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Home My WebLink AboutAGENDA REPORT 2010 1103 CC REG ITEM 10Gv of WOR?ARK. (-A: iFQRl`iii City Council Meeting ITEM 1O.G. MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Jeremy Laurentowski, Landscape /Parks Maintenanc V Superintendent DATE: October 14, 2010 (CC Meeting of November 3, 2010) SUBJECT: Consider Approval of the Landscape Concept for the Mountain Trail Street Median Islands and Consider Resolution Amending FY 2010/2011 Budget BACKGROUND On February 18, 2009, the City Council authorized the rehabilitation of Mountain Trail Street from Tierra Rejada Road to Country Hill Road, including a new raised center median from Cedar Springs Street to Mountain Meadows Drive. Mountain Trail Street was originally designed and installed to the County of Ventura Road Standards in the 1980's, which mandated an excessively wide street section. Per City Council's approval, the City retained the consulting services of RJR Engineering Group, Inc. to prepare a set of Street Improvement Plans for the required road rehabilitation work and on March 17, 2010, the City Council approved the plans and specifications as submitted. The City Council awarded the construction contract to Nye and Nelson, Inc. on May 5, 2010 and construction began mid -July, 2010. To date, the road rehabilitation work and median island construction on Mountain Trail Street is 100% complete. Included in the work to construct the median islands was the extension of the irrigation mainline and irrigation wire sleeve from the existing median island adjacent to Tierra Rejada Park on Mountain Trail Street, to the new median islands between Cedar Springs Street and Mountain Meadows Drive. DISCUSSION The Landscape Concept for the Mountain Trail Street Medians consists of large canopy shade trees, small flowering accent trees, granite boulders and bark mulch. The new median islands not only reduce the excessively wide appearance of Mountain Trail Street, they also reduce the overall asphalt surface and add visual interest to the Mountain Trail Street streetscape. The current layout of the medians will reduce approximately 8,200 square feet of asphalt, contributing to a `greener' Honorable City Council November 3, 2010 Page 2 environment by increasing the area of permeable surface and reducing storm water runoff. The addition of canopy trees will also provide shade and reduce the reflective heat from the asphalt road surface. The shade tree chosen for the median islands is Ulmus parvifolia `True Green', or Chinese Elm. Unlike most Elm species, the Chinese Elm is relatively pest free, semi - evergreen, provides a wide shade canopy exceeding fifty feet in diameter and once established it is moderately drought tolerant. Staff is confident that the wide canopy of the tree will soften the width of Mountain Trail Street. The accent tree chosen is Lagerstroemia indica `Natchez', or Crepe Myrtle. Crepe Myrtle has become a popular accent tree used throughout the City of Moorpark and staff feels that this tree will add visual interest and variety to the overall streetscape. Bark mulch and boulders are proposed in lieu of shrub and perennial plantings to reduce irrigation water use. Staff is proposing to utilize fifteen (15) existing boulders on Tierra Rejada Road and Spring Road. Over time, many of these boulders have become overgrown with vegetation and have minimal visual impact on the current streetscape. Staff proposes to recycle these boulders and include them in the median island design. The boulders will be installed in informal groups to provide a natural appearance. FISCAL IMPACT The February 18, 2009 City Council Agenda Report identified the funding source for the landscape installation of the Mountain Trail Street Medians as a combination of City staff labor hours, trees supplied by the City tree bank (trees provided to the City through the Lease Agreement with Boething Tree Farms) and additional funding from Special Revenue Fund 2150, Tree and Landscape Fund. Fund 2150 is derived from developer fees and was specifically established to provide landscaping and trees in public areas resulting from the increase in demand from additional development. Staff has reviewed the status of the City's annual tree bank and has determined that the majority of trees allocated to the City have already been used for various projects this year. Staff does not feel that it would be appropriate to deplete the remaining tree source at this time, as this project would exceed current availability by twenty - two (22) trees and require a draw against the 2011 tree allocation. Staff has also determined that it would take approximately 205 labor hours to complete the landscape installation. Staff has provided a cost analysis (Attachment B) based on installation by in -house staff and has determined that the overall cost would be comparatively equal to installation provided by an outside contractor. In addition, staff does not feel that an in -house installation is an option at this time due to staffs current work load and amount of work needed to address deferred maintenance items. Staff has obtained proposal from several vendors and has determined that the total estimated cost to landscape the Mountain Trail Street Medians would be $25,335: 79 Honorable City Council November 3, 2010 Page 3 ITEM COST Traffic Control $1,342 Irrigation installation $4,804 Trees and City mulch $5,016 Root Barriers $7,932 Relocate fifteen (15) boulders $881 Backhoe $1,066 Solar controller $989 Sub -Total $22,030 15% Contingency $3,305 Project Total $25,335 At the beginning of the current fiscal year, the Tree and Landscape Fund 2150 had a surplus fund balance of $124,878. It is estimated to receive an additional $2,000 in revenue and $10,050 is appropriated for this year. The fund has $116,828 available balance and staff recommends utilizing $25,335 for this purpose. STAFF RECOMMENDATION Roll Call Vote 1. Approve the Landscape Concept for the Mountain Trail Street Median Islands; and 2. Adopt Resolution No. 2010 - — amending the FY 2010/11 budget to appropriate $25,335 from the Tree and Landscape Fund (2150) to the Lighting and Landscaping Maintenance Assessment Districts Division (7900). Attachment: Resolution 2010 - Attachment A: Mountain Trail Street Median Islands Landscape Concept Plan Attachment B: Cost Analysis – Installation by In -House Staff .E Honorable City Council November 3, 2010 Page 4 RESOLUTION NO. 2010 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2010/11 BUDGET TO ALLOCATE $25,335 FROM THE TREE AND LANDSCAPE FUND (2150) TO THE LIGHTING AND LANDSCAPING MAINTENANCE ASSESSMENT DISTRICTS DIVISION (7900) FOR THE MOUNTAIN TRAIL STREET MEDIAN ISLANDS LANDSCAPE IMPROVMENTS WHEREAS, on June 16, 2010, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year 2010/11; and WHEREAS, a staff report has been presented to City Council discussing the landscape improvements for the Mountain Trail median islands in the amount of $25,335; and WHEREAS, an additional appropriation of $25,335 is requested from the from the Tree and Landscape Fund (2150) to the Lighting and Landscaping Maintenance Assessment Districts Division (7900) to fund this project, and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $25,335 from the Tree and Landscape Fund (2150) for the Mountain Trail Street Median Islands Landscape Improvements more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. Honorable City Council November 3, 2010 Page 5 PASSED AND ADOPTED this 3`d day of November, 2010. Janice S. Parvin, Mayor ATTEST: Maureen Benson, Assistant City Clerk Attachment: Exhibit A — Budget Amendment IN Honorable City Council November 3, 2010 Page 6 EXHIBIT A BUDGET AMENDMENT FOR THE TREE AND LANDSCAPE FUND FOR THE MOUNTAIN TRAIL STREET MEDIAN ISLANDS LANDSCAPE IMPROVEMENTS. FY 2010/11 FUND ALLOCATION FROM: Fund Title Fund Account Number Amount Tree and Landscape Fund 2150 -7900 $25,335 $25,335 $37,811 Total $25,335 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET 2300 - 7900 - 7901 -9102 $12,476 $25,335 $37,811 Total $ 12,476 j $25,335 $37,811 Finance approval: Q Aaia_ BUBBLER IN DEEP R WATERING SLEEVE TREE ROOTBALL ATTACHMENT A ;a MOUNTAIN TRAIL STREET MEDIAN ISLANDS LANDSCAPE CONCEPT IRRIGATION CONCEPT PROPOSED CREPE MYRTLE TREES INSTALL BUBBLERS TO TREES PROPOSED CHINESE ELM TREES INSTALL BUBBLERS TO TREES GRANITE BOULDERS BARK MULCH )POSED CHINESE ELM TREES INSTALL BUBBLERS TO TREES EXISTING CANARY ISLAND PINE INSTALL BUBBLERS TO TREES GRANITE BOULDERS REMOVE GAZANIA ADD BARK MULCH tn� u,00 1p (P „z .•:' ^ (15) BOULDERS RELOCATED FROM TIERRA REJADUI (14)160ALLON CHINESE ELMS (17)15434ION IAOERSTROEMIA INDICA (COLOR TBD) 2" DEPTH BARK MULCH - PROVIDED BY CITY (2) TREES STAKES AND TIES) TREE 10' LENGTH LINEAR ROOT BARRIERS BARK MULCH ADJACENT TO DECORATIVE PAVING GRANITE BOULDERS 4S' r PLANTING PIT-AMENDMENT SOIL PER SOILS ANALYSIS REQUIREMENTS SATURATE AND LEACH ENTIRE MEDIAN ISLAND PRIOR TO INSTALLATION PER SOILS ANALYSIS REQUIREMENTS (2) BUBBLERS/TREE WIW DEPTH 4' PERFORATED WATERING SLEEVE/FILTER FABRIGORAVEL AND CAP EXISTING VALVE IN EXISTING MEDUW -ADD BUBBLERS TO TREES INSTALL (1) 1 1/4' RAINBIRD PIES VALVE WILOW VOLTAGE ACTUATOR IN VALVE BOX AT FOR NEW MEDIANS EXISTING WIRE SLEEVE EXISTING SOLAR CONTROLLER EXISTING 1 ? MAINLINE STUB-OUT AT NEW MEDIANS IN SLEEVE. NIITI ml NORTH KALE N.T S. IIITE OCTOBER 6, 2010 imAnL City 799 9doopark 7BB MOORPARK AVE MOORPARK CA, 93041 PREPARED BY: JEREMY LAURENTOWSKI PARKIM."D6CAPE WINTENANCE SUPERINn NDENT ATTACHMENT B 10/21/2010 Mountain Trail Street Median Islands Landscape Improvments Budget (In -House City Staff) PLANTING ITEM DESCRIPTION QTY DESCRIPTION UNIT PRICE connect exsting mainline & wire Trenching TOTAL 15- gallon trees n/c (Boething Nursery) 31 $ - ea $ - Bark Mulch n/c (WCA) 25 $ - cy $ - Plant Amendment organic 5 $ 65.00 cy $ 325.00 Root Barrier 18" depth x 10' length 31 $ 27.00 ea $ 837.00 Boulders n/c (from on -site) 15 $ - ea $ - Tree stakes & ties lodge pole 62 $ 6.50 ea $ 403.00 PLANTING SUB - TOTAL: $ 1,565.00 IRRIGATION ITEM DESCRIPTION QTY DESCRIPTION UNIT PRICE connect exsting mainline & wire Trenching TOTAL Bubblers In deep root watering sleeves 62 $ 15.00 ea $ 930.00 Valves 1" Rainbird PEB 2 $ 75.00 ea $ 150.00 lateral line & fittings 3/4" sch 40 pvc 1 $ 475.00 ea $ 475.00 Irrigation Wire 1 $ 125.00 ea $ 125.00 Solar Controller 1 $ 650.00 ea $ 650.00 Trencher rental 1 $ 450.00 ea $ 450.00 IRRIGATION SUB - TOTAL: Estimated Staff Labor Cost PLANTING ITEM DESCRIPTION Tree Planting 15- gallon /amend /root barriers /staking Bark Mulch haul and spread Boulders haul and install 1/3 depth IRRIGATION ITEM DESCRIPTION POC connection connect exsting mainline & wire Trenching Trench lateral lines Lateral line /fittings install and cover Bubblers install in watering sleeves controller install infooting + wire valves Traffic Control lane markers STAFF HOURS HOURLY RATE LABOR COST SUB -TOTAL 31 1 hr. /day SUB -TOTAL $ 2,780.00 STAFF HOURS 1.25 38.75 22.00 26.00 STAFF HOURS 18.00 16.00 24.00 32.00 6.00 23.00 205.75 $65.00 $ 13,373.75 $ 17,718.75 15% CONTINGENCY $ 2,657.81 TOTAL COST $ 20,376.56 S