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HomeMy WebLinkAboutAGENDA REPORT 2010 0810 CC SPC ITEM 05A ITEM 5.A. CITY OF MOORPARK,CALIFORNIA City Council Meeting MOORPARK CITY COUNCI Of AGENDA REPORT cTION: TO: Honorable City Council BY: FROM: Hugh R. Riley, Assistant City Manage�Ld DATE: August 5, 2010 (Special CC Meeting of 08/10/10) SUBJECT: Consider Modification of Previously Approved Prerequisites for Staff to Solicit Construction Bids for the Ruben Castro Human Services Center Project BACKGROUND & DISCUSSION The Ruben Castro Human Services Center (RCHSC) project consists of two buildings totaling approximately 25,000 square feet (the Facility). Building A is 10,000 square feet and is designed to house non-emergency medical services. Building B is approximately 15,000 square feet and has been planned as an "Under-One-Roof' facility for various social services, educational uses, and charitable services. The construction plans and specifications for the project are nearly completed. Only minor revisions remain before a City Building Permit can be issued. On May 19, 2010, the City Council approved the plans and specifications for the subject project and authorized staff to advertise for construction bids subject to the City's receipt of signed Memorandums of Understanding from the County of Ventura and other project tenants, Catholic Charities, First 5 NfL and Interface Children and Family Services. The May 19, 2010 City Council Agenda Report is provided as Attachment 5. On July 29, 2010, the City received a letter (Attachment 1) from Ventura County expressing the County's interest in the RCHSC and outlining the County's process for moving ahead with the project. The letter states that County Staff will present the project to the Board of Supervisors on August 10, 2010, requesting the Board's conceptual approval and authorization for the County Executive to work with the City of Moorpark to finalize a "Joint Memorandum of Understanding and Purchase Contract for the medical building and lease space for the Human Services Agency in Building B. Final documents will be presented to the Board on September 21. A copy of the Agenda Report (Board Letter) for the August 10 Board Meeting Agenda is included in Attachment 1. In addition, the approved Capital Improvement Budget for the County includes funds to acquire and construct the medical clinic. 1 Honorable City Council August 10, 2010 Page 2 The City has received signed MOUs from Interface Children and Family Services and First 5, NfL. Catholic Charities of Ventura County has notified the City that they are experiencing financial difficulty and are unable to sign the MOU at this time. The e-mail message from the agency is included as Attachment 3. Staff has updated the Operating Budget and Leasing Plan for Building B and has concluded that, with the commitment by the County to lease 3,269 square feet of space in the building, the building can operate on an annual basis with no impact on the City's General Fund. If Catholic Charities does not occupy Building B, other management issues such as the day laborer oversight and staffing the reception station will need to be addressed by the City with volunteers. Another tenant may be able to provide oversight of the day laborers. Net revenue may be decreased if one of the proposed tenants in the Leasing Plan manages the day laborers and the Catholic Charities unit is vacant. The reception station could be staffed with community volunteers or by one of the other tenants in Building B; or converted into an informational kiosk. If a volunteer model is desired, City staff would be responsible for recruiting, training and scheduling the reception desk to provide regular business hours for the RCHSC. If one of the proposed tenants in the Leasing Plan staffs the reception desk, rent revenue may be decreased. Converting the reception desk to an informational kiosk would require a minimal design change in the construction plans. City staff and the tenants would be required to periodically check the kiosk and restock with information as needed. The City typically receives approximately $24,000 in CDBG Funds that can be allocated to public service programs or projects. In the past the City has allocated $14,000 to Catholic Charities for staff costs. The City could recommend that the entire CDBG Public Service Allocation be awarded to Catholic Charities with the provision that the additional $10,000 be used to pay rent in Building B. FISCAL IMPACT The Leasing Plan for Building B (Attachment 4) will provide sufficient revenue to pay for the operation and maintenance of the building including building, grounds and pavement maintenance with allowances for utility cost increases, pavement resurfacing and major equipment replacement. Recent results of bidding for publicly financed construction indicate that prices have begun to increase. Further delays in bidding the project may result in costs above the levels of funding currently available to the County and the Redevelopment Agency. If the City proceeds with bidding the project now, the bids can be rejected if the agreements with the County fail to materialize. 2 Honorable City Council August 10, 2010 Page 3 The City's Construction Management Consultant, Barnhart, Balfour, Beatty has prepared a Preliminary Final Design and Bidding Timeline Schedule (Attachment 2) for the project. The proposed schedule calls for bids to be received by September 23, 2010, City Council authorization to award construction contracts on October 7 and construction to start by October 25, 2010. STAFF RECOMMENDATION: Authorize staff to solicit construction bids for the Ruben Castro Human Services Center and continue to seek final approval of outstanding Memorandum of Understandings (MOUs) from the County, First 5 Nfl and Catholic Charities. ATTACHMENTS: 1. Letter and August 10, 2010 Agenda Report from Ventura County 2. Preliminary Design and Bid Schedule 3. Correspondence from Catholic Charities 4. Leasing Plan- Building B 5. HCC Agenda Report- May 19, 2010 3 Wra COUNTY EXECUTIVE OFFlCE _ MARTY ROBINSON County Executive Officer J.N ntww Carroty Asststant Counly Executive ORioer R VV9 Paul Delve Assistant county otemos ott w JUN 2 9 2010 Chief FlnerdWOfflow John K NiooN Assistant County EM UM Ofted July 28, 2010 ANIMOCRYMM0111110ftO thrMP&SOUMSDilector Steve Kueny, City Manager City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 SUBJECT: The County of Ventura's Participation in the City of Moorpark's Ruben Castro Human Services Center(RCHSC). Dear Steve, The purpose of this letter is twofold. First is to express our office's interest in the RCHSC and second is to inform you of the County process necessary to move forward. The County of Ventura acknowledges mutual benefit through our participation in the subject project, and understands the synergy to be gained through the placement of our County services within close proximity to our partner non-profit agencies. Consequently, County staff is committed to recommending that the Board of Supervisors bring County services to the citizens of Moorpark through the RCHSC with the purchase of the Medical Clinic facility and leasing of corresponding land and the lease of a portion of the "Under-One-Roof"facility for our Human Services Agency. To do so, we must proceed within the guidelines of our internal processes .to ensure transparency, and remain compliant with County policies. It is our intent to present this project to the Board of Supervisors on August 10, 2010 and request the Board's approval, in concept, of the project, and authorize our office to work with the City of Moorpark on finalizing a joint Memorandum of Understanding and purchase contract. When these documents have been agreed to we will go back to our Board for final approval. This return date is dependent upon negotiations, but would at the earliest be scheduled for the mid September, 2010. Hall of AdminWhstion L#1940 800 South Viot irla Avenue, Ventum CA 99009•(80S)654-9656•FAX(MM 0"106 ATTACHMENT I 4 Ruben Castro Human Services Center July 28, 2010 Page 2 As I stated, our office is committed to this project, and with Board approval every effort will be made to proceed timely on this project. We understand this may not fit within the timelines determined by the City of Moorpark, but we must follow our process so as not to enter into agreements without a thorough financial analysis and legal review of the project. We appreciate your understanding of our processes, and look forward to the completion of this project, with its mutually beneficial outcomes. If you have any questions or concerns, please contact Jeff Burgh, Deputy Executive Officer at 477-1994. Si rely, Paul Derse Chief Financial Officer CC. Marty Robinson, County Executive Officer Jeff Burgh, Deputy Executive Officer Hugh Riley,Assistant City Manager 5 r'k mul, Of V OU")EXECUTIVE OFFICE ,. 60-01 '11tu MARTY ROBINSON County Executive CiTgf J.Maftew:Cp*f Assistant County.`eii flbw Paul Deis Assistant46tlWty EzecutiveOHicerl August 104!2, i Chief Financial Officer John K.Nicoll A dOnt'County:Ezeewtive Officer/ 'tkmmn Reswirces Director Board of SupeMsors County of Ventura 800 South Victoria Avenue Ventwai Caliiornla.93009. SUBJECT, Alopro It WUt :a a Participation in the i t , � of Oise' Rd �irastro Human Services F?i ll41hase i111>r!d' •� Center (RC Wj fro` it be City of Mowpe C and Leash of Space in t Building `F '�f`the RC; SC frorr> h-p Cio orpar!'k:Authorize the Cotaity Executive 41 +Ge. #o ltfiproa the Financial Plan Committee for the-Aw,Woo owid ng "A" i RECOMMENDATIONS: 1. Approve in fttcept the of 1entura's �etticipation .i� a piurchase of building 'A"of th Ruben Castro Human Services Csi`i er (RC HSC�_.from the City of Moo park. 2 Approve in concept the County of Ventura's participation in, the ieq. a of office space in building "B" of the RCHSC, from the City of.IVMoorpa�Ek. 3. Authorize the CEO's office to Elpproach the Financial Planning Committee to obtain approval for the financing of the purchase dbuilding "A" of the RCHSC, approximate cost$5;:5 million. FISCAUMANDATED_tl�fP! ., Mandated.. No f Source of Funding;: GENERAL FUND Tax:Exe 1ptC merciai Paper Fundin§Match Required, done Impact on Qthar'f3 tlx erf(s° Minimal Hall of Administration L#1940 800 South Victoria 1"nue, Ventura,CA 93009•(805)654-365 :'FAX 1805)654-5106 6 Board O tftbfs August A,Q, 40. Fagg Hof` iammar ,i er ue r�Ti ul its, Qjgj 1;'i revenue* Cost:: 5pi31 bifect �:�:.� Total Cow 660 boo Net QW* "IWOftlOdbV0 I I Q i t tt g presentetl "at W#Is �Me, jnm `vie Wt. met aa. e i Will be presented tto of alt : 'BACKGROL Of M66"M regarding tt H� 0 l K r ervtc AV � M-101 ni a 1 a d HtJu _. n9 e, a s the prnp� df I O s R HSO #fie- 104, c"Crsi� 5ions f associat+ x m'�; rse l the.Cau V I P�. -evaltte�a Due ,tht-Ancertainty-0080& 8 ate flit ng AM* l - 6a1 es and FICA's cus the 1 S,'*'tair lfaile� Ijrric :anc tat s tzeh discussed, the County tt- $OQ't it1°a positfo aWa* asourres t e hip. he.City a�MoQ :�°�?a�� �the enttre�=pact. . �taced:c�� d s ti< early } W the OW me in the constru jstry m� -mWonding reduction in canstructiela=costs, t� N orpar t-4 M :began t > ine the fusibility , forwrair+d t ft VOJt O sib q s t ft j cunt la 00 ittl ratil tt of again poring owthm alf 60 lth care and Wwan se rti o r # : siderits. The pWW t�:�+ild wow of two lIli11'itbit ,toiling.approximately 25,000 i§4 � n c►r�aerinergect� �e� al services, edui tonal .eXses, and charitable sib 1 t o t xirxt;31te1 1� att� s of Cit of br ark land at" ��; Y �� p .. prang Roan, to-Abe Police SPONJO"Compp t " ie tir>:1Ci usrsfif Building `B», 1 ( Q ,ede foot general office buildinq:WWK. woUld ORWO-EW i'W%"Udder-One ROzf"se ids"ding in which social and, ec jiddoml services ,Wd provided by dot one ; 'W :Cathplic Chafes; Intent , ante Fug iFia . 'ii+ fond of the tldtoltis, ? Il+`tarr " �'; would be g 10,Q0 square=ft i> ft i' tr er s I iyonid clinic. /clinic Both operation +a ?d s IvtCfrrit anct tttr iifirts firott ; .Moorpark and l surrounding 7 �►�_; 5aper+rj; 3:of4 AIM HCA a era'tes iin a' jo mate 6 0011 or f-611 c wrtp 0 1 p pP =. ,. . , A . , ity o � tw has identified the,ri d for pansion of�facility, as the.�tet�# ho MOW RIONased Over the PSO few ye s4 FeaW:; ,t VUMA leagwl lip tv genet and the-t epdt op + e�ate f#»Cfty of Moorparfr to pro ne ari tti + at the a pi ratronal sense. With 'rs in Lind, 00 t tegn to exarrne tt as;3i a� leasing space in 'to `" ,� ,Ff Moorpark purcha; :tt�ifdig " Outright (re�mbttrsirig A f O r t" consWi4o . fib the; City of Moorpar,k" at the mot would be the sole. resitlleh N the b t the drop in interest. rates, as WW'''at3,,# cu of die i rt° a%t tt ton Indus 'there is significant beat in pt rftslttg Vltftift rimer l i x Cut rtt { jectidris put the poke at pW*** lo to,W;00d f t 'thy cf Tax Exempt -010 "I'MMO f ^ W I .. 0O 1erM u: W* prolibsb NIC would. 1e 006i4 OW agsWftl vtetebt service AMM am t p ` ro'ection l-C rem �; no irn ot ? iw w � . . 9a P 1 g Aa .. t et Fund. A.4 = } ebt servfpow scCieciluie and r al an�ta M P"ed to both the;etc Pjanning . trod yoUr Board when-, i$ Wight back fort rriitl` ttfi t Ieasei .G within a shortd }mil Id be saving MOnW 000"wsjs assoet "ft irig the facilli .fift or elsr; e h Ibe I �ritlx the Mborj�.ai�c tebl s. ► i )w pre °e l oserd oft* client services preyst Job and Cam' it ;lr►take a -Centers located iii 6 r ►tF growing tarp po ' requires a �5 d+sd 1 presertm to shat a AW, ` client serif+ rtee .wrtt to the eomn unity wl'er ttae Ceetle, o W e � the Cili Ijtrk has offered IiSA; 161 ppr lY 3, aware feet;in building 1$„ ffor term of 10 years.With two optionstd ftlrid. 111fo Frly rent fo(j*le d.space is proposed to )be $1.35 mare foot ea'ge first.. ue year of tb e1. rm> and would he 1 %oreased aaab r durt 3 Marring.,ive years This proposed rate is well under ,current MOM t**forf(16 U000 the Moorpark area, HSA would be able to tonage t ; sit'; Y � within"os �?l� �. . � Wised lease- w. i As current odfed { Thj$bf lce d n 40�nergies to be obtained through the co-location of so many Owntry acid at pro es and ienefrt"erg=stop shopping» will bring to:area offents. WO f is ratthdl,:we ask for your Board to 00*r a ttfis projedt ih .concept, thus 8 �x �nts, tt ► e ptee to wing o"mrm = air corrstderr3, 'WI` we will.rett� �' final'apprc qty l t 4,n atppr b '40 w Q'Qtsl w 40 .b [SOW i ft Audit MM&ft ice; Wnty 0.01M t s and lb, I e i Care Agency: Ifyou have regardtr ! e intact Jeff Burgh 4. Sirtcet*, d ce i 9 of vF REGULAR OF THE BOARD �G MEETING KATHY I. LONG, District 3 CHAIR AGENDA Camarillo,California State University/Channel Islands, Port Hueneme,Southeast Oxnard,East Oxnard Plain, Santa Paula, Fillmore, Piru, Lockwood Valley, and Eastern Portion of Naval Base Ventura County Port Hueneme fFIpR�`P' August 10, 2010 STEVE BENNETT, District 1 San Buenaventura, Montalvo, Saticoy, Ojai Valley, City of Ojai, Upper Ojai Valley, Oxnard Shores, 8.30 A.M. Mandalay Bay,Northwest Oxnard,and North Coast LINDA PARKS, District 2 MARTY ROBINSON, VICE CHAIR County Executive Officer and Board of Supervisors Thousand Oaks, Newbury Park, Westlake, Oak Park, Clerk of the Board of Supervisors Bell Canyon, Hidden Valley, Lake Sherwood, Portions of the Oxnard Plain, Santa Rosa Valley, Naval Base Ventura County Ventura County Point Mugu, California Air National ROBERTA RODRIGUEZ, Guard,and South Coast Chief Deputy Clerk of the Board (805)654-2251 PETER C. FOY, District 4 Count Government Center Simi Valley, Moorpark, Somis, Las Posas Valley, LEROY SMITH, y Santa Susana Knolls, Box Canyon, Chatsworth Peak, County Counsel Hall of Administration Home Acres,Sinaloa Lake,and Tierra Board of Supervisors Rejada Valley Hearing Room JOHN C.ZARAGOZA, District 5 Oxnard, Silver Strand, Hollywood Beach, Hollywood 800 S. Victoria Avenue By the Sea, Channel Islands Harbor, El Rio, Nyeland Ventura, California 93009 Acres,Del Norte Area,Oxnard College, Oxnard Plain, WEB ACCESS Strickland and Portion of Naval Base Ventura County At: hftp://www.countvofventura.ora Port Hueneme Live Broadcast and Video Archives Board Calendar,Agenda,Agenda Items,and Summary of Actions Persons who require accommodation for any audio, visual or other disability in order to review an agenda, or to participate in a meeting of the Board of Supervisors per the American Disabilities Act (ADA), may obtain assistance by requesting such accommodation in writing addressed to the Clerk of the Board, 800 South Victoria Avenue, Loc. #1920, Ventura, CA 93009 or telephonically by calling (805) 654-2251. Any such request for accommodation should be made at least 48 hours prior to the scheduled meeting for which assistance is requested. All agenda reports and supporting data, including those filed in accordance with Government Code Section 54957.5 (b) (1) and (2) are available from the Clerk of the Board of Supervisors Office, Ventura County Government Center, Hall of Administration, 4th Floor, 800 South Victoria Avenue, Ventura, California. The same materials will be available and attached with each associated agenda item, when received, at the following website: www.countyofventura.org/bosagenda. AGENDA -1- August 10, 2010 10 AGENDA -10- August 10, 2010 REGULAR AGENDA HEALTH CARE AGENCY -Ventura County Medical Center 40. Ratification of. Approval of. and Authorization for, the Health Care Agency Director, or His Designee, to Sign Amendments with Seaside Emergency Associates for Ventura County Medical Center Emergency Department Physician Services, Effective July 12, 2010; Ratification of, Approval of, and Authorization for, the Health Care Agency Director, or His Designee, to Sign the Second Amendment to an Agreement with Ventura County Surgical Group for General Surgical and Trauma Services, Effective July 12, 2010; and Authorization for the Health Care Agency Director, or His Designee, to Administer the Agreements as May Be Necessary or Appropriate, Including by Way of Example, But Without Limitation, Extending the Agreements for up to Two Additional One-Year Periods as Provided in the Contract, Approving Modifications to Compensation Elements, Subject to Contract Maximums, Making Non-Substantive Changes and Giving Notices of Termination. CEO RECOMMENDS APPROVAL AS PROPOSED HUMAN SERVICES AGENCY 41. Approval of a Recommendation from the Workforce Investment Board to Appoint Capt. David Sasek and Re-Appoint John Bibby and Celina Zacarias to the Ventura County Workforce Investment Board. CEO RECOMMENDS APPROVAL AS PROPOSED AUDITOR-CONTROLLER 42. Conceptual Approval of the Proposed Upgrade to the Ventura County Human Resources and Payroll System (VCHRP). CEO SUPPORTS RECOMMENDATION COUNTY EXECUTIVE OFFICE 43. Approve in Concept the County of Ventura's Participation in the Purchase of Building "A" of the Ruben Castro Human Services Center (RCHSC) from the City of Moorpark; Approval in Concept for the Lease of Space in Building "B" of the RCHSC from the City of Moorpark; and Authorization for the County Executive Office to Approach the Financial Planning Committee to Obtain Approval for the Financing of Building "A" of the RCHSC. CEO RECOMMENDS APPROVAL AS PROPOSED AGENDA -10- August 10, 2010 11 h City of Moorpark Ruben Castro Human Services Center Preliminary Final Design and Bid Timeline Schedule 7-20-10 Updated 8-4-10 07/26/10 HMC submits plans and specs to City for Plan Check 08/02/10 City plan check corrections to HMC 08/09/10 HMC submits revised plans to City for Permit 08/13/10 Barnhart submits front end documents to the City for review 08/17/10 MOU's due into City 08/13/10 Plans approved for Permits 08/13/10 City submits request to place bid advertisement 08/18/10 City front end document review comments to Barnhart 08/20/10 Front end document review comments coordinated/implemented by Barnhart 08/23/10 Bid documents issued for print 08/24/10 First Advertisement for Bid 08/31/10 Second Advertisement for Bid 09/2/10 Pre-Bid Conference 09/16/10 Issue Final Addendum 09/23/10 Bid Date 09/24/10 Complete review of bid packages 10/06/10 City Council Meeting for authorization to Award 10/7/10 Issue Notice to Award letters with agreement packages 10/11/10 Issue Notice's to Proceed 10/20/10 Ground Breaking Ceremony 10/25/10 Start Construction ATTACHMENT 2 12 Hugh Riley Subject: FW: Ruben Castro Center Project -----Original Message----- From: Perry, Michael [mailto:mperry @CCHARITIES.ORG] Sent: Thursday, August 05, 2010 3:49 PM To: Hugh Riley Cc: David Moe Subject: Ruben Castro Center Project Dear Hugh, I am in receipt of your letter dated July 27. Per your request I am responding, advising you of our difficulty in financially obligating to the project. We have enjoyed many years of wonderful support by yourself and the City of Moorpark and we recognize that this project is vital to the community. As you know, this past fiscal year was difficult for Catholic Charities, Ventura. With the poor economic climate, significant reduction in donations and cutback in regular funding, we ended the past two fiscal years with significant deficits. Because of the financial constraints, we had to close our facility in Thousand Oaks. This new fiscal year does not show much promise of improvement; therefore, we are having to be very careful about moving forward and at the same time, drop back to what is affordable for us to become solvent. Relative to the Ruben Castro project, we have studied it carefully, considering the rent credits and obligations to meet the expectations that come with them. As we have both experienced in our meetings together over the past 4 years, our ability to pay rent and your need to fix costs have shifted based on our respective positions and the uncontrollable variables that come in to play. We have unfortunately determined that even with the rent credits assigned, we are unable to obligate ourselves to the MOU as it is written. We are still very much interested in the project and would like to look at any other options that might be available. If we would have anticipated the economic downturn we could have obligated our self to half of the square footage with room for future growth, but hind sight is 20/20. If there are any other alternatives that you have in mind as a result of this message; myself, Monsignor Cox, our Executive Director, Jim Bathker, CFO and our Board President would be glad to meet to try to come to a mutually acceptable solution. Again I know that you are sensitive to our situation and I know that you share our desire to maintain and enhance the quality of life of all Moorpark residents. Thank you. Michael Perry, MA Regional Director, Ventura Region 303 N. Ventura Ave. Ventura, CA 93001 (805) 643-4784 Office (805) 643-4781 Fax ATTACHMENT 3 13 ATTACHMENT 4 LEASING PLAN BUILDING B I LEASING PLAN WITH CATHOLIC CHARITIES PAYING RENT WITH CDBG FUNDS Monthly Annual Tenant/ Square Total Rent Rent Rent Building Foota a Per Sq. Ft.Ae nant (tenant) Comments County HAS 3,269 1.35 $4,413 $52,958 City to pay CC $40 per day to Catholic manage day laborer area for Charities HSC (M-F) =Annual Rent Credit Warehouse 2,168 0.4 $867 $10,406 of$10,400 City to pay CC$100 per day to man reception area for HSC (M- Catholic F) =Annual Rent Credit of Charities $26,000; remaining $26,245 Office 3225 1.35 $4,354 $52,245 would be paid by CDBG funds I Interface 1761 1.35 $2,377 $28,528 First Five 3,208 1.35 $4,331 $51,970 Total Rental $16,342 $196,107 MINUS CREDITS ($3,033) ($36,400) TOTAL CASH $13,309 $159,707 LEASING PLAN WITHOUT CATHOLIC CHARITIES PAYING RENT ,AAontfily Annual Tenant/ Square Total Rent Rent Rent Building Footage Per Sq. Ft. _(tenant) (tenant) Comments County HAS 3,269 1.35 $4,413 $52,958 Catholic Charities Warehouse 2,168 0 $0 $0 Catholic Charities Office 3225 0 $0 $0 Interface 1761 1.35 $2,377 $28,528 First Five 3,208 1.35 $4,331 $51,970 Total Rental $11,121 $133,456 MINUS CREDITS $0 $0 TOTAL CASH $11,121 $133,456 ATTACHMENT 4 14 ITEM 99 B. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Hugh R. Riley, Assistant City Manager DATE: May 10,2010 (CC Mee ' 05119110) SUBJECT: Consider Approval of Construction Plans and Specifications and Authorizing Staff to Obtain Construction Bids for the Ruben Castro Human Services Center Project BACKGROUND On January 19, 2004 the City Council awarded a contract to HMC Architects (HMC) for preparation of conceptual site and building design for the Ruben Castro Human Services Center (RCHSC). After the completion of these services, an agreement was approved with HMC to complete the total design of the building. On February 26, 2008, the Planning Commission recommended conditional approval of Commercial Planned Development Permit No. 2007-02 to the City Council. On May 21, 2008, the City Council approved Commercial Planned Development Permit No. 2007-02 with certain conditions. Staff has reviewed the conditions with the Project Team to insure that the project will be in compliance throughout construction. The RCHSC project consists of two buildings totaling approximately 25,000 square feet (the Facility). Building A is 10,000 square feet and is designed to house non-emergency medical services. Building B is approximately 15,000 square feet and has been planned as an "Under-One-Root' facility for various social services, educational uses, and charitable services. The construction plans and specifications have been completed and staff is prepared to request the City Council's approval to go to bid on the project. Sufficient funding is available for the construction of Building B and the project's site improvements from the 2006 Redevelopment Agency Tax Allocation Bond issue. As the project is now proposed, the County of Ventura will pay for the construction of Building A and approximately 40% of the site improvements, fees and temporary site utility costs. The completed overall site plan and floor plans for the facility are provided as Attachment 1, Exhibit A. A full set of construction drawings will be available in the Council Conference Room on Friday, May 14. A presentation copy of Attachment 1- Exhibit A has been provided under separate cover. ATTACHMENT 5 15 Honorable City Council May 10, 2010 Page 2 CONSTRUCTION COST ESTIMATE Based on the most recent construction cost estimates prepared by Barnhart Balfour Beatty, the City's Construction Management Consultant, the total project cost is $12,308,419.72. The estimate from March 2009 puts the total project at $14,602,435.41. A summary of the estimates made in September 2009 and in March 2009 are provided below. The estimates for the project include grading, parking, landscaping improvements, construction management, bidding costs, building permit and other associated development fees. The September estimates reflect more current costs being obtained in the present bidding climate. If the project can be bid in the next few months, the City believes the project can be delivered within this cost range. Descriation 9-16-09 3-10-09 Building A Construction $4,271,963.56 $ 5,056,100.39 Building B Construction $ 5,739,029.12 $ 6,846,245.83 SUBTOTAL $10,010,992.68 $11,902,346.22 Site Improvements $ 1,589,286.21 $ 1,991,948.36 Temporary power water, site fencing, site security and builder's risk $ 178,696.35 $ 178,696.35 TOTAL CONSTRUCTION $11,778,975.24 $14,072,990.93 PERMIT& DEVELOPMENT FEES ' Water& Sewer Electric Connection/Capital Fees $ 80,151.00 $ 80,151.00 Development& Facility Fees $ 449,293.48 $ 449,293.48 SUBTOTAL FEES $ 529,444.48 $ 529,444.48 TOTAL PROJECT COST $12,308,419.72 $ 14,602,435.41 Note: Construction Cost details provided in Attachment 2, Exhibit B. * Development fee details are provided in Attachment 2, Exhibit C PROJECT FUNDING: 2006 Tax Increment Bonds $ 7,117,485.34 $ 8,466,298.83 County of Ventura $ 5,190,934.38 $ 6,136,136.58 TOTAL PROJECT FUNDING* $ 12,308,419.72 $ 14,602,435.41 *Excludes Architectural Services 16 Honorable City Council May 10, 2010 Page 3 The project will include an emergency power generator, switch gear and fuel supply with an cost of approximately $200,000 to $300,000. This cost has not been included in the construction estimates but will be added as an addendum during bidding after site location and design studies have been completed. ARCHITECTURAL DESIGN COSTS The City's Agreement for architectural design with HMC Architects as amended by the City Council in January 2010 totals $1,236,654 in fees and reimbursable costs. Due to the delays to the project and changes in building occupants, the agreement was amended to provide additional design costs and expenses for meetings with participants, particularly to redesign Building A for Clinicas De Camino Real. However this redesign was not needed resulting in a credit to the total contact of approximately $82,000. Subsequent design changes made as Building B tenants were finalized as well as the need for further design work to provide the facility with emergency power will require additional fees totaling approximately $$165,800. In addition, because of the delays to the project the Storm Water Pollution Prevention Plan will need to be revised. Barnhart Balfour Beatty also has and will incur additional costs to attend meetings involving various project participants, revise cost estimates and provide other related consulting services. These additional costs total $27,744 and are not included in the above estimates. Together, additional design and construction management fees will increase the project's total cost to $13,713,251 based on the September 2009 estimates. FACILITY OCCUPANTS During the protracted course of the project's development, staff has made offers to various social service providers to determine interest in renting space in the new RCHSC. Staff received favorable responses from Catholic Charities, Life Centers of Ventura County, First 5 Neighborhoods for Learning, Clinicas De Camino Real, a non- profit, non-emergency medical provider, the Ventura County Health Agency, and the Ventura County Human Services Department. As a result of these offers and extensive subsequent negotiations, staff has developed Memorandums of Understanding (MOU) to secure commitments as follows: • Cash Acquisition of Building A (Medical Clinic) by the County of Ventura (the County) for operation by the County Health Agency. The current County Family Medical Building in the Moorpark Town Canter on Moorpark Avenue will move to the new location. The County is planning to maintain its lease of the building at the Town Center as a 24-hour urgent care facility. • Lease commitments from: 1. Catholic Charities of LA-Ventura Region 2. First Five Neighborhoods for Learning 3. Interface Children and Family Services 17 Honorable City Council May 10, 2010 Page 4 4. Ventura County Human Services Agency Most of the Agencies or organizations, with the exception of Ventura County, are dependent on donations and grants to provide their services. All of these agencies have verbally committed to the project. The basic terms of the MOUs are as follows: BUILDING A (Medical Clinic) Design and Construction of Building. The City will complete the design of the Building, and will also design the interior tenant improvements in accordance with the requirements of the County and in consultation with the County. The City will prepare a bid package for the entire facility after receiving the County's commitment to pay all costs of construction of Building A and it's interior improvements, and including 40% of the costs for grading, parking, landscaping improvements, construction management, bidding costs, building permit and other associated development fees. The City will solicit bids for the construction of the facility including Building A. Upon receipt of all bids, the City will hold the bids for a period of 30 days in order to permit the County to provide the necessary construction funding. If the County does not approve the acceptance of the bid of the lowest responsible bidder, or if the necessary construction funding is not provided within the 30 day period, the City will reject all bids and the City and the County will be released of all further obligations respecting the construction of Building A and the ground leasing of the Land. Construction Funding. The County will use its best efforts to obtain all necessary construction funding for Building A, as well as 40% of grading, parking, landscaping improvements, construction management, and bidding costs, building permit and all associated development fees. The MOU presented to the County included an estimate for a range of County costs between $5,190,933.58 and $6,136,135.27 based on the March 2009 and September 2009 Estimates. These costs are provided in Attachment 2, Exhibit A. County staff will be presenting the project to the Board of Supervisors in June during the County's Budget approval process. If the County's participation in the project is approved and the funding committed and deposited into a construction fund escrow within the 30 day period, and if the bid of the lowest responsible bidder has been approved by the County, then the City will award the construction contract to the lowest responsible bidder and proceed with the construction of the entire project including Building A. The proceeds of the construction funding held in the Escrow will be disbursed as construction on Building A progresses in accordance with progress payment procedures mutually acceptable to the City and the County. In addition, the costs of any change orders requested or approved by the County during construction will be paid by the County either from funds in the Escrow or, if there are insufficient funds in the Escrow, from the County's other funds. Ground Leasing of Property. Upon the completion of construction of the Building and the payment of the costs of construction (and reimbursement of the City's costs as and to the extent provided in paragraph 4), the City will ground lease the Land to the County pursuant to a 55 year ground lease (the Ground Lease) at a rental of $1 per year Payable in advance. The use of the Ground Lease will be limited to the operation of a 18 Honorable City Council May 10, 2010 Page 5 medical clinic, and the use of the ground leased premises for any other purpose will be a default entitling the City to terminate the Ground Lease. During the term of the Ground Lease, the County will be the owner of the Building (but not the Land) and will operate and maintain the building. Upon the expiration or sooner termination of the term of the Ground Lease, all right, title and interest in and to the Building will revert to the City. In addition, the City and the County will enter into appropriate reciprocal easement and common area maintenance agreements affording the parties mutual rights of access, ingress and egress to and from each other's property for pedestrian and vehicular traffic, affording rights pertaining to utility installations and the like, and setting forth the obligations of the City to maintain the common areas of the Project and the obligation of the County to reimburse the City for the County's proportionate share of common area and parking area maintenance costs. The County's use of the Property will conform to all City codes and requirements concerning signage, maintenance, parking and exterior and interior use. The City Council must approve any naming of Building A. BUILDING B (Under-One-Roof) Ventura County- The City will lease space in Building B to the County. The space will consist of approximately 3,269 square feet of floor space and will be located in Lease Space C as generally depicted on Attachment 1, Exhibit.B. The initial term of the lease will be 10 years. The County will have 2 (two) five-year options to extend. Monthly rent for the Lease Space C will be $1.35 per square foot during the first five years of the initial term and will be increased at a rate of 3% (three percent) each year during the remaining five years and for extended terms. The City, at its cost, will provide heating, ventilating and air conditioning, power, water, refuse collection and sewer service to the Leased Premises in quantities customary for normal office purposes and will provide for trash disposal. The County will be responsible to pay for its own janitorial services associated with the Lease Space C and for any services shared in common with other tenants of Building B. The County's use of the Lease Space C will include providing client intake and eligibility services for CalWORKS (Welfare to Work), State Nutrition (Food Stamps), Medi-Cal, CAP[ (Cash Assistance Program for Immigrants), Healthy Families, and General Relief. A Job and Career Resources Center will provide career/employment guidance and counseling services along with access to computers with internet access, phone, fax, copy machine and printer for job hunting. The County use will also conform to all City codes and requirements concerning signage, maintenance, parking and exterior and interior use. Catholic Charities- The City will lease space in Building B to Catholic Charities of Los Angeles- Ventura County Region whose current facility is located on the project site in a temporary building. The construction of the project will be phased so that Catholic Charities can vacate the temporary building and occupy the completed building. The temporary building site will then be completed as permanent parking for the facility. The space will consist of a total of approximately 5,393 square feet of floor space and will be located in Lease Space A-1 as generally depicted on attached Attachment 1, Exhibit B. The Lease Area includes 3,225 square feet of Office Space and 2,167 square feet of Warehouse Space. The initial term of the lease will be 3 (three) years. Catholic 19 Honorable City Council May 10, 2010 Page 6 Charities will have 2 (two) three-year options to extend. Monthly rent for the Leased Premises Office Space will be $1.35 per square foot and $0.40 per square foot for Warehouse Space during the first three years of the initial term and will be increased at a rate of 3% (three percent) each year during the extended terms. Catholic Charities will share certain space (conference room) with other tenants at mutually agreeable times. Payment for such shared space shall be by agreement between the parties. The City, at its cost, will provide heating, ventilating and air conditioning, power, water and sewer service and solid waste collection to the Leased Premises in quantities customary for normal office purposes. Catholic Charities will be responsible to pay for its share of any services shared in common with other tenants of the Building. Catholic Charities' use of the Lease Space will include the continued operation of the Food Pantry and clothing distribution as well as other counseling and referral services to families and individuals in need. This use will also conform to all City codes and requirements concerning signage, maintenance, parking and exterior and interior use. Based on the City's Leasing Plan which includes Rent Credits for providing reception services and management of the Day Laborer site, the net annual lease obligation for Catholic Charities will be approximately$23,410. Catholic Charities' funding for staff costs and services in Moorpark has been largely limited to its allocation of Community Development Block Grant Funds in past years which has been $14,000 of the City's typical annual CDBG Public Services Grant Allocation of approximately $30,000. In light of recent changes to funding allocation guidelines issued by the County for the CDBG Program, staff is evaluating the option of using the City's Public Services Grant allocation as an additional operating subsidy for Building B in lieu of rent from Catholic Charities. First Five- NfL-The City will lease space in the City Building to First 5 currently located at 61 High Street. The space will consist of approximately 3,208 square feet of floor space and will be located in Lease Space D as generally depicted on Attachment 1, Exhibit B. The initial term of the lease will be 3 (three) years. First 5 will have 2 (two) three-year options to extend. Monthly rent will be $1.35 per square foot during the first three years of the initial term and will be increased at a rate of 3% (three percent) each year during the extended terms. The City, at its cost, will provide heating, ventilating and air conditioning, power, water and sewer service and solid waste collection to the Leased Premises in quantities customary for normal office purposes. First 5 will be responsible to pay for its janitorial services and share any services shared in common with other tenants of Building B. First 5's use of the leased space will include the Leaming Center, parenting and family activities and classes including arts and crafts. The lease also includes an outdoor play area of approximately 1,293 square feet that is not included in the space rental calculation. The use will also conform to all City codes and requirements concerning signage, maintenance, parking and exterior and interior use. Interface Children and Family Services- The City will lease space in the City Building to Interface. The space will consist of approximately 1,761 square feet of floor space 20 Honorable City Council May 10, 2010 Page 7 and will be located in Lease Space B-1 and B-2 as generally depicted on Attachment 1, Exhibit B and 350 square feet of shared space. The initial term of the lease for the Leased Premises will be 3 (three) years. Interface will have 2 (two) three-year options to extend. Monthly rent for the Leased Premises will be $1.35 per square foot during the first three years of the initial term and will be increased at a rate of 3% (three percent) each year during the extended terms. The City, at its cost, will provide heating, ventilating and air conditioning, power, water and sewer service and solid waste collection to the Leased Premises in quantities customary for normal office purposes. Interface will be responsible to pay for its own janitorial service and for its share of any services shared in common with other tenants of the City Building. Interface's use of the Leased Premises will include providing comprehensive parenting services and related children's services and a 2.1.1. Program Call Center. Their use will also conform to all City codes and requirements concerning signage, maintenance, parking and exterior and interior use. OPERATING AND MAINTENANCE COSTS- Building B The City's original approach to the administration of the facility involved a citizen-based non-profit corporation, Community Care Services, Inc. (CCS). CCS's goal was to raise the necessary funding for operating the center in much the same way the Thousand Oaks Center is operated. Unfortunately this group, with all good intentions, did not stay together, leaving the City to find the necessary annual funding for the operation and maintenance of the facility. Staff has prepared a Ten-Year Operating Cost Projection for Building B. (Attachment 3). The Leasing Plan for Building B (Attachment 4) will provide sufficient revenue to pay for the operation and maintenance of the building including building, grounds and pavement maintenance with allowances for utility cost increases, pavement resurfacing and major equipment replacement. STAFF RECOMMENDATION: Approve the plans and specifications for the subject project and authorize staff to advertise for construction bids upon receipt of signed Memorandums of Understanding from the County of Ventura and other project tenants. ATTACHMENTS: 1. Site and Floor Plans and Lease Space Designations 2. Detailed Construction Estimates 3. Ten-Year Operating Cost Projection- Building B 4. Leasing Plan- Building B A Project Presentation Report will be provided under separate cover. 21 I J R.. t Ti 7M77-- -- 7- ..... ... .. _77 7r� 77 11 A.% .......... . tj --- -------------- ---------- •-•- o ' N RUBEN CAST RO HUMAN SERVICES CENT ER- SITE PLAN-ATTACHMEN f I A NTS i 05192010 ' MCArcnitects N L. 1 / RAYI01 SJ3D34 50 DAM 332 cm D I � YOfS a 502 1 mcm" -- E1UY S 1 F14W 1�\ � I I 33e �—_, r--r—'1 I I ILI� �--t I �,\♦ oWY IYA S4Bm 33, �""�a"O MOYEMS 05377 E3712AY2 N-031 \ Ooh mw 0 ♦� 0Ny 32B S39 I 330 ES1i21AJ1 524 314 I � to 5 378 II I —J J I I II VESIIBIAE �-- II x1 ... c NY1WT KVIVW c L II St 1 51 1 LOBWf la n I YC1f5 v"'s omm 5 L \ xJ S42 349 SS 2E \ \ L 50"EO U1I11Y aFA11 525 IIECEP11011 \\ ' IY1t1W 527 I YBAT I — - - SIORAOE Ell i'I xs s0e sos - I i owls 4tl101 BIO I I 510 PWOUBE BACO OGY I I a dF,fF S46 S4B k, O II 6 528 S47 �9 007R 506 SS4 553 L----J L____J L----J t N RUBEN CASTRO HUMAN SERVICES CENTER-SPACE PLAN-BUILDING A-ATTACHMENT I /A W NT$ / 05.19.2010 � [71VIl,,Architec[s — ---------------- - ------------- WW L------------ �rm —.Memo �wm Em ml am an J AM �WAK womm COE FFvu�va v .......... ............. --------- .......... .............. ------ .............. ..................... - ------- .............................. ----------I ..................-----_---_----- .............................. .. ........................ ............... RUBEN CASTRO HUMAN SERVICES CENTER-SPACE PLAN-BUILDING B-ATTACHMENT I A NTS 05.19.2010 HMCArchitects LEAU SPACE'A2' 126 Sr j I F] Ventura County Interface Human Service Catholic Charities uA�sPACE b LEASE sPACE r nn ff IF/SE SPACE•At 3169 sr SRI SF First 5 cFASE$PACE•o• SM6 ff RUBEN CASTRO HUMAN SERVICES CENTER BUILDING '8' i o I RUBEN CASTRO HUMAN SERVICES CENTER- LEASE PLAN-ATTACHMENT 1,EXHIBIT B NTS / 05.19.2010 ' H rPrcorte:n Ln ATTACHMENT 2- Exhibit A COUNTY COST ESTIMATE SUMMARY A range of construction cost estimates for the Building and interior improvements including grading, parking, landscaping improvements, construction management, bidding costs, building permit and other associated development fees are provided below based on estimates prepared by Barnhart Balfour Beatty on March 10, 2009 and again on September 16, 2009. The September estimates reflect more current costs being obtained in the present bidding climate. The City believes the project can be delivered within this cost range: Description 9-16-09 3-10-09 Building Construction $3,117,328.32 $ 3,832,898.76 Building Interior Improvements 1,154,635.23 $ 1,223,201.63 SUBTOTAL $4,271,963.55 $ 5,056,100.39 Site Improvements(40%) $ 635,714.48 $ 796,779.34 Temporary power water, site fencing, site security and builder's risk(40%) $ 71,478.54 $ 71,478.54 TOTAL CONSTRUCTION $ 4,979,156.58 $ 5,924,358..27 PERMIT& DEVELOPMENT FEES (40%): Water& Sewer Electric Connection/Capital Fees $ 32,060.00 $ 32,060.00 Development& Facility Fees $ 179,717.00 $ 179,717.00 SUBTOTAL FEES $ 211,777.00 $ 211,777.00 TOTAL COST TO COUNTY $5,190,933.58 $ 6,136,135.27 Note: Cost details provided on succeeding pages 26 • Barnhart Balfour Beatty Preliminary Estimate Based on Building Department Submital Drawings,dated 214/09 for RUBEN CASTRO HUMAN SERVICES CENTER Moorpark,Ca September 16,2009 DESCRIPTION BLDG A eY1PAOVrN�iT SITE TOTAL TOTAL OTT TOTAL 1 SUMMARY: 2 General Conditions $156450.11 $57.947.96 $79.761.89 3 Bid Package#1 Surveying $2,044 00 $0.00 66,000.00 4 Bid Package#2 Grading and Paving $O.o0 $0.00 6274.697.50 5 Bid Package#3 Landscaping and Irrigation $0.00 $0.00 $87,66100 6 Bid Package#4 Site Utilities and Building Plumbing $78,023.40 6125.000.00 $130.640.00 7 Bid Package#5 Concrete,CMU,Site Furnishings 6526.141.50 $48 00 $781,467.20 8 Bid Package#6 Structural Steel and Miscellaneous Metals, $766,040.00 $0.00 $50.000.00 Metal Decking,Fence and Gates-Ornamental Metal 9 Bid Package#7 Rough Carpentry 60.00 $7.665.00 $0.00 10 Bid Package#8 Finish Carpentry,Casework $0.00 $61,575.00 $0.00 n Bid Package#9 Roofing $67,760.00 $000 $0.00 iz Bid Package#10 Sheet Metal Roofing,Sheet Metal,Skylights s4397e.00 $0.00 $16.326.00 and Roof Accessories 13 Bid Package#11 Glass and Glazing,Aluminum Frames, 586.850.00 50.00 E0.00 Storefronts 14 Bid Package#12 Finishes $349,92950 $718,415.05 $0.00 15 Bid Package#13 Flooring $0.00 $40,518.95 $0.00 16 Bid Package#14 Specialties $0.00 527,926.20 63,500 00 17 Bid Package#15 HVAC and Fire Protection $339,815.00 $0 00 $0.00 18 Bid Package#16 Electrical $366,360.00 $0.00 6000 19 20 DIRECT COSTS $2,805,391.51 $1,039,096.16 $1,430,253.59 21 ESCALATION 0% $0.00 $0.00 $0.00 22 SUBTOTAL $2,805,391.51 $1,039,096.16 $1,430,253.59 23 CONSTRUCTION CONTINGENCY 2% 556,107.83 $20,781.92 529,60527 24 OwNER'S CONTINGENCY 3% $84,161.75 531,17208 $42,907.61 25 SUBTOTAL $2,945,661.09 $1,091,050.97 $1,501,766.27 26 PROJECT SPECIFIC LIABLITY INSURANCE _75% 622,09246 $8,182.88 $11,263.25 27 COC INSURANCE (984,503 IF REQUIRED) $0.00 $0.00 S000 28 SUBTOTAL $2,967,75354 $1,099,233.85 $1,513,029.52 29 CONSTRUCTOR MANAGEMENT FEE 4% $118,710.14 $43,96935 $60,521.19 30 SUBTOTAL $3,086,453.69 $1,143,203.20 $1,573,550.70 31 PAYMENT d PERFORMANCE 80ND 1% 030,864.64 $11,432.03 $15,735.51 32 33 TOTAL '$3;11.17328,32 $1,.154,635.53 $1,589,28621 • Adjustments none none 40% .:,:$83814:48. Temporary Water $7,875.00 Temporary Power $20,602.05 Temporary Fencing $4,090.80 Site Security 592,104.95 Builder's Risk $54,023.55 Subtotal $178,696.35 Adjustment 40% = '..'$71478.64 34 -,OTAL BUU.DING A'NO 40%OF STrE Ruben Castro Human Services Center 9/16/09 Estimate by Barnhart-Heery,Inc. Barnhart Balfour Beatty Preliminary Estimate Based on Building Department Submital Drawings,dated 214/09 for RUBEN CASTRO HUMAN SERVICES CENTER Moorpark,Ca March 10,2009 DESCRIPTION BLDG A BLDG A TENANT SITE u1PROVEMENT TOTAL TOTAL OTT TOTAL I SUMMARY: 2 General Conditions 1160.602.61 $51,253.47 $83.464 79 3 Bid Package#1 Surveying $2,044.00 $0.00 s6 ao0.00 4 Bid Package#2 Grading and Paving $000 5000 $421272.50 5 Bid Package#3 Landscaping and Irrigation $0.00 $0.00 588,290.00 6 Bid Package#4 Site Utilities and Building Plumbing $78,02340 5125,000.00 $219,00500 7 Bid Package#5 Concrete,CMU,Site Furnishings $526,141.50 $48 00 5781.46720 8 Bld Package#6 Structural Steel and Miscellaneous Metals, $11019,16000 $0.00 579.75000 Metal Decking,Fence and Gates-Ornamental Metal 9 Bid Package#7 Rough Carpentry $0.00 $7,665.00 $0.00 10 Bid Package#8 Finish Carpentry,Casework $0.00 $61.575.00 $0.00 11 Bid Package#9 Roofing $117.040.00 $0.00 $0.00 12 Bid Package#10 Sheet Metal Roofing,Sheet Metal,Skylights $43.976.00 $0.00 $16,326.00 and Roof Accessories 13 Bld Package#11 Glass and Glazing,Aluminum Frames, $86,810.00 $0.00 so 00 Storefronts 14 Bid Package#12 Finishes $349,92950 $729,369.70 $000 15 Bid Package#13 Flooring $0.00 $40,518.95 So.00 16 Bid Package#14 Specialties $0.00 $27,926.20 $3,500.00 17 Bid Package#15 HVAC and Fire Protection $350,695.00 $0.00 $0.00 18 Bid Package#16 Electrical $505,890.00 5000 50.00 19 20 DIRECT COSTS $3,269,354.01 $1,043,356.32 $1,699,075.49 21 ESCALATION 3% $98,080.62 $31,300.69 550.972.26 22 SUBTOTAL $3,367,434.63 $1,074,657.01 $1,750,047.76 23 CONSTRUCTION CONTINGENCY 3.5% $117,060.21 $37,613.00 561,251.87 24 OWNER'S CONTBJGENCY 3% $101.02104 $32,239.71 $52,901.43 25 SUBTOTAL $3,586,317.88 $1,144,509.72 $1,863,800.86 26 PROJECT SPECIFIC LIABLITYINSURANCE 75% $26,897.38 $8,583.82 $13.978.51 27 COC INSURANCE ($84,503 IF REQUIRED) 50.00 50.00 90.00 28 SUBTOTAL 53,613,21527 $1,153,093.54 $1,877,779.37 29 CONSTRUCTION MANAGEMENT FEE 4% $144,528.61 $46,123.74 $75,111.17 30 SUBTOTAL 53,757,743,88 $1,199,217.28 61,952,89055 31 PAYMENT 8 PERFORMANCE BONO 2% $75,154.88 $23,98435 $30,057.81 32 33 TOTAL,,<4113,8241198.76'/'1/41,223,2M- 3`< $1,991,948.36 Adjustments none none 40% 4TSg',54660+$; Temporary Water $7,875.00 Temporary Power $20,602.05 Temporary Fencing $4,090.80 Site Security $92,104.95 Builders Risk 654,023.55 Subtotal $178,696.35 Adjustment 34 TOTAL BULLDIiGAANDA0960FSITE, . . , �...,;- . . ,.,_ ,40-4g58;Z7. 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E ¥ g. g2 co f \ m k \ j 0 0 v) \ a v . .0¢ �k 0 § eo . , a ma .s_ a . s s am ow . s a 31 O C O u p :9.,a mm o r m q L p N 4 g 2.. ai 0 Onblo S El m e OF ~~f N : '! m S 1� E m m W 0 e E m ! m�a_ o EMa $ m a Plgi :,tg 5 <o < s 0 CA a IiiiiiiiiiiIIIIIIIIIII 11O01111111111111 DIUMENSEPlial i a G a m R O ∎ O U• e z c ° U 13 e W - ` e O m 7 V m ?d w 2 . _ _ Z U U p X >>W rS m m m T W i d; z m v m m ii <i 3 i _ E .c �c S $o 0 0 BO _ ern a r m°x' o hiv s . 3a°am ., o v v v es#A8imgF5r< am �o 2 s F O E S 4 O O 1 g U d a E.=.WZrggRzm EEE.° 0 9 9 9 i U 7£3 d x < m o e= a Q 32 ATTACHMENT 2 EXHIBIT C BUILDING AND PERMIT FEES DETAIL SHEET CITY PLANNING AND BUILDING FEES FEE AMOUNT Planning/Zoning $ 18,000.00 Landscape Review $ 1,000.00 Lighting Review $ 1,000.00 Parks $ 13,167.50 Traffic System Management $ 16,591.05 Citywide Traffic Mitigation $ 97,214.58 LA Ave. AOC $ 108,855.33 Art in Public Places $ 133,638.50 Electronic Conversion $ 300.00 Intersection Improvement: Spring/High and Spring/Los Angeles $ 14,520.00 Fire Protection Facilities Fee $ 12,904.15 Police Facilities Fee $ 15,801.00 Library Facilities Fee $ 9,743.95 Tree and Landscape Fee $ 1,316.75 County TMF $ 5,240.67 SUBTOTAL $ 449,293.48 OTHER AGENCY PERMIT FEES VC Water and Sanitation-Water Meter $ 21,131.00 VC Water and Sanitation-Sewer Connection $ 36,963.00 Calleguas Municipal Water District-Capital Fee $ 19,557.00 Southern California Edison Connection Fees $ 2,500.00 SUBTOTAL $ 80,151.00 Note: Some fees may be adjusted when building permit is issued. 33 Attachment 3 Ruben Castro Human Service Center Estimated Annual Operating Budget Building B Annual Cost Annual Cost Annual Cost Annual Cost Annual Cost Annual Cost Annual Cost Annual Cost Annual Cost Annual Cost Percent Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Increase Staffing Cost On Site Staff Managing Staff Utilities Water(Building) 5,000 5,300 5,618 5,955 6,312 6,691 7,093 7,518 7,969 8,447 6% Water(Irrigation) 1,500 1,590 1,685 1,787 1894 2,007 2,128 2,255 2,391 2.534 6% Electric/Gas(Building) 35,000 36,400 37,856 39,370 40,945 42,583 44,286 46,058 47,900 49,816 4% Electric(On Site)' 6.000 6,240 6,490 6,749 7,019 7.300 7,592 7,896 8.211 8,540 4% Ti Line 400 412 424 437 450 464 478 492 507 522 3% Maintenance Interior 18,000 18,900 19,845 20,837 21,879 22.973 24,122 25,328 26,594 27,924 5% Landscaping' 5,760 6,048 6.350 6,668 7,001 7.351 7,719 8,105 8,510 8.936 5% Trash Service Trash' 11,520 11,866 12,222 12.588 12.966 13.355 13,755 14,168 14,593 15.031 3% Alarm Fire/Burglary 12,000 12.120 12,241 12,364 12,487 12.612 12,738 12.866 12,994 13,124 1% Building Repair/Replacement 11,119 11.119 11,119 11,119 11,119 11,119 11,119 11,119 11.119 11.119 0% TOTAL ANNUAL COST 106.299 109 994 113,850 117,874 122.073 126.455 131,029 135.804 140,788 145,993 TOTAL ANNUAL REVENUE 159.707 159.707 159,707 162,909 166,209 171,195 176,331 181.621 187,069 192.681 3% Proratea share W III Attachment 4 b Mrs nnual Arrows Tenant/ Square Total qrt ,Rent Per': dad merit` St,bsidized Sub#idlzed Building Footage Per S Ft. 8 . Ft = �Y Ft. ;'( - terfaot Rent Merit Comments County HAS 3,269 1.35 1.35 $4,413 $52,958 $0.00 $0.00 SUB TOTAL 3,269 $4,413 $52,958 $0.00 $0.00 City to pay CC$40 per day to Catholic manage day laborer area for Charities HSC (M-F) =Annual Rent Credit Warehouse 2,168 0.4 0.40 0 $867 $10,406 $0.00 $0.00 of$10,400 City to pay CC $100 per day to man reception area for HSC (M- Catholic F)=Annual Rent Credit of Charities $26,000; remaining $23,410 Office 3225 1.35 1.35 0 $4,354 $52,245 $0.00 $0.00 would be paid by CDBG funds SUB TOTAL 5,393 $5,221 $62,651 $0.00 $0.00 Interface 1761 1.35 1.35 0 $2,377 $28,528 $0.00 $0.00 SUB TOTAL 1761 $2,377 $28,528 $0.00 $0.00 First Five 3,208 1.35 1.35 0 $4,331 $51,970 $0.00 $0.00 Total Rental 1 1$16,342 $196,107 1 $0 $0 $ 196,107 Total Annual Revenue $ 36,400 CC Rent Credit $ 159,707 Net Annual Revenue w u, o _ � � o U . C. 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ATTACHMENT 2 - Exhibit A COUNTY COST ESTIMATE SUMMARY A range of construction cost estimates for the building and interior improvements including grading, parking, landscaping improvements, construction management, bidding costs, building permit and other associated development fees, are provided below based on estimates prepared by Barnhart Balfour Beatty on March 10, 2009 and again on September 16, 2009. The September estimates reflect more current costs being obtained in the present bidding climate. The City believes the project can be delivered within this cost range: Description 9-16-09 3-10-09 Building Construction $3,117,328.32 $ 3,832,898.76 Building Interior Improvements 1,154,635.23 $ 1,223,201.63 SUBTOTAL $4,271,963.55 $ 5,056,100.39 Site Improvements (40%) $ 635,714.48 $ 796,779.34 Temporary power water, site fencing, site security and builder's risk (40%) $ 71,478.54 $ 71,478.54 TOTAL CONSTRUCTION $ 4,979,156.58 $ 5,924,358..27 PERMIT& DEVELOPMENT FEES (40%): Water& Sewer Electric Connection/ Capital Fees $ 32,060.00 $ 32,060.00 Development & Facility Fees $ 179,717.00 $ 179,717.00 SUBTOTAL FEES $ 211,777.00 $ 211,777.00 TOTAL COST TO COUNTY $ 5,190,933.58 $ 6,136,135.27 Note: Cost details provided on succeeding pages 67 "= 8 8 8 $ 8 8 8 8 8 8 8 I Q 8 8 » & 8 8 I i » » a o » » » E 'S li $R. m m? 9 a 8 8 8 $ 8 8 $ 88 S 8 8 8 8 8 « E 8 & 7 2 » o I $ 8 S f co » a it m t C c w # 8 8 8 8 R a 8 8 8 8 8 8 8 8 8 8 8 ry 8 8 9 ' `4 s S R s a 9 °8 ri 5 8 8 ^ 8 9 » » 9 » i b $ s s 8 $ 8 $ 8 8 $ 8 8 8 8 8 8 A « 2 8 SS ; m e a » $ » it Re, N 80 d it mZ c W N I— O CO W cZ m C W i S 8 8 8 7 8 8 8 8 8 8 8 8 8 8 8 8 i 8 Si o g 8 8 a $ a 4 « » s a m CO Ww a 8 » w a 3 1 1 U o w m CC _ M E W U o o r o N t Z x m aQ m° S • a ca AD Lit W 0,m 8 a s a s 8 8 8 $ $ 8 8 $ 8 a 8 8 a 0 517, Q 'v 8 8 8 8 8 8 s 8 a 8 8 dz i; , i » 2 RE .82 1 8 3 E m s 3 3 Q E m g2 p 8 « 2 _ " » w A S o s 8 S 12 cc ■ E s 8 8 8 8 8 n 8 8 _ " 5 ^ - 5 1 s $ a a s - _ $ $- » « » p i » E S » a a 2 N E TO 8 E a qi ' 8 u c e §f m y 5 -m a L m m U 8 o 3 2.-... 11 Ul '°O E r R 6 c gLq c U o par p a rt.= c� �j f_ . m m c — v v m c '° Lm c e �m n � S c * �+ C 8 6 a 8 5 a R E. a N: U' ILL LL N = W m LL G 5 E v i< vg a a s tg : C ;C a§ ;i .c a 0 a c 2 y 8 m a I, ryary a }' 1, j & &a qmq a q q&q �a[ yqm ym N Y u .7c y Y -1-g u` u U Y U i ; a a a as al a- d a at, a a° a a a c v v o a o v�5 0 e o vg o m c V o V a g m o m m m CO m CO S' CO CO m m m M fD m m 2 m cc 68 • =eGaar=; a �#,igisi2 ,11 ■ p § \#/!!§: 2!/■ g ` . ) � ; k • n,:n:s,,t # ! g■-;■.:# ! $. � � § aa | »\ a ) & ! , «!l ;m.smP,, , at--§ ± . ad}i})} [§a'! k § ` J 2 ; J & ; E _ PP1)Pk! ;| 5` § ;„W k$4.4■• 4 #|§/)k! §)K` _ E ® El 0 § . , ; _ a ; 4 . & ~4/.g2Gg) k a / 0 yi . 4 � } g K _ lw;&ragiREAaa g . . 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