HomeMy WebLinkAboutAGENDA REPORT 2010 0721 CC REG ITEM 10K ITEM 10.K.
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: David A. Bobardt, Community Development ire tor/
Prepared By: Joseph Fiss, Principal Planner
DATE: July 8, 2010 (CC Meeting of 7/21/2010)
SUBJECT: Consider Status of Soundwall Project - SR-23 North of Tierra Rejada
Road
DISCUSSION
On May 21, 2008, the City Council authorized staff to initiate the permitting process for
certain soundwalls along the west side of State Route 23, north of Tierra Rejada Road.
Staff has been working with the California Department of Transportation (Caltrans) to
determine the required procedure necessary to permit and install soundwalls within the
Caltrans Right-of-Way.
On December 5, 2008, staff sent a Request for Proposals to four consultants: Parsons
Corporation, Penfield & Smith, TetraTech, and KOA Corporation. Proposals were
received on February 2, 2009 from each consultant. These proposals were evaluated
based on four major criteria: Project Manager, Project Team, Firm's Qualifications, and
Project Understanding and Approach.
On March 18, 2009, the City Council awarded a contract to provide professional
services with Parsons Transportation Group for preliminary engineering, environmental
analysis, design, and right-of-way activities for the installation of the soundwalls. The
contract was finalized and executed on May 28, 2009.
On February 17, 2010, the City Council selected the soundwall design per Attachment
1. Caltrans has found this design to be acceptable.
The consultant currently is 90% complete with the Environmental Document, 70%
complete with the Noise Barrier Scope Summary Report (NBSSR), and 70% complete
with the construction plans.
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Honorable City Council
July 21, 2010
Page 2
Additionally, the consultant:
• has received Caltrans comments on the 2:1 slope fact sheet, and is addressing
them.
• has submitted the Draft NBSSR to Caltrans, received comments, and is currently
addressing these comments. (The Caltrans NBSSR is essentially the project
approval report).
• is close to obtaining environmental clearance on the project. The only
outstanding issue is Aerially Deposited Lead (ADL). The consultant expects to
receive the CEQA Categorical Exemption (CE) within a couple of weeks, when
the ADL issue is resolved.
• has received Caltrans comments on the Storm Water Data Report. The
consultant can not resubmit it without the CE and approval of the ADL issue.
• The consultant is waiting to resubmit the 2:1 slope Fact Sheet and NBSSR
before completing the construction plans.
Approved or resolved reports and issues to date include the following:
■ Noise Study
■ Biology Report
■ Cultural Resources Report
■ Geotechnical Foundation Report
■ Wall Aesthetic Pattern
■ Source of Irrigation
Caltrans review has taken longer than originally anticipated, so the July 1, 2010 target
date for approval has been pushed back because Caltrans will likely require several
more rounds of submittals and comments. An updated PS&E (Plans, Specifications,
and Estimates) and Construction Schedule has been provided by the consultant and is
included as Attachment 2.
STAFF RECOMMENDATION
1. Receive and File
Attachment:
1. Proposed Soundwall Elevation
2. Estimated Permitting and Construction Schedule
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Honorable City Council
July y , 2010
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CC ATTACHMENT 1
1. 03
Honorable City Council
July 21, 2010
Page 4
SR-23 @ Tierra Rejada Soundwalls PS&E and Construction Schedule:
Approval of NBSSR
• 2no Submittal of NBSSR - July 15, 2010
• Caltrans review 2nd submittal of NBSSR - 4 weeks - ending August 12, 2010
• Parsons addresses Caltrans comments and re-submit 3`d Draft of NBSSR - 3
weeks ending September 2, 2010
• Caltrans review and issue final comments on NBSSR - 3 weeks ending
September 23, 2010
• Parsons to address final comment and issue signed NBSSR for approval - 3
weeks ending October 14, 2010
• Milestone: Caltrans to sign NBSSR - 2 weeks ending October 28, 2010.
Approval of PS&E
• Once seeing Caltrans 2nd round of NBSSR comments, submit 95% PS&E 2
weeks later - submit August 26, 2010
• Caltrans to review 95% submittal of PS&E - 4 weeks ending September 23, 2010
• Parsons to address Caltrans 95% comments and submit 100% PS&E - 3 weeks
ending October 14, 2010
• Caltrans to review 100% PS&E - 3 weeks ending November 4, 2010
• Parsons to address Caltrans 100% PS&E review comments and resubmit - 3
weeks ending November 25, 2010
• Caltrans review and issue final comments on PS&E - 3 weeks ending December
16, 2010
• Parsons to address Caltrans final PS&E comments & resubmit - 2 weeks ending
December 30, 2010
• Milestone: Caltrans to approve and issue Encroachment Permit - 3 weeks
ending January 20, 2011
Construction
• City to prepare (front end) bid documents - 4 weeks ending February 17, 2011
• City to Advertise PS&E - 30 days ending March 17, 2011
• City to Review and Approve Bids - 30 days ending April 17, 2011
• City Council to Award Construction Contract - 30 days ending May 17, 2011
• City to issue Contractor Notice to Proceed - 2 weeks ending May 31, 2011
• Construction from beginning to Caltrans final Acceptance - 1 year ending May
31, 2012
SWPPP, Mobilization, start-up, order materials - 2 months
Hard Improvements - 6 months
Landscaping, Finishing & Close-out - 4 months
• Plant Establishment Period - 6 months ending November 31, 2012
CC ATTACHMENT 2
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