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HomeMy WebLinkAboutAG RPTS 2008 0204 PR REG PP4K 044, .,r © - 7 • ; it. Orite,riar PARKS,RECREATION AND COMMUNITY SERVICES DEPARTMENT 40 reQ:'w;�0' 799 Moorpark Avenue,Moorpark,California 93021 (805)517-6200 fax(805)529-8270 PARKS AND RECREATION COMMISSION AGENDA February 4, 2008 6:30 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Scott Krutilek, Richard Stratton, Sandra Thompson, and Julie Weisberger. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Consider Nomination and Selection of Chair and Vice Chair for 2008. B. Staffs Monthly Report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of September 10, 2007. Staff Recommendation: Approve as presented. B. Approval of Minutes for the Parks and Recreation Commission Park Tour Meeting of October 14, 2007. Staff Recommendation:Approve as presented. C. Recreation and Programming Quarterly Report. Staff Recommendation: Receive and file report. D. Hometown Holiday Event Report. Staff Recommendation: Receive and file report. E. Halloween Party and Trick or Treat Village Event Report. Staff Recommendation: Receive and file report. Parks and Recreation Commission Agenda February 4, 2008 Page 2 F. Winter Camp Program Summary. Staff Recommendation: Receive and file report. 8. DISCUSSION/ACTION ITEMS: A. Consider a Recreation Registration Fee to Benefit the City's Youth Recreation Scholarship Program. Staff Recommendation: Concur with staff and recommend to City Council that they approve,the $1.00 Recreation Youth Scholarship fee. B. Consider Recreation Programs and Events for FY 2008/09. Staff Recommendation: Concur with staffs FY 2008/09 recreation programs and events proposal, as outlined in the agenda report. C. Consider Park Improvements for FY 2008/09. Staff Recommendation: Concur with staffs FY 2008/09 recreation programs and events proposal, as outlined in the Agenda Report. 9. ANNOUNCEMENTS/FUTURE AGENDA ITEMS: 10. ADJOURNMENT: Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received.A limitation of three(3)minutes shall be imposed upon each speaker.Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the Administrative Secretary of the Community Services Department and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark,CA 93021 (805)517-6227. In compliance with the Americans with Disabilities Act,if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services,please contact the Community Services'Department at(805)517- 6227. Upon request,the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability-related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104;ADA Title II). City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the regularly scheduled meeting of the Parks and Recreation Commission for February 4, 2008. Executed this 27th day of January 2008, at Moorpark, California. atty Len4cke Administrative Assistant Parks, Recreation & Community Services Department ITEM I MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California September 10, 2007 1. CALL TO ORDER: Chair Weisberger called the meeting to order at 6:36 p.m. 2. PLEDGE OF ALLEGIANCE: - Commissioner Thompson led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Scott Krutilek, Richard Stratton, Sandra Thompson, and Chair Julie Weisberger. Staff Present: Mary Lindley, Parks, Recreation and Community Services Director; Mike Atkin, Recreation and Community Services Manager; and Patty Lemcke, Administrative Assistant. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Camp Moorpark,Presentation. Mike Atkin played a DVD of-Camp Moorpark activities that was prepared by him and staff. B. Staffs Monthly Report. Mary Lindley gave an oral report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Meeting of May 7, 2007. Staff Recommendation: Approve as presented. B. Parks Quarterly Report. Staff Recommendation: Receive and file report. 1 P&R Commission Meeting September 10, 2007 Page 2 C Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. D. July 3`d Event Report. Staff Recommendation: Receive and file report. Commissioner Stratton requested to have item 7.0 pulled for discussion. MOTION: Commissioner Thompson moved to approve items 7.A, 7.B, and 7.D of the Consent Calendar. Commissioner Stratton seconded. The motion was carried 5-0. Commissioner Stratton inquired about the drop in attendance for the adult softball league during the spring season. Ms. Lindley explained that the lights at Peach Hill Park were being repaired, which left only Arroyo Vista Community Park for evening play. It was necessary .for staff to cut back on the number of teams for that season. MOTION: Commsioner Thompson moved to approve item 7.C. Commissioner Stratton seconded. The motion was carried 5-0. 8. DISCUSSION/ACTION ITEMS: A. Consider Recommendation to City Council to Adopt a Healthy City Initiative. Staff Recommendation: Accept the proposal as outlined in staffs report for consideration by the City Council. Mr. Atkin gave an overview of his staff report and what programs are being proposed. He also stated that staff would like to work this program into the upcoming City's 25th Anniversary celebrations in 2008. The Commission stated that they are very much in favor of this proposal. Chair Weisberger suggested that the City's beverage vending machines be stocked with one half water, as well as offer more water at City events. Commissioner Thompson stated that she likes the proposed logo and also the trail hikes in staffs report. She would like to suggest that a skate night be included in the proposed activities. MOTION: Commissioner Stratton moved to accept staffs proposal as outlined in the report, for consideration by the City Council. 2 P&R Commission Meeting September 10, 2007 Page 3 B. FY 2007/08 Approved Park Improvement Objectives. Staff Recommendation: Provide staff with input of the aforementioned objectives. Ms. Lindley reviewed with the Commission the new format of the 2007/08 Goals and Objectives, and stated that staff would like input from the Commission on those 0 to 2 year objectives where no action has been taken to date, specifically the location and construction of a canine park, the location and design of a water/spray attraction, as well as activity ideas to commemorate the City's 25th Anniversary in 2008. Ms. Lindley also stated that the Commission has a scheduled park tour on October 14, 2007, and these objectives can be further discussed when the parks are toured. Commissioner Thompson stated that she thinks the portion of land on the north side of the railroad tracks along Poindexter Avenue and the west end of High Street, would be a good area for a canine park, and not necessarily a City park. Chair Weisberger suggested Glenwood Park or once again considering College View Park because of the accessible parking. • Ms. Lindley stated that maybe the Commission should consider an area that is not a park. This would eliminate dogs being brought through a park that is being used by other patrons, to get to a fenced canine area. Chair Weisberger is in favor of a water/spray attraction but would not like this feature to detract from the long term goal of a community pool. Commissioner Stratton suggested for the City's 25th Anniversary that the previous mayors and councilmembers who were instrumental during the years of incorporation be presented at one of the proposed events. Commissioner Thompson suggested that perhaps 25 year Anniversary video of the City could be considered. Chair Weisberger suggested a 25 year Anniversary. emblem be designed and then used to create a contest of some sort. The Commission reached a consensus on the input of the aforementioned objectives. . 3 P&R Commission Meeting September 10, 2007 Page 4 C. On-Line Registration Status Report. Staff Recommendation: Receive and file report. Mike Atkin explained the current online registration procedure and gave an update on how the program was being utilized. Chair Weisberger stated that she feels the online registration is very easy to use and suggested that this option be advertised better in the next recreation brochure. 9. ANNOUNCEMENTS/FUTURE AGENDA ITEMS: None. 10. ADJOURNMENT: Chair Weisberger adjourned the meeting at 8:01 p.m. ' . APPROVED: k Julie Weisberger, Chair Respectfully submitted: Patty Lemcke, Administrative Assistant 4 w.amw PARKS AND RECREATION COMMISSION MINUTES OF THE PARKS AND RECREATION COMMISSION PARK TOUR Moorpark, California October 14, 2007 1. CALL TO ORDER: The meeting was called to order at 10:05 a.m. 2. ROLL CALL: Present: Commissioners Joseph Catrambone, Scott Krutilek, Richard Stratton, Sandra Thompson, and Chair Julie Weisberger. Staff present: Mary Lindley, Parks, Recreation & Community Services Director; Roger Blais, Parks and Landscape Manager; Mike Atkin, Recreation and Community Services Manager; and Patty Lemcke, Administrative Assistant. 3. PARK TOUR: The Commissign and staff toured the following parks: 1. The Commission and staff viewed the empty lot at the west end of High Street for consideration of a-proposed dog park. 2. Glenwood Park Mary Lindley stated that staff is reconsidering pre-fabricated restrooms, as opposed to the typical concrete, for this park because of cost. She also stated that new tot lot equipment is budgeted fore this fiscal year. The placement of an electronic marquee signed is also scheduled for this park. 3. Arroyo Vista Community Park Mary Lindley stated that lights are budgeted this fiscal year for the sports fields and parking lot at the east end of the park, as well as adding a lit basketball court to the multi purpose court. 4. Country Trail Park The Commission and staff toured the park. 5 P&R Commission Meeting • Park Tour October 14, 2007 Page 2 5. Tierra Rejada Park The Commission and staff toured the park. 6. Peach Hill Park Mary Lindley stated that ADA playground surfacing is budgeted this fiscal year, as well as stand alone play equipment. 7. College View Park Roger Blais stated that this year's Annual Arbor Day Event will be held at this park. Mary Lindley stated that replacement of the basketball court lights has been budgeted for this fiscal year. 8. Campus Canyon Park • The Commission and staff toured the park and discussed the placement of a ball wall. Following the Park Tour, tI3e Commission continued their meeting in the Conference Room of the Community Center and discussed the following items: 4. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Meeting of September 10, 2007. Staff Recommendation: Approve as presented. This item was carried over to the next regularly scheduled Commission meeting. 5. DISCUSSION ACTION ITEMS: A. Consider Location of a Spray Park and Dog Park. Staff Recommendation: Provide recommendation for a spray park and a dog park. MOTION: Commissioner Thompson moved to recommend to City Council for consideration the west end of High Street as a location for a dog park, College View Park for the placement of an interactive spray park, and Tierra Rejada Park for a location of a water pad. Chair Weisberger . seconded. The motion was carried 5-0. 6 P&R Commission Meeting Park Tour , October 14, 2007 Page 3 6. ADJOURNMENT: The meeting was adjourned at 12:50 p.m. APPROVED: JULIE WEISBERGER, CHAIRMAN Respectfully submitted: Patty Lemcke, Administrative Assistant 7 ITEM CITY OF MOORPARK AGENDA REPORT PARKS AND RECREATION COMMISSION TO: The Parks and Recreation Commission FROM: Mary Lindley, Parks, Recreation, and Community Services Director Prepared By: Mike Atkin, Recreation/Community Services Manager DATE: January 15, 2008 (Meeting of February 4, 2008) SUBJECT: Quarterly Report on Recreation Programming October, November, and December 2007 This report serves as a review and analysis of Fall 2007 Recreation Division programs. This report also reflects staffs efforts to identify direct and indirect costs for each program. Direct costs represent all costs(equipment,services and supplies)charged to the program's account including part-time staff costs, unless otherwise indicated. Indirect costs consist of full-time staff costs and overhead costs. FALL EVENTS Halloween Party and Trick or Treat Village The event was held on Saturday, October 27, 2007 from 4:00 to 7:00 p.m. at the Arroyo Vista Recreation Center. The event is designed for children ages 3-12. The event featured trick-or- treating in the Trick or Treat Village, twelve carnival games with prizes, four arts and crafts activities, three special attractions, and a costume parade. Over 70 children participated in the costume parade this year. Three wristband options were available, offering varying numbers of activities, and costing $5.00, $10.00, and $15.00. Twenty-five coupons for complimentary wristbands were given to the Moorpark NFL for disadvantaged children. Of these, 9 were submitted at the admission booth. Rain during the event forced the closure of the attractions and may have negatively affected attendance. Other activities were held indoors and ran smoothly. Halloween Trick or Treat Village 2007 2006 2005 Partici•ation 600 1,000 1 000 Direct Costs $2426 $2,343 $2,058 Indirect Costs F/T Staff $2924 $3,817 $2,859 8 Overhead Costs $412 $550 $503 Total {C *. , ,. 4rig r Gross Profit/,(Loss) $541 $802 $647 Net Profit/ (Loss) Per Participant ($6.46) ($3.56) ($2.72) Hometown Holiday This event was held on Saturday, December 8 from 11:00 a.m. to 5:00 p.m. at the Arroyo Vista Community Park. The event was designed for all ages and featured a holiday craft show, entertainment, and a Winter Wonderland with snow, children's craft, and games. Santa was also at the event. The event concluded with the Tree Lighting Ceremony at 5:00 p.m. Admission to the Winter Wonderland was$5.00 per child, and included entrance to the snow scene, plus 3 game tickets and 2 craft tickets. Admission to all other activities was free. The City donated 30 coupons for free Winter Wonderland admission to the NFL. Of these, 23 were submitted at admissions. Revenue increased this year as a result of vendor booth fees and the receipt of three $100 donations. Due to a history of poor weather for this event, staff planned as many activities as possible indoors. This year, heavy rains prior to the event were a concern, and cold conditions on the day of the event may have negatively affected attendance. With the expansion of the recreation center due to be completed next year, staff recommends moving all activities other than the snow indoor 'next year. Staff received positive feedback from participants who attended the event, and all aspects of the event ran smoothly. Hometown Holiday 2007 2006 2005 Participation 1000 1,200 1,500 evenue $3083 $1684 $210: Direct Costs $5,701 $4,781 $3,742 Indirect Costs F/T Staff $5,110 $3,733 $6,984 Overhead Costs $914 $454 $1,336 To.: .7fte4lAtViiat $12,062 Gross Profit/ Loss $2,618 ($3,097)_ ($3,532) Net Profit/ (Loss) Per Participant ($8.64) ($6.07) ($7.90) RECREATION CLASSES Participation in recreational classes remains steady. New programs offered this fall included Lego Engineering, Mad Science, and Stuff N Fluff workshops.The Away We Grow preschool program was redesigned this fall. The extended days were eliminated and the school day lengthened and fees increased. This accounts for the drop in enrollment and some of the increase in revenue from 2006 to 2007. 9 Fall Classes 2007 2006 2005 Participation 572 659 694 i _ r a ,ef 3'w`^92 z�- 7. t - —y ••,. k �,y ;.= as '•_ f Direct Costs $30,443 $29,749 $30,278 Indirect Costs F/T Staff $5,077 $5,077 $2,962 Overhead Costs $4,508 $4,274 $4,886 j3} •..r — -+ _ Gross Profit/ Loss) $15,598 $14,066 $13,561 _•�, aF?� sp i i r� ".5 v v:474i • h.yy, • „,r <L.�W a .-, "..k' �. �,,.„.a1 "'x#+ ..mv o- a ,: .QIP :�.t ..,y.,.�r. �, ,�a a.. T. ,.' �,Y Net Profit/ (Loss) Per Participant $10.51 $7.15 $8.23 CAMP MOORPARK Winter camp was held from December 26, 2007 through January 4, 2008. Due to the fact that there were two City Holidays during each week, the camp schedule this year was only a total of 6 days, which resulted in lower participation than usual. Camp field trips included ice skating at Iceoplex in Simi Valley, and a visit to Chuck E. Cheese in Thousand Oaks. Direct costs and revenue decreased accordingly with lower registration numbers. Winter Camp 2007 2006 2005 Partici•ation • 54 83 73 Direct Costs $5,010 $5,875 $2,534 Indirect Costs F/T Staff $2,122 $3,631 $3,246 Overhead Costs $594.08 $594 $5,596 4 <� ::...� r.............. A__....� r _ . ._ 1 Gross Profit/ Loss 775.59 $3,936 $6,449 4S.,,..,,.,. I 13,, a73 r Net Profit /(Loss) Per Participant ($35.94) ($3.48) ($32.78) ADULT SOFTBALL The winter softball registration and revenue remained steady. All costs (direct and indirect) continue to be covered by this program and net revenues per team remain steady. Softball is dark in the winter-time. Adult Softball 2007 2006 2005 Participation 364 360 350 Direct Costs $4,625 $4,545 $4,897 Indirect Costs F/T Staff $1,755 $1,755 $1,755 10 Overhead Costs $1,724 $1,546 $1,546 It ko < ., 49-+r ,+ *...t +. � ; • Gross Profit/ Loss $5,255 $4,580 $4,553 Net Profit/ (Loss) Per Participant , $4.87 $3.55 $3.58 ADULT BASKETBALL Winter basketball remained popular and has seen repeated team participation. Even when the overhead calculation is included, this program covers all costs and remains steady over the past season. Adult Basketball 2007 2006 2005 • Partici•ation 160 130 150 Direct Costs $2,350 $1,575 $2,120 Indirect Costs F/T Staff $890 $890 $890 Overhead Costs $720 $524 $693 Gross Profit/ Loss $2,450 $2,325 $2,380 .F Net Profit / (Loss) Pei Participant $5.25 $7.00 $5.31 7 on 7 Soccer League This program continues to be very popular in both coed and men's divisions. Popularity of the 7 on 7 league resulted in adding an extra night of play. The program covers all costs and continues to increase overall revenue. 7 on 7 Soccer League 2007 2006 2005 Partici•ation 408 300 * sn Direct Costs $1,630 $1,712 * Indirect Costs F/T Staff $1,660 $740 * Overhead Costs $310 $279 * * Gross Profit/ Loss $6,870 $3,088 Net Profit/ (Loss) Per Participant $12.00 $6.83 * *Indicates league did not run in this year. Therefore no figures are available 11 JUNIOR BASKETBALL LEAGUE Youth registrations remained steady in this program. The general trend of the youth sports program has been to increase participation during the spring season and then slightly decrease with each subsequent season. All costs were recovered in this program and it continues to be popular with participants due to its recreational (fun) environment. Every participant received a trophy and each team had a pizza party at West Coast Pizza. Junior Basketball League 2007 2006 2005 Participation 108 114 97 $6,474 __. $6x178 _ Direct Costs $3,480 $3,120 $3,440 Indirect Costs F/T Staff $827 $811 $773 Overhead Costs $212 $181 $181 } $4 394= Gross Profit/ (Loss) $3,540 $3,354 $2,738 •` Y"wS`§yP '�� V �AaS9� Yn� ����� iY��" �`C ��� ��k,'"t�`e-wb'�'1� '7r^ r' ''.�`3 �' Net Profit/ (Loss) Per Participant $23.15 $20.71 $18.39 TEEN PROGRAMS We continue to offer programs for teens including; Friday dances, Band Jams, Movie night and Skate Park. During the winter, the Skate„Park is will not close for the winter months unless there is inclement weather. The 2007/2008 Teen Council continues to meet twice monthly including one televised meeting each month. Dances In the fall of 2007,Arroyo Vista Recreation Center began hosting a Friday Night Fever Dance once a month.For the fall quarter,AVRC held three dances.A total of 805 teens attended the dances,with revenue of$4,175. Direct costs were reduced in relation to participation, due to the transfer of responsibility to West Coast Pizza for all food sales. A profit of$2 per participant was recorded. After Dark 2007 2006 2005 Participation 805 350 800 Revenue .. $4,175. 2,065 $4,61;33 Direct Costs $2,350 $1,164 $2,655 Indirect Costs F/T Staff $831 366 $1,735 Overhead Costs $215 $230 $502 �_ . . . . < . : _ � �� _ . 4 . Gross Profit/ Loss $1,825 $901 $1,948 e'iM,,m£` Zrtt i` gioke. ,140 C;. ~ .cam F '�` . x .. ..u � ,F.. u.... .:.. . Net Profit/(Loss) Per Participant $2.00 $1.15 ($0.36) Skate Park The Arroyo Vista Skate Park provided 444 skaters a safe alternative to street skating this quarter. The core skaters range is age from 11-15 years and many skaters have been using the skate park since it opened in 2001. 12 Skate Park 2007 2006 2005 Partici•ation 444 556 314 4:4\2 3 t Direct Costs $689 $770_ $986 Indirect Costs FIT Staff $54 $150 $235 Overhead Costs $30 Gross Profit/(Loss $689 • $770 $986 Net Profit / (Loss) Per Participant ($1.61) ($1.70) ($3.89) Movie Night Arroyo Vista hosted 2 movie nights during the fall quarter.Attendance has increased steadily at this event since it was implemented. In the winter quarter the program will be changing into a"Teen Night"with games, tournaments, music and more to attract an even bigger audience. Movie Night realized a profit of $2.80 a participant during this quarter. Movie Night 2007 2006 2005 Partici•ation 84 * Direct Costs ' " $153 Indirect Costs • F/T Staff $237 Overhead Costs $47 * Gross Profit / (Loss) $314 Net Profit!(L y _;' Net Profit/(Loss) Per Participant $2.80 * *Indicates that this program had not yet been instituted PARKS AND FACILITY USE The Division processes rentals for Arroyo Vista Recreation Center and all neighborhood parks. The information provided for fall 2007 consists of rental permits processed and revenue collected for Arroyo Vista Recreation Center(AVRC), during the period of October 1, 2007 through December 31, 2007. Revenue has increased due to long term facility rentals (church groups) and various tournament rentals. Parks and Facilities 2007 2006 2005 Partici•ation 41,371 38,234 36,052 29,341 Direct Costs $520 $406 $324 Indirect Costs 13 FIT Staff $5,970 $5,126 $4,978 OverheadCosts $2,362 $2,075 $1,946 . . . .. ,..... . , ...., .., ..., ... . ...-,. . „. .., . ... ,.. , ltd‘I': 6.., 16',:ii,4.2,,;;;.;..ii.-:,. „;,:::,-:,'g::::,:;: :,,,,,,:ia -i;_:;:--,,,i!-,,,,,,.-.„4.c.is,..,$RAAZ,i, . ,-17;607, ., ,H., :,,:$7248:- Gross Profit/(Loss ' $39,912 $34,581 $29,017 ttaviaivi.-- „clivit,w-.40gtz2-clitwon-4,-0'0,-,s.,:,,w1:1-7:4:if 4-fiticki,rgif*4.!:.--.-'1.(-.4:„ Net Profit Profit/ (Loss) Per Participant $0.76 $0.71 $0.61 . .. 14 ITEMo CITY IF MO•RPARK PARKS AND RECREATION COMMISSION AGENDA REPIRT TO: The Parks & Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator II` 6 DATE: January 11, 2008 (February 4, 2008) SUBJECT: Moorpark Hometown Holiday BACKGROUND In 2003, the City of'ioorpark established the Hometown Holiday event. The event was located on High Street for the first two years, in conjunction with the Metrolink Santa Train. In 2005 the event was relocated;to Arroyo Vista Community Park. Inclement weather has been a longstanding isue with this event. Rainy conditions in 2003 resulted in poor attendance, and heavy rain in 2004 resulted in canceling the event entirely. 2005 had fair weather, but heavy rains the day prior resulted in muddy conditions at the event site and forced the relocation of several activities. Strong winds in 2006 made set up difficult, and likely affected attendance. 2007 also saw poor weather, with heavy rains in the days prior to the event and cold conditions the day of the event. DISCUSSION The fifth annual Moorpark Hometown Holiday was held on Saturday, December 8, 2007, at the Arroyo Vista Community Park. Festivities began at 11:00 a.m. with the holiday craft faire and entertainment. At noon, the Winter Wonderland opened, featuring children's games, crafts, and snow. The event concluded at 5:00 p.m. with the Tree Lighting ceremony. The event was supervised by recreation center staff with assistance from the Moorpark Teen Council, Girl Scouts, and Moorpark High School volunteers. Admission to the craft faire and entertainment was free. Admission to the Winter Wonderland was $5.00. This fee included a wristband for entrance into the snow scene, 2 craft tickets, and 3 game tickets. Additional tickets were available for purchase for 15 Honorable Parks and Recreation Commission February 4, 2008 -2- $1.00 each. All youth performers were given complimentary admission to the Winter Wonderland. The holiday craft faire was located north of the building on the grass. A total of 29 vendors registered for the event, with 26 crafters and 3 food vendors. Items sold included holiday decor, candles, jewelry, clothing, personal care products, wood craft, and toys. Craft vendors were pleased with the event site and booth assignments, but reported slow sales. Three food vendors were scheduled to attend the event, but two were not able to attend. The remaining vendor sold kettle corn and beverages. The food booth was located along the construction fencing near carnival games. The food vendor was pleased with sales. This year's snow scene was created with 21 tons of snow. The snow was located on a grassy area north of the recreation center building. The Wonderland was divided into a main area and a tot lot. The main area was open to children of all ages and contained 16 tons of snow. The tot lot was reserved for pre-school aged children and contained 5 tons of snow. Fencing was upgraded this year from green snow fencing to white plastic lattice. The area was decorated with garland and inflatable Christmas trees. No injuries or accidents were reported and the snow held up very well due to the cold weather conditions. Santa's craft Workshop was located in the activity room. The number of crafts offered this year was increased, and Hanukkah crafts were also added. Craft projected included jingle bell ornaments, custom gift bags, glittering snowflakes, Star of David, and greeting cards. Carnival games were located outside along the construction fencing. Carnival games were also increased this year, from 3 to 6. Games included Frosty Toss, Fill Santa's Sleigh, Trim the Tree, Guess which Gift, Pick a Pair, and 3 in a Row. Children played for small, medium, and large prizes. Entertainment was located in the multi-purpose room. Entertainment was provided by local groups. Performers included Boney Mountain Mamas, Tang Soo Do University, Mario Zelaya, Walnut Canyon Strings, Arroyo West Chorus, Chaparral Middle School Jazz Band, and Pam Rossi's Dance Ten. Santa also read three different stories throughout the afternoon. The new projection system was also used to play "A Charlie Brown Christmas" and "How the Grinch Stole Christmas." All groups arrived as scheduled and performances ran smoothly. The culmination of the event was the lighting of the Christmas tree. The fir tree planted at the park in 2005 was removed due to its poor condition. A beautiful new tree was purchased by the Parks Division. The tree was not planted for the event, as the electrical system for the lighting was not functioning. Instead, the boxed tree was located near the recreation center entrance. The tree was decorated by the Parks Division. The tree lighting ceremony was presented by Santa. Ten people attended the 16 Honorable Parks and Recreation Commission February 4, 2008 -3- ceremony. Staff recommends considering holding the Tree Lighting Ceremony as a separate event, as attendance has been poor for this activity at Hometown Holiday. Anticipating weather concerns, staff moved as many activities as possible indoors during the planning stages. This year, heavy rains before the event were a concern, and cold conditions the day of the event may have negatively affected attendance. With the expansion of the recreation center, staff recommends moving all activities except the snow scene indoors. Another alternative would be to hold the event earlier, around mid-November. Total attendance for is estimated at 1,000. The number of children who experienced the Winter Wonderland totaled 366. The event stayed within budget, but was unable to recoup costs. Revenue increased this year due to vendor booth fees and sponsorships. Three $100 sponsorships were received. Sponsors were Tang Soo Do University, Wayne J. Sand and Gravel, and Moorpark Self Storage. A budget summary is attached. • STAFF RECOMMENDATION Staff recommends that the Commission receive and file this report. . tp 1• • 17 Honorable Parks and Recreation Commission February 4, 2008 -4 - Hometown Holiday Budget Summary • 2007 2006 2005 • Participants 1,000 Participants 1 1,200 Participants ] 1,500 GROSS REVENUE $3,083.00GROSS REVENUE__.._. i $1,684.00 GROSS REVENUE _ _( $210.00 • DIRECT COSTS $6,700.74 DIRECT COSTS . I _$4,780.69 DIRECT COSTS • $3,742.29 _._ Publicity $592.17 Publicity) $279.98 Publicity $291.99 —..__ Entertainment $200.00 Entertainment! $200.00--^-- Entertainment] $150.00 • Tree&pecoratione $0.00 Tree&Decorationsl $130.23 Tree&Decorations'i $70.72 Health&Sanitation $0.00 Health&Sanitation1 $100.00 Health&Sanitation $0.00 Sponsorship $62.21 Sponsorship i $0.00 Sponsorship $0.00 Crafts $229.68 Crags 1 . $210.96 Crafts $0.00 Snow Scenet $3,550.00 Snow Scene! $3,400.00 Snow Scene $2,815.00 — Equipment and services, $254.68Equipment and serviced $220.31• Equipment and servir $25.99 Part-time staff ousts $812.00 Part-time staff costs! $239.21 �� _ Part-ttime staff costs $388.59 1.INDIRECT COSTS I $6,024.22 INDIRECT COSTS $4„187.50 INDIRECT COSTS $8,319.89 Full-time staff costs $5,110.00 time cysts! $3,733.00 Full-time staff cysts. $6,983.57 Overhead costs •$91.4122 Ooertiead costs! $454.50 y Overhead costsT $1,.3.3_6_.. - ._._.. _. j •..._..._ ._.._ 1 ��♦ TOTAL COST E $11,724.96 TOTAL COST . , $8,968.19 TOTAL COST I $12,062.18 Gross Proft/(Loss) • ($2,617.74) Gross Profit/(Losr3) ($3,096.69) Gross Profit/(Loss) ($3,532.29) Net Profit!(Loss) — ($8,641.96) - Net Profft►(ioas}_ _($7,284.19) _— Net Profit(_Loas) ,�_^.._($11,86218) Net Protit/(Loss)per participa __($864) Net Profitf(Loss)per parddpar:: ($6.07) Net Profit/(Loss)per partidpal1 ($7.90) Voat costs for the tow was Maned by the Parks Division most costs for the tree were incurred by then Parks Division and are included in Overhead i • • 1 • ,724 .. . _s_ __ ___ _ _ _ ___ _.L_ —__ __ .._� 1 _ • • • 18 ITEM 'rs PARKS & RECREATION COMMISSION AGENDA REPORT are OF MO' RPARK TO: The Parks & Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator II DATE: , November 6, 2007 (Meeting February 4, 2008 ) SUBJECT: Halloween Party and Trick or Treat Village Event Report BACKGROUND For the past seventeen years, the City of Moorpark has sponsored a Halloween event on the Saturday WO re Halloween'in order to provide a safe alternative to traditional Halloween activities: The event features Halloween theme activities such as Trick or Treat Village, crafts, games, and a costume parade. DISCUSSION ' The Halloween Party and Trick or Treat Village was held on Saturday, October 27, 2007, at the Arroyo Vista Recreation Center. The event began at 4:00 p.m. and concluded at 7:00 p.m. Event features included the Trick or Treat Village, carnival games, crafts, special attractions, and a costume parade. Despite rainy conditions throughout the event, the program ran smoothly and attendees enjoyed the activities. Admission to the various activities required a wristband. Wristband sales went smoothly and the admission booth was staffed by members of the Park and Recreation Commission, along with City staff. Participants had their choice of three different wristbands. The "Spooky Sampler" wristband cost $5.00 and included Trick or Treat Village admission, 1 craft, 1 carnival game, and 1 attraction. The "Freaky Fun" wristband cost $10.00 and included Trick or Treat Village admission, 2 crafts, 2 attractions, and 6 carnival games. The "Super Scare" wristband cost $15.00 and included Trick or Treat Village admission, 3 attractions, 4 crafts, and 12 carnival games. An "Attraction Maniac" wristband was also offered this year. This wristband cost $5 with the purchase of any other wristband and allowed participants to have unlimited use of attractions. Due to the inclement weather, few of these were sold. 19 Honorable Parks and Recreation Commission February 4, 2008 -2- Wristband purchased, not including attraction maniac, numbered 228, with overall event attendance estimated at 600 people. Attendance fell this year, most likely due to rainy conditions throughout the event. The event relies heavily on volunteer support. Nearly 50 volunteers from organizations including the Girl Scouts, both middle schools, Moorpark High School, Moorpark College, and the Park and Recreation Commission assisted with the event. Volunteers ran the various event activities with supervision by City part-tirrIe and full-time staff members. All indoor activities ran smoothly. The Trick or Treat Village was again located in the multi-purpose room. The Village included themed areas such as the graveyard, pumpkin patch, Halloween house, and haunted castle. The Village lay out was redesigned to reverse the traffic flow and have people exit out through the south door toward the front of the building instead of onto the patio. The carnival games were moved indoor this year, from the patio into the gym. Twelve games were featured and included small, medium, and large prizes. Crafts were held in the kitchen and activity room. Underwood Family Farms again donated the 175 pumpkins used for the pumpkin painting activity. Other crafts included trick or treat bags, Halloween character suction cups, and the Witches Brew craft corner, with various Halloween craft kits. The only outdoor activity this year was special attractions. Attractions were located behind the gym and included a bounce tent, obstacle course,.and giant slide. Due to the rain, the attractions had to be closed after the first hour. Once the attractions were closed, participants were allowed to playa carnival game or do a craft project in lieu of an attraction. The costume parade was held at 6:00 p.m. The parade went through the gym and the building, ending at the admission booth. Approximately 70 children participated in the parade, the largest number to date. All participants received a certificate at the end of the parade. Due to decreased attendance, revenue fell and the event was not able to recover direct costs this year. A budget summary is attached. Staff Recommendation Staff recommends that the Commission receive and file this report. 20 • Honorable Parks and Recreation Commission February 4, 2008 - 3 - -1 TRICK OR TREAT BUDGET SUMM ,____- ____ . _--. / -__' /. ___ _____ 2007 2006 2005 __ Participants GFIOSS REVENUE 1 $1,895.00 GROSS REVENUE $3,145.00 GROSS REVENUE 1 $2,705.00 DIFtECT COSTS .. 1 $2,425.19 DIRECT COSTS $2,342.97 DIRECT COSTS Prizes t $392.65 Prizes $415.37 Decorations i $72.34 • Decorations[ $0.00 Decorations i $32.15 Attractions I $640.00 Attractions I $340.00 Wristbands1 $0.00 Wristbands! $281.92 Wristbands! $98.68 Part-time Staff Costsi $651.34 ; Part4irne Staff Costs i $486.00 Part4ime Staff Costs! $579.33 ) uvwrheaxcummOverhead costs I $503.31 ___________ N Net er --'—'---- — ----- ---T '-- . |• ! . • . . . . • 21 ` ITEM _ CITY' OF MO•RPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Richard Lemmo, Recreation Leader IV vt"' DATE: 1/29/2008 (P&R Commission Meeting of February 4th) • SUBJECT: Winter Camp Program Summary Background The City of Moorpark has offered a winter session of the Camp Moorpark Day Camp program at Arroyo Vista Recreation Center for the past several years. The program is open to children grades K-8. 1Discussion - • • Winter Camp Moorrpark was,held during the Moorpark Unified School District's Winter • Break, from December 26-28 and January 2-4. Camp hours of operation were from 10:00 a.m. to 4:00 p.m. Extended care remained available from 7:00 a.m. to 10:00 am and 4:00 p.m. to 6:00 p.m. For the winter, children were divided•into two teams by age. Each team consisted of approximately 15-30 children, with three counselors in each team. An additional staff person was assigned to cover breaks. The program ran smoothly, with no major weather concerns. All activities ran as scheduled. • Each week of Winter Camp had a theme. The first week's theme was, "Winter Wonderland". It featured a field trip to Iceoplex Ice Arena in Simi Valley for ice skating. The walking field trip that week featured a Photo Scavenger hunt in which each team was given a camera and a list of items to take a picture of at a local shopping center. The second week's theme was "Holiday in Hawaii". It featured a trip to Chuck E. Cheese and a visit from West Coast pizza on the last day of camp, when campers got the opportunity to make their own personal "Hawaiian Pineapple" pizzas. A total of 54 children participated in the winter session, with an average daily attendance of 45. This figure is down from last year's numbers due to there only being six total days of camp this Winter Camp. 22 All program costs were within budget; however, a net profit was not realized. Direct and Indirect Costs were cut from last year's totals. Fees were not increased from last year. A budget summary is attached. Staff Recommendation Staff recommends that the Commission receive and file this report. • 1 14 23 WINTER CAMP MOORPARK BUDGET SUMMARY 2007-2008 Season 2006-2007 SEASON • 2005-2006 SEASON 2004 SEASON Participants 54 Participants 83 Participants 73 Participants 64 GROSS REVENUE $5,786.00 GROSS REVENUE $9,811.00 GROSS REVENUE $8,983.00 GROSS REVENUE $7,681.00 Direct Costs $5,010.41 Direct Costs $5,875.30 Direct Costs $5,826.22 Direct Costs $4,615.85 Field Trips$1,182.31 Field Trips$1,562.65 Field Trips$1,972.73 Field Trips$1,074.21 Activity Supplies$470.43 Activity Supplies$362.55 Activity Supplies$393.83 Activity Supplies$576.09 Equipment Replacement$0.00 Equipment Replacement$0.00 Equipment Replacement$0.00 Equipment Replacement$241.21 Advertising$172.67 Advertising$90.00 Advertising$167.44 Advertising$0.00 Part-time Staff Costs$3,185.00 Part-time Staff Costs$3,860.10 Part-time Staff Costs$3,292.22 Part-time Staff Costs$2,724.34 Indirect Costs $2,716.08 Indirect Costs $4,225.23 Indirect Costs $5,549.78 Indirect Costs $3,899.66 Full-Time Staff$2,122.00 Full-Time Staff'$3,631.15 Full-Time Staff$3,246.00 Full-Time Staff$1,950.00 Overhead 594.08 Overhead.594.08 Overhead$2,303.78 Overhead$1,949.66 TOTAL COST $7,726.49 TOTAL COST $10,100.53 TOTAL COST $11,376.00 TOTAL COST $8,515.51 Gross Profit I(Loss) $775.59 Gross Profit!(Loss) $3,935.70 Gross Profit I(Loss) $3,156.78 Gross Profit I(Loss) $3,065.15 Net Profit I(Loss) ($1,940.49) Net Profit I(Loss) ($289.53) Net Profit I(Loss) #########t Net Profit I(Loss) ($834.51) Net Per Participant ($35.94) Net Per Participant ($3.49) Net Per Participant ($32.78) Net Per Participant ($13.04) CAMP MOORPARK ATTENDANCE SUMMARY 2007-2008 Season 2006-2007 SEASON 2005-2006 SEASON 2004 SEASON Average Daily Attendance 45 Average Daily Attendance 45 Average Daily Attendance 39 Average Daily Attendance 36 Minimum Attendance 22 Minimum Attendance 22 Minimum Attendance 32 Minimum Attendance 27 Maximum Attendance 59 Maximum Attendance , ' • 59 Maximum Attendance 45 Maximum Attendance 47 Total Participants 54 Total Participants 82 Total Participants 70 Total Participants 64 New Participants 16 New Participants 23 New Participants 18 New Participants 23 'Estimated 24 ITE CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Michael Atkin, Recreation/Community Services Manager DATE: January 16, 2008 (February 4, 2008) SUBJECT: Consider a Recreation Registration Fee to Benefit the City's Youth Recreation Scholarship Program Discussion The Parks and Recreation Commission is being presented with a proposal by staff to implement a $1.00 recreation registration fee to benefit the City's Youth Recreation Scholarship Program. If approved, this fee would be applied to every recreation registration processed by the City. For every class registration that is received, $1.00 will be deposited into the City's Youth Scholarship Program. The Youth Recreation Scholarship Program is designed to give all Moorpark children an opportunity to participate in recreational activities in the community. Programs offered for which- scholarship assistance is currently available are Camp Moorpark, Youth Basketball Leagues, and Recreation Classes. Scholarship program participants are able to participate in these programs for a reduced fee. For Camp Moorpark, the participant currently pays 75% of the standard fee, with the scholarship program covering 25% of the fee. For Youth Basketball and Youth Recreation Classes, the participant pays 25% of the standard fee and the scholarship program covers remaining 75% of the fee. The maximum scholarship amount per qualifying child is $100 per year. Scholarship participants pay the reduced rate until scholarship assistance reaches $100 per qualifying child or the fiscal year ends. Families may reapply each year to participate in the scholarship program. 25 Honorable Parks and Recreation February 4, 2008 Page 2 The Youth Scholarship program is available to Moorpark residents under the age of 18. Both the child and parent/guardian must reside within Moorpark city- limits. Qualification is based on total family gross income. Income limits are as follows: Persons in Household Max Income 2 person $46,000 3 person $51,750 4 person $57,500 5 person $62,100 6 person $66,700 •. In 2006-07 the City served 24 youth in need of scholarship assistance. In • addition, staff gave out 40 free special events (Egg Hunt, Hometown Holiday, etc.) passes to low-income families in 2006-07 STAFF RECOMMENDATION Concur with staff's recommendation and recommend to City Council that they approve the $1.00 Recreation Youth Scholarship Fee. S:\Community Services\ADMINISTRATIVE\P&R Commission\Agenda Reports\2008\2-04-08(Youth Scholarship Fee).doc 26 ITE ' ,, .ice_ �F' J CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Mary Lindley, Parks, Recreation, and Community Services Director • DATE: January 29, 2008 (February 4, 2008) SUBJECT: Consider Recreation Programs and Events for FY 2008/09 • Discussion The Parks anal Recreation Commission is being presented with a proposal by staff for FY 2008/09 recreation programs and special events. The Commission is tasked with reviewing the proposal and offering comments, suggestions, and recommendations. At this time of year, the City begins the process of developing its new budget. The recreation programs and special events directly impact the budget. Staff is anticipating that the City will not see any increase in its general fund revenue sources; the City's recreation programs depend primarily on general funds and participation fees to operate. In this year's report we have included, for informational purposes, programs and activities for teens. While teen programs fall under the advisory responsibility of the Teen Council and not the Parks and Recreat.on Commission, staff feels that it is beneficial for the Parks and Recreation Commission to see the broad spectrum of recreation activities available to Moorpark residents. Special Events Based on preliminary discussions held at the staff level, it is proposed that the City continue the following special events with no significant changes: ® Easter Egg Hunt (Easter) ® July 3`d Fireworks Extravaganza (Independence Day) ® Trick or Treat Village (Halloween) 27 Honorable Parks and Recreation February 4, 2008 Page 2 ® Hometown Holiday (Christmas Holidays) ® Visits from Santa Last year, with the Commission's recommendation, the Council approved a new event, "Kids Day in the Park". This event is scheduled for May 10. We anticipate that this event will be a success and that it will be included in the program recommendation for Council consideration for FY 2008/09. The event is designed to provide a positive recreation experience for families through activities such as "Touch-a-Truck," hands-on arts and science activities, and children's performers. Other recreational opportunities such as booths promoting Moorpark youth sports leagues, healthy living, and low-cost or free insurance to children of qualifying families will also be promoted at the event. On March 8, the City will hold its second annual Arbor Day Event. This year's event will be held at College View Park. In honor of the City's 25th Anniversary, we will be planting a.Silver Maple Tree along with a commemorative plaque. The event is designed to celebrate the significance trees play in the life of the community and includes a short ceremony, a visit by Smokey the Bear, free tree give-away for Moorpark residents, entertainment, tree tool display, tree information, and an arborist on site to answer questions. Staff will be recommending the continuation of this event in FY 2008/09. Lastly, the Moorpark Arts Festival began three years ago in conjunction with the Ventura County Arts Festival, which is held in October. Because October, and the Fall in general, already has a number of large community events, including Country Days, the City moved its Art Festival Event to May. The Festival is designed to highlight Moorpark artists - both visual.and performing artists. We have received very positive-response on our previous Art Festivals and look forward to enhancing the event with the involvement of the Moorpark' Arts Theater and the Moorpark City Library. It is recommended that this event be included in FY 2008/09. City's 25th Anniversary The City of Moorpark incorporated in July 1983. We will be celebrating the City's 25th Anniversary throughout 2008. We have developed a 25th Anniversary Logo (see Attachment A) and a slogan, "25 years of the good life". The logo, slogan, _ and Anniversary give-aways will be included in each event. Our July 3ra Event will be enhanced, much like it was for the City's 20th anniversary, with more attention given to bands with name recognition, attractions, activities, and games. In addition to the aforementioned 25th Anniversary activities, staff is also working on a short video of long-time residents sharing their memories of living in Moorpark. Time Warner cable has agreed to partner with the City to produce this S:\Community Services\ADMINISTRATIVE\P&R Commission\Agenda Reports\2008\2-4-08(FY 2008-09 Rec Programs).doc 28 Honorable Parks and Recreation February 4, 2008 Page 3 video. Additionally, we are organizing a movie festival featuring popular movies from 1983. This will take place throughout the summer. Recreation Classes The City offers a number of recreation classes designed for children, teens, and adults. We are continuously looking for new class ideas and instructors. In the past year, programs including mommy and me, golf, horseback riding, Lego® engineering, and various art classes have been added to our catalog. In_the Spring 2005 season, the recreation division launched our new on-line registration program, Safari system. Residents now have the option of registering for classes and youth sports leagues on-line, by phone-in, mail-in, or walk-in. In FY 2007/08, the City began implementing program ideas to support Healthy Living ideals. Staff identified four core components for a healthy life: mental and emotional health, physical fitness, social health, and nutrition. Each of these core components has a corresponding logo and the appropriate logo is used in the quarterly recreation guide to identify each class and activity's healthy attribute(s). A couple of activities that have been implemented are a family hiking program and 10,000 step-a-day program. In FY 2008/09, staff will be looking for opportunities to expand class offerings, with a particular focus on healthy living. We will continue to look for class topics of interest to teens, with an emphasis on fun and physical fitness. In addition, for the latter part of 2007 and currently, the Recreation Division is ensuring that we offer healthy snack options both in our vending machines and at City—sponsored youth events and programs such as middle school dandes and day camp programs. With the completion of the Arroyo Vista Recreation Center expansion, project to be November 2008, the City will have opportunities to expand the number of classes and activities that can be held at one time. Our challenge will be finding new instructors and topics of interest to our residents. Youth Scholarship Program In the summer of'2003, the Community Services Department launched the Youth Scholarship Program. This program was created to assist low-income families with children who wish to participate in recreation programs. Initially, the program began with Camp Moorpark. In the fall of 2003, Youth Basketball Leagues were added. In 2004, recreation classes were added to the list of eligible programs. The Youth Scholarship program is self-funded through donations and fundraising activities. In FY 2004/05 and FY 2005/06, Moorpark Boys and Girls Club gave S:\Community Services\ADMINISTRATIVE\P&R Commission\Agenda Reports12008\2-4-08(FY 2008-09 Rec Programs).doc 29 Honorable Parks and Recreation February 4, 2008 Page 4 the City$5,000 in return for the use of the Moorpark Country Club Golf Course (a pre-arranged agreement with the Golf Course and the City). In 2006, the Boys and Girls Club elected not to use the City's pre-arranged use of the golf course and therefore did not make a donation to the scholarship fund. However, the City secured 40 golf passes for foursomes and will be selling the passes for $200, which will generate $8,000 towards the scholarship fund. In 2007, the City received $6,000 from L.A. Rampage, a non profit youth soccer league for use of the City's Moorpark Country Club Golf Course privilege. Moorpark Rotary Club donated $1,500 in FY 2004/05 and FY 2005/06 to the scholarship program. Staff intends to increase public awareness of the youth scholarship program, targeting low income youth and their families. . • Teen Programs This past year, our teen program added a second monthly dance and changed the name of the dance to "Friday Night Fever". Our Friday night dances continue to be very successful. Additionally, the teen movie night, started in 2006, has been moderately successful. Changes were made to expand the evening activities.such as with Guitar Hero®, to increase the interest of teens. We are also currently set to offer a Teen Dodge Ball night on April 18th that will include watching the movie Dodge Ball, followed by a game of dodge ball in the gym. Teen Council meetings are held twice a month. One of the two monthly meetings • is televised. With the addition of the Moorpark City Library, staff will be looking for opportunities to enhance our teen programs. The Library currently offers a couple of teen programs, including a book club, and we will be exploring ways to combine efforts with our recreation division programs. In addition to the program changes identified above, staff proposes to continue the following teen programs: • Friday Night Fever Dances ® Band Jams ® Skatepark O Teen Council Camp Moorpark Summer Camp 2007 was a success. The total number of individual campers increased from 288 participants in 2006, to 305 in 2007, with an increase in S.\Community Services\ADMINISTRATIVE\P&R Commission\Agenda Reports\200812-4-08(FY 2008-09 Rec Programs).doc 30 Honorable Parks and Recreation February 4, 2008 , Page 5 average daily attendance from 110 to 120. This is a strong indication that families are looking for, and in need of, summer child care. The City also offers Day Camp programs in the winter and spring to accommodate child care needs during school breaks. The Camp Moorpark program as a whole has shown a steady increase in participation and revenue. Staff recommends continuing all three sessions of the Camp Moorpark program. Feedback on our camp program from parents and campers alike has been very positive, and we will continue to look for opportunities to enhance the camp experience. In FY 2008/09, staff is proposing to offer a number of specialty day camps in the summer targeted to a specific interest such as theater, science, engineering, and one that will let you see what it would be like to be in a rock and roll band. Our goal is to attract campers who do not typically attend our traditional day camp program. Youth and Adult Sports The City offers youth and adult leagues throughout the year in various sports areas including softball, basketball, and tennis. Adult leagues are comprised of separate men's and women's leagues, as well as coed leagues. In FY 2007/08, the City's successful 7-on-7 adult soccer league,grew in popularity and staff recommends the continuation of this program. This spring we will begin a Sunday 3-on-3 Adult Basketball League. Our Junior Basketball league continues to be popular. This league is volunteer driven and the Division is-currently exploring options for recruiting new volunteer coaches. We also anticipate offering either a 3 on 3 drop-in basketball program or indoor soccer program in the gym after school to reach youth that walk through Arroyo Vista Community Park after school. The Division will be offering local youth the opportunity to participate in the Pepsi® NFL Punt, Pass, and Kick contest in the fall of 2008. We are also exploring the possibility of offering more of these special events for youth such as the Hershey® Track and Field Competition and the Pepsi® Pitch, Hit, and Run competition. In FY 2008/09 staff plans to hold a 25th Anniversary soccer tournament. This 7- on-7 tournament for youth will be held the weekend of June 28 and 29. We anticipate that 40-50 teams will participate in this event. S:\Community Senrices\ADMINISTRAT1VElP&R Commission\Agenda Reports1200812-4-08(FY 2008-09 Rec Programs).doc 31 Honorable Parks and Recreation February 4, 2008 Page 6 STAFF RECOMMENDATION Concur with staffs FY 2008/09 recreation programs and events proposal, as outlined in the Agenda Report. S:1Community Services\ADMINISTRATIVEIP&R Commission\Agenda Reports12008\2-4-08 (FY 2008-09 Rec Programs).doc 32 • CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Parks, Recreation & Community Services Directo DATE: January 29, 2008 (Meeting of February 4, 2008) • SUBJECT: Consider Park Improvements for FY 2008109 DISCUSSION The Commission is being asked to consider potential park improvement projects for FY 2008/09. To assist the Commission with its deliberations, staff has compiled a list of potential projects (See Attachment A). Some of the projects have been discussed by the Commission in past years, some were identified by City staff, and some are items that - were approved in the FY 07/08 budget that will not be completed by the end of the fiscal year, and it is recommended that they be carried over. The Commission is scheduled to conduct its bi-yearly park tour on March 16. At that time it will be given an additional-opportunity to consider park improvements. • RECOMMENDATION Develop a list of potential park improvement projects for.FY 08/09 for City Council consideration. . Attachment A— Potential Park Improvement List S:\Community Services\ADMINISTRATIVE\P&R Commission\Agenda Reports\2008\2-4-08(Park Improvements 08-09).doc 33 Honorable Parks and Recreation Commission February 4, 2008 Page 2 ATTACHMENT A FY 2008/09 PARK IMPROVEMENT PROJECTS The following Park Improvement Projects are recommended for FY 2008/09. The projects included in the previous year's budget but not completed, and now recommended as carryover items, are identified with an asterisk. Park Improvement/Capit Cost Estimate al Purchase • AVCP Complete AVRC • $2.2 Million • Expansion* Install swings in $15,000 Phase ll* Relocate Back Flow* $50,000 Parking lot lights @ $200,000 east end of park * Soccer Field Lights* $60,000 Add lighted BB $45,000 courts to multipurpose court* Outdoor Fitness $40,000 Equipment Poindexter Park Design and construct $2.2 Million park expansion * Community Center Park Glenwood Park, Restroom facility* $100,000 Replace tot lot play $50,000 equipment Villa Campesina Park Campus Canyon Hand Ball Wall * $25,000 Park (Commission to consider alternative location S:\Community Services\ADMINISTRATIVEIP&R CommissionlAgenda Reports1200812-4-08(Park Improvements 08- 09).doc 34 Honorable Parks and Recreation Commission February 4, 2008 Page 3 Campus Park Repair restroom* $25,000 College View Park Replace existing BB $25,000 court lights* Replace tot lot $75,000 equipment and swings Virginia Colony Tierra Rejada Park - Mountain Meadows Light two existing BB $55,000 Park courts* Country Trail Park Peach Hill Park Stand alone play $5,000 equipment* ADA poured in place $20,000 rubber surfacing * Monte Vista Park Expand landscaping $25,000 to park frontage* Magnolia Park Public Art Project on $8,000 backside of monument sign Swings $15,000 Miller Park • Install lights on BB $25,000 court* Projects with yet to Splash park $125,000 be determined locations Dog Park $20,000 g-,e Ccs ,- -peA co( e_0(01- 4(ai.niv% ?ecc. N;,« ?dm S:1Community Services\ADMINISTRATIVEIP&R Commission\Agenda Reports1200812-4-08(Park Improvements 08- 09).doc 35