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Home My WebLink AboutAGENDA REPORT 2010 0203 CC REG ITEM 10GITEM 1- "0-1; MOORPARK, CAUFOiirets CRY Council Meeting 10 0 MOORPARK CITY COUNCfETIO :- �-- AGENDA REPORT - " ° "9 �' TO: Honorable City Council FROM: Yugal K. Lall, City Engineer /Public Works Director DATE: January 22, 2010 (CC Meeting of 02/03/10) SUBJECT: Consider Amendment No. 4 to Agreement with Tetra Tech, Inc. for Environmental Documents Related to the Widening of Los Angeles Avenue between Spring Road and Moorpark Avenue (Project 8013) BACKGROUND /DISCUSSION On June 15, 2005, the City entered into an agreement with Tetra Tech, Inc. to prepare a Preliminary Environmental Study (PES) for the widening of Los Angeles Avenue from Spring Road to Moorpark Avenue. The initial agreement was for $9,146.00, but was reduced to $4,467.00. The agreement has been amended three times. Details on the amendments and costs are detailed below: Amendment Description Cost 1 Preparation of environmental documents $69,064.00 re uired for Los Angeles Avenue widening. Preparation of the Final Environmental $74,059.00* 2 (Initial Study and Mitigated Negative *went over budget for a Declaration) for the widening of Los total cost of Angel s Avenue. $78,666.00 Respond to Caltrans District No. 7 review 3 comments on the Administrative Draft $49,430.00 Initial Study /Mitigated Negative Declaration IS /MND and Technical Studies. Tetra Tech provided the Final Supplemental Initial Study /Environmental Assessment (IS /EA) for the Project. In order to complete the Project, Tetra Tech provided a number of services that were not included in the initial Agreement or any of the previous Amendments. These additional services included: S:\PublicWorks\Everyone\Reports\Staff Reports\2010 \February\02-03 -2010 (Tetra Tech Amendment No 4).doc 103 Honorable City Council February 3, 2010 Page 2 1. Revisions to the Noise Technical Study prepared by Accentech, Inc. 2. Prepared and revised a Draft Supplemental IS /EA, incorporated Caltrans' comments, and recirculated the Draft Supplemental IS /EA to the State Clearinghouse and the public for a 30-day public comment period. 3. Assisted in preparing a presentation and attended a public hearing for the Draft Supplemental IS /EA on April 22, 2009. 4. Prepared an Air Quality Conformity Analysis (AQCA) as required by Caltrans and submitted it to both Caltrans and the Federal Highway Administration (FHWA) for review and approval (received FHWA approval of AQCA on July 13, 2009). 5. Revised the Air Quality Section (2.2.5) in the Final Supplemental IS /EA to incorporate comments received from Caltrans. A new section on Climate Change (2.2.5.6) was added as well. 6. Revised Chapter 3 (Comments and Coordination) in the Final Supplemental IS /EA to add comments and responses received during the second public hearing on April 22, 2009. 7. Prepared a Final Supplemental IS /EA and mailed electronic copies to the Elected Officials Mailing List and members of the public that provided comments during two public hearings. Additional descriptions of the services provided are included in Attachment 1. Tetra Tech provided these services in good faith, with the understanding that they would be reimbursed after the tasks were completed. Staff is requesting an amendment to the Agreement in order to reimburse Tetra Tech for the additional services it has provided. FISCAL IMPACT Amendment No. 4 will increase Tetra Tech's agreement by $33,592.00. There are sufficient funds in the Fiscal Year 2009/10 budget to continue to pay for Design /Engineering. Additional funds will be budgeted in the Fiscal Year 2010/11 Capital improvement program budget if necessary to fund the remainder of the Project's costs. STAFF RECOMMENDATION Approve Amendment No. 4 to professional services agreement with Tetra Tech Inc., to increase the amount of their agreement by $33,592.00 from $201,627.00 to $235,219.00 and authorize the City Manager to execute said amendment, subject to final language approval by the City Manager and City Attorney. Attachment 1 — Tetra Tech Inc. Proposal S:\Public Works\Everyone\Reports\Staff Reports\2010 \February\02 -03 -2010 (Tetra Tech Amendment No 4).doc 104 Attachment 1 C25IA277 T16350 -16.11 TETRA TECH, SIC. 901 Mort" M%% Sulto A Santo btr- CA 99111 TNoph"(905)00i 1100 Fat (906) 9611106 October 6, 2009 Mr. Yugal Lail, P.E City Engineer/Public Works Director City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 Subject: Request for Increase of Authorized Cost Ceiling to Prepare Environmental Documents for the Widening of Los Angeles Avenue Project (Amendment No. 4 to Agreement No. 2005 -087) Dear Yugal: The -scope of services for this project has been increased to prepem the Final. Supplemental Initial Study /Environmental Assessment (IS/EA) for widening of Los-Angeles.Avenue for the following items: • We revised the Noise Technical: Study prepared by Accentech, Inc. to change the environmental commitment of building soundwalls along Los Angeles Avenue as specified in the Draft IS/EA. We also revised the Noise Section (Section 2.2.6) in the environmental document to incorporate the changes made to the Noise Technical Study. We also responded to Caltrans comments on both the Noise Technical Study and the.modified Noise Section in the environmental document. • We prepared a Draft Supplemental IS/EA and incorporated comments received from Caltrans. _ . on the Draft IS/EA. We recirculated the Draft Supplemental IS/EA to the . State Clearinghouse and the. public fora -30-day public comment period (April 2, 2009: to May 1; 2009). • We assisted in .preparing a presentation and .attended the public- bearing for the Draft SupplementalTS%EA conducted by the City of Moorpark on April 22, 2009.. • . We prepared an Air Quality Conformity Analysis (AQCA) as required by Caltrans .and . submitted it-to both Caltrans and the Federal Highway Administration (FHWA) for review and approval. FHWA approved the AQCA on July 13, 2009. • We revised the Air Quality Section (Section 2.2.5) in the Final Supplemental IS/EA to incorporate comments received from Caltrans: We also added a new section :on Climate Change (Section 2.2.5.6) in the Final Supplemental IS/EA as requestodby Caltrans. We revised Chapter 3 (Comments and Coordination) in the Final Supplemental IS/EA to add comments. and responses received during the second public hearing on April 22; 2009. We 105 Mr. Yugal Lail 0251 -4277 October 6, 2009 Page 2 of 2 also incorporated comments received from Caltrans on Chapter 3 in the Final Supplemental. IS/EA. • We prepared a Final Supplemental IS/EA and mailed electronic copies to the Elected Officials Mailing List and members of the public that provided comments during the two public hearings. We also .provided hard copies and electronic copies of the Final Supplemental IS/EA io.the City of Moorpark and Caltrans. We request an increase in our authorized cost ceiling as shown in Agreement No: 2005-087 (Amendment No. 3) dated August 14, 2007 for our additional work on this project. We estimate an increase in the cost ceiling from $201,627.00 to $235,219.00 for these additional work items. A breakdown of these additional costs of $33,592.00 for Amendment No. 4 is shown in Table 1. We request that the City of Moorpark issue an amendment to Agreement No. 2005 -087 to authorize Tetra Tech to increase the authorized cost ceiling for this project and to perform this additional work. Please contact me at (805) 6 81-3 100 if you have any questions regarding our request for increasing the authorized cost ceiling for this project. Sincerely, TETRA TECH, INC. Randy T. Westhaus, P.E. Project Manager Attachments: Table 1, Amendment No. 4 Cost Estimate cc: Project T16350 file Amanda Weston (Tt SBA) 106 TABLE I TETRA TECH, INC. PRICE ESTIMATE FOR LS/MND LOS ANGELES AVENUE ROAD WIDENING PROJECT AMENDMENT NO. 04 (AGREEMENT NO.200SM7) 10/6/2009 Tetra Tech Proprietary Page 1 of 1 TC# 16350 107 Task 1 Amendment No. 04 Total OR Ca o Rate Hours Amount Hours Amount Director/Associate Director $169 127.0 $ 21,463.00 127.0 21,463 Principal Scientist/Engineer $142 23.0 3,266 .23.0 3,266 Registered Geologist $133 0.0 - 0.0 - Senior CEQA Specialist $119 0.0 - 0.0 - Project Manager $112 9.5 1,064 9.5 1,064 Senior Scientist/Engineer $97 0.0 - 0.0 - echnical Editor $103 0.0 - 0.0 - Mid -Level Scientist/Engineer $81 0.0 - 0.0 - Associate Scientist/Engineer $65 24.5 1,593 24.5 1,593 Environmental Technician $51 0.0 - 0.0 - Graphics/CADD $84 1.5 126 1.5 126 Word Processing/Publications $51 26.0 1,326 26.0 1,326 Administration $86 19.0 1,634 19.0 1,634 TOTAL LABOR 230.5 $ 30,472 2305 $ 30,472 R DIRECT COSTS Rate Units Amount Units Amount Reproduction per page $0.10 11,356 $ 1,136 11356 $ 1,136 Computer Usage per Hour $1.48 230.5 341 230.5 341 Outside Services 840 840 Shipping $15.00 12.0 180 12.0 180 Subtotal ODCs S 2,447 $ 2,497 Burden on ODCs at 25% 624 624 TOTAL ODCs $ 3,121 $ 3,121 Total Price for Amendment No. 04 $ 33,592 $ 33,592 Total Authorized Amount through Amendment No. 03 $ 201 27 Total Requested Amount S 235,219 10/6/2009 Tetra Tech Proprietary Page 1 of 1 TC# 16350 107