HomeMy WebLinkAboutAGENDA REPORT 2009 0304 CC REG ITEM 10D EM 0 0 :D*
CITY OF MOORPARIK,
City Council Fleeting
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ACTION:
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MOORPARK CITY COUNCIL
AGENDA REPORT BY:
TO: Honorable City Council
FROM: Yugal K. Lail, City Engineer/Public Works Director
Prepared by: Shaun Kroes, Senior Management Analystc4�51�
DATE: February 20, 2009 (CC meeting of 03/04/09)
SUBJECT: Consider Amendment No. 4 to Agreement for Dial-A-Ride Paratransit
Services with MV Transportation, Inc., Extending Agreement for Three
Months
BACKGROUND AND DISCUSSION
On November 5, 2008, City Council approved Amendment No. 3 to the Dial-A-Ride
Paratransit Services Agreement with MV Transportation Inc. (MV). Amendment No. 3
expires March 28, 2009. Staff is requesting an extension to the Agreement for another
three months, to expire June 30, 2009. MV has agreed to the extension with no rate
increase.
Staff had proposed that the City solicit proposals to operate and manage Dial-A-Ride
Paratransit services at the same time as the City of Thousand Oaks, which intended to
have a new Paratransit Agreement effective January 1, 2009. Thousand Oaks then
extended its Paratransit Agreement for another three months while it made adjustments to
its solicited proposal. Moorpark also determined to delay its request for proposals(RFP)to
coincide with Thousand Oaks. Moorpark had a pre-bid meeting on January 29, 2009.
After the pre-bid meeting, staff determined that additional information should be added to
the RFP. Specifically, staff determined that it should specify that California Labor Code
Section 1070 — 1074 apply (transit labor protection). Also, by extending the Agreement,
staff now has sufficient time to include interviews of all prospective bidders. Once RFPs
are submitted, staff will review the bids and will request to meet with each potential bidder
to determine their ability to handle the task. This interview process is often used by transit
agencies, including Camarillo Area Transit, Thousand Oaks Transit and Gold Coast
Transit.
S:\Public Works\Everyone\Reports\Staff Reports\2009\March\03-04-2009(MV Transportation Agreement Amendment extension).doc 0 0 519
Honorable City Council
March 4, 2009
Page 2
FISCAL I M PACT
No new fiscal impact is expected. The City currently has$66,000 budgeted in FY 08/09 for
Paratransit services.
STAFF RECOMMENDATION
Authorize City Manager to approve Amendment No. 4 to Agreement.
Attachment A—Amendment No. 4: Agreement for Dial-A-Ride Paratransit Services
Attachment A
AMENDMENT NO. 4
AGREEMENT FOR PROVIDING DIAL-A-RIDE PARATRANSIT SERVICES
THIS AMENDMENT TO AGREEMENT, made and entered into this day of
, 20091 by and between the City of Moorpark, a municipal
corporation located in the County of Ventura, State of California, hereinafter referred to
as "City" and MV Transportation, Inc., hereinafter referred to as "Contractor".
WITNESSETH
Whereas, on July 9, 2004, the City and Contractor entered into an Agreement for
providing Dial-A-Ride Paratransit Services, hereto referred to as Agreement, pertaining
to all things necessary to operate and manage Dial-A-Ride Paratransit services of the
City of Moorpark; and,
Whereas, the City has an exclusive option to extend the Agreement for one (1)
one-year period effective July 1, 2008; and,
Whereas, the City and Contractor elected to extend the Agreement for six-
months instead of the one-year period; and,
Whereas, the City and Contractor agreed to an additional three-month extension
covering January through March 27, 2009; and
Whereas, both City and Contractor agree to an additional three-month extension
and now wish to document said Agreement by jointly approving this Amendment No. 4
to the July 9, 2004 Agreement by amending the term.
NOW, THEREFORE, in consideration of the mutual covenants, benefits and
premises herein stated, the parties hereto agree to amend the aforesaid Agreement and
Amendments as follows:
1. Term of Agreement
Section 1, Term of Agreement, is hereby amended to extend the Agreement
for providing Dial-A-Ride Paratransit Services to June 30, 2009, unless
sooner terminated as provided in the Agreement.
II. Remaining Provisions
All other provisions of the aforesaid Agreement shall remain in full force and
effect.
SAPublic Works\Everyone\TRANSI-RSenfor ADA\Contractor\MV Transportation\Amendment No 4 Dial-A-Ride Paratransit Services
08-09.doc _ OGIL
Agreement for Dial-A-Ride Paratransit Services
Amendment No. 4
Page 2
CITY OF MOORPARK: CONTRACTOR:
MV Transportation, Inc. .
Steven Kueny, City Manager Kevin A. Klika, President
Date Date
ATTEST:
Deborah S. Traffenstedt, City Clerk