HomeMy WebLinkAboutAG RPTS 2016 0712 LB REG kACITY OF MOORPARKphil
ADMINISTRATIVE SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
'a� � Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov
LIBRARY BOARD REGULAR MEETING AGENDA
July 12, 2016
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER AND OATH OF OFFICE:
Following the Call to Order, the Deputy City Clerk will administer the Oath of Office to
the two newly appointed Library Board Members.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
A. Consider Annual Nomination and Selection of Library Board President, and
President Pro Tern. Staff Recommendation: 1) Select Library Board President
to hold the position for one (1) year; and 2) Select Library Board President Pro
Tern to hold the position for one (1) year. (Staff: Blanca Garza)
B. Consider Annual Meeting Schedule. Staff Recommendation: Continue to have
the regular meeting of the Library Board on the second Tuesday of each month
at 6:00 p.m. (Staff: Jennifer Mellon)
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Collections Allocation for FY 2016-17. Staff Recommendation:
Receive and file the Moorpark City Library Collections Allocation Report. (Staff:
Jennifer Mellon)
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of May 10, 2016.
Staff Recommendation: Approve the minutes as presented.
JANICE S PARVIN ROSEANN MIKOS,Ph.D. KEITH F MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
July 12, 2016
Page 2
B. Approval of Minutes from the City Council and Library Board's Joint Meeting of
April 27, 2016. Staff Recommendation: Approve the minutes as presented.
C. Friends of the Library Report. Staff Recommendation: Receive and file report.
D. Consider Cancellation of August 9, 2016, Regular Library Board Meeting. Staff
Recommendation: For staff to post a notice of meeting cancellation for the
August 9, 2016, regular Library Board meeting.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.gov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Parks, Recreation, and Community
Services Department at(805)517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks,
Recreation, and Community Services Department at (805) 517-6227. Upon request, the agenda can be
made available in appropriate alternative formats to persons with a disability. Any request for disability-
related modification or accommodation should be made at least 48 hours prior to the scheduled meeting
to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
STATE OF CALIFORNIA )
COUNTY OF VENTURA )§
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Patty Anderson, Administrative Assistant II of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the
Notice of Regular Meeting of the Library Board for July 12, 2016.
Executed this 7th day of July 2016, at Moorpark, California.
Patty A erson
Administrative Assistant II
Parks, Recreation and Community Services Department
ITEM 4.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Blanca Garza, Deputy City Clerk II
DATE: June 30, 2016 (Meeting of 7/12/16)
SUBJECT: Consider Nomination and Selection of Library Board President, and
President Pro Tem, to Hold the Position for a Term of One Year
BACKGROUND AND DISCUSSION
Municipal Code Section 2.70 and Section 3.1 of the Library Board Rules of Procedure
require the Library Board to select a President and President Pro Tern from among the
appointed members at the first regular meeting of each fiscal year. On July 14, 2015,
Heather McGregor was nominated to serve as President for a one-year term and David
Landry was nominated to serve as President Pro Tern for a one-year term. Both terms
were to expire in June of 2016.
President McGregor shall solicit a nominee for President from members of the Library
Board. A second shall be required. The Library Board shall vote on each nomination
individually until a majority vote of the total membership secures the election of a new
President. Each such selection shall be by three (3) or more affirmative votes. Each
person so selected shall serve a one-year term or until a successor is chosen (at any
time) by three (3) or more affirmative votes.
President McGregor shall then solicit a nominee for President Pro Tem from members
of the Library Board. A second shall be required. The Board shall vote on each
nomination individually until a majority vote of the total membership secures the election
of a new President Pro Tern.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
1. Select Library Board President to hold the position for a term of(1) year; and
2. Select Library Board President Pro Tern to hold the position for a term of one (1)
year.
1
ITEM 4.B.
•
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Recreation / Community Services Manager
DATE: July 7, 2016 (Regular Meeting of 7/12/16)
SUBJECT: Consider the Regular Meeting Schedule
DISCUSSION
The City is required to maintain a regular monthly meeting schedule for the Library
Board consistent with California Education Code Section 18914. The City Municipal
Code Section 2.70.080.B also requires the monthly meeting schedule as follows:
B. The board shall hold regular monthly meetings as determined by
the board at its July meeting of each year, such determination to include
the dates, time and place of such meetings. Should a need arise during
the year, the board may, by a majority vote, revise the dates, time and
place of such monthly meetings.
Currently, the Library Board meets on the second Tuesday of each month at 6:00 p.m.
which does not pose other meeting conflicts with other boards or commissions of the
City of Moorpark.
STAFF RECOMMENDATION
Continue to have the regular meeting of the Library Board on the second Tuesday of
each month at 6:00 p.m. ,
2
ITEM
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Recreation I Community Services Manager
Jo Rolfe, City Librarian
DATE: July 7, 2016 (Meeting of 7/12/16)
SUBJECT: Consider Library Collections Allocation for Fiscal Year 2016-17
BACKGROUND AND DISCUSSION
As part of the City Council Policy 2.20: Moorpark City Library Materials Selection, "The
Moorpark City Librarian and City Representative shall present an informational item to
the Library Board each July identifying suggested allocation of collection budget
resources to various types of materials for the Fiscal Year beginning July of that same
year. The Library Board will provide suggestions to the City Librarian and City
Representative who have final decision making authority on collection development."
For Fiscal Year 2016-17, the City has allocated $60,000 for collection development
within the Library Services Budget. The actual collections budget for materials is
$57,000 with a $3,000 administrative fee charged by Library Systems & Services LLC
(LS&S) (5% of purchases per the City's Agreement with LSSI).
Each year, the three professional librarians work diligently using book lists, best seller
lists, and with the school district lists to select material for purchase that will be best
utilized by the residents of Moorpark. Librarians, as part of the curriculum of their
Masters in Library Science, learn best practices in collection development and utilize
this knowledge along with demographics and other data to customize a collection of
material specifically for their library.
The City Librarian and City Representative have concluded, based upon evaluation of
materials currently in the library plus purchasing trends of previous years and prior
circulation statistics, that the allocation of Collection Budget for Fiscal Year 2016-17 is
proposed on the following chart. There are no budget or statistical changes from last
years proposal, however, a shift from an initial fiscal year'expenditure focus on non-
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Library Board
Regular Meeting —July 12, 2016
Page 2
fiction purchasing that was designed to fill gaps in the collections will be reassigned to
efforts in fiction purchasing due to the popularity of fiction reading by the local Moorpark
City Library community. The subscriptions to Overdrive (e-books and e-audiobooks),
and Brainfuse (online remote access homework help), and Bookletters (website rotating
catalog linked book covers), as well as the Gale Virtual Reference Library database, will
continue to be funded out of the technology budget. The subscriptions offer access to
the databases and interfaces within our website plus a limited number of digital titles.
Collections Allocation Breakdown FY 2015-16
Adult Books Fiction/NF $ 17,000.00 30%
Print u lt/YA
YA Books Fiction $ 6,500.00 11% Material 59% Material 65%
Children's Books $ 10,250.00 18%
Adult&YA AudioNideo $ 13,500.00 24% Children's
AV Material 27% 21%
Children's AudioNideo $ 2,000.00 4% Material
E-Books $ 2,000.00 4% E-Books 4% Downloadables 4%
Periodicals $ 2,850.00 5% Periodicals 5% Periodicals 5%
Spanish Material $ 2,900.00 5% Spanish 5% Spanish 5%
$ 57,000.00 100% 100% 100%
*Actual Collections Budget is$57,000 ($60,000-$3,000 processing)
Please keep in mind that these allocations are flexible and may change throughout the
year. If there are changes recommended, and the City concurs, a follow-up report shall
be presented to the Library Board for discussion.
STAFF RECOMMENDATION
Receive and file the Moorpark City Library collections allocation report.
4
ITEM 9.A
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California May 10, 2016
A Regular Meeting of the Library Board of the City of Moorpark was held on May 10,
2016, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
President McGregor called the meeting to order at 6:02 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member Goble led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Linda Goble, David Landry, Jose Rios, Candice
Sunseri, and President Heather McGregor
Staff Present: Jennifer Mellon, Recreation & Community Services Manager; Jo
' Rolfe, City Librarian Library Systems & Services, LLC (LSSI);
and Patty Anderson, Administrative Assistant II.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
Board Member Sunseri announced that she attended the Yallwest Young Adult
Book Festival Event in Santa Monica, and it was very much a success and very
well attended.
5
Minutes of the Library Board
May 10, 2016
Page 2
Board Member Rios requested as a future agenda item the discussion of
planning an event with the Big Brothers Organization regarding literacy.
President McGregor requested as a future agenda item that the Board discuss
new ideas for events, programs, and other ways to improve the library. She
suggested that each Board Member could bring ideas to share at a future
meeting. Jennifer Mellon reminded the Board that appointments for their new
term will take place in July, so this would be a good agenda item for August.
President McGregor announced that the Makerbox Collective is starting the next
phase in June, and that mobile printing is now available for patrons.
President McGregor announced that online registration for library cards started
today.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Quarterly Report for January, February, and March 2016. Staff
Recommendation: Receive and file report.
Jennifer Mellon gave staffs report.
The Board discussed a few items from the report with staff.
MOTION: Board Member Goble moved and Board Member Rios seconded a
motion to receive and file the report. The motion carried by voice vote 5-0.
B. Consider Guidelines for Patron Use of Exterior Storage Lockers at the
Moorpark City Library. Staff Recommendation: Approve the Moorpark City
Library Guidelines for patron use of exterior storage lockers and direct
staff to prepare a Resolution for the City Council, updating the Moorpark
City Library Fine and Fee Schedule.
Jennifer Mellon gave staffs report.
The Board and staff discussed some issues which included the fee, age
and responsible party, and adding a procedure to address if belongings
are left in the locker overnight.
MOTION: Board Member Goble moved and Board Member Sunseri seconded a
motion to approve staffs recommendation, with the addition of a policy procedure
for belongings left in a locker overnight. The motion carried by voice vote 5-0.
9. CONSENT CALENDAR:
6
Minutes of the Library Board
May 10, 2016
Page 3
A. Approval of Minutes from Library Board's Regular Meeting of March 8,
2016. Staff Recommendation: Approve the minutes as presented.
B. Friends of the Library Report. Staff Recommendation: Receive and file
report.
C. Consider Cancellation of June 14, 2016, Regular Library Board Meeting.
Staff Recommendation: For staff to post a notice of meeting cancellation
for the June 14, 2016, regular Library Board meeting.
MOTION: Board Member Sunseri moved and Board Member Rios seconded a
motion to approve the Consent Calendar as presented. The motion carried by
voice vote 5-0.
10. ADJOURNMENT:
MOTION: Board Member Goble moved and Board Member Sunseri seconded a
motion to adjourn. The motion carried by voice vote 5-0. The time was 6:40 p.m.
APPROVED:
Heather McGregor, President
ATTEST:
Patty Anderson, Administrative Assistant II
7
ITEM 9.B
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND LIBRARY
Moorpark, California April 27, 2016
A Special Joint Meeting of the Moorpark City Council and Library Board was held on
April 27, 2016, at 7:30 p.m. at the Moorpark Community Center located at 799 Moorpark
Avenue, Moorpark, California. '
1. CALL TO ORDER:
Mayor Parvin called the City Council to order at 7:32 p.m.
President McGregor called the Library Board to order at 7:32 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Mayor Parvin led the Pledge of Allegiance.
3. ROLL CALL:
Library Board: Board Members Goble, Landry, Rios, Sunseri,
and President McGregor.
•
City Council: Councilmembers Mikos, Millhouse, Pollock,
Van Dam, and Mayor Parvin.
Staff Present: Steven Kueny, City Manager; Deborah
Traffenstedt, Assistant City Manager; Jennifer
Mellon, Recreation/Community Services
Manager; and Maureen Benson, City Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Status Report on Mission Statement, Priorities, Goals and
Objectives for Fiscal Year 2015/2016 and 2016/2017. Staff
Recommendation: Direct staff as deemed appropriate.
Mr. Kueny gave a brief oral report and explained how the goals and
objectives are now evaluated every two years. Recommendations may be
suggested; however, no formal changes will be made this year.
8
Minutes of the City Council and
Library Board
Moorpark, California Page 2 April 27, 2016
In response to President McGregor's request for an update on the status
of the library expansion, Mr. Kueny stated staff is convening within the
next two weeks to discuss the Civic Center Expansion Environmental
Impact Report and a possible location on High Street for an expanded
library. Staff will be investigating a former Redevelopment Agency
property owned by the City, which has 22,000 square feet of space and
meets City Council policy for public use facilities to be located within the
historic core of the community. There is also the possibility of enlarging
the existing library, which may not require an Environmental Impact
Report.
A discussion followed among the Councilmembers, Library Board
Members, and staff regarding: 1) New activities that could be offered at
the library such as Makerspace, a reading program, tutoring, and other
participatory activities; 2) The Council will look to the Library_ Board for
recommendations and guidance on improving services at the Library; 3)
Funding is very tight for the operating budget; however, the Council has
created an endowment fund from developers for construction of a library
and other items; and community donations for the library construction and
furnishings would also be considered as a positive option; and 4) Potential
of bringing more activity to the downtown area by moving the library to
High Street within walking distance from schools and nearby residential
areas.
Mayor Parvin thanked the Library Board for what they do for the community as
their work is greatly appreciated.
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and President McGregor
adjourned the Library Board meeting at 8:14 p.m.
Janice S. Parvin, Mayor
Heather McGregor, President
ATTEST:
Maureen Benson, City Clerk
9
ITEM 9.0
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Recreation & Community Services Manager
DATE: July 7, 2016 (Meeting of 7/12/2016)
SUBJECT: Friends of the Library Report
DISCUSSION
Attached is the Friends of the Library President's Report for May and June 2016.
STAFF RECOMMENDATION
Receive and file the report.
Attachment: Friends of the Library Report
10
Moorpark Friends of the Library (MFOTL)
President's Report for May and June 2016
Moorpark Library Board July Meeting
The current Board of the MFOTL comprises the following members:
President and Newsletter Coordinator Rosalie Barili
Vice President and Volunteer Match Coordinator Theresa Tardif
Secretary Dona Pugh
Treasurer Mike Fenerin
Book Sales Coordinator Mike Fenerin
Social Media Coordinator Sandi Thompson
Policies and Procedures Coordinator Lou Langkusch
•
> Moorpark Friends of the Library board update:
o At the MFOTL board meeting,of May 11,2016,the positions of Treasurer and Book Sales
Coordinator were confirmed as filled through December 31,2016,by Mike Fenerin.
o Theresa Tardif accepted the position of Volunteer Match Coordinator
o Sandi Thompson will continue as Social Media Coordinator.
o Lou Langkusch will direct our efforts in updating our Articles of Association and other policies and
procedures.
o Our next Board meeting is scheduled for Thursday,July 14,from 4 to 6 PM in the Library.
> Outreach
o VolunteerMatch.org continues to attract potential volunteers at a surprisingly good rate,and a draft procedure
for placing these volunteers into a suitable position has been developed by Mike Fenerin,and will be further
developed by Theresa Tardif.
o Upon further consideration,the board decided not to pursue at this time the new program by Facebook
purporting to help nonprofits grow.
o Our monthly articles for the MWFC newsletter continue as a standard feature,promoting our activities,
membership in the Friends,and mutual interests. _
o We are receiving regular book donations at the MWFC monthly meetings.
o We continue to fill the gap between Newsletters with eblasts promoting Library and Friends' events.
> Finances remain in good shape with over$50,000 in checking and savings. $15000 put into Vanguard balanced
fund for long-term growth. We continue to watch the market to determine if or how much we should increase our
Vanguard holdings.
> Dona Pugh,Rosalie Barili and Jo Rolfe attended the third annual Serving With a Purpose Conference on May 12,
2016,in Ontario,CA. Once again,we received a lot of good information for a small investment of time and
money,and highly recommend attendance for anyone interested in keeping our library system vital. We feel that
the best features of the Conference are the breakout sessions,allowing people with similar jobs related to Library
administration and support to interact and exchange practical tips and insight.
Jacquelyn Mitchard,author of the first selection of the Oprah Winfrey Book Club(The Deep End of the Ocean)
entertained us with stories of her life and development as an author.
> Our Summer Book Sale will be held on the porch of the Library from July 6 through 18,featuring fiction,
children's books,and some select nonfiction. Prior porch sale was a success,earning almost$400. Not too much
less than a parking lot sale,but with a lot less labor.
> Members of the book sales team continue to analyze current trends in book buying in order to keep our book store
and book sales relevant and profitable. In general,we find that nonfiction no longer sells at previous levels,
probably due in large part to availability of information on the internet. Therefore,we are very selective in our
choice of what nonfiction to offer in our book store and seasonal sales.
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MFOTL President's Report for May and June,2016 Page 2 of 2
➢ Initiatives under development/consideration:
o Potential Girl Scout reading program.
➢ MFOTL priorities for 2016
o Build endowment and provide continuing level of donations for the library
o Research innovative and less labor-intensive fundraising activities. Current research is focusing on the
possibility of a bus trip to the LA Times Book Fair in April 2017.
o Continue to strengthen volunteer base
o Improve book store sales,book sales,on-line sales,membership revenues,donations
o Continue a strong community and school outreach.
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ITEM 9.D
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Patty Anderson, Administrative Assistant II
DATE: June 30, 2016 (Regular Meeting of 7/12/2016)
SUBJECT: Consider Cancellation of August 9, 2016, Regular Library Board
Meeting
DISCUSSION
Staff is recommending cancellation of the August 9, 2016, regular Library Board
meeting.
If the Library Board concurs to cancel the regular August meeting, the next meeting of
the Library Board shall be the regularly scheduled meeting on September 13, 2016, at
6:00 p.m. If it is necessary for the Library Board to meet before this time, a special
meeting shall be called.
STAFF RECOMMENDATION
Direct staff to post a notice of meeting cancellation for the August 9, 2016, regular
Library Board meeting.
13