HomeMy WebLinkAboutAGENDA REPORT 2009 0218 CC REG ITEM 10D1714EM 104 qb *
C11 -Y OF MOORPARK, CA,-; .. _
City Council Meeting
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BY:
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Mary K. Lindley, Parks, Recreation &Community Services Director
BY: Roger O. Blais, Parks and Landscape Manager
DATE: February 2, 2009 (CC Meeting of February 18, 2009)
SUBJECT: Consider Resolution Amending the Fiscal Year 2008/09 Budget for
Remedial Landscape Maintenance in Assessment Zone 12
DISCUSSION
City Council is being asked to adopt the attached Resolution amending the FY 2008/09
budget to appropriate $20,000 from Landscape and Lighting Maintenance Assessment
District 12 (Miller Parkway) to perform needed remedial landscape maintenance
(landscape improvements). Over the past two years, the landscaping along the
southern end of Miller Parkway and Spring Road, as well as sections of Tierra Rejada
Road between Miller Parkway and Spring Road, have suffered as a result of frost and
poor performing plant species (a groundcover called Delosperma abla). The existing
landscape condition of sparse, diseased, and missing plant material was present prior
to the execution of the current maintenance agreement between the City and Venco
Western, the City's landscape maintenance contractor. Therefore, Venco is not
responsible ;..correcting the deficiencies.
The goal of the landscape improvement project is the return the areas mentioned to
their original condition. Staff plans to replace a frost tender groundcover and other
under - performing and missing plant material, with Star Jasmine, Yellow Day Lilies, and
Raphiolepis, consistent with the remaining parkway and median plant palette. Staff
solicited bid proposals to perform the work and the follow three cost proposals were
received:
Contractor Bid Price
Venco Western, Inc.
Azteca Landscape
Metro Landscape
$18,500
$18,896
$24,288
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE
FISCAL YEAR 2008/09 BUDGET TO ALLOCATE
$20,000 FROM ASSESSMENT DISTRICT 84 -2, ZONE
12 FUND BALANCE (2312) TO THE ZONE 12
LANDSCAPE MAINTENANCE EXPENDITURE
BUDGET ACCOUNT
WHEREAS, on July 2, 2008, the City Council adopted the budget for
Fiscal Year 2008/09;
WHEREAS, a staff report has been presented to said Council requesting a
budget amendment allocating $20,000 from the Zone 12 Assessment District (AD
84 -2) Fund Balance for landscape improvements; and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $20,000 from Fund 2312
Zone 12 Assessment District (AD 84 -2) for landscape improvements as more
particularly described in Exhibit "A" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution
and shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of February, 2009.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
Attachment: Exhibit A — Budget Amendment
r )068
Honorable City Council
February 18, 2009
Page 2
The lowest qualified bidder is Venco Western, one of the City's two current landscape
contractors. The work would be performed under an amendment to their current
agreement with the City.
Funds were not budgeted in the adopted FY 2008/09 budget for this project. The
attached Resolution amends the budget by transferring $20,000 ($1,500 for
contingency) from the Landscape Assessment District 12 (Fund 2312) Fund Balance to
the appropriate District 12 expenditure budget.
FISCAL IMPACT
The project area is in Landscape and Lighting Maintenance Assessment District 12. At
the beginning of the fiscal year, District 12 had a fund balance of approximately
$496,605. Annual revenues in the District are approximately $261,000 and annual
expenditures are $159,000. There are sufficient funds in District 12 to fund this project.
There will be no impact on the General Fund.
STAFF RECOMMENDATION ROLL CALL VOTE
Adopt Resolution No. 2009- ,and authorize the City Manager to execute an
amendment to the City's Agreement with Venco Western, Inc.
Attachment: - Resolution
C: \Documents and Settings \mbenson \Local Settings \Temporary Internet Files \OLK5\2 -18 -09 (District 12
Budget Amendment).doc ) "0 069
Resolution Na 2009-
Page 2
EXHIBIT A
BUDGET AMENDMENT FOR LANDSCAPE IMPROVEMENTS
IN LANDSCAPE ASSESSMENT DISTRICT ZONE 12 (AD 84 -2)
FY2008 /09
FUND ALLOCATION FROM:
Fund Title
Fund Account Number
Amount
AD 84 -2, Zone 12
2312 -5500
$20,000
$20,000
$83,500
Total
$20,000
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
2312.7900.7901.9331
$63,500
$20,000
$83,500
Total
$63,500
$20,000
$83,500
Finance approval: r`