HomeMy WebLinkAboutAGENDA REPORT 2010 0120 CC REG ITEM 10DITEM 10.D.
F Y OFF MOORPARK, CAL,iF't$i Ni,; -':
City Council Meeting
ACTION:
MOORPARK CITY COUNCIL,,.,:-
AGENDA REPORT
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City ana
By: Jessica Sandifer, Managemen nalyst
DATE: January 8, 2010 (CC Meeting of January 20, 2010)
SUBJECT: Consider Additional Design Fees for the City Hall Project
BACKGROUND
One of the City Council's top ten priority projects is the development of a new Civic
Center and City Hall. City Council selected GKK Architects for the design of the new
Civic Center and City Hall in 2005 for a total contract price of $762,276.00. In
subsequent periods a number of master plan designs for the Civic Center were
presented and an Ad Hoc Committee (former Mayor Hunter and Councilmember
Millhouse) was established to work with staff to refine the design and address a number
of issues. This Ad Hoc Committee was reappointed (former Mayor Hunter and
Councilmember Mikos) after the City Council reorganized in December 2006. In
January 2007 when the City had assumed operational control of the County Library,
GKK Works was directed to integrate a new City Library into the Campus Master Plan
which increased their total contract to $812,326.00. As a result, a Campus Master Plan
with a building site design concept incorporating the new permanent facilities on High
Street was prepared by GKK Architects and approved by the City Council at a special
meeting on May 16, 2007. On July 18, 2007, staff presented a contract amendment for
GKK's design services to City Council in order to incorporate the expanded design
scope requirements into their contract. The amended contract amount was $1,952,357,
with authorization for the City Manager to approve an additional $168,750 in optional
services. Subsequently the Ad Hoc Committee (Mayor Hunter and Councilmember
Mikos) was dissolved in December 2008. Staff was to present further plan development
progress to the entire City Council.
DISCUSSION
Since the July 17, 2007, amendment to GKK's contract, staff had requested additional
assistance from GKK in preparing the Environmental Impact Report (EIR) document for
the Civic Center Campus Master Plan. Using the City Manager's signature authority a
Honorable City Council
January 20,2010
Page 2
Fourth Amendment to GKK's agreement in the amount of $24,000 was approved in
November 2007 for this work. Since that time, GKK has been assisting staff with
preparation of the EIR as requested, however additional unforeseen circumstances
occurred that required additional EIR support from the Architect, primarily related to the
building of the new Post Office, driveway, and parking lot that would serve both postal
patrons and visitors to High Street. The undergrounding of the open storm drain channel
to the west of the future civic center campus, also created some additional design
opportunities for parking and new creative approaches as to how to treat the library in
the campus master plan, in case of lack of funding to build a new library building.
As a result of this work, the Architect requested additional fees for services, totaling
$25,000 for EIR support services, bringing their total contract amount to $2,001,357.
The Architect is still assisting staff with preparation of the EIR for the Civic Center. The
Architect has had to revise the schematic plans and attend additional meetings beyond
the scope of the Fifth Amendment. GKK is requesting an additional $30,000 to assist
staff with completion of the EIR document.
FISCAL IMPACT
With the addition of this budget amendment GKK's total contract amount will be
$2,031,357. No additional funds need to be budgeted for this work at this time.
Sufficient funds exist in the budget to cover the work.
STAFF RECOMMENDATION
Approve Sixth Amendment to GKK Works agreement authorizing the additional $30,000
to finalize EIR master planning services, authorize City Manager to execute the
agreement, subject to final language approval of City Manager and City Attorney.
Attachment 1: Sixth Amendment for Architectural Design Services
65
SIXTH AMENDMENT TO AGREEMENT
FOR SERVICES
THIS SIXTH AMENDMENT TO THE AGREEMENT FOR SERVICES ( "Sixth
Amendment "), is made and entered into this day of , 2010, ( "the
Effective Date ") between the City of Moorpark, a municipal corporation, hereinafter
referred to as "City ", and GKK Works, a California Corporation, hereinafter referred to
as "Architect ".
WITNESSETH:
WHEREAS, November 4, 2004, the City and the Architect entered into an
Agreement for architectural design and consulting services for a new City Hall /Civic
Center; and
WHEREAS, on October 11, 2006, the City and the Architect entered into a First
Amendment to the Agreement for Services for additional master planning work; and
WHEREAS, on May 8, 2007, the City and the Architect entered into a Second
Amendment to the Agreement for Services for additional master plan and design work;
and
WHEREAS, on July, 25 2007, the City and the Architect entered into a Third
Amendment to the Agreement for Services for expanding the scope of the overall
design work; and
WHEREAS, on November 19, 2007, the City and the Architect entered into a
Fourth Amendment to the Agreement for Services for EIR support work related to the
Campus Master Plan; and
WHEREAS, on July 21, 2009, the City and the Architect entered into a Fifth
Amendment to the Agreement for Services for Additional EIR support work related to
the Campus Master Plan; and
WHEREAS, the Architect submitted a request for a fee increase for additional
master planning and EIR support services; and
WHEREAS, the City wishes to amend the Agreement for Services a sixth time to
reflect this fee increase.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
Professional Services Agreement Page 1 of 2
Sixth Amendment Between City of Moorpark and GKK Works 66
City does hereby appoint Architect in a contractual capacity to perform additional
master planning services and EIR support for a not to exceed fee of $30,000,
with the authorities, and responsibility ordinarily granted to this type of
architectural work. All other terms and conditions of the original agreement shall
remain in full force and effect.
CITY OF MOORPARK
Steven Kueny
City Manager
Date:
ATTEST:
Deborah S. Traffenstedt, City Clerk
ARCHITECT
GKK WORKS
Edmund Einy, AIA
Principal
Date:
Professional Services Agreement Page 2 of 2
Sixth Amendment Between City of Moorpark and GKK Works 67