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HomeMy WebLinkAboutMIN 2016 0525 CC SPC BGT MINUTES OF THE CITY COUNCIL Moorpark, California May 25, 2016 A Special Meeting of the City Council of the City of Moorpark was held on May 25, 2016, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:00 p.m. 2. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Deborah Traffenstedt, Assistant City Manager; David Bobardt, Community Development Director; Ron Ahlers, Finance Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Director; Irmina Lumbad, Deputy Finance Director; Atanas Beltchev, Information Systems Manager; Brian Chong, Administrative Services Manager; Shaun Kroes, Program Manager; Jessica Sandifer, Program Manager; Captain John Reilly, Sheriff's Department; and Maureen Benson, City Clerk. 3. PUBLIC COMMENT: None. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 5. PRESENTATION/ACTION/DISCUSSION: A. Consider Acceptance of Grant from Ventura County Regional Urban Landscape Efficiency (VC RULE) Program. Staff Recommendation: 1) Authorize the City's participation in the VC RULE program; and 2) Approve Agreement with Water Wise Consulting, Inc. and authorize the City Manager to sign all documents relevant to the program, subject to final language approval of the City Manager. Mr. Laurentowski gave the staff report. Minutes of the City Council Moorpark, California Page 2 May 25, 2016 There were no speakers. MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a motion to: 1) Authorize the City's participation in the VC RULE program; and 2) Approve Agreement with Water Wise Consulting, Inc. and authorize the City Manager to sign all documents relevant to the program, subject to final language approval of the City Manager. The motion carried by unanimous voice vote. B. Consider Proposed Operating and Capital Improvements Budget for the Fiscal Year 2016/17. Staff Recommendation: Discuss proposed budget for Fiscal Year 2016/17. Mr. Kueny gave the budget message outlining the General Fund's projected deficit of $333,210, and presented a Supplemental Report outlining three additional recommended items since the distribution of the Budget document, which included: 1. $20,000 for part-time employee costs in the Administrative Services Department to be used primarily for records management and scanning related work generated from various departments. 2. $10,000 to fund approximately 120-hours of overtime services to be used upon approval by the City Manager for truck route enforcement primarily on Spring Road, Tierra Rejada Road and Arroyo Drive. 3. $10,000 for a second cadet pickup truck, which would allow two cadets to be in the field at the same time and to assist with the commercial vehicle enforcement without taking a patrol car unit out of service Mr. Kueny stated these cost would be offset by deleting $45,000 from the Police Services Center Object Code 9504 — Other Equipment as stated on pages 121-122 of the Budget document. A discussion followed among the Councilmembers and staff focusing on: 1) The cost of the cadet pickup truck represents the annual cost; 2) The overtime is needed as more trucks drivers are looking for short cuts and are using Spring Road, Tierra Rejada Road and Arroyo Drive; 3) Reduction by $45,000 for security camera replacement at the Police Services Center as the City will be purchasing them from the 2015/16 budget; 4) Postpone until Fiscal Year 2017/18, the remodel of Arroyo Vista Recreation Center's kitchen for a savings of $150,000; and the use of Fiscal Year 2015/16 surplus to fund the projected Fiscal Year 2016/17 General Fund operating deficit. Minutes of the City Council Moorpark, California Page 3 May 25, 2016 CONSENSUS: It was the unanimous consensus of the Council to accept the City Manager's Recommendation as stated in the Budget Message on stamped page L and the additional items from the Supplemental Report and to schedule the Budget for adoption at the June 15, 2016, regular meeting. 6. CLOSED SESSION: Mr. Kueny requested the Council go into closed session for discussion of Items 6.C. and 6.D. on the agenda. MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to adjourn to closed session for discussion of Items 6.C. and 6.D. on the agenda. The motion carried by unanimous voice vote. The time was 6:55 p.m. C. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Section 54957.6 of the Government Code) Agency Designated Representative: Steven Kueny Unrepresented Management Employees: Accountant I; Active Adult Center Supervisor; Administrative Services Manager; Assistant City Manager; Assistant Engineer; City Clerk; City Engineer/Public Works Director; City Manager; Community Development Director; Economic Development and Planning Manager; Deputy Finance Director; Finance Director; Information Systems Manager; Information Systems Analyst; Landscape/Parks Maintenance Superintendent; Management Analyst; Parks and Recreation Director; Program Manager; Public Works Superintendent/Inspector; Recreation/Community Services Manager; Recreation Supervisor; Senior Human Resources Analyst; Senior Information Systems Analyst; and Senior Management Analyst D. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Section 54957.6 of the Government Code) Agency Designated Representative: Steven Kueny Represented Employee Organization: Service Employees International Union, AFL-CIO, CLC, Local 721 Present in closed session were Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; and Deborah Traffenstedt, Assistant City Manager. The Council reconvened into open session at 7:14 p.m. Mr. Kueny stated Items 6.C. and Item 6.D. were discussed and there was no action to report. Minutes of the City Council Moorpark, California Page 4 May 25, 2016 8. ADJOURNMENT: Mayor Parvin adjourned the meeting at 7:14 p.m. Ja ice S. Parvin, Mayor ATTEST: .91 Maureen Benson, City Clerk N,4 1 -1 Vii /3d- \E>. 'c)