HomeMy WebLinkAboutAGENDA REPORT 2010 0217 CC REG ITEM 10F ITEMI QX
OF MOORPARK,CALIFORNFi
City Council Meeting
of o2-/7,A o10
MOORPARK CITY COUNCIL ACTION:
AGENDA REPORT hr7Ja' , VLO d azo D.
TO: Honorable City Council
FROM: Ron Ahlers, Finance Director lei
Prepared by: Debbie Burdorf, Accountant I '
DATE: January 25, 2010 (City Council meeting of February 17, 2010)
SUBJECT: Consider Resolution Authorizing Mid-Year Amendments to
2009/2010 Fiscal Year Budget
BACKGROUND
The City Council adopted a budget for fiscal year 2009/2010 on July 1, 2009, and
periodically has amended it by resolution for various projects and programs. After a
review of the current budget status, in anticipation of developing a budget
recommendation for the new fiscal year, staff has compiled additional recommended
budget amendments for the City Council's consideration.
DISCUSSION
The attached resolution makes several revenue and expenditure adjustments to the
currently adopted 2009/2010 fiscal year budget, with an explanation for each item
contained in Exhibit "B". Revenue adjustments include both increases and decreases
due to unanticipated revenue, corrections, and reduced development fees.
Expenditure increases are all cost increases, omissions, or critical items that were not
previously included in the budget. Expenditure reductions are all development related.
Total projected revenue across all funds will decrease by $4.1 million and total projected
expenditures will increase by $0.6 million. The net impact across all funds is a
decrease of$4.7 million to the available fund balance.
General Fund revenue changes include a reduction in sales tax "triple flip" and an
increase in Vehicle License Fees (VLF), as well as a reallocation of property taxes, for a
net decrease of $180,000. The General Fund expenditure increases are relatively
small for items including insurance, litigation, electricity, and a County administrative
sales tax fee.
The City-wide Traffic Mitigation Fund projects the largest decrease in revenue of $1.1
million due again to a lack of new development within the City. The Traffic System
Fund, the Community Wide Fund, the Zone Development Fee Funds, the Library
123
Facilities Fund, the A.O.C. Funds, the Endowment Fund, and the Police Facilities Fund
all show decreases in revenue fees due to reduced development.
The Community Development Fund has a projected $404,000 revenue decrease and a
corresponding expenditure decrease of $199,000. These decreases are a result of
lower residential and commercial construction activities than originally budgeted. As a
result of these changes, the Community Development Fund will finish the fiscal year
with a zero fund balance. The General Fund transfer will be increased or decreased
depending on what actual revenues and expenditures occur in this fund.
The Assessment District and Park Funds experienced increased water rates during the
first half of the year, leading to a number of adjustments throughout the expenditure
portion of the amendment. The Intermodal Surface Transportation Efficiency Act
("ISTEA") Fund had the largest requested expenditure adjustment for street
construction, which will be reimbursed by a corresponding revenue adjustment from
America Recovery and Reinvestment Act funds.
Other fund expenditure increases without additional projected revenues will come out of
available reserves. Exhibit "A" summarizes the projected changes to revenues and
expenditures and the net fiscal impact by fund.
STAFF RECOMMENDATION (Roll Call Vote Required)
Adopt Resolution No. 2010- amending the fiscal year 2009/2010 budget as
noted in Exhibits "A and B" to the attached resolution.
Attachment: Resolution No. 2010-
124
Attachment
RESOLUTION NO. 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE FISCAL YEAR 2009/2010
ADOPTED OPERATING AND CAPITAL IMPROVEMENTS
BUDGET
WHEREAS, on July 1, 2009 the City Council adopted the Operating and Capital
Improvements Budget for fiscal year 2009/2010; and
WHEREAS, certain additions and adjustments to the budget are proposed to
allow for effective service delivery for the balance of the fiscal year; and
WHEREAS, the City Council now wishes to amend the 2009/2010 fiscal year
budget as noted in Exhibits "A and B".
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment as more particularly described in Exhibits "A
and B" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 17th day of February, 2010.
Janice S. Parvin, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibits A and B — Mid Year Budget Amendment
125
Exhibit "A"
CITY OF MOORPARK
Mid Year Budget Amendment for the 2009/2010 Fiscal Year
Summary by Fund
Projected Projected Net Fund
Revenue Expenditure Impact
Increase Increase Increase
Fund (Decrease) (Decrease) (Decrease)
0100- Internal Services $ - $ 23,600 $ (23,600)
1000 -General (179,500) 63,938 (243,438)
2001 -Traffic System (233,000) 10,000 (243,000)
2002 - City-Wide Traffic Mitigation (1,074,000) - (1,074,000)
2100- Community Wide (220,000) - (220,000)
2111 -Zone Development-Zone 1 (111,000) - (111,000)
2113 -Zone Development-Zone 3 (62,000) - (62,000)
2154 - Library Facilities (127,000) - (127,000)
2200 - Community Development (404,000) (198,794) (205,206)
2202 - Calhome 20,000 - 20,000
23XX - Lighting & Landscape A.D. 174,000 124,771 49,229
2400 - Park Maintenance 66,000 28,500 37,500
2501 - Los Angeles A.O.C. (590,000) 22,560 (612,560)
2502 -Tierra Rejada/Spring A.O.C. (377,000) - (377,000)
2603 - Local Transportation 8A (128,000) 2,041 (130,041)
2604 - ISTEA 618,000 618,000
2605-Gas Tax (10,000) - (10,000)
2609-Grants 12,000 - 12,000
2611 - Prop 1 B Local Streets & Roads (537,000) - (537,000)
2612 - Prop 1B Safety & Security (100,000) - (100,000)
2620 - Engineering/Public Works (100,000) (109,000) 9,000
2701 -CDBG (300,000) - (300,000)
2711 - Fires - 7,819 (7,819)
2800 - Endowment (372,000) - (372,000)
4001 - City Hall Improvement 18,000 - 18,000
4002 - Police Facilities Fund (186,000) - (186,000)
4003 - Equipment Replacement - 18,000 (18,000)
5000 - Local Transit 8C 122,000 - 122,000
$ (4,080,500) $ 611,435 $ (4,691,935)
126
Exhibit"B"
Mid Year Budget Amendment for the 2009/2010 Fiscal Year
Object Current Current Amended
Budget Unit Code Fund/Division Description Budget Actual Revision Budget Explanation
REVENUE:
1000 3010 General Fund Current Secured Property Tax $ 3,150,000 $ 2,081,982 $ (150,000) $3,000,000 General reduction of property taxes
1000 3011 General Fund Current Unsecured Prop Tax 50,000 19,493 (10,000) 40,000 General reduction of property taxes
1000 3012 General Fund PY Sec/Unsec Property Tax 3,000 58,478 62,000 65,000 Prior year taxes underbudgeted
1000 3015 General Fund Homeowners Property Exemptn. 30,000 6,028 15,000 45,000 Reallocation of property taxes
1000 3016 General Fund Public Safety Parcel Tax - 66,271 120,000 120,000 Public safety property tax allocation
1000 3017 General Fund Property Taxes VLF 2,825,000 95,000 2,920,000 Increase in allocation
1000 3031 General Fund Sales Tax Compensation 825,000 (236,000) 589,000 Reduction in allocation
1000 3040 General Fund Franchise Fees-Adelphia 325,000 88,332 25,000 350,000 Recalculation of franchise fee
1000 3046 General Fund Franchise Fees-PEG fees - 15,305 30,000 30,000 Public,educational and government access cable fee
1000 3051 General Fund Franchise Fees-GI Rubbish 225,000 78,027 (30,000) 195,000 Recalculation of franchise fee
1000 3052 General Fund Franchise Fees-Moorpark Rub. 120,000 44,633 (5,000) 115,000 Recalculation of franchise fee
1000 3210 General Fund Business Registration 60,000 59,191 20,000 80,000 Business registration enforcement increase
1000 3402 General Fund Interest/MRA City Advance 230,000 - (80,000) 150,000 Lower interest rates projected at yearend
1000 3504 General Fund Motor Vehicle in Lieu 100.000 24,815 (25,000) 75,000 Reduction in allocation
1000 3588 General Fund Expense Reimbursements 5,000 18,608 15,000 20,000 SB 90 payments received but not anticipated
1000 3730 General Fund Contributions/Donations 36,000 (11,000) 25,500 Lower development leads to projected fewer donations
1000 3730 General Fund Contributions/Donations 36,000 500 25,500 Donation from the Rotary Club for anti-graffiti cameras
1000 3883 General Fund Special Police Dept Svcs 45,000 16,170 (15,000) 30,000 Recalculation of police special service fee
Subtotal (179,500)
2001 3118 Traffic Systems Mgmt Traffic Mitigation Fees 298,000 32,758 (233,000) 65,000 Various projects not constructed
Subtotal (233,000)
2002 3118 Citywide Traffic Mitigation Traffic Mitigation Fees 1,374,000 143,934 (1,074,000) 300,000 Various projects not constructed
Subtotal (1,074,000)
2100 3120 Community Wide Fees in-Lieu of Park Land 220,000 (220,000) - Various projects not constructed
Subtotal (220,000)
2111 3120 Zone Development Fees Fees in-Lieu of Park Land 111,000 (111,000) Various projects not constructed
Subtotal (111,000)
2113 3120 Zone Development Fees Fees in-Lieu of Park Land 62,000 - (62,000) Various projects not constructed
Subtotal (62,000)
2154 3115 Library Facilities Library Facilities Fee 169,000 20.672 (127,000) 42,000 Various projects not constructed
Subtotal (127,000)
2200 3840 Community Development Planning Time Charges 336,000 184,251 (111,000) 225,000 Various projects not constructed
2200 3241 Community Development Non-Residential Bldg Permit 285,000 13,292 (255,000) 30,000 Various projects not constructed
2200 3803 Community Development City Admin of City Attorney 3,000 10,853 8,000 11,000 Additional legal fees
2200 3831 Community Development Plan Check Residential 89,000 35,394 (19,000) 70,000 Lower new residential construction
2200 3832 Community Development Plan Check Non-Residential 47,000 8,070 (27,000) 20,000 Various projects not constructed
Subtotal (404,000)
2202 3741 Calhome Other Loan Payoff - 20,000 20,000 20,000 Unexpected Calhome payoffs
Subtotal 20,000
2312 3102 AD 84-2 Zone 12 SBA Landscape Maintenance 30,000 97.152 174,000 204,000 Budget entry correction
F-A Subtotal 174,000
N S:\Finance\Ron Folder\Nlidyear Analysis\2009-10 Mid Year\Mid Year Budget Amendment doc 09-10(B&W)
J
i
Exhibit"B"
Mid Year Budget Amendment for the 2009/2010 Fiscal Year
Object Current Current Amended
Budget Unit Code Fund/Division Description Budget Actual Revision Budget Explanation
REVENUE:
2400 3751 Park Maintenance District Expense Reimbursements - 65,719 66,000 66,000 Highland Park in-lieu payment from Pardee
Subtotal 66,000
2501 3110 Los Angeles AOC Area of Contribution Fee 715,000 62,456 (590,000) 125,000 Various projects not constructed
Subtotal (590,000)
2502 3110 Tierra Rejada Spring Rd AOC Area of Contribution Fee 377,000 - (377,000) - Various projects not constructed
Subtotal (377,000)
2603 3510 Local Transportation 8A Transportation/Streets 720,000 (128,000) 592,000 Updated local streets/transportation allocations from VCTC
Subtotal (128,000)
2604 3615 ISTEA TEA Federal Grants 756,000 17 618,000 1,374,000 American Recovery and Reinvestment Act funding
Subtotal 618,000
2605 3500 Gas Tax Gas Tax 2106 400,000 37,412 (265,000) 135,000 Gas Tax portion moved to 2107
2605 3502 Gas Tax Gas Tax 2105 200,000 53,098 (5,000) 195,000 Gas Tax adjustment
2605 3506 Gas Tax Gas Tax 2107 - 71,798 260,000 260,000 Gas tax 2107 not previously separated
Subtotal (10,000)
2609 3530 Grants Supplemental Law Enf Grant 50,000 61,746 12,000 62,000 COPS distribution
Subtotal 12,000
2611 3582 Prop 1 B Local Streets SB1266-06 Transportation Bond 537,000 (537,000) - Not expected this fiscal year
Subtotal (537,000)
2612 3582 Prop 1 B Safety and Security SB1266-06 Transportation Bond 100,000 (100,000) Not expected this fiscal year
Subtotal (100,000)
2620 3802 Engineering/Public Works City Admin Engin Contract 60,000 470 (45,000) 15,000 Lack of development
2620 3841 Engineering/Public Works Public Improv Plan Check 9,000 1,096 16,000 25,000 Error in original budget
2620 3842 Engineering/Public Works Public Improv Inspection 81,000 45 (71,000) 10,000 Lack of development
Subtotal (100,000)
2701 3588 CDBG Other State Funds 489,000 - (300,000) 189,000 Budget input correction
Subtotal (300,000)
2800 3118 Endowment Other Development&Assessmt 588,000 114,142 (358,000) 230,000 Various projects not constructed
2800 3121 Endowment Community Services Fee 32,000 8,960 (14,000) 18,000 Various projects not constructed
Subtotal (372,000)
4001 3400 City Hall Improvement Fund Investment Earnings 8,000 18,069 18,000 26,000 Investment earnings up based on fund cash balance
Subtotal 18,000
4002 3116 Police Facilities Fund Police Facilities Fee 232,000 23,092 (186,000) 46,000 Various projects not constructed
Subtotal (186,000)
5000 3510 Local Transit 8C Transit/Streets 263,000 70,000 333,000 Article 8C operations and capital allocations from VCTC
5000 3615 Local Transit 8C Other Federal Revenue/Grants 1,260,000 52,000 1,312,000 American Reinvestment and Recovery Act funding for paratransit
Subtotal 122,000
Total revenue E (4,080,500)
F-A
[V S\Finance\Ron Folder\Midyear Analysis\2009-10 Mid Year\Mid Year Budget Amendment doc 09-10(B&W)
OD
Exhibit"B"
Mid Year Budget Amendment for the 2009/2010 Fiscal Year
Object Current Current Amended
Budget Unit Code Fund/Division Description Budget Actual Revision Budget Explanation
EXPENDITURES:
0100-3120-0000 9102 Information Systems Contractual Services $ 136,600 $ 21,785 S 5,000 S 141,600 Contract IS staff
0100-3120-0000 9201 Information Systems Computer Supplies 66,800 8,360 7,300 74,100 Switch and fiber modules for AVRC upgrade
0100-3120-0000 9503 Information Systems Computer Equipment - 11,300 11,300 Wire computer connection for AVRC
Subtotal 23,600
1000-3110-0000 9012 Human Resources Unemployment Insurance 12,000 10,342 7,000 19,000 Additional unemployment insurance payments
1000-4100-0000 9123 City Attorney Legal Services 5,462 10,000 10,000 Heyn litigation
1000-5110-0000 9451 Finance State/County Admin Fee 16,208 33,000 33,000 Quarterly sales tax administrative adjustment
1000-5110-0000 9452 Finance Collection Admin Fee 348 2,000 2,000 Ventura County tax administrative fee
1000-7620-7701 9413 Facilities Electricity 25,000 13,806 5,006 30,006 Electric rate increase
1000-7620-7704 9413 Facilities Electricity 26,000 15,175 6,432 32,432 Electric rate increase
1000-9200-0000 9205 Public Safety Special Department Supplies 18,785 5,462 500 19,285 Anti-graffiti cameras from Rotary Club
Subtotal 63,938
2001-8510-0000 9102 Traffic Systems Contract Services - 10,000 10,000 Simi Valley transit maintenance facility compressed natural gas meter
Subtotal 10,000
2200-6410-0000 9144 Community Development B&S Non-Residential Plan Ck 31,455 3,738 (21,455) 10,000 Various projects not constructed
2200-6410-0000 9146 Community Development B&S Residential Permits 170,811 57,675 (30,811) 140,000 Various projects not constructed
2200-6410-0000 9147 Community Development B&S Non-Residential Permits 166,528 6,812 (146,528) 20,000 Various projects not constructed
2200-6430-0000 9122 Community Development Legal Services Non-Retainer 30,000 5,277 (10,000) 20,000 Moved to litigation
2200-6430-0000 9123 Community Development Legal Services Litigation 30,000 38,862 20,000 50,000 Moved from non-retainer
2200-6440-0000 9122 Community Development Legal Services Non-Retainer 25,000 3,571 (10,000) 15,000 Moved to litigation
Subtotal (198,794)
2300-8900-8901 9414 AD 84-2 Street Light Energy 363,000 216,772 10,000 373,000 Higher than expected energy costs
2300-7900-7901 9252 AD 84-2 Property Maintenance 10,000 14,564 5,920 15,920 Vandalism/traffic accident/repairs
2300-7900-7901 9415 AD 84-2 Water 40,000 34,677 12,559 52,559 Reseeding/replanting extra water required
2300-7900-7901 9331 AD 84-2 Landscape Services 100,300 39,664 20,000 120,300 Error in budget s/b$120,300
2302-7900-7901 9415 AD 84-2 Zone 2 Water 13,300 14,981 10,300 23,600 Mainline leak undetected and rate increase
2305-7900-7901 9415 AD 84-2 Zone 5 Water 14,000 13,027 5,000 19,000 Water rate increase
2310-7900-7901 9415 AD 84-2 Zone 10 Water 60,000 40,900 5,729 65,729 Water rate increase
2312-7900-7901 9415 AD 84-2 Zone 12 Water 30,000 32,855 15.119 45,119 Water rate increase
2315-7900-7901 9415 AD 2001-02 Light&Landsc. Water 25,000 28,084 25,000 50,000 New area estimate too low
2315.7900-7901 9632 AD 2001 02 Light&Landsc. Imps Other Than Buildings - 15,144 15,144 15,144 Install trail drains
Subtotal 124,771
2400-7800-7801 9415 Park Maintenance Water 15,000 15,784 10,550 25,550 2 3 Acre park expansion required more water
2400-7800-7806 9415 Park Maintenance Water 16,100 11,759 8,000 24,100 Rate increase
2400-7800-7815 9415 Park Maintenance Water 18,400 19,442 9,950 28,350 Water budget estimate too low
Subtotal 28,500
2501 9851 LAAOC Revenue Refund - 22,560 22,560 22,560 Pardee refund LA AOC fees
Subtotal 22,560
2603-8310-8039 9601 Local Transportation 8A Design/Engineering (946) - 946 - Zero out expenditure budget after CIP post
2603-8310-8056 9601 Local Transportation 8A Design/Engineering (1,045) 50 1,095 50 Adjust expenditure budget to equal actual after CIP post
Subtotal 2,041
2604-8310-8083 9640 ISTEA Construction of Streets 618,000 618,000 America Recovery and Reinvestment Act funds
Subtotal 618,000
I-A
N S:\Finance\Ron Folder\Midyear Analysis\2009-10 Mid Year\Mid Year Budget Amendment doc 09-10(B&W)
Exhibit"B"
Mid Year Budget Amendment for the 200912010 Fiscal Year
Object Current Current Amended
Budget Unit Code Fund/Division Description Budget Actual Revision Budget Explanation
EXPENDITURES:
2620-8410-0000 9155 Engineering/Public Works Public Improvement Plan Ck 54,000 (29,000) 25,000 Reduction in developments
2620-8410-0000 9156 Engineering/Public Works Public Improvement Inspection 90,000 - (80,000) 10,000 Reduction in developments
Subtotal (109,000)
2711-2210-2020 9002 2006 Shekell Fires/Sep2009F Salaries(full-time) 7,819 7,619 7,819 Guiberson fire full time employee hours
Subtotal 7,819
4003-2210-0000 9201 Equipment Replacement Fund Computer Supplies/Equipment 1,800 18,000 19,800 Computers,printers,controllers and display screens for the EOC
Subtotal 18,000
Total expenditures 5 611,435
W S\Finance\Ron Folder\Midyear Analysis\2009-10 Mid YearWlid Year Budget Amendment doc 09-10(B&W)
0