HomeMy WebLinkAboutAGENDA REPORT 2016 0518 CCSA REG ITEM 10B ITEM 10.B.
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AGENDA REPORT ev:
TO: Honorable City Council
FROM: Sean Corrigan, City Engineer/Public Works Director A—fi
Prepared by: Shaun Kroes, Program Manager
DATE: April 28, 2016 (CC Meeting of 05/18/16)
SUBJECT: Consider Amendment No. 14 to Agreement with David S. Hopkins -
(Pacific Sweep) for Street Sweeping Services
BACKGROUND/DISCUSSION
On January 5, 2000, the City entered into an Agreement with Pacific Sweep for street
sweeping services. Pacific Sweep sweeps City-owned streets, the Metrolink parking lots,
and State-owned streets that are within the city limits (Los Angeles Avenue, Moorpark
Avenue, and Walnut Canyon Road). The City receives reimbursement from the California
Department of Transportation for State streets swept by Pacific Sweep.
The current Agreement with Pacific Sweep is set to expire on June 30, 2016. Future street
sweeping costs may be reimbursed to the City from the City's franchise solid waste
haulers. The City's existing solid waste Franchise Agreements have been extended to
June 30, 2016 and staff is requesting to extend the street sweeping Agreement an
additional six months, to December 31, 2016, while the City's solid waste Franchise
Agreements' negotiations continue. Staff is requesting that the City Manager be authorized
to extend Pacific Sweep's Agreement an additional six months from June 30, 2016 to
December 31, 2016.
FISCAL IMPACT
Amendment No. 14 will include the extension of street sweeping services until December
31, 2016. Compensation for this Amendment for services provided between July 1, 2016
and December 31, 2016 shall not exceed $58,350.00. The City's draft FY 2016/17 budget
has sufficient funds to cover the extension of street sweeping services.
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Honorable City Council
May 18, 2016
Page 2
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 14 to the Agreement with David S.
Hopkins (Pacific Sweep) for Street Sweeping Services, extending the Agreement until
December 31, 2016, subject to final language approval by the City Manager.
Attachment: Draft Amendment No. 14 for Street Sweeping Services
S:\Public Works\Everyone\Reports\Staff Reports\2016\5_May\05-18-16(Pacific Sweep Amendment No. 14).doc 2 1 8
AMENDMENT NO. 14
TO AGREEMENT BETWEEN THE CITY OF MOORPARK
AND DAVID S. HOPKINS dba PACIFIC SWEEP,
FOR STREET SWEEPING SERVICES
This Amendment No. 14 to the Agreement between the City of Moorpark, a
municipal corporation ("City"), and David S. Hopkins dba Pacific Sweep., a sole
proprietor ("Contractor"), for street sweeping services ("Agreement"), is made and
entered into the day of , 2016.
Whereas, on January 5, 2000, the City and Pacific Sweep entered into an
Agreement for certain street sweeping services to be provided to City by Pacific Sweep;
and
Whereas, Amendment No. 1 to the Agreement extended the Term to December
31, 2010; Amendment No. 2 to the Agreement changed Contractor's name from Pacific
Sweep to David S. Hopkins doing business as Pacific Sweep; Amendment No. 3 to the
Agreement permitted storage of a street sweeping vehicle on City property and
extended the Term to June 30, 2011; Amendment No. 4 to the Agreement extended the
Term to December 31, 2011, Amendment No. 5 to the Agreement extended the Term to
June 30, 2012; Amendment No. 6 to the Agreement adjusted the cost-of-living increase
formula detailed in Section III.B.4 of the Agreement from seven percent (7%) to five
percent (5%), and extended the Term to December 31, 2012; Amendment No. 7 to the
Agreement extended the Term to June 30, 2013; Amendment No. 8 to the Agreement
extended the Term to December 31, 2013; Amendment No. 9 to the Agreement
extended the Term to June 30, 2014, and incorporated Exhibit 'C', establishing a new
curb-mile rate of $18.53; Amendment No. 10 to the Agreement extended the Term to
December 31, 2014, and incorporated Exhibit 'D'; Amendment No. 11 to the Agreement
extended the Term to June 30, 2015, and incorporated Exhibit 'E'; Amendment No. 12
to the Agreement extended the Term to December 31, 2015, and incorporated Exhibit
'F'; Amendment No. 13 to the Agreement extended the Term to June 30, 2016, and
incorporated Exhibit 'G'; and
Whereas, the City Council declares its intention to further extend the Term of the
Agreement from June 30, 2016 to December 31, 2016 and incorporate Exhibit 'H'.
Now, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section I, TERM, is amended by replacing this section in its entirety as follows:
"The term of the Agreement shall be to December 31, 2016, unless
sooner terminated as provided in Section IV, Part 24, Termination of
Agreement."
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II. Section III, COMPENSATION, Part A, Contract Amount, is amended by replacing
this section in its entirety as follows:
"In consideration of the performance of this Agreement, the City
agrees to pay to Contractor, and Contractor agrees to accept full
satisfaction for the work done hereunder, the amount of compensation set
forth in Exhibit 'A' and Exhibit 'H'."
III. Remaining Provisions:
Except as revised by this Amendment No. 14, all of the provisions of the
Agreement shall remain in full force and effect.
In Witness Whereof, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK DAVID S. HOPKINS, dba PACIFIC SWEEP
By: By: -
Steven Kueny, City Manager David S. Hopkins, Owner
Attest:
Maureen Benson, City Clerk
Amendment No. 14 to Agreement between City of Moorpark and David S. Hopkins doing business as
Pacific Sweep
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EXHIBIT H
SCOPE OF WORK
Contractor shall invoice the City a curb-mile rate of eighteen dollars and fifty-three cents
($18.53) based on the number of actual curb miles swept on a monthly basis.
Compensation shall not exceed a maximum of fifty-eight thousand three hundred fifty
dollars ($58,350.00) for the July 1, 2016 through December 31, 2016 service period,
without a written Amendment to this Agreement executed by both parties.
Amendment No. 14 to Agreement between City of Moorpark and David S. Hopkins doing business as
Pacific Sweep
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