HomeMy WebLinkAboutAGENDA REPORT 2010 0602 CC REG ITEM 10D ITEM 10A
ry OF MOORPARK.CA!-TORN,:
MOORPARK CITY COUNCIL City Council Meeting
AGENDA REPORT
ACTION:
TO: Honorable City Council
FROM: Ron Ahlers, Finance Director T '
BY: Deborah Burdorf, Accountant 1
DATE: May 3, 2010 (City Council meeting of June 2, 2010)
SUBJECT: Consider Resolution Authorizing the Reversal of Stale Dated Checks
More Than Three Years Old
BACKGROUND
The City currently issues accounts payable checks at least twice a month. In the
normal course of business, some of those checks do not get cashed in a timely manner.
Some checks are lost, never received, or not cashed by the payee for a variety of
reasons. A City check is void if not cashed within six months. Once a check has gone
past the six months, it is called "stale dated".
California Government Code Section 50050-50056 states that after three years, any
check over $15 which has not been cashed should be published in a newspaper of
general circulation once a week for two successive weeks and 45-60 days should be
allowed for the check to be retrieved. If not retrieved, the check can be voided and the
money can be returned to the City.
DISCUSSION
At this time, there are thirteen stale dated checks more than three years old that remain
on the City's books. The total amount of the thirteen checks is $4,744.51. We request
City Council authorization to publish these checks in the local newspaper, and if they
are not claimed, void the checks and redeposit the money into the General Fund.
STAFF RECOMMENDATION
Adopt Resolution No. 2010- voiding the stale dated checks noted in Exhibit "A"
to the attached resolution.
Attachment:
Resolution No. 2010-
196
RESOLUTION NO. 2010 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA AUTHORIZING
THE PUBLISHING, VOIDING, AND DEPOSITING OF
THE STALE DATED CHECKS MORE THAN THREE
YEARS OLD
WHEREAS, a staff report has been presented to the City Council requesting to
publish a list of stale dated checks more than three years old, void the checks that after
45-60 days remain unclaimed, and deposit the funds into the general fund.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a listing of thirteen stale dated checks, as more particularly
described in Exhibit "A", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 2nd day of June, 2010.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
Attachment: Exhibit 'A': Stale Dated Checks
197
Resolution No. 2010-
Page 2
Exhibit A
Listing of Stale Dated Checks More Than Three Years Old
Check Number Date Amount
122673 4/26/06 $ 250.00
123129 6/14/06 $ 40.00
123185 6/28/06 $ 40.00
123212 6/28/06 $ 50.96
124500 10/25/06 $ 40.00
124747 11/29/06 $ 823.00
124761 11/29/06 $ 50.00
124769 11/29/06 $1,210.00
124783 11/29/06 $1,369.70
124894 12/13/06 $ 500.00
125380 1/31/07 $ 220.85
126364 5/09/07 $ 50.00
126455 5/09/07 100.00
Total $4,744.51
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