HomeMy WebLinkAboutAGENDA REPORT 2010 0203 CC REG ITEM 10CITEM 10.C.
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MOORPARK CITY COUNCIL
AGENDA REPORT ,.,:�
TO: The Honorable City Council
FROM: Tom Kruse, Director of Parks and Recreation
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DATE: January 15, 2010 (CC Meeting of February 3, 2010)
SUBJECT: Consider Request from United States Census Bureau for
Facility Rental Fee Waiver Request
DISCUSSION
The City is in receipt of a letter from the Office of Operations for the United
States Census Bureau, requesting the waiver of facility rental fees (see
Attachment A). The Census Bureau is planning a week of classes for testing and
training of U.S. Census workers to be held April 26 - 30, from 8:00 a.m. to 5:00
p.m. The Census Bureau will be hiring local people for this important national
event and is requesting that any site fees that would normally be applied be
waived for this training.
FISCAL IMPACT
For a rental of this nature, the rental fee is $40.00 per hour. The cost for the use
of tables and chairs based on a count of 50 people would be approximately
$67.00. Since the City has a park employee on duty during the proposed rental
hours that can open and close the facility, and staff from the Census Bureau can
perform the room set -up, the rental will not generate any City out -of- pocket
expenses. If standard fees were charged, the five -day facility rental fee would be
approximately $2,150.00. Staff proposes approving the Census Bureau's
request.
STAFF RECOMMENDATION
Approve facility rental fee waiver for the United States Census Bureau's
testing /training classes on April 26 — 30, 2010.
Attachment: Letter from United States Department of Commerce, US Census
Bureau.
S: \Community Services\ADMINISTRATIVE \CC Reports\2010\2 -3 -10 (Census Bureau Fee Waiver).doc
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Jan 1310 03:07p Census:Ventura LCO 3244 (805)496 -4807 p.2
CW UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Ventura Local Census Office
Westlake Village, CA 91362
4,1r= e One Baxter Way— Westlake Village, CA 91362
SENT 'VIA FAX: 805- 532 -2551
ATTACHMENT
]an. 13, 2010
Arroyo Vista Recreation Center
Attention: Tom Kruse, Director
4550 Tierra Rejada Road
Moorpark, CA 93021
Dear Tom:
Thank you for your considering the donation of the space identified below for use in our testing/training of U.S.
Census workers. We will be hiring local people for this important national event and request that any site fees
that would normally be applied be waived for this training.
• MoN.. APRIL 26 THRU FRI., APRIL 30, 2010 fNRFU Training}
• Classroom Hours: 8 am. to 5 p.m. (Includes setup /cleanup)
• Classroom Setup: For 12 -30 people (2 each per six foot table)
• Location of Classes: Arroyo Vista Recreation Center
[Magnolia Room]
4550 Tierra Rejada Road
Moorpark, CA 93021
Note: The Federal Government does not sign liability or "hold harmless" agreements. The United States,
through its departments and agencies such as Commerce and NOAA, is prohibited by the Anti- Deficiency Act,
31 U.S.C. 1341, 1342 and 1517, from undertaking contingent and undetermined liability without funds being
appropriated by Congress for such purpose.
The Government is self - insured and does not maintain general liability insurance. In lieu of any insurance, the
Department's liability for negligence of its employees in performing their duties is governed exclusively by the
provisions of the Federal Tort Claims Act. Therefore, please be informed of the following:
"Census agrees to promptly consider and adjudicate any and all claims which may arise out of use of
subject donor's premises resulting from the actions of Census or duly authorized representatives or
contractors of Census and to pay for any damage or injury as required by Federal law. Such
adjudication will be made pursuant to the Federal Tort Claims Act, 28 U.S.C. 2671 et seq. or such other
legal authority as may be pertinent."
We understand that, with your approval, we can use this space (rent free) for the period(s) indicated above. If
this is not correct, please let us know. Thanks for your help in this very important 2010 Census operation.
Srinncc,Jerely,
Jf�'+ �•1
Jim Gardner
Office Operations Supervisor,
Field Operations
United States
Census
2010 60