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Home My WebLink AboutAGENDA REPORT 2010 0721 CC REG ITEM 10G ITEM 10.G. v OF MOORPARK,CALIFOhRNI'- City Council Meeting of_ 7-AI-AyiO ACTION: 'y MOORPARK CITY COUNCIL T. AGENDA REPORT TO: Honorable City Council FROM: Yugal K. Lail, City Engineer/Public Works Director DATE: June 2, 2010 (CC Meeting of 07/21/10) SUBJECT: Consider Approval of the Annual Seven-Year Capital Improvement Program (CIP) for Department of Public Works for FY 2009/10 — FY 2015/16 OVERVIEW On a yearly basis the City is required to update the seven-year Capital Improvement Program (CIP) for Department of Public Works. Staff has prepared the June 2010 final draft of the CIP for FY2009/10 — FY 2015/16 and has distributed that document to the City Council by separate Memo. This staff report summarizes the recommended changes from last year's CIP. DISCUSSION A. General Description / Purpose The CIP sets forth a list of planned municipal improvement projects for the City's Department of Public Works. Proposed improvements for parks, buildings and facilities are not included. Also, costs for general public works maintenance programs (i.e. street marking, striping, regulatory signs, tree trimming, etc.) are not included in this program as this type of Public Works Operations and Maintenance expense is set forth in the annual Departmental Operating Budget. The purpose and focus of the City's CIP is to provide the City Council with a tool for planning and programming major public works capital improvement projects related to streets and roads, over the next several years. S\Publ c Works\EveryonekReporimStaff Reports\2010Vuly\7-21-10 7 Year CIP tloc 85 Honorable City Council July 21, 2010 Page 2 B. Changes from Last Year 1. The June 2010 CIP includes a new list of Potential Objectives as identified in Appendix 'G'. 2. Projects 113 (Moorpark Road Dual Left Turn Lanes [8075]), 205 (Lassen Walkway [80741), and 403 (Medians: Tierra Rejada Road [8042]), listed in the April 2008 CIP have been completed and have, therefore, been deleted from the CIP. Project 406 (Median: Mt. Trail Street — Cedar Springs Street to Mt. Meadow Drive) has been included with Project 128 (Mt. Trail Street Pavement Rehabilitation/Median [8083]) and thus deleted. Section 'O' of this report lists the completed projects which have been added to Appendix `I' of the CIP. C. Committee Review and Input On April 21, 2010, the Transportation and Public Works Committee (TPWC), (Councilmembers Millhouse and Van Dam), reviewed a draft copy of the subject document. It was recommended that the Potential Objectives, as recommended by the TPWC, be included in the CIP (Appendix 'III'). Those changes were incorporated into the final draft which was forwarded to the Planning Commission for comment. D. Planning Commission Review Section 65401 of the Government Code of the State of California requires the Planning Commission to review the City's Capital Improvement Program each year, for the purpose of reporting to the City Council on the conformity of said document with the City's General Plan. On May 21, 2010, the final draft of the subject document was presented to the Moorpark Planning Commission for such action. The Planning Commission found the subject CIP to be in conformance with the Circulation Element of the Moorpark General Plan. E. Seven Year Program / Congestion Management Program The subject CIP provides for the planning and programming of projects over a seven year period. In this way the CIP is compatible with the Ventura County Transportation Commission's (VCTC) Congestion Management Program (CMP). The CMP requires a seven-year projection of projects which might enhance the traffic capacity on any street on the CMP Roadway Network. A map of the CMP network and a chart listing the projects on that network, are listed in Section 'D' of the CIP. S\Publ c Works\EveryonelReportsl,Staff Reports\2010Uuly\7-21-10 7 Year CIP doc 86 Honorable City Council July 21, 2010 Page 3 F. Priorities and Planninq The funding year shown for each project listed in the CIP is an indication of its relative priority. Should the Council wish to recommend project priorities different from those set forth in the draft document prepared by staff, it may do so. G. Year 2009/10: Budget Consistency The first year of the subject CIP is Fiscal Year 2009/10. The funding amounts and sources cited in the CIP for FY 2009/10 are consistent with the adopted FY 2009/10 Budget, revised to reflect actual FY 2008/09 carryover appropriations. H. GASB-34 City staff monitors and maintains an Infrastructure Valuation Program consistent with the requirements of the Government Accounting Standards Board Statement No. 34 (GASB-34). The initial analysis which established the valuation of the City's infrastructure, inventoried, quantified, categorized and valued (replacement cost estimate) all of the City's capital assets. The current updated valuation amount for the City's infrastructure assets, is over $225 million, with "street- related" improvements valued at over$70 million. I. Moorpark Redevelopment Agency Projects identified in the CIP include projects proposed to be funded by the Moorpark Redevelopment Agency (MRA). Approval of those projects and necessary funding appropriations will be submitted to the MRA as needed. J. Program Content In addition to known projects planned to be constructed by either the City, the MRA or private developers, a number of projects have been included in the CIP in order to fully address the needs described in certain infrastructure planning documents, noted as follows: 1. Circulation Element. All of the "future" arterial and collector streets identified in the Circulation Element of the Moorpark General Plan, have been included in the program. 2. Master Drainage Study. All of the "future" drains identified in the 1995 Master drainage Study, have also been included in the program. S\Public Works\Everyone\Reports\Staff Reports\2010Uuly\7-21-10 7 Year CIP doc 87 Honorable City Council July 21, 2010 Page 4 K. Program Format The projects listed in the CIP are organized into five categories listed as follows: • Streets (including underground utility projects); • Trails and Walkways; • Traffic Signals; • Medians and Parkways; and • Storm Drains. In the 'Introduction' there is a total program cost summary broken down into these five (5) categories of projects. L. Program Cost Estimate Section 'A' of the CIP provides a general introduction to the program and includes a listing of the total program cost estimate (exceeding $46 million), summarized as follows: Estimated Section Program Cost($) 100 Streets 27,147,436 200 Trails/Walkways 855,765 300 Traffic Signals 980,384 400 Medians& Parkways 748,204 500 Storm Drains 16,345,000 Total 46,076,789 M. Project Descriptions Section '13' of the CIP sets forth a "Project Description" page for each project. The information provided on each Project Description page includes estimated project costs, recommended funding year and recommended funding sources. It should be noted that no detailed preliminary engineering was proposed for the projects listed. The cost estimates are, therefore, very preliminary and will be subject to change as the full scope and requirements of each project are developed. N. Program Expenditure Summary Section 'C' of the CIP sets forth a table listing all projects in the CIP along with total estimated project costs for each fiscal year of the program. S\Public Works\Everyone\Reports\Statt ReportsX2010Uuty\7.21-10 7 Year CIP doc 88 Honorable City Council July 21, 2010 Page 5 O. Past Projects In order to document past projects, Appendix 'I' of the CIP lists all known major Capital Improvement projects (for the Public Works Department) constructed since the City's incorporation in 1983. The following projects were added to Appendix `I': 2010 Streets & Trails • Moorpark Road Dual Left Turn Lanes • Lassen Bikeway/Walkway Parkways & Medians • Tierra Rejada Road Medians P. Funding Sources: Definitions Attached as Appendix 'II' is a listing of the major funding sources for the program, along with a description for each. Q. Conclusion The subject CIP is designed to serve many purposes. • It is a budget planning document. • It is a funding source reference. • It is a plan for future improvements. • It is a list of infrastructure needs. • It sets forth the scope and estimated cost of specific projects. • It is a tool for prioritizing and scheduling capital improvement projects. • It provides a list of projects already completed. • It provides a list of potential projects. • It documents compliance with requirements of the Congestion Management Program. • Additionally, it is a "hands-on" working reference document to identify, define and describe future planned capital improvement projects. FISCAL IMPACT None. STAFF RECOMMENDATION Approve the updated CIP for FY 2009/10— FY 2015/16. S\Public Works\Everyone\Reports\Statt Reports\2010Uuly\7-21-10 7 Year CIP.doc 89