HomeMy WebLinkAboutAGENDA REPORT 2016 0720 CCSA REG ITEM 10M ITEM 10.M.
CI TY OF MOORPARK,C.ALIFORNLuA
City Council Meeting
7-a o -ao/L
MOORPARK CITY COUNCIL ACTION: gap art.sAthyle
AGENDA REPORT ,rte1n.�, ��ct'-.�,-
BY: /n .
TO: Honorable City Council
FROM: Sean Corrigan, City Engineer/Public Works Director 47C
Prepared by: Al Gali, Assistant Engineer A LA"
DATE: July 7, 2016 (CC Meeting of 07/20/16)
SUBJECT: Consider Plans and Specifications and Authorization to Advertise for
Bids for Asphalt Overlay of Sections of Spring Road, Princeton Avenue,
Poindexter Avenue, and Gabbert Road (Project 8093)
BACKGROUND
The City of Moorpark uses five methods for pavement preservation, maintenance, and
reconstruction: 1) crack fill, 2) slurry seal, 3) Asphalt Rubber Aggregate Membrane
(ARAM), 4) asphalt overlay, and 5) reconstruction. Each method is progressively
employed to rejuvenate the roadway surface. The method used for each road is based on
the condition of the roadway pavement. Roads in optimum condition receive a crack
fill/slurry seal. Roads in non-optimum condition receive ARAM or asphalt overlays. Roads
in the worst condition will be reconstructed. The City applied for and received a Federal
grant to construct an asphalt overlay of sections of Spring Road, Princeton Avenue,
Poindexter Avenue, and Gabbert Road (Attachment 1). The last road to receive an asphalt
overlay was Alderbrook Street, which was completed in FY 2012/13.
DISCUSSION
A. Scope of Work
The proposed project consists of asphalt pavement edge grind, and placement of
approximately 2,300 tons of rubberized asphaltic concrete. As a condition of the
Federal grant, the City will maintain the same number of travel lanes, and therefore
striping will be replaced in kind. Manhole and water valve covers will be adjusted to
the new pavement surface as required. An agreement between the City and Ventura
County Waterworks District No. 1 (VCWWD) provides that VCWWD will reimburse
the City for the costs to adjust their sewer manholes and water valve covers.
396
Honorable City Council
July 20, 2016
•
Page 2
The design of the project complies with applicable requirements of the Standard
Specifications for Public Works Construction, California Department of Transportation
(Caltrans) standards, and other Federal requirements. The City Engineer/Public Works
Director has reviewed the record for Project 8093, including the plans and
specifications. It is the City Engineer/Public Works Director's professional opinion that
the plans and specifications relating to Project 8093, were designed in accordance with
reasonable, professional engineering judgment, and with due consideration for public
safety. Copies of the plans and specifications for the project have been placed on top of
the file cabinet in the City Council Conference Room. The public may review the
documents at the public counter at City Hall.
B. Federal Requirements
Since this project is partially funded with Federal money, the entire project must
adhere to Federal laws and regulations. One regulation requires that the City have
both Federal authorization to proceed with construction (E-76), and a Caltrans
encroachment permit to advertise for bids. The City has received its E-76 but is
awaiting its Caltrans encroachment permit. City staff will advertise the project when
the encroachment permit is received.
C. Project Schedule
The anticipated project schedule is as follows:
Advertise for Bids 08/1/2016*
Bid Opening 09/21/2016
Award of Construction Contract 10/19/2016
Notice to Proceed 11/01/2016
Project Completion 02/01/2017
* Advertisement date is contingent upon receiving a Caltrans Encroachment permit.
Each subsequent milestone is dependent on this date.
S:\Public Works\Everyone\Reports\Staff Reports\2016\7July\07-20-2016(Overlay Authority to Sid).doc 3 9 7
Honorable City Council
July 20, 2016
Page 3
FISCAL IMPACT
The Federal Grant is a reimbursement type grant. The City will submit periodic invoices to
Caltrans Local Assistance for reimbursement. The current project budget is as follows:
Fund FY 2016-17 Budget
2603 Local Funding $ 132,584
2609 Federal Grant $ 637,416
Total $ 770,000
The estimated project costs are summarized below:
Description Cost
Design/Engineering (In-House) $ 0
Construction of Streets* $572,776
Construction Engineering $103,100
Total $675,876
`Includes construction contingency
STAFF RECOMMENDATION
Approve the plans and specifications for the subject project and authorize staff to advertise
for construction bids after receiving a Caltrans Encroachment permit.
Attachment: Exhibit Map
S:\Public Works\Everyone\Reports\Staff Reports\2016\7_July\07-20-2016(Overlay Authority to Bi(1).tloc 3 9 8
Exhibit Map Attachment
J
i �' l _p03
Qe� :_
== I —
o � 1
_
Pr7
Limits
a
m
nc
ECommerce Ave))
I
/
\ �- I
1 ,1'I j 1 11 1 ,^lr'�
� ,\ , �',—?--V,) \ a Project l
1 \
,,,` <7 ,Fr pay 1\ I
y
Tesi3[
L �(3:7/-z/
/- _ Prajec —
/'d I Limits -p-
sis
--�e
-/ -
- l anC dor r
399