HomeMy WebLinkAboutAGENDA REPORT 2010 1006 CC REG ITEM 10JMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM 10.J.
t. Or- iL9oORPARK, (-AIL is =i L .:
City Council Meeting
ACTION:
TO: Honorable City Council
FROM: Dave Klotzle, Interim City Engineer /Public Works Director
DATE: September 22, 2010 (CC Meeting of 10/06/10)
SUBJECT: Consider Purchase of Traffic Signal Poles and Equipment Required
for the Construction of a
Drive — Project 8078
BACKGROUND
Traffic Signal at Collins Drive and University
On February 4, 2009, the City Council approved funding for the design and construction
of a new traffic signal at the intersection of Collins Drive and University Drive. A
settlement agreement between the City and Ventura County Community College District
(District) dated May 1, 2008, requires the City to complete the construction of the subject
signal by June 30, 2011. The agreement also provides for the City to fund the design and
construction of the signal improvements using the District's tax increment allocation for
property taxes received from the Moorpark Redevelopment Agency. As part of the
settlement agreement, the District's tax increment allocation has been transferred to the
City from the period of Fiscal Year 2006/07 to Fiscal Year 2024/25, or transfer of
$1,000,000, whichever occurs first.
DISCUSSION
The City has retained the firm of Hartzog & Crabill Inc. to prepare the plans and
specifications for the construction of the project. It is anticipated that the design will be
complete, and the project will be ready to seek City Council authorization to advertise for
bids, in November or December 2010. The procurement of traffic signal poles and
controller equipment is typically included in the construction contract but it often takes four
to six months for delivery of the poles and equipment. In order to expedite the project,
staff is requesting authorization to proceed with this procurement process prior to seeking
construction bids. The poles and equipment would be delivered to and stored at the
Moorpark Public Services Facility until the contractor is ready to install them.
S \Public Works \Everyone \Reports \Staff Reports\2010 \October \10- 06- 2010(Collins & University_poles).doc 330
Honorable City Council
October 6, 2010
Page 2
Staff has solicited and received bids from three companies qualified to provide the
required signal poles as summarized in the table below.
Bidder Amount ($)
McCain Inc. 18,008.61
Pacific Lighting Sales, Inc. 18,055.76
JTB Supply Company, Inc. 20,957.20
The lowest responsible and responsive bidder is McCain Inc., with a bid of $18,008.61.
The signal controller cabinet and equipment will be purchased from Econolite Group Inc.
at an estimated cost of $28,000.00. The final equipment cost will be determined upon
completion of the signal design. Econolite is the sole source provider of the proprietary
equipment used for controlling the City's traffic signals. The total estimated purchase
price for the traffic signal poles and controller equipment including taxes and delivery is
$46,000.00.
FISCAL IMPACT
There are sufficient funds allocated in the adopted Fiscal Year 2010/11 budget for the
$46,000.00 cost of traffic signal poles and controller equipment.
The current budget for the project is summarized below:
STAFF RECOMMENDATION
Authorize staff to proceed with the purchase of traffic signal poles and controller
equipment for the Collins Drive and University Drive Traffic Signal — Project 8078 at a
not -to- exceed cost of $46,000.00.
SAPublic Works \Everyone \Reports \Staff Reports\2010 \October \10- 06- 2010(Collins & University_poles).doc 331
Prior Year
FY 2010/11
Total
Account No.
Expenses ($)
Budget ($)
Budget ($)
4000.8310.8078.9601 - Design
7,220
26,020
33,240
4000.8310.8078.9640 - Construction
0
175,000
175,000
4000.8310.8078.9650 - Inspection
0
10,000
10,000
Total
7,220
211,020
218,240
STAFF RECOMMENDATION
Authorize staff to proceed with the purchase of traffic signal poles and controller
equipment for the Collins Drive and University Drive Traffic Signal — Project 8078 at a
not -to- exceed cost of $46,000.00.
SAPublic Works \Everyone \Reports \Staff Reports\2010 \October \10- 06- 2010(Collins & University_poles).doc 331