HomeMy WebLinkAboutAGENDA REPORT 2010 1117 CC REG ITEM 10E ITEM 10.E.
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MOORPARK CITY COUNCIL --
AGENDA REPORT
TO: Honorable City Council
FROM: Stephanie Shaw, Recreation Supervisor
DATE: November 3, 2010 (CC Meeting of 11117/10)
SUBJECT: Consider Moorpark High School Band and Color Guard's Request for
Parking Lot and Gate Closure at Arroyo Vista Community Park at
10:30 p.m. on November 20 for Battle of the Bands Event
DISCUSSION
The Moorpark High School Band and Color Guard (Band) will host their annual "Battle
of the Bands" event on Saturday, November 20, 2010 at Moorpark High School. The
event begins in the early morning and will conclude around 10:00 p.m. This event draws
over 4,000 people each year. Due to the large event attendance, some event patrons
will park at Arroyo Vista Community Park (AVCP).
The Band has submitted a reservation request for use of AVCP. The request is for use
of the grass area north of the recreation center building from 1:00 to 8:00 p.m. for a
band warm-up area. The band will pay the normal rental fees for this use. Fees will not
be charged for use of parking lots, as the lots will remain open to other park patrons
during park hours. However, as part of their rental request, the Band has asked that the
parking lots and gates at AVCP remain open until approximately 10:30 p.m. to allow all
event patrons enough time to leave the park parking lots.
AVCP hours as defined by the Moorpark Municipal Code (12.16.020) are 6:00 a.m. to
10:00 p.m. The park is closed from 10:00 p.m. to 6:00 a.m. The MMC states, "No
person shall enter or remain in any park or open space during the hours that the park or
open space is closed."
The City Council is being asked to approve an exception to the MMC park hours and
authorize the use of AVCP parking lots until 10:30 p.m. on November 20, 2010 for the
"Battle of the Bands" event. If authorized, staff will be scheduled to close the gates at
AVCP at 10:30 p.m. rather than 10.-00 p.m. The Band will also be responsible for the
cost of approximately four hours of staff time.
192
Honorable City Council
November 17, 2010, Regular Meeting
Page 2
STAFF RECOMMENDATION
Authorize City Manager to approve the closure of parking lots and gates at Arroyo Vista
Community Park at 10:30 p.m. on November 20, 2010 as a condition of the rental
permit for Moorpark High School Band and Color Guard's "Battle of the Bands" event.
Attachment: E-mail Request for Gate Closure Extension
193
11/9/2010 Page 1 of 1
Stephanie Shaw
From: Bruce @ Signs Pacific[bruce @signspacific.com]
Sent: Tuesday, November 02, 2010 4:43 PM
To: Stephanie Shaw
Subject: RE: Battle of the Bands Nov. 20, gate closure extension request.
Stephanie,
The Moorpark High School Band and Colorguard would like to reserve the grassy area adjacent to
the Park& Rec office for the day on Saturday Nov. 20, 2010. The area will serve as a band warm-
up area. There will be no bus participant parking in the park, only on school grounds.
Please reply to advise if there is a cost, any paperwork or permits necessary or with written
approval.
We will have 36 bands from across Southern California participating with a couple thousand
spectators expected at the all day event, which begins at 8:45am. The final Awards ceremony
is set to conclude by 9:45pm. Since there may be some spectator parking occurring in the park
area and the spectators may not depart by 10:00 pm on that evening, can we extend the park gate
closing until 10:30pm to ensure the visitors to our city aren't inconvenienced by having the gates
locked at 10:00pm?
I look forward to your response.
Thank you,
Bruce Rokos
Moorpark Band volunteer
cell: 805-320-2094
Mailing address:
Bruce Rokos
Signs Pacific
311 Hearst Dr.
Oxnard, CA 93030
p 805.983.7446
f 805.983.2057
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11/9/2010