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Home My WebLink AboutAGENDA REPORT 2010 0421 CC REG ITEM 10E ITEM 10.E. OF-NIOO .'�kpi:. CRY Council AReptinq MOORPARK CITY COUNCILacTioN: 4--M AGENDA REPORT TO: Honorable City Council -^ Z- -- FROM: Deborah S. Traffenstedt, Administrative Services Director/City Clerk`XT Maureen Benson, Assistant City Clerk 11� DATE: April 5, 2010 (CC Meeting of 4/21/10) SUBJECT: Consider Annual Review of Miscellaneous City Fees and Charges Resolution BACKGROUND AND DISCUSSION Policy 3.6 of Council Policies Resolution No. 2010-2892 requires an annual review by each department of the City fee resolutions. After reviewing the current Miscellaneous Fees and Charges Resolution No. 2009-2836, staff is not recommending any changes for the next fiscal year. "Policy 3.6: Annual Review of Fee Resolutions The City Manager is responsible for requiring that all City fee resolutions are reviewed annually by each City department in conjunction with preparation of the next fiscal year budget, to determine if an adjustment of any fee is appropriate. The City Council will be provided with information on the scheduling of any fee resolution update in conjunction with consideration of fiscal year budget adoption." The current Miscellaneous City Fees and Charges Resolution No. 2009-2836 is attached for your reference. FISCAL IMPACT None. STAFF RECOMMENDATION Receive and file report. Attachment: Resolution No. 2009-2836 78 ATTACHMENT RESOLUTION NO. 2009-2836 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING MISCELLANEOUS CITY FEES AND CHARGES AND RESCINDING RESOLUTION NO. 2004-2177 WHEREAS, it is appropriate for the City to establish fees and charges for City services; and WHEREAS, the City Council has determined that the miscellaneous fees and charges adopted in Resolution No. 2004-2177 should be updated. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. All miscellaneous fees and charges shall be reviewed annually by each City department and the City Clerk shall schedule an updated fee schedule for City Council consideration when needed to insure that such fees and charges are current and are related to actual cost. SECTION 2. The City Council hereby approves the fee schedule attached as Exhibit A - Miscellaneous Fees and Charges. SECTION 3. Resolution 2004-2177 is hereby rescinded. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1st day of July, 2009. j5 r ice S. Parvi , Mayor , ATTEST: 0 0 s Maureen Benson, Assistant City Clerk 0 Exhibit A: Miscellaneous Fees and Charges Schedule 79 Resolution No. 2009-2836 Page 2 Exhibit A MISCELLANEOUS FEES AND CHARGES SCHEDULE DESCRIPTION FEE OR CHARGE I. Reproduction Work A. Reproduction Work Done by City Staff 1. Copy charge-standard size 8 1/2"x 11"page $0.25 -Black $.50-Color 2. Copy charge-legal size 8 1/2"x 14"page $0.50—Black $75-Color 3. Copy charge-oversize 11" x 17" page $75—Black $1.00-Color 4. Copy charge - per page cost for reports and statements filed $0.10 pursuant to the Political Reform Act(Government Code Section 81008) 5. Copy Retrieval Fee-for copies of reports and statements, filed $5.00 pursuant to the Political Reform Act,which are five or more years old.A request for more than one report or statement at the same time shall be considered a single request. 6. Geographic Information System (GIS) Plan Sheet or base map (when printed on plotter) 2' x 3' sheet size $10.00 4' x 6' sheet size $20.00 B. Reproduction Work by Private Copy Company A private copy company option may be chosen when the number Direct Cost, and will of pages to be copied exceeds a fee of $10.00, and will be include administrative required for any copy that exceeds the copy size capability of the fee of 15%, when City City's copiers and/or printers. Selection of this option may result pays copy company in a delay in completion of the copy work. The copy charge for all reproduction work by private copy company vendors shall be the actual private vendor cost (direct cost), and will include a City administrative fee of 15%,when the City pays the private copy company directly and is then reimbursed for copy charges. Original City file documents will only be loaned for copying to a private copy company with a bond or other surety on file with the City Clerk's Division, and as approved by the City Clerk. This private vendor reproduction option is not available for Political Reform Act records. 80 Resolution No. 2009-2836 Page 3 DESCRIPTION FEE OR CHARGE II. Regular Meeting Agendas Paper copy and U.S. mail (per year). 1. City Council Agenda $30.00 2. Planning Commission Agenda $30.00 3. Parks&Recreation Commission Agenda $30.00 III. Electronic Files* 1. Compact Disk (CD) (The cost of duplication of an electronic $1.00' record onto a CD shall be limited to the direct cost for purchase of the CD from the City,except as described in the footnote',and not including video recordings,which are addressed in Section V on the following page.) 2. Jewel(or other plastic)case for CD $1.00 3. Universal serial bus(USB)Flash Drive of minimum 1 gigabyte(1G). $15.00" (The cost of duplication of an electronic record onto a flash drive device shall be limited to the direct cost of purchase of a flash drive from the City, except as described in the footnote', and not including video recordings,which are addressed in Section Von the following page.) • Pursuant to Section 6253.9(a)of the Government Code,each agency shall provide a copy of an electronic record in the format requested if the requested format is one that has been used by the agency to create copies for its own use or for provision to other agencies. The cost of duplication of an electronic record shall be limited to the direct cost of producing a copy of a record in an electronic format. Section 6253.9 (b) provides that the requester shall bear the cost of producing a copy of the record, including the cost to construct a record,and the cost of programming and computer services necessary to produce a copy of the record when either of the following applies: (1) In order to comply with the provisions of subdivision (a), the public agency would be required to produce a copy of an electronic record and the record is one that is produced only at otherwise regularly scheduled intervals: (2) The request would require data compilation, extraction, or programming to produce the record. The Administrative Services Director will calculate the applicable staff hourly rate, including benefits,when duplication of an electronic record requires programming and computer services as described in Section 6253.9(b). 81 Resolution No. 2009-2836 Page 4 DESCRIPTION FEE OR CHARGE IV. Public Hearing Notification** Paper copy and U.S. mail notification of all Public hearings of subjects $30.00 specifically requested and Notices of Determination and Exemption when a written request has been filed. (per year) V. Electronic Recordings of Meetings— 1. Compact Disk(CD)recording of City Councilmeeting or other public $2.00 meeting recording on file with City(cost is per CD and this option is limited by file size) 2. Digital versatile disc (DVD) recording of City Council meeting or $4.00 other public meeting recording on file with City(per DVD) 3. Conversion of a videotape record to CD or DVD will be contracted to Direct cost, and will a private vendor. (A videotape copy cannot be made by the City. ) include administrative fee of 15%,when City pays a private company VI. General Plan Documents and Zoning Map (paper copy cost) 1. General Plan: (All General Plan Elements&Appendices, $50.00 including all amendments, but not including full-sized Land Use Plan) Land Use Element $12.00 Full-sized Land Use Plan $10.00 Circulation Element $5.00 Housing Element $5.00 Open Space, Conservation&Recreation Element $7.00 Safety Element Volume 1 $ 3.00 Safety Element Volume 2 Appendix $15.00 **Mailed notice to be provided in addition to required public notice. ***Meeting recordings will be provided in the available medium. 82 Resolution No. 2009-2836 Page 5 Noise Element and Appendix $ 3.00 2. Full-sized Zoning Map $10.00 DESCRIPTION FEE OR CHARGE VII. Postage Actual cost of postage required for mailing documents, CD, DVD, or Direct Cost plus 15% other items will be charged; and the City will charge an additional for requested special administrative fee of 15% for requested special services, including but services not limited to certified, registered, insured, and/or express mail. VIII. Chamber of Commerce Maps Direct Cost IX. Dishonored Checks 1. Returned Check Charge $25.00 for first returned check $35.00 for each subsequent returned check from the same person/account 2. Collection Service Fee $25.00 X. City Overhead (Administrative Fee) 15%of actual cost for contract services not covered by this or other City fee 15%x of actual cost schedule, including but not limited to police services, city attorney, city engineer, traffic engineer, geology/soils consultant, landscape architect, lighting plan consultant,and private copy company(when City pays for such services and then is reimbursed,incurring additional finance and accounting costs). 83 Resolution No. 2009-2836 Page 6 STATE OF CALIFORNIA ) COUNTY OF VENTURA } ss. CITY OF MOORPARK ) I, Maureen Benson, Assistant City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 2009-2836 was adopted by the City Council of the City of Moorpark at a regular meeting held on the 1st day of July, 2009, and that the same was adopted by the following vote: AYES: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin NOES: None ABSENT: None ABSTAIN: None WITNESS my hand and the official seal of said City this 8th day of July, 2009. Maureen Benson, Assistant City Clerk (seal) 0 0 84