HomeMy WebLinkAboutAGENDA REPORT 2010 0505 CC REG ITEM 09C ITEM 9.C.
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AGENDA REPORT
TO: Honorable City Council
FROM: Yugal K. Lail, City Engineer/Public Works Director
Prepared by: Shaun Kroes, Senior Management AnQO
DATE: April 23, 2010 (CC meeting of 05/05/10)
SUBJECT: Consider Agreement to Provide Beach Bus and Excursion Services
with Durham School Services
SUMMARY
The City Council is being asked to consider approving an Agreement (Attachment 1)with
Durham School Services to provide bus trip services including the Summer Beach Bus and
Camp Moorpark. The City's last Agreement with Durham School Services expired August
20, 2009, however, Durham School Services did provide 2010 pricing which is being used
in this year's Agreement.
BACKGROUND/DISCUSSION
A summary of the 2009 Beach Bus program is attached (Attachment 2). As mentioned in
Attachment 2, staff proposes the following Beach Bus 2010 program:
1. Reduce Beach Bus Service to two trips per day, Tuesday through Thursday for ten
weeks during the summer. Last summer there were four days of service per week,
however, the demand does not appear to be sufficient to justify four days.
2. Continue not to have the tripper bus service.
3. Beach Bus will start its pick up and drop off at Campus Canyon School and
continue to Peach Hill Park. Even with the reduced days of service, the apparent
decrease in ridership that has occurred should enable all passengers to utilize the
service.
4. Maintain Beach Bus fare at $5.00 round trip for students/adults.
5. Maintain Beach Bus fare at $2.00 round trip for seniors/disabled.
6. Fares will remain free for passengers five and under.
7. Passengers will be given wristbands for their return trips. Passengers who use the
first trip to Zuma Beach will be required to use the first return trip from Zuma Beach.
Passengers who use the second trip to Zuma Beach will be required to use the
second return trip from Zuma Beach. This will prevent passenger overflow
S\Public Works\Everyone\Reports\Staff Reports\2010\May\05-5-2010(Beach Bus Program 2010)doc
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Honorable City Council
May 5, 2010
Page 2
concerns and ensure that everyone who traveled to the beach will be able to return
to Moorpark.
8. Continue the "Buy Three, Get One Free" Beach Bus program.
9. Continue the Summer Youth Bus Pass Program.
FISCAL IMPACT
Estimated costs to operate the Beach Bus and Camp Moorpark services for this year are
as follows:
• Beach Bus $24,000
• Camp Moorpark $21,500
It is estimated that$7,500 of the Beach Bus cost will be covered by fares for an estimated
maximum net cost of $16,500, or about 6.9% less than Summer 2009, when $8,198 in
fares were received for 1,763 passengers. The Summer 2009 Beach Bus net TDA cost
was $17,725. The $16,500 will be funded from the City's Transportation Development Act
funds (TDA). Bus costs for Camp Moorpark are funded by camp registration fees.
TDA funds have been decreasing over the past couple of fiscal years. As a result, fewer
TDA funds have been available for Streets and Roads projects.
SUMMARY
The summary of recommended changes to the Beach Bus program is:
1. Reduce Beach Bus Service to two trips per day, Tuesday through Thursday for ten
weeks during the summer. Last summer there were four days of service per week,
however, the demand does not appear to be sufficient to justify four days.
2. Continue not to have the tripper bus service.
3. Beach Bus will start its pick up and drop off at Campus Canyon School and
continue to Peach Hill Park. Even with the reduced days of service, the apparent
decrease in ridership that has occurred should enable all passengers to utilize the
service.
4. Maintain Beach Bus fare at $5.00 round trip for students/adults.
5. Maintain Beach Bus fare at $2.00 round trip for seniors/disabled.
6. Fares will remain free for passengers five and under.
7. Passengers will be given wrist bands for their return trips. Passengers who use the
first trip to Zuma Beach will be required to use the first return trip from Zuma Beach.
Passengers who use the second trip to Zuma Beach will be required to use the
second return trip from Zuma Beach. This will prevent passenger overflow
concerns and ensure that everyone who traveled to the beach will be able to return
to Moorpark.
8. Continue the "Buy Three, Get One Free" Beach Bus program.
9. Continue the Summer Youth Bus Pass Program.
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Honorable City Council
May 5, 2010
Page 3
STAFF RECOMMENDATIONS
1. Authorize City Manager to sign the Agreement, subject to final language approval of
City Manager and City Attorney.
2. Approve proposed changes as contained in this report to Summer Beach Bus
program.
Attachments-
1 —Agreement for "Bus" Services
2 — Beach Bus 2009 Summary
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Attachment 1
AGREEMENT BETWEEN THE CITY OF MOORPARK AND DURHAM SCHOOL
SERVICES FOR "BUS" SERVICES
THIS AGREEMENT, made this day of between the
City of Moorpark, a municipal corporation, located at 799 Moorpark Avenue, Moorpark,
California 93021, hereinafter referred to as "City" and Durham School Services
hereinafter referred to as "Contractor".
WITNESSETH
The Parties hereto do agree as follows-
1. Term — The term of this Agreement shall be from the date this Agreement is
made and entered, as first written above until May 31, 2011, unless sooner
terminated as provided herein.
2. Incorporation by Reference — Exhibit A (Insurance), Exhibit B (Scope of
Services), Appendix A (Proposal Cost), Appendix B (Reference Form) and
Appendix C (Vehicle Identification Forms) are hereby incorporated and made a
part of this Agreement.
3. Entire Agreement — This Agreement contains all of the covenants and
agreements between the parties with respect to the rendering of Bus Services by
Contractor to the City, and contains all of the covenants and agreements
between the parties with respect to the rendering of such services in any manner
whatsoever.
Each party to this Agreement acknowledges that no representations,
inducements, promises, or agreements, oral or otherwise, not embodied herein,
shall be valid or binding and that no other agreement, statement or promise not
contained in this Agreement shall be valid or binding. This Agreement shall not
be amended in any way except by a writing expressly purported to be such an
amendment, signed and acknowledged by both of the parties hereto.
4. Definitions — "Vehicle" or "backup vehicle" shall mean a bus or van designated by
the Contractor for use in providing services under this Agreement, including but
not limited to a primary vehicle, an additional wheelchair accessible vehicle and a
backup or replacement vehicle if needed due to a mechanical breakdown, traffic
incident, or any reason whatsoever to provide transportation services under this
Agreement. The backup or replacement vehicle shall be equipped with a
wheelchair lift and be of the size, capacity, and design specified in Exhibit B. All
vehicles shall be in a safe and good working order. The City shall have the right
to approve the suitability of any vehicle used by the Contractor under this
Agreement.
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5. Compensation — Compensation for services to be performed by the Contractor
shall not exceed the daily rate submitted in the Contractor's Cost Proposal
(Appendix A) without additional authorization by the City. Services shall be billed
at $397.85 per day, flat daily rate for five (5) hours of service per day. The rate
for each additional hour up to a maximum of twelve (12) hours per day will be
$79.57 per hour for each hour after the initial five (5) hours of service. The City
will only pay for services actually rendered. Services rendered shall specifically
exclude time for travel to and from the Contractor's storage facility and downtime
for road assistance.
If the Contractor fails to complete the work, fails to provide service for an entire
day, or causes a default as specified in Section 6, Liquidated Damages, the City
may, at its sole option, notwithstanding other rights and remedies, assess the
Contractor at the hour rate $79.57 per hour and the same rate for each fraction of
an hour rounding up to the nearest quarter hour, beginning at onset of service
failure or time of an incident that causes service to be interrupted. This
assessment shall be deducted from any payment(s) due or to become due to
Contractor under the terms of this Agreement. No payment by City shall be
construed as a waiver of City's right to deduct the assessment and the
assessment may be deducted from any subsequent payment.
Contractor shall submit to the City a written invoice for services rendered fifteen
(15) days following the end of the month for which services were rendered. The
City agrees to pay the amount due to the Contractor within thirty-five (35) days
following the receipt of said invoice.
6. Liquidated Damages — Contractor shall operate strictly according to the most
current bus schedule provided by City and to a reasonable on-time performance
standard except where service is interrupted for those reasons stated hereinafter.
Service shall be provided as scheduled or according to any adjusted schedule
established by City, including route modifications required.
The City may assess liquidated damages for the following defaults:
(1) If the driver begins or ends a route late by more than twenty (20) minutes; or
(2) If the driver departs from a stop prior to the designated departure time; or
(3) If the vehicle in use on the route runs out of fuel; or
(4) If the driver deviates from a route or fails to follow the route as scheduled; or
(5) If a vehicle is not properly inspected or cleaned prior to use on the route; or
(6) If the driver fails to complete a route due to vehicle or driver failure,
mechanical failure; or
(7) If the driver fails to stop for a passenger at a designated stop; or
(8) If the driver fails to pickup or assist a disabled rider that requires assistance
to board and alight from the bus.
Agreement for Bus Services
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The Contractor agrees that any of the above defaults will result in damage and
injury to the City. The City and Contractor agree that actual damages occurring to
the City because of any one or more of such defaults, on a given day, will be
difficult if not impossible to ascertain with any degree of certainty or accuracy.
Accordingly, the City and the Contractor have negotiated and have agreed that for
each calendar day during which one or more defaults occur that the Contractor
shall pay to the City, as and for liquidated damages, and not as a penalty, a sum
equal to the hourly rate per vehicle compensation due to the Contractor pursuant to
Section 5 of this Agreement for each hour during which the incident causing the
default occurs.
Said payment for liquidated damages shall be deducted from any payments due or
to become due to Contractor under the terms of this Agreement. No payment by
City shall be construed as a waiver of City's right to deduct liquidated damages
which may be deducted from any subsequent payment.
Contractor shall be excused from performance of the above liquidated damages
during the time and to the extent that Contractor is prevented from performing in the
customary manner by an act of God, fire, flood, war, riot, civil disturbance,
vandalism, terrorism, epidemic, quarantine, strike, lockout, labor dispute, oil or fuel
shortage, freight embargo, rationing or unavailability of materials or products, loss
of transportation facilities, commandeering of equipment, materials, products,
plants, or facilities of government, or any other occurrences or circumstances which
are beyond the control of the Contractor.
7. City Obligations — City agrees to comply with all reasonable requests of the
Contractor relative to, and provide access to all documents reasonably
necessary for, the performance of Contractor's duties under this Agreement. City
shall be responsible for approving all trip routes, time schedules, and fares. City
reserves the right to change time schedules. The City and Contractor agree that
twelve (12) hours notice by telephone and written facsimile is sufficient notice of
any change in at trip previously scheduled with Contractor, without payment or
penalty. City may cancel other trips with twenty-four (24) hours written notice
with no payment or penalty.
8.1 Contractor's Obligations — Contractor agrees to provide services as specified and
to do everything required by this Agreement and the Exhibits and Appendixes
thereof. Without limiting the generality of the foregoing, Contractor warrants on
behalf of itself and all subcontractors engaged for the performance of this
Agreement, that only persons authorized to work in the United States, pursuant
to the Immigration Reform and Control Act of 1986 and other applicable laws,
shall be employed in the performance of the work hereunder.
8.2 Background Checks — Contractor must be registered with the Department of
Justice as a Human Resources Agency. Contractor shall, at a minimum, perform
Agreement for Bus Services
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background checks on drivers utilizing a vendor such as Live Scan to ensure that
the requirements of California Vehicle Codes 12517.3 and 13370 are met.
9. Licenses and Registrations — At all times during the term of this Agreement,
Contractor shall have in full force and effect, all licenses and registrations
required of it by law for the performance of the services in this Agreement,
including a City Business Registration.
10. Indemnification — Contractor shall indemnify, defend, and hold harmless the City,
and its officers, employees, and agents ("indemnitiees"), from and against any
and all causes of action, claims, liabilities, obligations, judgments, or damages,
including reasonable attorneys' fees and costs of litigation ("claims"), arising from
Contractor's activities in the performance of the services under this Agreement,
excepting only those actions, claims, liabilities, obligations, judgments, or
damages arising out of the sole negligence of the City indemnitiees. In the event
the City indemnitiees are made a party to any action, lawsuit, or other adversarial
proceeding alleging negligent or wrongful conduct on the part of the Contractor:
A. The Contractor shall provide a defense to the indemnitiees or at the City's
option reimburse the indemnitiees their costs of defense, including reasonable
attorneys' fees, incurred in defense of such claims; and
B. The Contractor shall promptly pay any final judgment or portion thereof
rendered against the indemnitiees.
11. Insurance — The Contractor shall maintain prior to the beginning of, and for the
duration of this Agreement, insurance coverage as specified in Exhibit A,
attached to and made part of this Agreement.
12. Independent Contractor — Contractor is and at all times shall remain, as to the
City, a wholly independent Contractor. Contractor shall not, at any time or in any
manner, represent that he is an officer, employee or agent of the City. Contractor
shall comply with all applicable provisions of the Workers' Compensation
Insurance and Safety Acts and Labor Code of the State of California.
13. Amendments — Any amendment, modification, or variation from the terms of this
Agreement shall be in writing and shall be effective only upon approval by the
City Manager.
14. Termination and Suspension — This Agreement, or portions thereof, may be
terminated, canceled or suspended in any one of the following manners:
1) By mutual agreement of the parties,
2) Upon thirty (30) days written notice by either party, with or without cause, or
3) If in the sole subjective judgment of City at any time or times after the
commencement of the term of this Agreement, Contractor fails to perform the
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services required of it or fails to perform such services in accordance with the
terms hereof, the City, upon at least seventy-two (72) hours written notice to
Contractor, and without prejudice to any other remedies the City may have, may
terminate or suspend Contractor's services and any obligations the City may
otherwise have under this Agreement. The written notice shall instruct
Contractor to cease its services as of a specified day, and City shall have no
further obligation to pay for services tendered or otherwise.
15. Ownership of Reports and Data — At the time of 1) termination of this Agreement
or 2) conclusion of all work, all original reports, documents, calculations,
computer files, notes, and other related materials whether prepared by
Contractor or its subcontractor(s) or obtained in the course of providing the
services to be performed pursuant to this Agreement shall become the sole
property of City. Any word processing computer files provided to City shall use
Microsoft Word for Windows software.
16. Assignment/Successors — Contractor shall not assign this Agreement, or any of
the rights, duties or obligations hereunder. It is understood and acknowledged
by the parties that the Contractor is uniquely qualified to perform the services
provided for in this Agreement.
17. Attorneys' Fees — If any action at law or suit in equity, including an action for
declaratory relief, is brought to enforce or interpret any provision of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees,
court costs, and necessary disbursements, in addition to any other relief to which
it may be entitled.
18. Non-Discrimination — In the performance of the terms of this Agreement, the
Contractor agrees that it will not engage in, nor permit such subcontractors as it
may employ to engage in, discrimination in employment of persons because of
age, race, color, creed, sex, sexual orientation, national origin or ancestry,
religion, or marital status of such person(s). Violation of this provision may result
in the imposition of penalties referred to in the Labor Code of the State of
California Section 1735.
19. Venue — This Agreement is made, entered into, and executed in Moorpark,
Ventura County, California, and any action filed in any court of law for arbitration
of the interpretation, enforcement and/or otherwise of the terms, covenants and
conditions referred to herein shall be filed in an applicable court in Ventura
County, California.
20. Non-Exclusive Agreement — The City reserves the right to contract with other
firms during the Agreement term or to issue multiple agreements for individual
aspects of the project as may be deemed in the best interests of the City.
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21. Public Domain — All products used or developed in the execution of this
Agreement will remain in the public domain at the completion of the Agreement.
22. Audit — City shall have the option of inspecting and/or auditing all records and
other written materials used by Contractor in preparing its statements to City as a
condition precedent to any payment to Contractor.
23. Interpretation of Agreement — Should interpretation of this Agreement, or any
portion thereof be necessary, it is deemed that this Agreement was prepared by
the parties jointly and equally, and shall not be interpreted against either party on
the grounds that the party prepared the Agreement or caused it to be prepared.
24. Waiver of Agreement — No waiver of any provision of this Agreement shall be
deemed, or shall constitute, a waiver of any other provision, whether or not
similar, nor shall any such waiver constitute a continuing or subsequent waiver of
the same provision. No waiver shall be binding unless executed in writing by the
party making the waiver.
25. Captions and Headings — The captions and headings of the various Articles and
Paragraphs of this Agreement are for convenience and identification only and
shall not be deemed to limit or define the content of the respective Articles and
Paragraphs hereof.
26. Notice — Any notices which either party may desire to give to the other party
under this Agreement must be in writing and may be given either by 1) personal
service, 2) delivery by a reputable document delivery service, which provides a
receipt showing date and time of delivery, or 3) mailing in the United States Mail,
certified mail, postage prepaid, return receipt requested, addressed to the
address of the party as set forth below or at any other address as that party may
later designate by notice:
City: Steven Kueny
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Contractor: Chuck Moore
Durham School Services
1025 Shary Circle
Concord, CA 94518
27. Authority to Execute Agreement — Both City and Contractor do covenant that
each individual executing this Agreement on behalf of each party is a person duly
authorized and empowered to execute agreements for such party.
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28. Responsible Individuals — The individual directly responsible for Contractor's
overall performance of the Agreement provisions above set forth and to serve as
principal liaison between Contractor and City shall be Chuck Moore, or his
designee.
The City Manager, or his designee, shall represent the City in all matters
pertaining to the administration of this Agreement, and review and approval of all
work to be performed by the Contractor pursuant to this Agreement. The City
Manager is authorized to act on City's behalf to execute all necessary documents
which increase the Scope of Services or change Contractor's compensation.
29. Conflicting Use — Contractor shall not use any vehicle, equipment, personnel or
other facilities which are dedicated to the City for performing services under this
Agreement for any use whatsoever that in the opinion of the City presents a
conflict with the services contemplated by this Agreement.
30. Governing Law — The City and Contractor understand and agree that the laws of
the State of California shall govern the rights, obligations, duties, and liabilities of
the parties to this Agreement and also govern the interpretations of this
Agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK
Steven Kueny, City Manager
Date:
ATTEST
Deborah S. Traffenstedt, City Clerk
DURHAM SCHOOL SERVICES
John Elliot, CEO
Date:
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EXHIBIT A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Contractor will maintain
insurance in conformance with the requirements set forth below. Contractor will use
existing coverage to comply with these requirements. If that existing coverage does not
meet requirements set forth here, Contractor agrees to amend, supplement or endorse
the existing coverage to do so. Contractor acknowledges that the insurance coverage
and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to the City in excess of the limits and
coverage required in this Agreement and which is applicable to a given loss, will be
available to the City.
Contractor shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
"Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for
claims or suits by one insured against another. Limits are subject to review but in no
event less than $2,000,000 per occurrence for all covered losses and no less than
$4,000,000 general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $5,000,000 per accident. If Contractor owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Contractor or Contractor's employees will use personal autos
in any way on this project, Contractor shall provide evidence of personal auto liability for
each such person.
Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella policy shall include a drop
down provision providing primary coverage above a maximum $25,000 self-insured
retention for liabilities not covered by primary but covered by umbrella. Coverage shall
be provided on a "pay on behalf' basis, with defense costs payable in addition to policy
limits. Policy shall contain a provision obligating insurer at the time insured's liability is
determined, not requiring actual payment by the insured first. There shall be no cross
liability exclusion precluding coverage for claims or suits by one insured against
another. Coverage shall be applicable to the City for injury to employees of Contractor,
subcontractors or others involved in the Work. The scope of coverage provided is
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subject to approval by the City following receipt of proof of insurance as required herein.
Limits are subject to review but in no event less than $5,000,000 aggregate.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Contractor.
Contractor and the City agree to the following with respect to insurance provided by
Contractor:
1. Contractor agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds the City, its officials,
employees and agents, using standard ISO endorsement CG 2010 with an
edition prior to 1992. Contractor also agrees to require all contractors and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Contractor, or Contractor's employees, or agents, from waiving the right
to subrogation prior to a loss. Contractor agrees to waive subrogation rights
against the City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to
the City or its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called "third party action over" claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the need arises. Contractor shall not
make any reductions in scope of coverage (e.g. elimination of contractual liability
or reduction of discovery period) that may affect the City's protection without the
City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Contractor's general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any
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insurance is not delivered as required, or in the event such insurance is canceled
at any time and no replacement coverage is provided, the City has the right, but
not the duty, to obtain any insurance it deems necessary to protect its interests
under this or any other Agreement and to pay the premium. Any premium so
paid by the City shall be charged to and promptly paid by Contractor or deducted
from sums due Contractor, at the City's option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to the City
of any cancellation of coverage. Contractor agrees to require its insurer to
modify such certificates to delete any exculpatory wording stating that failure of
the insurer to mail written notice of cancellation imposes no obligation, or that
any party will "endeavor" (as opposed to being required) to comply with the
requirements of the certificate. Contractor is required to provide thirty (30) days
notice of any reduction in coverage.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Contractor or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self insurance available to the City.
10. Contractor agrees to ensure that subcontractors, and any other party involved
with the Work who is brought onto or involved in the Work by Contractor, provide
the same minimum insurance required of Contractor. Contractor agrees to
monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformity with the requirements of this
section. Contractor agrees that upon request, all agreements with
subcontractors and others engaged in the Work will be submitted to the City for
review.
11. Contractor agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees
that it will not allow any contractor, subcontractor, Architect, Engineer, or other
entity or person in any way involved in the performance of Work contemplated by
this Agreement to self-insure its obligations to the City. If Contractor's existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Contractor, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to
change the amounts and types of insurance required by giving the Contractor 90
days advance written notice of such change. If such change results in
substantial additional cost to the Contractor, the City will negotiate additional
compensation proportional to the increased benefit to the City.
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13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any
steps that can be deemed to be in furtherance of or towards performance of this
Agreement.
14. Contractor acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Contractor of non-compliance with an insurance
requirement in no way imposes any additional obligations to the City nor does it
waive any rights hereunder in this or any other regard.
15. Contractor will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is
canceled or terminated for any reason. Termination of this obligation is not
effective until the City executes a written statement to that effect.
16. Contractor shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. As coverage binder or letter
from Contractor's insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be provided to
the City within five days of the expiration of coverage.
17. The provisions of any Workers' Compensation or similar act will not limit the
obligations of Contractor under this Agreement. Contractor expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific
reference to a given coverage feature is for purposes of clarification only as it
pertains to a given issue, and is not intended by any party or insured to be
limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts or
impairs the provisions of this section.
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21. Contractor agrees to be responsible for ensuring that no contract used by any
party involved in any way with the Work reserves the right to charge the City or
Contractor for the cost of additional insurance coverage required by this
Agreement. Any such provisions are to be deleted with reference to the City. It
is not the intent of the City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against the City for
payment of premiums or other amounts with respect thereto.
22. Contractor agrees to provide immediate notice to City of any claim or loss against
Contractor arising out of the work performed under this Agreement. The City
assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to
involve the City.
Insurance for Bus Services
Page 5
28
EXHIBIT B
SCOPE OF SERVICE
FOR BUS EXCURSION SERVICES
SECTION 1. SERVICE DAYS AND HOURS
MOORPARK BEACH BUS
The Moorpark Beach Bus operates from 9 a.m. to 5 p.m. for approximately ten (10)
weeks from mid-June to mid-August. The current intent of the City is to offer this service
on Tuesdays, Wednesdays, and Thursdays. The public transportation service included
in this Scope of Service consists of a single vehicle service for the City with eight
revenue hours per day. A school bus is usually adequate for this service. Contractor
shall provide service between various stops in the City and a beach destination, such as
Zuma County Beach in Malibu. This shall be an unsupervised public transit service.
One vehicle shall make two (2) or more round trips each day of service in accordance
with a published schedule. Schedule adherence is important for this service.
The City shall determine and set fares. Contractor shall charge passengers exactly as
specified unless notified by the City that there will be a deviation from regular fares.
CAMP MOORPARK
Camp Moorpark is a summer recreation program and typically requires one or two (1 -
2) buses on Mondays, Tuesdays, Wednesdays, and Fridays for a ten (10) to eleven (11)
week period from June through August. Trips are taken by youth ages 5-14, and are
usually trips within Ventura County. This is a subscription service. Participants register
in advance with the City. Participants are supervised by City staff.
The City, at its sole option, may contract with more than one bus operator to expand or
reduce services during the term of the Agreement. The City, at its sole option, may
wish to expand or reduce these services during the term of the Agreement.
SECTION 2. ROUTES
With the exception of the Moorpark Beach Bus, trips shall have one (1) point of origin in
the City, which shall be the Arroyo Vista Recreation Center at 4550 Tierra Rejada Road.
The Beach Bus has approximately four (4) stops for boarding and alighting in the City.
All services usually have one (1) destination point.
The City reserves the right to adjust the routes, providing notice as indicated in this
Agreement.
29
SECTION 3. OPERATIONS
The Contractor shall be responsible for operation of the vehicles used to provide
services contemplated by this Agreement. The Contractor shall ensure at all times that
vehicles used for passenger conveyance shall be operated with due regard for the
safety, comfort, and convenience of the public. The Contractor shall be responsible for
complying with all applicable federal, state and local laws and requirements.
SECTION 4. CONTRACTOR VEHICLES
Contractor shall provide all necessary vehicles, including one (1) primary bus and at
least one (1) backup bus to ensure continuation of service in case of a breakdown of the
primary bus. All Contractor-supplied vehicles shall have less than 75,000 original
odometer miles. The Contractor shall at all times be required to have a backup vehicle
available for use in the event that the primary vehicle is unable to operate.
Contractor shall provide a vehicle equipped with a wheelchair lift and meet ADA
standards. Backup vehicles shall be in safe and good working order. The City shall
have the right to approve the suitability of any vehicle used by the Contractor under this
Agreement.
In the event that the vehicle being used by the Contractor breaks down, the Contractor
shall provide a backup vehicle on site within one and a half (1 '/2 ) hours.
The Primary vehicles shall have a minimum of twenty-five (25) bench seats and a
seating capacity of approximately seventy-five (75) children at three (3) passengers per
bench seat, and approximately fifty (50) adults at two (2) passengers per bench seat.
All vehicles must have storage for luggage. Air conditioning, large tinted windshield and
passenger windows are desirable but not required. A late model school bus in good
condition may meet the criteria for vehicles.
SECTION 5. MAINTENANCE
The Contractor shall perform the duties and accept the responsibilities set forth in
connection with the maintenance of the Contractor's vehicles used to provide services
under this Agreement. Contractor's buses, vans, school buses or other vehicles
accepted to the City that are used to provide services under this Agreement are referred
to in this section as "vehicles ". The omission of a duty or responsibility herein shall not
relieve the Contractor of its obligation to perform such duty or accept such
responsibility, so long as it is usual, customary and generally accepted within the public
transportation industry as being an integral element of operating a fixed-route and Bial-
a-ride public transportation system of a kind and character such as Moorpark City
Transit.
Scope of Services- Bus Services
Page 2 30
5.1. Maintenance Facility: The Contractor shall provide and maintain an appropriate
fixed maintenance facility within a 35-mile radius from the City. The facility shall
be equipped with all tools and equipment necessary for maintenance of. vehicles
in accordance with this Agreement. When out-of-service, vehicles shall be
stored at all times either within an enclosed, paved garage, or within a paved,
security-fenced outside storage area.
5.2. Daily Maintenance: The Contractor shall perform daily vehicle servicing on all
vehicles under this Agreement. For purposes of this Agreement, daily servicing
shall include, but not be limited to: fueling; engine oil, coolant, water, and
transmission fluid check/add-, farebox vault pulling and replacement; wheelchair
lift check; brake check; light and flasher check; and checking all vehicle
performance defects reported by drivers to identify potential safety and reliability
items requiring immediate attention. The Contractor shall develop, implement
and maintain a written checklist of items included in the daily servicing of the
vehicles. The checklist shall be utilized and kept on file for City and California
Highway Patrol (CHP) review at any time during regular business hours. The
checklist requirement may incorporate or supplement CHP required driver's pre-
trip safety inspections.
5.3. Vehicle Cleaning: The Contractor shall maintain all vehicles in a clean and neat
condition at all times.
The interior of the vehicles shall be kept free of litter and debris to the maximum
practicable extent throughout the operating day. Vehicles shall be swept and
dusted daily. Interior panels, windows, and upholstery shall be cleaned of marks
as necessary. The interiors of all vehicles shall be thoroughly washed at least
once per week, including all windows, seats, floor, stanchions, and grabrails. All
foreign matter such as gum, grease, dirt, and graffiti shall be removed from
interior surfaces during the interior cleaning process. Any damage to seat
upholstery shall be repaired at the end of each day. Ceilings and walls shall be
thoroughly cleaned at least once per month, or more often as necessary.
Destination sign interior glass shall be cleaned as necessary to maintain a clean
appearance and maximize visibility.
The exteriors of vehicles shall be washed as required to maintain a clean, inviting
appearance and in no event less than once per week. Exterior washing shall
include the bus body, all windows, and wheels. Rubber or vinyl exterior
components such as tires, bumpers fascia fender shirts, and door edge guards
shall be cleaned and treated with a preservative at least once per month, or as
often as necessary to maintain an attractive appearance. The bus exterior shall
be waxed once every six (6) months.
Scope of Services- Bus Services
Page 3
31
The vehicles shall be kept free of vermin and insects at all times. The Contractor
shall exterminate all vermin and insects from the vehicles immediately upon their
discovery, utilizing safe and non-hazardous materials.
5.4. Preventive Maintenance: The Contractor shall develop and implement a
preventive maintenance program. At a minimum, the Agreement's preventive
maintenance program shall adhere to the preventive maintenance schedules and
standards of the industry, and shall meet the manufacturer's specifications and
be sufficient so as not to invalidate or lessen warranty coverages of the vehicles.
Adherence to preventive maintenance schedules shall not be regarded as
reasonable cause for deferred maintenance in specific instances where the
Contractor's employees observe that maintenance is needed in advance of
schedule.
The Contractor shall not defer maintenance for any reason without the prior
written consent of the City. The Contractor shall adjust the work schedule of its
employees as necessary to meet all scheduled services and complete preventive
maintenance activities according to the schedule. All parts used for preventive
maintenance shall be new and meet manufacturer's specifications.
The City, at its own expense, may inspect the vehicle(s) to ensure that regular
preventive maintenance and other is being performed.
5.5. Vehicle Repairs: All repairs to the vehicles shall be performed by the Contractor
or by other vendors and suppliers and shall be included in the final Agreement
cost. Repairs shall include, but not be limited to, work to correct loss or damage;
adjustments due to normal wear and tear; and overhaul, rebuilding or
replacement of components. All required parts shall be new and meet
manufacturer's specifications.
Repair work shall be conducted as soon as practicable upon learning that such
work is required. The Contractor shall perform repair work expeditiously in
response to identification of problems by drivers or other staff members. The
Contractor shall assure the City that required repairs shall not be deferred
beyond a reasonable time.
The Contractor shall be familiar with vehicles and equipment warranties and shall
comply with all warranty provisions in the conduct of maintenance.
5.6. Vehicle Towing: In the event that towing of a vehicle is required due to
mechanical failure or damage, the Contractor shall be responsible to provide
such towing at the Contractor's sole expense.
5.7. Maintenance Records and Reports: The Contractor shall prepare, maintain, and
make available to the City, the CHP and/or such other regulatory agencies with
Scope of Services- Bus Services
Page 4
32
jurisdiction records and data relative to vehicle maintenance. Maintenance
records shall be maintained on all vehicles indicating all warranty work,
preventive maintenance, and repairs performed on each vehicle. All such
records and reports shall be prepared and maintained in such a manner to fulfill
any applicable state or federal requirements, as well as any needs of the City to
enable it to evaluate accurately the Contractor's maintenance performance and
the operating expense associated with the services provided under this
Agreement.
The City maintains the right to inspect, examine and test, at any reasonable time,
any vehicles used in performance of this Agreement and any equipment used in
the performance of maintenance work in order to ensure compliance with this
Agreement. Such inspection shall not relieve the Contractor of the obligation to
monitor continually the condition of all vehicles and to identify and correct all
substandard or unsafe conditions immediately upon discovery.
The Contractor shall prepare and maintain records and reports that shall include,
but not limited to, following:
A. Daily vehicle inspection and servicing checklists.
B. Work orders for all maintenance inspections, warranty repairs and other
vehicle repairs including materials, parts and labor consumed.
C. Roadcall reports, or work order, for each roadcall identifying date and
time, vehicle number, problem and mileage of vehicle.
D. Monthly summary of vehicle miles, vehicle miles since last preventive
maintenance inspection, a list of any vehicle repairs made, number and
length of time a back-up vehicle was used, and vehicle roadcalls.
SECTION 6. DRIVERS
Drivers are required to possess a valid California Class B driver's license for the
operation of the type of vehicles to be used. The Contractor shall provide thorough
training for all personnel for the proper performance of their duties. Drivers shall also be
thoroughly trained on the use of all equipment required under this Agreement, including
the Contractor's backup vehicles.
At a minimum, drivers shall be required to: wear an approved uniform of clean and neat
appearance, be helpful and courteous, ensure that fares are collected and deposited in
the farebox, assist senior citizens and disabled passengers, refuse rides to unruly
passengers, stay on schedule, obey all traffic laws, and enforce all City transit
passenger rules. Drivers shall not smoke in the vehicles or allow passengers to do the
same.
City shall have the right, contingent upon the Contractor's personnel policy guidelines,
to ask for the temporary or permanent removal of any personnel furnished by Contractor
for any reasonable cause (not to be construed as requesting removal from Contractor's
Scope of Services— Bus Services
Page 5
33
employment). Contractor shall submit a copy of its current personnel policy guidelines
with this Agreement and any amendments thereto. All personnel shall be employees of
Contractor and Contractor shall be solely responsible for payment of all employees'
wages and benefits. Contractor, without any expense to City, shall faithfully comply with
the requirements of all applicable laws with respect to employee liability, workers'
compensation, unemployment insurance and other forms of social security. Contractor
shall also be responsible for withholding of income tax at its source from employees'
wages and, furthermore, the Contractor shall indemnify and hold harmless the City and
the State of California from any liability, damages, claims, costs, and expenses of any
nature arising from alleged violation of such laws.
Contractor shall provide thorough training for all personnel for the proper performance
of their duties. Contractor must have a training program encompassing the National
Safety Council Defensive Driving Course. This program should also direct itself to
dealing specifically with transporting the elderly and mobility impaired. All new
employees shall receive proper training and instruction at the time of hiring and prior to
being assigned to the service. This training program must be described fully and
submitted to City for review within ten (10) days of Agreement approval by the City.
The Contractor shall require pre-employment medical examinations, including drug and
alcohol testing, for all prospective drivers and other safety sensitive employees of the
Contractor. Any person who has not successfully passed such an examination shall not
be permitted to operate a vehicle in any service performed under Agreement to the City.
Additionally, the Contractor must have an anti-drug program established for employees
under the congressionally mandated Drug-Free Workplace Act. The required anti-drug
program would include, in addition to the pre-employment testing, testing after an
accident, when there is reasonable cause, periodically, every two (2) years upon receipt
or renewal of the Department of Motor Vehicles Medical Examiner's Certificate, and
before returning to duty to perform sensitive safety functions after a positive drug test.
The Contractor shall comply with the Congressionally Mandated Drug-Free Workplace
Act of 1988, by providing certification that (a) the drug free workplace actions shall be
implemented, and (b) those actions are being/have been implemented.
SECTION 7. BUS OPERATION RECORDS AND REPORTS
The Contractor shall be required to maintain ridership and operations records for this
service as deemed necessary by the City.
The Contractor shall be responsible for submission of monthly service summary reports
to the City. These reports, to be submitted by the Contractor within fifteen (15) days of
the end of each calendar month, shall include, but not limited to, the following:
A. Listing of all vehicles in service.
B. Date, time, and length of time for any service disruptions.
C. Corrective actions taken for breakdowns and roadcalls.
Scope of Services- Bus Services
Page 6
34
D. A monthly summary of vehicle miles, vehicle miles since last preventive
maintenance inspection, a list of any vehicle repairs made, number and
length of time a backup vehicle was used, and vehicle roadcalls.
E. Total passenger counts by demographic category and fare (student, adult,
senior citizen, handicapped, etc.) by day.
F. Passenger counts by payment method (cash, one-way ticket, and discounted
passes) by day.
G. Missed or abbreviated route trips, unusual incidents while on duty.
H. From time to time, at the City's request, the Contractor shall record passenger
activity per stop.
Additionally, the Contractor shall collect, record and report annually other statistical
data required under Section 15 of the Federal Transit Act which includes, but is not
limited passenger count by fare, vehicle hours, vehicle miles, vehicle revenue hours,
vehicle revenue miles, passengers per hour, and wheelchair boardings.
SECTION 8. FARES
The Summer Beach Bus is a general public transportation service and passengers must
pay a fare. The Contractor shall collect fares in accordance with fare policies as set by
the City. The fares collected shall be recorded and submitted to the City at the end of
each service day along with the fare collection sheet for that day. Most excursion and
charters sponsored by the Recreation Division, such as Camp Moorpark will not have
fares that the Contractor has to collect.
SECTION 9. CONTACT INFORMATION
Contractor shall provide the City with emergency and after hours contact telephone
numbers and pagers that the City may use as necessary to communicate with the
Contractor after normal working hours.
SECTION 10. RADIO COMMUNICATION
The Contractor shall provide to the vehicles the necessary communication equipment to
allow for communication between the driver and the Contractor's maintenance facility.
The Contractor shall notify the City, at the first available opportunity, of any vehicle
breakdowns or other problems that may cause schedule delays.
SECTION 11. SPECIAL SERVICES
From time to time the City may wish to expand the hours or the days of services to the
community. With twenty-four (24) hours written notice, Contractor shall provide the
special service using the Agreement vehicles, at the regular hourly rate.
Scope of Services- Bus Services
Page 7
35
Moorpark Bus Excursions
APPENDIX A
PROPOSAL COST FORM
TO: City of Moorpark
In response to the Request for Proposals for Excursion and Charter Sus Service, the undersigned
agrees to provide services in accordance with these Documents, which have been carefully examined.
It is understood that each of the service alternatives will be operated annually approximately the
number of hours noted.
Cost Option 1 —Bus excursions with a late model school bus or equal.
Bus Excursions-
Cost Per Hour Five(5) Add
Hour Each Additional Year
Cost 75.00 $375.00 $75.00 2008
$77.25 $386.25 $77.25 2009
$79.57 $397.85 $79.57 2010
The undersigned understands that any conditions placed on the items stated above, clarification
made to the above, or information submitted on or with this form (other than that requested)will
render the proposal unresponsive.If awarded the Agreement,the undersigned hereby agrees to
sign said Agreement and to fumish the necessary certificates and performance bond.
PROPOSER: Durham School services
CONTACT: Janet cook
TITLE: Region vice President
ADDRESS: 1431 opus Place, suite zoo, Downers Grove, IL 60515
TELEPHONE: 610.436 000 FAX. 630.435.0105
SIGNATURE: Azr
TITLE: Executive vice Presid t
- 5 -
36
Moorpark Bus Excursions
APPENDIX B
PROPOSER REFERENCE FORM-PARTS I AND II
PARTI
I
GENERAL INFORMATION j
1. NAME Durharn School Services
2. Bidder is a: (circle one)
i
Corporatio artnershi ssociabon/Sole Proprietorship
3. Bidder's address and Telephone Number:
1431 Opus place. Suite 200
Downers Grove, Il 60515
(630) 435-8000
I
4. Name,Title, and Telephone Number of Bidder's Authorized Representative:
Janet Cook, Vice President, Pacific Southwest Region
i
I
2713 North River Ave., Rosemead, CA 91770-3303
(626) 573-3769, ext. 1361
I
5. Bidder's Credit References: (Include names, address, and telephone numbers of at
lease three references,one of which must be the organization's bank) i
A. Bank of America
LaSalle Street, cago,
1
(312) 828-0940' - Helen Zitzman !
i
B Fleet Charge
8650 College Blvd. J
Overland Park, KS 66210 (913) 451-2400
C. Thomas Built Buses, Inc.
P.O. Box 2450
High Point, NC 27261 (336) 841-5904
i
7
37
Moorpark Bus Excursions
PART It
Client List for Transportation Services Currently and/or Previously Provided:
1. Client Name: Los Angeles County Office of Education
Client Address: 12830 Clark Ave.
Downey, CA 90242--4720
i
Contact Person: Ken Kobayshi, Transportation and Planning Officer i
Telephone (562) 803-8538
Number:
Period of Service1982 to present
2. Client Name: Las Virgenes Unified School District
Client Address: 4111 N. has Virgenes Td.
i
Calabasas, CA 9].302 ,
Contact Person: Dr. Don Zimring, Superintendent
Telephone
Number: (818) 878-5200
Period of Service: 1991 to present
r
1. Client Name: Cbnejo Valley Unified School District 1
E
Client Address: 1400 E. Janss Bid.
Thousand Oaks, CA 91362
i
Contact Person:Janet Boland, Transportation Specialist
Telephone
i
Number: (805) 497-9511
Period of Service:1985 to present
(
_ g _
38
Moorpark Bus Excursions
APPENDIX C
VEHICLE IDENTIFICATION FORMS -PARTS I and If
PART I -VEHICLE INFORMATION
All bidders shall provide the foll6wing information for each type of vehicle the bidder proposes to
use in this project. Bidders must submit photographs of vehicle exteriors and depictions of
interior seating configuration, to be attached to this form.
1. Number of Vehicles Provided 1
2. Primary or Back-Up Vehicle Prey
3. Vehicle Type/Model/Manufacturer Conventional FS-65 Thomas
4. Date of Manufacture September, 2005
5. Passenger Seating Capacity 17 (5 w/c, 12 arrb)
6. Gross Vehicle Weight Rating 27,500
7. EnginefTransmission Type Diesel/Automatic
8. Overall Length 365"
9. Exterior Width 96"
10. Interior Height
78"
11. Aisle Width 30"
12. Step Height from Ground
13"
13. Destination Signs(Describe Location and Functions):
We place the "Moorpark" magnetic signs over "School Bus" front and rear
and over Dur am Schipol Servic s on sides.
14. Wheelchair Equipment(Describe Type/Model/Manufacturer and attach photograph)
Rioon 2005 S
If any used vehicles are proposed, complete Part 11 of this form.
- 9 -
39
Moorpark Bus Excursions
PART II -STATEMENT OF CONDITION FOR USED VEHICLES
If used vehicles are proposed by the Contractc.r for use in this project, this form shall be
completed for each type of vehicle so proposed.
1. Number of Vehicles Provided 1
2. Primary or Back-Up Vehicle Pr'ffary
3. Vehicle Type/Model/Manufacturer Conventional FS-65 Thomas
4. Date of Manufacture September, 2005
5. Passenger Seating Capacity 17 (5 w/c, 12 amb)
6. Gross Vehicle Weight Rating 27,500
7. EnginelTransmission Type Diesel/Automatic
8. Vehicle Length and Exterior Width 365" 96"
9. Interior Height&Aisle Width 78" 30"
10. Step Height from Ground
13"
lit Destination Signs(Describe Location and Functions):
We place the "Nborpark" magnetic signs over "School Bus" front and rear
and over Durham School Services on sides.
12. Wheelchair Equipment(Describe Type/ModeVManufacturer and attach photograph)
Riven 2005 S
13. Total-Accumulated Vehicle Mileage: 49,397
Date of odometer reading: 3/15/08
14. Number of Miles& Hours on Engine and Transmission Since Last Overhaul:
49,397
15. Tire Condition: (circle one) New Used Recapped
Comments:
10 -
40
Moorpark Bus Excursions
VEHICLE IDENTIFICATION FORMS -PARTS I and If
PART I -VEHICLE INFORMATION
All bidders shall provide the following information for each type of vehicle the bidder proposes to
use in this project Bidders must submit photographs of vehicle exteriors and depictions of
interior seating configuration, to be attached to this form.
1. Number of Vehicles Provided 2
2. Primary or Back-Up Vehicle Utilized for either
3. Vehicle Type/Model/Manufacturer Transit/Freightliner/I'homas
4. Date of Manufacture May, 2004
5. Passenger Seating Capacity 87
6. Gross Vehicle Weight Rating 36,200
7. Engine/Transmission Type Cat Diesel/Allison Automatic
8. Overall Length 478.9"
9. Exterior Width 96"
10, Interior Height 78"
11. Aisle Width 13.1
12. Step Height from Ground 15"
13. Destination Signs (Describe Location and Functions):
We place the "Moorpark magnetic signs over "School Bus" front and rear and
over Durham School Services on sides;
14. Wheelchair Equipment(Describe Type/Model/Manufacturer and attach photograph)
If any used vehicles are proposed, complete Part II of this form.
- 9 -
41
Moorpark Bus Excursions
PART 11 -STATEMENT OF CONDITION FOR USED VEHICLES
If used vehicles are proposed by the Contractor for use in this project, this form shall be
completed for each type of vehicle so proposed.
1. Number of Vehicles Provided 2
2. Primary or Back-Up Vehicle Utilized for either
3. Vehicle Type/Model/Manufacturer Transit/t neightliner/Ifiolms
4. Date of Manufacture flay, 2004
5. Passenger Seating Capacity 87
6. Gross Vehicle Weight Rating 36,200
7. Engine/Transmission Type Cat Diesel/Allison ?lutcmatic
8. Vehicle Length and Exterior Width _ 478.9" - 96"
9. Interior Height &Aisle Width 78" - 1.3"
10. Step Height from Ground 15"
11. Destination Signs (Describe Location and Functions):
We place the "Mioornark" magnetic siqns over "School Bus" on front and rear
and over Durham School Services on the sides.
12. Wheelchair Equipment (Describe Type/Model/Manufacturer and attach photograph)
13. Total Accumulated Vehicle Mileage: 50,549 / 56,235
Date of odometer reading: 3/17/08
14. Number of Miles& Hours on Engine and Transmission Since Last Overhaul:
Same as accumulated mileage
15. Tire Condition: (circle one) New Used Recapped
Comments:
- 10 -
42
°oPa� ftbfic Works (Department
F ?
9 e
O
90 O
Attachment aL
MEMORANDUM
TO: Yugal K. Lail, City Engineer/Public Works Director
FROM: Shaun Kroes, Senior Management Analyst
DATE: September 30, 2009
SUBJECT: Beach Bus 2009 Summary
The 2009 Summer Beach Bus service began June 15, 2009 and concluded on August
20, 2009. This year, the City attempted to provide increased capacity for passengers by
extending the service from Tuesday and Thursday to Monday through Thursday. In
addition, the bus pick up route was adjusted to provide equal ridership opportunities.
On Mondays and Wednesdays the bus started at Peach Hill Park and followed its route
to Campus Canyon School. On Tuesdays and Thursdays, the bus started at Campus
Canyon School and followed its route to Peach Hill Park. In addition, passengers were
instructed that the trip they took to Zuma Beach determined their return trip.
Passengers who used Trip 1 to Zuma Beach were required to use Trip 3 to return to
Moorpark. Passengers who used Trip 2 to Zuma Beach were required to use Trip 4 to
return to Moorpark. If the driver determined that he had enough capacity, passengers
were permitted to switch their return trip.
The Beach Bus performed two roundtrips between Moorpark and Zuma Beach for 36
days. The original program intended to provide 40 days of service, however, increased
costs of the service and decreased ridership necessitated the removal of four days to
keep the program within budget. Numbers used on this report are for Summer 2009
(June — August). Technically, June 2009 is part of Fiscal Year (FY) 2008/09, and any
income and costs would be attributed to that fiscal year.
Ridership
Table 1: Beach Bus Season 2009 and 2008 Comparison
Summer Beach Bus'
2009 Days Total Round Average Last Year
Trips Ridership
June 2009 10 538 54 503
July 2009 18 912 51 932
August 2009 8 313 39 532
36 1,763 49 1,967
Table 1 above compares Summer 2009's ridership to Summer 2008's ridership. During
2009, there were 1,763 roundtrips between Moorpark and Zuma Beach. This is a
43
Beach Bus Summary 2009
Page 2
10.37% decrease over last season, when 1,967 roundtrips were provided. During
Summer 2009 the Beach Bus ran 36 days, compared to 21 days in 2008. The intention
of the increased number of service days was to provide more capacity for the nearly
2,000 passengers who had used the service last year. Although the extra number of
days did reduce daily demand, it appears as though there was a general decrease in
the number of passengers who used the service in 2009, compared to 2008. This topic
is covered in more detail later in the report.
Table 2: 2001 - 2009 Beach Bus Passengers
2001-2009 Beach Bus Passengers (Round Trip)
2,200 -
2,000
i
1,800
1,600
1,400 ----- ------ -- -- -
1,200 ----- ----------
1,000 -- -- - -
800 ---- -- - - -
600 - - -- - - - - - - - -
I
400 - --- --- - --
i
1 I
200 - - -
o l
2001 2002 2003 2004 2005 2006 2007 2008 2009
Table 2 above shows the Beach Bus ridership since the Beach Bus began in 2001.
There has been a 159% increase in ridership since 2001. During Summer 2001, there
were 689 roundtrips. Since 2001 the Beach Bus has evolved. In 2001 and 2002 the
Beach Bus provided one round trip to and from Zuma Beach on Tuesdays and
Thursdays. In 2003 the City increased the number of trips to two round trips per day,
and began going to San Buenaventura Beach on Thursdays. Beginning in 2004, the
City decided to do two roundtrips to Zuma Beach on Tuesdays and Thursdays. The
City decided to stop going to San Buenaventura Beach after 2003 because ridership
decreased on Thursdays, with passengers citing that San Buenaventura was colder
than Zuma, and too rocky to enjoy the beach. Since returning to Zuma Beach, ridership
has increased and the City has received positive feedback from passengers. As noted
in the beginning of the report, the City increased the number of days of service in 2009
to meet the anticipated demand in service. Last year, there were frequent days when
44
Beach Bus Summary 2009
Page 3
passenger demand exceeded capacity. When possible, the City provided a tripper bus
to meet the demand. The extra days of service were intended to eliminate the need for
a tripper bus. Although the tripper bus was not needed in 2009, there was an overall
decrease in ridership. This could be from a number of factors, including the cooler
temperatures experienced during several days of service in 2009 compared to 2008; the
increase in fare this year compared to last year; the extra rules including pre-determined
trips that may have dissuaded passengers from use the Beach Bus; and alternative
summer plans for passengers as a result of the Moorpark Unified School District's
decreased summer school program.
Program Cost
In 2009, the City collected $8,198 in fares, compared to $5,285 collected during
Summer 2008, an increase of 55.12%. Staff originally anticipated the revenue to be
between $10,000 and $15,000. However, the original projection was based on the
same number of passengers as last year divided over 40 days of service. The City
increased the Beach Bus fare9 from $3.00 roundtrip to $5.00 roundtrip for regular
passengers. Seniors and disabled fares increased from $1.00 roundtrip to $2.00 round
trip. Passengers five and younger remained free. The Beach Bus Program cost
$26,096 this year. This is a 26.9% increase compared to 2008, when the program cost
$20,562. In 2009, the City also implemented a new "Buy Three, Get One Free" Beach
Bus pass program. The City sold approximately $173 in Beach Bus passes. The
Summer 2009 program costs to the City, after fare reduction, is $17,725, compared to
$15,277, a 16.02% increase. Staff originally anticipated overall costs to the City to
remain equal to last year, based upon ridership remaining stable. The decreased
ridership in 2009 resulted in less fare collected to help offset costs. The overall farebox
revenue in 2009 was 31.41%, compared to 25.70% in 2008.
Bus Incidents
No major bus incidents occurred this year. There was one report of graffiti on a bus
seat however, no one was identified. In previous years, passengers who were caught
damaging the bus seats were suspended for the summer.
Summer Youth Bus Pass
As mentioned before, the City created a new "Buy Three, Get One Free" Beach Bus
pass program. The City sold $173.50 in Beach Bus passes. This included 11
student/adult passes ($15.00 each) and one senior/disabled pass ($7.50 each). The
Summer Youth Bus Pass was reduced from $20.00 per pass to $15.00 per pass. The
Summer Youth Bus Pass was also limited to Moorpark City Transit and could no longer
be used on the Moorpark Beach Bus. The City sold 29 Summer Youth Bus Passes
compared to 95 passes in 2008. The Summer Youth Bus Pass provided unlimited
ridership on Moorpark City Transit between June 1, 2009 and September 11, 2009. In
previous years, the Youth Pass included the Beach Bus as well. The limitation to
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Beach Bus Summary 2009
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Moorpark City Transit was a result of the concern that too much revenue was being lost
on the Beach Bus.
Summer 2010 Preparation
Based upon the average number of passengers per day, it appears as though
Wednesdays (66 passengers) and Thursdays (57 passengers) had the higher ridership,
compared to Mondays (35 passengers) and Tuesdays (33 passengers). It is
recommended that the 2010 Moorpark Beach Bus program be reduced by one day per
week. Although Mondays averaged more passengers than Tuesdays, it would be better
for program continuity if the 2010 weekly schedule ran Tuesdays through Thursdays.
The proposed dates are June 15, 2010 through August 19, 2010. This would provide
30 days of service. If ridership demand justifies additional days, it would be proposed to
extend the program another week to include August 24 through August 26, 2010.
Based upon the Agreement's 2010 price, daily costs are expected to be $796. Thirty
days of service would cost the City $23,880. Assuming 50 passengers per day, the City
could anticipate $7,500 in fares, or 31.4% farebox recovery.
The following program features are proposed for 2010:
1. Reduce Beach Bus Service to two trips per day, Tuesday through Thursday for
ten weeks during the summer.
2. Continue not to have the tripper bus service.
3. Beach Bus will start its pick up and drop off at Campus Canyon School and
continue to Peach Hill Park. Even with the reduced days of service, the apparent
decrease in ridership that has occurred should enable all passengers to utilize
the service.
4. Maintain Beach Bus fare at $5.00 round trip for students/adults.
5. Maintain Beach Bus fare at $2.00 round trip for seniors/disabled.
6. Fares will remain free for passengers five and under.
7. Passengers will be given wrist bands for their return trips. Passengers who use
the first trip to Zuma Beach will be required to use the first return trip from Zuma
Beach. Passengers who use the second trip to Zuma Beach will be required to
use the second return trip from Zuma Beach. This will prevent passenger
overflow concerns and ensure that everyone who traveled to the beach will be
able to return to Moorpark.
8. Continue the "Buy Three, Get One Free" Beach Bus Pass program.
9. Continue the Summer Youth Bus Pass program.
C: Steven Kueny, City Manager
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