HomeMy WebLinkAboutAGENDA REPORT 2010 0303 CC REG ITEM 10FITEM 10.17.
CITY OF MOORPARK, CALlhORNi.-
City Council Meeting
MOORPARK CITY COUNCIL of
ACroly:
AGENDA REPORT D 0 —
. N:
TO: Honorable City Council
FROM: Ron Ahlers, Finance Director 62�_
DATE: February 23, 2010 (City Council meeting of March 3, 2010)
SUBJECT: Consider Resolution Authorizing the Purchase of a Laser Printer for
the Finance Department and Amending the Fiscal Year 2009110
Budget
BACKGROUND
The City utilizes a stand -alone dedicated laser printer for the production of payroll
checks, accounts payable checks and financial reports. The current printer has a
history of malfunctions: paper jams, ink smudges and over heating. The printer is a
couple of years old with total pages printed in excess of 57,000. The current speed of
the printer is slow.
DISCUSSION
We request City Council authorization to purchase a new laser printer for this function.
Staff is recommending the purchase of a HP LaserJet P4515N Printer. This printer
prints in black & white at 62 pages per minute. The speed is important as Finance can
print up to 300 accounts payable checks at one time. The printer's estimated cost is
under $2,000 and will be procured out of the Equipment Replacement Fund.
FISCAL IMPACT
The Equipment Reserve Fund currently has $440,000 in cash. This request will reduce
the cash available by $2,000.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2010- amending the fiscal year 2009/2010 budget as
noted in Exhibit "A" to the attached resolution.
Attachment:
Resolution No. 2010-
.:
RESOLUTION NO. 2010 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA AUTHORIZING
USE OF THE EQUIPMENT REPLACEMENT FUND
TO PURCHASE A LASER PRINTER
WHEREAS, on July 1, 2009, the City Council adopted the Operating and Capital
Improvement Budget for Fiscal Year 2009/10; and
WHEREAS, a staff report has been presented to the City Council requesting to
purchase a laser printer from the Equipment Replacement Fund (4003)
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1: That a Budget Amendment in the aggregate increase of $2,000, as
more particularly described in Exhibit "A ", is hereby approved.
SECTION 2: The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 3rd day of March, 2010.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
Attachment: Exhibit'A': Budget Appropriation
.M
Resolution No. 2010 -
Page 2
Budget Amendment for
Equipment Replacement Fund
To Purchase One Laser Printer
FY 2009/10
A. Fund Allocation
Exhibit A
Fund Description
Account
Amount
Equipment Re lacement Fund
4003 -5500
$ 2,000
$ 2,000
$ 2,000
Total
$ 2,000
B. Appropriation Allocation
Budget Number
Adopted
Budget
Budget
Change
Revised
Budget
1
4003 - 5110 - 0000 -9201
$ 0
$ 2,000
$ 2,000
Finance Approval:
170