FLINN AVENUE
® MOORPARK. CALIFORNIA
rn
ATTACHMENT 2
rn
BUDGET ESTIMATE
Budget Estimate#1
DATE: 9/29/2011
JOB NAME: Ruben Castro Human Services Center-Storm Drain Spring Rd Alignment 1.
PRECISION PLUMBING MECHANICAL
PM JOB#: 151-SIT
MATE L:
QTY DESCRIPTION UNIT PRICE TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
NNI $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
$0.
$0.00
SUBTOTAL: $0.00
ATTACHMENT 3
7
EQUIPMENT/SUBCONTRACTORS:
QTY DESCRIPTION UNIT PRICE TOTAL
1 R-Help -Regular Hours (please see attached breakdown) $203,420.00 $203,420.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SUBTOTAL: $203,420.00
LABOR:
QTY DESCRIPTION JUNITPRICEI TOTAL
20 Foreman for supervision as required - Regular Hours $708.24 $14,164.80
based on a 20 working days. $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SUBTOTAL: $14,164.80
SUBTOTAL OF ALL SECTIONS: $217,584.80
10%M/U $21,758.48
1%BOND PREMIUM $2,393.43
TOTAL: $241,736.71
8
BUDGET ESTIMATE
Budget Estimate#2
DATE: 9/29/2011
JOB NAM Ruben Castro Human Services Center-Storm Drain Spring Rd Alignment 2.
PRECISION PL BIND MECHANICAL
PPM JOB#: 151-S
MATERIAL:
QTY DESCRIPTION JUNITPRICE1 TOTA�
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
00
$0.
$0.00
$0.00
SUBTOTAL: $0.00
ATTACHMENT 4
9
EQUIPMENT/SUBCONTRACTORS:
QTY DESCRIPTION I UNIT PRICEI TOTAL
1 R-Help -Regular Hours lease see attached breakdown $115,400.00 $115,400.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SUBTOTAL: $115,400.00
LABOR:
QTY. I DESCRIPTION I UNIT PRICEI TOTAL
20 Foreman for supervision as required - Regular Hours $708.24 $14,164.80
based on a 20 working days. $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SUBTOTAL: $14,164.80
SUBTOTAL OF ALL SECTIONS: $129,564.80
10%M/U $12,956.48
1% BOND PREMIUM $1,425.21
TOTAL: $143,946.49
10
Sep 28 11 12:39p P.1
R-HELP CONSTRUCTION C_ _O.JNC_ .
3255 Grande Vista Drive PHONE: 1(8051 499-K.1Newt5112
-- - -- -
wry Park,California 91320 FAX. (805)375-2577
Lic.No.673147 MBE Ce t. No.9787
P R O P O_ S T-A L` _
Agency Precision Plumbing I Project Ruben Castro Human Services Center
ATT !Daniel Bascom 1 Location; 1612 Spring Road Mooroark CA_ -
Scec No.
- B d No 1511-67
_ (Ph.(805)52.9-4748_ Fx(805)529.5_43.3 I Date: 11!2_8(2011 - - -- -
e-mail � rebert rhelp.net
ITEM (DESCRIPTION U/M I QTY UNIT I TOTAL �NoteS:
!
Alignment 1 -Join Ex.RCP South of Flinn Ave.
i
_ IA_Traffc Control _ I LS 1 20,00_0.00 20.0_00.00
2A Storm Water Pollution Control Program- LS I 3,000.00 3 G00.00
3A 0'Ca_ch Basin Including Local Depression--- _A _ -1 12,000.00 - 12,000.00+ - -
3 —. _..
4A 24"RCP include Ex avate,Back,`II&Asphalt Repair I LF 544 280.OG _ 152,320.00
I _. - - ll -- - -- - -- - - - -
_SA Pipe to Pipe Junction Structure(24'to 24") EA _ 1 -7.500.00 I _7.500.00
6A Replacement of PCC Curb Return(CHP Driveway) LS I 1 3 500 Co _ _1500401 _
7A Replacement of PCC Spandrel_{CHP Driveway)— LS_ _i _5,100_.00_ I - 5,100 061
_ III
Alignment 1 Total= - 1 -- - - - - - 203.420.00
_ (Alignment 2-Join Ex.RC13 on West Side of Spring Road _
1B 'Traffic Control - - - LS 1 - 1 -20,000.00 - - 20,300.00
_26
___Storm Water Pollution Control Program L L3 1_ _ 1 3,000 00 L _3.00_0.00 -
36 10'Catch Basin Including Local Uepression EA _ 1 ! 12,000.00 12.000.001
_ 4B_.24"RCP include Excavate.Badchll 3 Asphalt Repair _Lr _150 ! 350.00 52,500.00 _
56 Pipe to RCS Junction Structure(24-to 8'x3.75) I EA t 11,000.00 1.1,000 001
68 Replacement of PCC Curb Return(CHP Driveway) ! _LS I 1 . _3,500.00 3,500.00
78 Replacement of PCC Spandrel (CHP Driveway) _ LS i - 1 I _5,100.00 __ 5,1 Do.00�
- 86 Rep.of PCC Median Curb,Larxcaping 8 Irrigation_I LS - 1 5,300.001 - 5,300.001
9B (Rep.of PCC Curb,Gutter,Swalk(West Side o`Sprin y L5� 1 3,000 00 3,000.001 _
Alignment 2Total= -- --- -- - - - I— - 1 -- - -- 115.400.00
iQualificationsfExclusions:_
1 I Not Included Relocation of Ex Utilities.Bond,Inspection Fees.Permits. -
2 Aliow 20 Working Days for Ccnslrccuon
s i
SUBMITTED BY: APPROVED: _
Co WHELP CONST CO. --
II
NAME: (Roberto Hurtado -- --- - _- -- - I - 1 -- — -- —
SGNTURE, I
DATE
2011 Proposal Original.xIs 8!.1-67 Ruben Castro HSC 91281201112:50 PM
11
License#533836
#10150A
00
pP PRSC1S14N Plumbing- Mechanical
?oac
{'- 5'i50 G;:i�ber .,�",� • M00-park, f--A 93021 • (805) 529-4748 fax (805; 529-543
Proposa t
Page No. of Pages
PROPOSAL SUBMITTED TO PHONE DATE —\
Barnhart Balfour Beatty—Jeff Hammond (805) 523-0015 10/20/2011
1 STREET JOB NAME
612 Spring Rd. Change Order Request #3A
rCITY. STATE AND ZIP CODE JOB LOCATION —
Moorpark,CA 93021 Ruben Castro Human Service Center, Moorpark
ARCHITECT DATE Of PLANS — JOB PHONE
i
iliammond(t4barnhart-balfourbe4tty.com
We hereby propose to furnish in accordance with specifications below,or on attached pages,all labor and materials necessary to complete the following:
We propose to provide the labor and materials needed to pothole five (5)locations to locate existing utilities in
Spring Road as shown on attached drawing.
SEE A TTA CIIMENT"A"FOR ITEMS INCL UDED AND EXCL UDED
WE PROPOSE hereby to furnish material and labor—complete In accordance with above specifications,for the sum of:
NOT TO EXCEED dollars I$ 35,000.00
Payment to be made as follows:
Monthly progress payments; Net 15 days from invoice date.
All material is guaranteed to be as specified. All work to be completed in a sub-
, �."--
stantial workmanlike manner according to specifications submitted, per standard Authorised
practices. Any alteration or deviation from above specifications involving extra Signature Daniel Bascom
costs will be executed only upon written orders,and will become an extra charge "- - --over and above the estimate.All agreements contingent upon strikes,accidents or Note. This proposal may D!
delays beyond our control. Owner to carry fire, tornado and other necessary in-
surance,our workers are fully covered by Workmen's Compensation Insurance. withdrawn by us If not accepted within 5 days.
ACCEPTANCE Of PROPOSAL The above prices, specifications and conai-
tions are satisfactory and are hereby accepted. You are authorized to do the work
as specified.Payment will be made as outline above. Signature__ - —
Date of Acceptance _—_ Signature—__
12
Ruben Castro Human Services Center
Spring Road Storm Drain —Alignment No. 2
Proposed Potholing Locations
CALIFORNIA HICHWAY PATROL C
JA
INN N 11 NC�.IN
N IY
I I Cho '
<�� b��z �3ov
PROPOSED 10' CB
FfrA5..TELEPHONE._CROSSING
- .KATEB METER ..
!�. 2" GAS CROSSING
-^� EX H2O MAIN CROSSING
RoAa _ _
s-
G�� ��`�µ� �ors�-• f✓L�7`.
�-• GIB 1f�•r'��c��1
kd Y of
-4y W4
13
Attachment"A"
PROPOSAL#10150A
The following items are included in this proposal:
• All work to be performed during the normal business hours of 7:00 AM to 3:30 PM Monday through Friday.
• Each pothole will be a maximum of 4'-0" wide, 4'-0" long and 5'-0" deep.
• Excavation needed to expose top, bottom and sides of requested utility lines with in pothole.
• Sawcut, break and removal of existing asphalt needed to start excavation of potholes.
• Grind existing asphalt down so trench plates can be set flush to existing elevation of surrounding asphalt.
• Removal of trench plates to allow access for survey by RJR Engineers.
• Backfill of pothole with 2 sack slurry to bottom of existing asphalt.
• Set back trench plates for cure time of 2 sack slurry.
• Grind existing asphalt around pot hole back 1'-0" and 0'-1 1/2'' deep for placement of new asphalt.
• Finish new asphalt,within pothole area, 0'-1"thicker than existing asphalt, not to exceed 6".
• Traffic control for Spring Rd. in area of potholing.
• Fees for encroachment permit application.
• Single lane shutdown for potholing. Figure approximately one day to expose utility and approximately two
days for backfill and patch.
• Inform dig alert prior to excavation.
• Removal of excess spoils.
• Precision Plumbing Mechanical representative on site at all times while potholing or patch back is taking place.
The following items are excluded from this proposal:
• Off hours work including night and weekend work.
• Delays in excavation or backfill of potholes due to high water tables, rocky, or similar soil conditions.
• Repairs to existing utilities or any underground piping not clearly identified prior to excavation.
• Permit or inspection fees.
• Flagman for railroad crossing.
• Closure of more than one lane of traffic at a time.
• Demolition or replacement of any curbs, sidewalks, medians or center dividers.
• Re-striping of Spring Rd.
• Layout of locations where potholing is to occur.
• Multiple trips in order to lift off and set back trench plates for Engineers survey.
14
SECOND AMENDMENT TO AGREEMENT 2011-057
FOR BID PACKAGE #4— SITE UTILITIES AND BUILDING PLUMBING
AT THE RUBEN CASTRO HUMAN SERVICES CENTER
THIS SECOND AMENDMENT TO THE AGREEMENT FOR BID PACKAGE #4 — SITE
UTILITIES AND BUILDING PLUMBING ("Second Amendment"), is made and
entered into this day of , 2011, ("the Effective Date")
between the City of Moorpark, a municipal corporation, hereinafter referred to as
"CITY", and John S. Bascom, Inc., a California corporation, dba Precision Plumbing-
Mechanical, a California corporation, hereinafter referred to as "CONTRACTOR".
WITNESSETH:
WHEREAS, on February 25, 2011, the CITY and the CONTRACTOR entered
into an Agreement for site utilities and building plumbing for the Ruben Castro Human
Services Center; and
WHEREAS, on May 2, 2011, the CITY and the CONTRACTOR executed a First
Amendment in an amount not-to-exceed thirteen thousand two hundred forty-two dollars
($13,242.00) for the removal of an existing abandoned 8-inch waterline at the Ruben
Castro Human Services Center site increasing the total not-to-exceed amount to seven
hundred eighty thousand four hundred sixty-five dollars ($780,465.00); and
WHEREAS, the CITY wishes to further amend the Agreement to include the
potholing of existing utilities in support of final design for construction of an offsite storm
drain connection in Spring Road for the Ruben Castro Human Services Center at a cost
not-to-exceed thirty-five thousand dollars ($35,000.00) as approved by the City Council
at the November 2, 2011 meeting and described in Exhibit "D" and attached hereto as
part of this Second Amendment; and
WHEREAS, this amount is in addition to and separate from the ten percent
(10%) contingency amount approved with the original Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto AMEND the aforesaid Agreement follows:
I. Section 2 of the Agreement is amended to include:
Contractor's Scope of Services is amended to include the materials and labor
needed to pothole the existing utilities in Spring Road associated with Alignment #2 to
be designed to provide an offsite storm drain connection for the Ruben Castro Human
Services Center. The Scope of Services for the utility potholing is described and
depicted in the Proposal dated October 20, 2011, and attached hereto and incorporated
herein as Exhibit D to the Agreement by this Second Amendment.
Construction Agreement Page 1 of 2
Second Amendment Between City of Moorpark and John S. Bascom, Inc., dba Precision Plumbing-Mechanical 15
Contractor's Schedule of Performance for potholing of existing utilities shall not exceed
ten (10) working days without the written authorization of the City Manager.
I1. Section 7 of the Agreement is amended to include:
CITY hereby increases the not-to-exceed amount of $780,465.00 under this
Agreement by $35,000.00 to $815,465.00.
III. Remaining Provisions
All other terms and conditions of the original Agreement shall remain in full force
and effect.
CITY OF MOORPARK JOHN S. BASCOM, INC.
dba Precision Plumbing-Mechanical
By: By:
Steven Kueny John S. Bascom
City Manager President
ATTEST:
Maureen Benson, City Clerk
Exhibit D — Contractor's Proposal
Construction Agreement Page 2 of 2
Second Amendment Between City of Moorpark and John S. Bascom, Inc., dba Precision Plumbing-Mechanical 16
EXHIBIT D License#533836
#10150A
an
ppM PRECISION plumbing- Mechanical
5350 Gabber' Road • Moorpark, CA 93021 • (805) 529-4748 • fax (805) 529-5433
Pro pose. t
Page No. of Pages
PROPOSAL SUBMITTED TO PHONE DATE
Barnhart Balfour Beatty—Jeff Hammond x(805) 523-0015 10/2012011
STREET JOB NAME
612 Spring Rd. Change Order Request 0A
CITY. STATE AND ZIP CODE JOB LOCATION
Moorpark, CA 93021 _ Ruben Castro Human Service Center, Moorpark
ARCHITECT DATE OF PLANS I JOB PHONE
'hammond barnhart-balfourbe .com
We hereby propose to furnish in accordance with specifications below,or on attached pages,all labor and materials necessary to complete the following:
We propose to provide the labor and materials needed to pothole five(5)locations to locate existing utilities in
Spring Road as shown on attached drawing.
SEE ATTACHMENT"A"FOR ITEMS INCL UDED AND EXCL UDED
WE PROPOSE hereby to furnish material and labor—complete in accordance with above specifications,for the sum of:
NOT TO EXCEED dollars is 35,000.00
Payment to be made as follows:
Monthly progress payments; Net 15 days from invoice date.
All material is guaranteed to be as specified.All work to be completed in a sub-
stanttal workmanlike manner according to specifications submitted, per standard Authorized
practices. Any alteration or deviation from above specifications involving extra Signature Daniel Bascom
costs will be executed oniy upon written orders,and will become an extra charge -- --over and above the estimate.All agreements contingent upon strikes,accidents or Note: This proposal may be
delays beyond our control. Owner to carry fire, tornado and Other necessary days.
in-
surance.Our workers are fully covered by Workmen's Compensation Insurance. withdrawn by us If not accepted within in-
ACCEPTANCE OF PROPOSAL The above prices, specifications and conai-
tions are satisfactory and are hereby accepted. You are authorized to do the work
as specified.Payment will be made as outline above. Signature
Oate of Acceptance:_______ _ __ _ Signature
Attachment"A"
PROPOSAL#10150A
The following items are included in this proposal:
• All work to be performed during the normal business hours of 7:00 AM to 3:30 PM Monday through Friday.
• Each pothole will be a maximum of 4'-0"wide,4'-0" long and 5'-0" deep.
• Excavation needed to expose top, bottom and sides of requested utility lines with in pothole.
• Sawcut, break and removal of existing asphalt needed to start excavation of potholes.
• Grind existing asphalt down so trench plates can be set flush to existing elevation of surrounding asphalt.
• Removal of trench plates to allow access for survey by RJR Engineers.
• Backfill of pothole with 2 sack slurry to bottom of existing asphalt.
• Set back trench plates for cure time of 2 sack slurry.
• Grind existing asphalt around pot hole back l'-0" and 0'-1 1/2"deep for placement of new asphalt.
• Finish new asphalt, within pothole area, 0'-1"thicker than existing asphalt, not to exceed 6".
• Traffic control for Spring Rd. in area of potholing.
• Fees for encroachment permit application.
• Single lane shutdown for potholing. Figure approximately one day to expose utility and approximately two
days for backfill and patch.
• Inform dig alert prior to excavation.
• Removal of excess spoils.
• Precision Plumbing Mechanical representative on site at all times while potholing or patch back is taking place.
The following items are excluded from this proposal:
• Off hours work including night and weekend work.
• Delays in excavation or Backfill of potholes due to high water tables, rocky, or similar soil conditions.
• Repairs to existing utilities or any underground piping not clearly identified prior to excavation.
• Permit or inspection fees.
• Flagman for railroad crossing.
• Closure of more than one lane of traffic at a time.
• Demolition or replacement of any curbs, sidewalks,medians or center dividers.
• Re-striping of Spring Rd.
• Layout of locations where potholing is to occur.
• Multiple trips in order to lift off and set back trench plates for Engineers survey.
18
Ruben Castro Human Services Center
Spring Road Storm Drain —Alignment No. 2
Proposed Potholing Locations
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