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Home My WebLink AboutAGENDA REPORT 2009 0218 CC REG ITEM 10GITEM CA 0k PA1Ris;, City Council Meeting of C2 _i!r -a70o9 ACTION: 1.01 A& A 10 10 r7 MOORPARK CITY COUNCICGA� UQ A22 AGENDA REPORT BY' Zhio* TO: Honorable City Council FROM: Yugal K. Lail, City Engineer /Public Works Director Prepared by: Dave Klotzle, Assistant City Enginee / DATE: February 6, 2009 (CC Meeting of 02/18/09) SUBJECT: Consider Authorization to Proceed with Design for Mountain Trail Street Pavement Rehabilitation Project (Project 8083) and Resolution Amending the Fiscal Year 2008/09 Budget to Appropriate Funds for the Project DISCUSSION The pavement condition on Mountain Trail Street from Tierra Rejada Road to Country Hill Road has deteriorated and is in need of resurfacing. In December 2008, staff retained the services of Pavement Engineering Inc. to perform testing and analysis of the existing pavement at a cost of $9,000. The results of the analysis recommend placing a 2.5 -inch rubberized asphalt overlay and minor areas of reconstruction. The estimated cost of construction for the asphalt overlay is $740,000 as explained below. This portion of Mountain Trail Street was built excessively wide based on the County of Ventura Road Standards from the late 1970's and early 1980's. The Mountain Meadows Community was designed and approved based on those County road standards. Staff is now proposing to include a landscaped median from Cedar Springs Street to Mountain Meadow Drive. This raised landscaped median would reduce the asphalt surface by approximately 5,000 square feet, thereby contributing to a "greener" environment, which is also more aesthetically pleasing. 6 SAPublic Works \Everyone \Reports \Staff Reports \2009 \February\Mtn Trail Pavement Rehab Funding.doc Honorable City Council February 18, 2009 Page 2 The estimated cost to install the raised median and landscape with trees and woodchips is summarized as follows: Description Cost 19700 I.f. of median curb @ $30 per I.f. $ 519000 Remove 5,000 s.f. of asphalt, base and subgrade $ 69000 Import 300 CY of select backfill $ 31000 Wood chips $ - Labor by City staff $ - 15 trees at no cost from City tree bank $ - Irrigation system $ 39000 Install and connect water meter $ 51000 Total $ 689000 The estimated cost to overlay and stripe the 5,000 square foot area is $30,000. The estimated cost to maintain the same overlay area for 30 years is $80,000 (Two more overlays). The difference between the cost to overlay ($30,000) and the cost to install the median with trees is $38,000. This additional cost can be funded from Fund 2150 —Tree and Landscape Fund. There is approximately $80,000 in this fund as of 6/30/08. Based on current projections, the City may receive $756,000 in federal economic stimulus funds. In order to receive these funds, the City is required to award a construction contract for an eligible project within 90 days from President Obama's approval of the economic stimulus bill, which is expected to occur in February, 2009. Eligible projects must meet all federal requirements including authorization from Caltrans. To achieve this, design of the project must commence immediately. FISCAL IMPACT An amendment to the City's Fiscal Year 2008/09 budget is required to fund the pavement testing and design of the proposed Mountain Trail Street overlay and median improvements. Upon completion of the design and passage of the federal stimulus bill, staff will return to the City Council with another budget amendment to fund the project construction and inspection. The project would be funded by Traffic Systems Management Fund (Fund 2001), Federal Economic Stimulus Funds (Fund 2604), and Tree and Landscape Fund (Fund 2150). The estimated project costs are, summarized as follows: Design $ 20,000 Construction - Overlay $ 7109000 Construction - Median $ 689000 Inspection $ 161000 Total $ 814,000 SAPublic Works \Everyone \Reports \Staff Reports \2009 \February\Mtn Trail Pavement Rehab Funding.doc Honorable City Council February 18, 2009 Page 3 The proposed project funding is summarized as follows: The design cost is being appropriated at this time, and an additional appropriation for construction will be requested at the time of contract award. STAFF RECOMMENDATIONS (Roll Call Vote) 1. Authorize the City Manager to sign a consultant agreement for design of the subject project with a median, without a landscaping design at a cost not to exceed $20,000. 2. Adopt Resolution No. 2009 - amending the Fiscal Year 2008/09 Budget to fund the design of Project 8083. Attachment: 1 — Resolution SAPublic Works \Everyone \Reports \Staff Reports \2009 \February\Mtn Trail Pavement Rehab Funding.doc Current Current Future Total Account No. Budget Budget Amend. Budget Amend. Project 2001.8310.8083.9601 - Design $ 0 $ 20,000 $ - $ 20,000 2604.8310.8083.9640 - Construction $ 0 $ - $ 7405000 $ 740,000 2150.8310.8083.9640 - Construction $ 0 $ - $ 38,000 $ 38,000 2604.8310.8083.9650 - Inspection $ 0 $ - $ 169000 $ 16,000 Total $ 0 $ 20,000 $ 7949000 $ 814,000 The design cost is being appropriated at this time, and an additional appropriation for construction will be requested at the time of contract award. STAFF RECOMMENDATIONS (Roll Call Vote) 1. Authorize the City Manager to sign a consultant agreement for design of the subject project with a median, without a landscaping design at a cost not to exceed $20,000. 2. Adopt Resolution No. 2009 - amending the Fiscal Year 2008/09 Budget to fund the design of Project 8083. Attachment: 1 — Resolution SAPublic Works \Everyone \Reports \Staff Reports \2009 \February\Mtn Trail Pavement Rehab Funding.doc Attachment 1 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2008/09 BUDGET TO APPROPRIATE FUNDS FOR PROJECT 8083: MOUNTAIN TRAIL STREET PAVEMENT REHABILITATION FROM THE TRAFFIC SYSTEMS MANAGEMENT (FUND 2001) WHEREAS, on July 2, 2008, the City Council adopted the budget for Fiscal Year 2008/09; and WHEREAS, it is necessary to increase the amount of the appropriations and budget for the project; and WHEREAS, Exhibit "A" attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a budget amendment in the aggregate increase of $20,000 as described in Exhibit "A" attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 18th day of February, 2009. Janice S. Parvin, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit `A': Budget Appropriation and Fund Transfer Detail SAPublic Works \Everyone \Reports \Staff Reports \2009 \February\Mtn Trail Pavement Rehab Reso.doc Resolution No. 2009 - EXHIBIT "A" BUDGET AMENDMENT FOR TRAFFIC SYSTEMS MANAGEMENT FUND FOR DESIGN OF MOUNTAIN TRAIL STREET PAVEMENT REHABILITATION PROJECT FY 2008 -2009 FUND ALLOCATION FROM: Fund Account Number Amount Traffic Systems Management 2001 -5500 $ 20,000 2001.8310.8083.9601 Design Total $ 209000 $ 20,000 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2001.8310.8083.9601 Design $ - $ 209000 $ 209000 Total $ - $ 209000 $ 209000 Finance Approval: SAPublic Works \Everyone \Reports \Staff Reports \2009 \February\Mtn Trail Pavement Rehab Funding Exhibit A.As