HomeMy WebLinkAboutAGENDA REPORT 2009 0304 CC REG ITEM 09D ff - �� q
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CITY OF MOORPARK,
City Council Meeting
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ACTION:
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MOORPARK CITY COUNCIL
AGENDA REPORT BY:
TO: The Honorable City Council
FROM: Mary Lindley, Parks, Recreation and Community Services Director
BY: Peggy Rothschild, Active Adult Center Supervisor
DATE: February 18, 2009 (CC meeting of March 4, 2009)
SUBJECT: Consider Disbanding the Active Adult Center Advisory Committee
and Instituting Twice-Yearly Forums at the Active Adult Center
BACKGROUND
The purpose of the Active Adult Center Advisory Committee is to advise staff about
issues of concern to older adults, to advise City staff on program and activity
development, and to channel communication between City staff and Center participants.
The Committee's responsibilities include advising City staff on the needs of older adults,
assisting with program promotion, organizing special events, and making
recommendations to staff as to the policies and procedures related to the operation and
scheduling of the Active Adult Center.
Due to declining interest in serving on the Advisory Committee, staff is seeking City
Council approval to disband the Active Adult Center Advisory Committee and hold
twice-yearly Forums to obtain program input and suggestions from senior citizens.
DISCUSSION
The Active Adult Center Advisory Committee was first established in 1993 with three
members appointed for a one-year term and four members appointed for a two year
term. In 1994, committee membership was reduced to five members and beginning in
1995, members were all appointed to a two-year term. Members are eligible to reapply
and serve consecutive terms. All applications received by the recruitment due date are
presented to the City Council for appointment.
For the 2009-2011 term of the Active Adult Center Advisory Committee, the City Clerk's
office issued an initial call for applicants and received two applications during the
recruitment period. The recruitment was reopened and advertised and one additional
application was received for a total of three applicants. The recruitment was opened for
a third time and no additional applications were received. During all three recruitments,
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Honorable City Council
March 4, 2009
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information was posted at the Active Adult Center and staff promoted the volunteer
opportunity to Active Adult Center program participants. In previous years, as interest in
the Committee waned, staff worked very hard to recruit a sufficient number of members.
This year our efforts failed.
As recruitment efforts to locate interested older adults to serve on the Active Adult
Center Advisory Committee have not garnered the needed five applicants, staff is
recommending disbanding the committee and holding a twice-yearly Forum to field
comments and suggestions regarding Active Adult Center activities and programming
needs from those age 55 and up in Moorpark. These Forums would be formatted
similarly to those held annually at the Active Adult Center by the former mayor. These
Forums brought in a diverse audience of older adults and people interested in senior
citizen issues, which were able to share a range of concerns, issues, and suggestions.
Staff would assume responsibility for promoting, scheduling and staffing these twice-
yearly forums (Spring and Fall). An agenda would be prepared and information about
past programs, upcoming events, and program and service issues would be shared with
attendees. The Spring Forum would coincide with staffs budget planning efforts and
development of new program .objectives. Comments and suggestions received at each
forum would be recorded in writing and forwarded to the City Council.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
1. Approve disbanding the Active Adult Center Advisory Committee and direct staff
to incorporate twice-yearly meetings to garner program input at the Active Adult
Center.
2. Direct staff to delete reference to the Advisory Committee in the Council Policies
Resolution and add the new policy regarding the twice yearly forums, at the time
of the next Policies Resolution update.
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