HomeMy WebLinkAboutAGENDA REPORT 2010 0217 CC REG ITEM 10D ITEM 10.1)
CiTYOF MOORPARK CAL.IFURNa-
City Council Mooting
MOORPARK CITY COUNCIL of _ 02 -l7'aZ0/D
AGENDA REPORT ACTION: &
TO: Honorable City Council '
FROM: Ron Ahlers, Finance Director • Alt-uo>
Prepared by: Debbie Burdorf, Accountant I "
DATE: January 27, 2010 (CC Meeting of February 17, 2010)
SUBJECT: Consider Amendment No. 2 to Contract for Professional Services
Agreement with Teaman, Ramirez & Smith, Inc. Certified Public
Accountants for City and Redevelopment Agency Audit Services for
Fiscal Years 2009-10 and 2010-11
BACKGROUND
For the past three years the City of Moorpark has retained the accounting firm of
Teaman, Ramirez & Smith, Inc. Certified Public Accountants, for independent auditing
services for the City and the Redevelopment Agency. The current agreement with
Teaman, Ramirez & Smith expired with the completion of the audit for fiscal year 2008-
09, but allowed for an extension of up to two additional years.
DISCUSSION
City staff has experienced a positive relationship with Teaman, Ramirez & Smith over
the past three years and wishes to renew the agreement for an additional two year
period. The proposal includes the City and Redevelopment Agency audits and CAFR
preparation, Single Audit (if applicable), City State Controller's Report and the Transit
State Controller's Report. Costs for the reports for fiscal years 2009-10 and 2010-11
are anticipated to be $34,600 and $35,400 respectively, and will be reflected in the
proposed budget for fiscal year 2010-11. A comparison of costs incurred last fiscal year
and proposed future costs is shown below.
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Honorable City Council
February 17, 2010
Page 2
Proposed Fee Structures
(Not to Exceed Amounts)
Report FY 2008-09 FY 2009-10 FY 2010-11
City of Moorpark Audit $19,000 $19,600 $20,000
and CAFR preparation
Redevelopment Agency $8,000 $8,500 $8,900
Audit
Single Audit $2,800 $2,800 $2,800
City State Controller's $2,800 $2,800 $2,800
Report
Transit State Controller's $900 $900 $900
Report
Total 1 $33,500 $34,600 $35,400
STAFF RECOMMENDATION
Approve Amendment No. 2 with Teaman, Ramirez & Smith, Inc. Certified Public
Accountants to increase the Scope of Services to include fiscal years 2009-10 and
2010-11 in an amount not to exceed $34,600 and $35,400 respectively, and authorize
the City Manager to execute said amendment, subject to final language approval by the
City Manager and City Attorney.
Attachment: Teaman, Ramirez & Smith, Inc. Proposal for Extension of
Professional Auditing Services for Fiscal Years Ending June 30,
2010 and 2011.
108
07RSTEAMAN,RAMIREZ&SMITH,INC.
CERTIFIED PUBLIC ACCOUNTANTS
ECEIvpj-
December 29, 2009 ! �,
Mr. Ron Ahlers, Finance Director FINANCE DENgRTMENI.
City of Moorpark
799 Moorpark Avenue
Moorpark, California 93021
Dear Mr. Ahlers:
Thank you for inviting Teaman, Ramirez & Smith, Inc. to submit our proposed fees to
extend our contract for audit services for an additional two years. We understand this
proposed extension is to audit the City's financial statements for the two fiscal years
ending June 30, 2010 and June 30, 2011. The following are the proposed all-inclusive
audit fees:
Service to be Provided 2009-10 2010-11
City Audit and Related Reports $ 19,600 $ 20,000
City State Controller's Report 2,800 2,800
Transit State Controller's Report 900 900
Single Audit and Related Reports* 2,800 2,800
RDA Audit and Related Reports 8,500 8,900
Total all-inclusive maximum price S 34,600 $ 35,400
*Assuming one major program in accordance with OMB Circular A-133.
Should the City agree to extend our contract we will provide a formal engagement letter
upon notification. We certify that Greg Fankhanel is entitled to represent the firm,
empowered to submit this bid and authorized to extend the contract with the City of
Moorpark.
Respectfully submitted,
cVW
Greg W. Fankhanel, CPA, CFE
Email: gfankhanel @trscpas.com
Richard A. Teaman, CPA • Greg W. Fankhanel, CPA • David M. Ramirez, CPA • Javier H. Carrillo, CPA 10 n
4201 Brockton Ave. Suite 100, Riverside CA 92501 • 951.274.9500 • 951.274.7828 FAX • www.trscpas.com 7
e. ,
AMENDMENT NO. 2 TO
AGREEMENT BETWEEN THE CITY OF MOORPARK
AND TEAMAN, RAMIREZ & SMITH, INC., CERTIFIED PUBLIC ACCOUNTANTS FOR
INDEPENDENT AUDIT SERVICES
This Amendment, made and entered into this day of 2010,
between the City of Moorpark, a California public body, hereinafter referred to as "City"
and Teaman, Ramirez, & Smith, Inc., a California corporation, hereinafter referred to as
"Auditor."
WITNESSETH
Whereas, on May 8, 2007, the City and Auditor entered into an Agreement for
independent audit services for three (3) fiscal years; and
Whereas, the City now desires to extend the term of the Agreement to include
two (2) additional fiscal years as provided in the original contract.
Now, therefore, in consideration of the mutual covenants, benefits, and premises
herein stated, the parties hereto agree to amend the aforesaid Agreement as follows:
I. This Amendment will extend the Agreement to include two (2) additional fiscal
years as stated in the original contract, and made part of this Agreement.
II. The Agreement price shall be amended to include $34,600 and $35,400 for
services specified in the attached letter for fiscal years 2009-10 and 2010-11.
III. All other provisions of the aforesaid Agreement shall remain in full force and
effect.
In witness whereof, the parties hereto have executed this Amendment on the
date and year first above written.
CITY OF MOORPARK TEAMAN, RAMIREZ & SMITH, INC.
Steven Kueny Greg W. Fankhanel
City Manager Partner
Attest:
Deborah S. Traffenstedt
City Clerk
110