HomeMy WebLinkAboutAGENDA REPORT 2010 0203 CC REG ITEM 10ACITY OF MOORPARK, CALIFORNIA
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MINUTES OF THE CITY COUNCIL
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oorgar , California- January 20, 2010
A Regular Meeting of the City Council of the City of Moorpark was held on January 20,
2010, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
Mayor Parvin called the meeting to order at 7:14 p.m.
2. PLEDGE OF ALLEGIANCE:
Hugh Riley, Assistant City Manager, led the Pledge of Allegiance.
3. ROLL CALL:
Present: Councilmembers Mikos, Pollock, Van Dam, and Mayor
Parvin.
Absent: Councilmember Millhouse.
Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City
Manager; Yugal Lail, City Engineer /Public Works Director;
David Bobardt, Planning Director; Ron Ahlers, Finance
Director; Tom Kruse, Parks and Recreation Director; David
Moe, Redevelopment Manager; Captain Ron Nelson,
Sheriff's Department; Deborah Traffenstedt, Administrative
Services Director /City Clerk; and Maureen Benson, Assistant
City Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
None.
5. PUBLIC COMMENT:
None.
AT THIS POINT in the meeting, the City Council recessed to convene a meeting of the
Moorpark Redevelopment Agency. The time was 7:16 p.m. The City Council meeting
reconvened at 7:21 p.m.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
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Minutes of the City Council
Moorpark, California Page 2 January 20, 2010
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS /CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Mikos stated she, other Councilmembers, and the Mayor had
attended a presentation at Rancho de Las Palmas on January 17th where they
met the Honorable Anna Bligh, Premier of Queensland Australia.
Councilmember Mikos announced that anyone interested in serving as a board
member or alternate board member on Community Action of Ventura County,
applications may obtain an application through Thursday, January 21st at the
Active Adult Center, Food Pantry, or the agency's website.
Councilmember Pollock announced on January 11th he had attended the
Community Forum on Statewide Reform hosted by the Ventura County School
Board Association in Camarillo. He will be speaking at a similar event the
weekend of January 23rd in Napa County and stated there will be several ballot
initiatives on the November ballot aimed at governance reform. Websites
available with information are reformcalifornia.org and californiaforward.org.
Councilmember Pollock announced he had met with Ventura County Board
Supervisor, Peter Foy on January 19th to discuss his views for the district
covering Moorpark. The discussion focused on water conservation and penalties
to be imposed by the Metropolitan Water District if reduction levels are not met.
Mayor Parvin announced the Ventura County Transportation Commission
(VCTC) will hold an East County Unmet Transit Needs meeting on Wednesday,
January 27th from 6:00 p.m. to 8:00 p.m. at Moorpark City Hall Community
Center, 799 Moorpark Avenue. Moorpark City Transit will extend its evening
Dial -A -Ride services until 9:00 p.m. so that seniors and the disabled may attend
the meeting. The Moorpark City Council will also consider providing comments
on Unmet Transit Needs during its regular City Council meeting on February 3rd.
The Council's meeting will begin at 7:00 p.m. The deadline to submit comments
to VCTC is 5:00 p.m. on February 15, 2010.
Mayor Parvin announced on January 14th she attended the Ventura County
Council of Governments (VCOG) meeting where the Ventura County 5 -Year
Review Report of the countywide integrated waste management plan was
discussed.
Mayor Parvin announced February brings another month of fun, free teen events
to the Library. "Wii Wednesday" takes place on February 3rd from 3:30 — 5:30;
Valentine's Day Chocolate Tasting, "Can you guess what candy bar you're
eating ?" is on Tuesday, February 9th from 4:00 — 5:30; and "Guitar Hero" and
"Mario Cart" Tournament on Saturday, February 13th from 1 — 4.
Minutes of the City Council
Moorpark, California Page 3 January 20, 2010
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Mayor Parvin announced free Household Hazardous Waste events are available
to Moorpark residents in Camarillo the second Friday and Saturday of the month
and in Simi Valley the third Saturday of every other month.
PUBLIC HEARINGS:
A. Consider Modification No. 1 to Residential Planned Development (RPD)
No. 1998 -01, a Request to Relocate the Required Recreation Center from
Vesting Tentative Tract Map No. 5425 to Tract Map No. 5133, Located on
the South Side of Los Angeles Avenue at Millard Street, on the Application
of Shea Homes, Inc. (continued open public hearing from December 16,
2009) Staff Recommendation: Continue to accept public testimony, and
continue the agenda item with the public hearing open to February 17,
2010 regular City Council meeting.
Mr. Bobardt deferred the staff report and recommended
hearing be continued to
requested a continuance
recreation center.
February 17, 2010, as the
to explore options for the
Mayor Parvin stated the public hearing remains open.
There were no speakers.
the open public
applicant has
location of the
MOTION: Councilmember Mikos moved and Councilmember Van Dam
seconded a motion to continue the open public hearing to the regular meeting of
February 17, 2010. The motion carried by voice vote 4 -0, Councilmember
Millhouse absent.
PRESENTATION/ACTION/DISCUSSION:
A. Consider Amendment No. 2 to Architectural Agreement with HMC
Architects for Additional Design Fees for the Ruben Castro Services
Center. Staff Recommendation: Approve Amendment No. 2 to
professional services agreement with HMC Architects to increase the
amount of their agreement by $99,973.00 from $1,136,681.00 to
$1,236,654.00 and authorize the City Manager to execute said
amendment, subject to final language approval by the City Manager and
City Attorney.
Mr. Riley gave the staff report.
There were no speakers.
MOTION: Councilmember Van Dam moved and Councilmember Mikos
seconded a motion to approve Amendment No. 2 to professional services
agreement with HMC Architects to increase the amount of their agreement by
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Minutes of the City Council
Moorpark, California Paqe 4 January 20, 2010
$99,973.00 from $1,136,681.00 to $1,236,654.00 and authorize the City Manager
to execute said amendment, subject to final language approval by the City
Manager and City Attorney. The motion carried by voice vote 4 -0,
Councilmember Millhouse absent.
B. Consider Ranking Recommendations Associated with Fiscal Year 2010-
11 Community Development Block Grant (CDBG) Funding Proposals.
Staff Recommendation: Review the FY 2010 -11 CDBG public facility and
public service project proposals and ranking recommendations and
authorize staff to forward the recommendations to the County Executive
Office for review.
Councilmember Mikos recused herself from the vote on this item as a
cautionary measure since she serves on the boards of charitable
organizations requesting funding; however, she remained on the dais.
Mr. Riley gave the staff report.
There were no speakers.
MOTION: Councilmember Pollock moved and Councilmember Van Dam
seconded a motion to authorize staff to forward the recommendations to the
County Executive Office for the Fiscal Year 2010 -2011 CDBG public facility and
public service project proposals and ranking recommendations. The motion
carried by voice vote 3 -0, Councilmember Mikos abstaining and Councilmember
Millhouse absent.
C. Consider Adoption of Policy for Distribution, Use, and Reporting of Tickets
or Passes. Staff Recommendation: Approve new policy on Distribution,
Use, and Reporting of Tickets and Passes, and direct staff to incorporate
the new policy into the next update of the City Council Policies Resolution.
Ms. Traffenstedt gave the staff report.
There were no speakers.
MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to
approve new policy on Distribution, Use, and Reporting of Tickets and Passes,
and direct staff to incorporate the new policy into the next update of the City
Council Policies Resolution. The motion carried by voice vote 4 -0,
Councilmember Millhouse absent.
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a
motion to approve the Consent Calendar. The motion carried by roll call vote 4 -0,
Councilmember Millhouse absent.
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Minutes of the City Council
Moorpark, California Page 5 January 20 2010
A. Consider Minutes of Regular Meeting of December 16, 2009. Staff
Recommendation: Approve the minutes.
B. Consider Minutes of Regular Meeting of January 6, 2010. Staff
Recommendation: Approve the minutes.
C. Consider Warrant Register for Fiscal Year 2009 -2010 — January 20, 2010.
Staff Recommendation: Approve the warrant register.
D. Consider Additional Design Fees for the Citv Hall Proiect. Staff
Recommendation: Approve Sixth Amendment to GKK Works agreement,
authorizing the additional $30,000.00 to finalize the Environmental Impact
Report master planning services, and authorize the City Manager to
execute the agreement, subject to final language approval by the City
Manager and City Attorney.
E. Consider Resolution Rescinding Resolutions Nos. 2003 -2075 and 2005
2431 and Authorizing the Emplovees with the Listed Job Classifications to
Enforce the Municipal Code. Staff Recommendation: Adopt Resolution
No. 2010 -2885, establishing those positions which would have civil citation
authority under the Municipal Code and rescinding Resolutions Nos. 2003-
2075 and 2005 -2431.
F. Consider Agreement Amendment with Aztecs Landscape for Landscape
Maintenance Services for Poindexter Park Expansion Proiect. Staff
Recommendation: Approve an amendment to the City's Agreement with
Azteca Landscape to include services at Poindexter Park, and authorize
the City Manager to execute said amendment.
G. Consider Reduction of Improvements Performance & Pavment Bond for
Freewav Corporate Center /Moorpark Carlsberg Holdings LLC (Tract
5226. Staff Recommendation: 1) Authorize the City Clerk to reduce
Improvements Performance & Payment Bond #34BCSEU9710 to 10 %;
and 2) Authorize the City Clerk to fully exonerate this Bond one year after
this reduction approval and upon written confirmation from the City
Engineer that no warranty work is required.
H. Consider Reduction of Improvements Performance & Pavment Bond and
Erosion Control Bond for KB Homes Greater Los Angeles Inc. (Tract
5045-8). Staff Recommendation: Authorize the City Clerk to reduce
Improvement/Performance & Payment Bond #6445491 and Erosion
Control Bond #K07509406 to 50 %.
Consider Reduction of Surety Bond for Pardee Homes, Moorpark
Highlands — Tract Map No. 5045 -1. Staff Recommendation: 1) Authorize
the City Clerk to reduce the Surety Bond #104854691 to 10 %; and 2)
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Minutes of the City Council
Moorpark, California Page 6 January 20, 2010
Authorize the City Clerk to fully exonerate this Bond one year after this
reduction approval and upon written confirmation from the City Engineer
that no warranty work is required.
J. Consider Reduction of Surety Bond for Pardee Homes, Moorpark
Highlands — Tract 5045 -6. Staff Recommendation: 1) Authorize the City
Clerk to reduce the Surety Bonds #103883732 and #103883734 to 10 %;
and 2) Authorize the City Clerk to fully exonerate these Bonds one year
after this reduction approval and upon written confirmation from the City
Engineer that no warranty work is required.
K. Consider Promotion of Planning Director to Community Development
Director. Staff Recommendation: Approve promotion of Mr. David
Bobardt to the position of Community Development Director effective
January 16, 2010.
L. Consider Annual Financial Statements and Other Audit Reports for Fiscal
Year Ended June 30, 2009. Staff Recommendation: Accept the
Comprehensive Annual Financial Report (CAFR), Management Letter,
Report on Internal Control Over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards, Independent
Accountant's Report on Agreed -Upon Procedures Applied to
Appropriations Limit Worksheets, and the Independent Auditor's memo
regarding the audit process; and receive and file the report. ROLL CALL
VOTE REQUIRED
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
None.
12. CLOSED SESSION:
None was held.
13. ADJOURNMENT:
MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a
motion to adjourn. The motion carried by voice vote 4 -0, Councilmember Millhouse
absent. The time was 7:53 p.m.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
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