The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2009 0401 CC REG ITEM 10G C ll'v OF MOORPAW� City Council Meeting of ACTION: aoo,- MOORPARK CITY COUNCIL BY. _ d� AGENDA REPORT TO: Honorable City Council FROM: Ron Ahlers, Finance DirectoA- Prepared by: Deborah Burdorf, Accountant I DATE: March 26, 2009 (City Council meeting of April 1, 2009) SUBJECT: Consider Resolution Authorizing Mid-Year Amendments to 2008/2009 Fiscal Year Budget BACKGROUND The City Council adopted a budget for fiscal year 2008/2009 on July 2, 2008 and periodically has amended it by resolution for various projects and programs. After a review of the current budget status, in anticipation of developing a budget recommendation for the new fiscal year, staff has compiled additional recommended budget amendments for the City Council's consideration. DISCUSSION The attached resolution makes several revenue and expenditure adjustments to the currently adopted 2008/2009 fiscal year budget, with an explanation for each item contained in Exhibit "B". Revenue adjustments are either increases or decreases due to unanticipated revenue or actual receipts higher or lower than budgeted. Expenditure adjustment increases are either omissions, or critical items that were not previously included in the budget. The Internal Services Fund (0100) expenditures are projected to increase by $4,800 due to additional computer related needs. General Fund expenditures are expected to increase by $17,500 for facility improvements as well as the 25th Anniversary program. The Community Development Fund (2200) revenue is projected to increase by $160,000 due to additional city fees generated from the contract engineering division. Expenditures are also expected to increase by $50,000 for legal fees. The result is a net projected fund balance increase of $110,000. 00007T Honorable City Council February 3, 2009 Page 2 Two Lighting and Landscape District funds project an increase in expenditures; Fund 2301 shows $6,327 for a budget input error and Fund 2308 projects $2,000 for fence repairs. The L.A.A.O.C. Fund (2501) has a projected expenditure increase of $127,928 for the Princeton Avenue property purchase. The Prop 1B Safety and Security Fund (2611) revenue shows an increase of $12,000 due to grant funding received but not budgeted. The Endowment Fund (2800) revenue shows an increase of $98,000 for interest that was previously unbudgeted. STAFF RECOMMENDATION (Roll Call Vote Required) 1. Adopt Resolution No. 2009- amending the fiscal year 2008/2009 budget as noted in Exhibits "A and B" to the attached resolution. 1000'7£ RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2008/2009 ADOPTED OPERATING AND CAPITAL IMPROVEMENTS BUDGET WHEREAS, on July 2, 2008 the City Council adopted the Operating and Capital Improvements Budget for fiscal year 2008/2009; and WHEREAS, certain additions and adjustments to the budget are proposed to allow for effective service delivery for the balance of the fiscal year; and WHEREAS, the City Council now wishes to amend the 2008/2009 fiscal year budget as noted in Exhibits "A and B". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as more particularly described in Exhibits "A" and "B" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1st day of April, 2009. Janice S. Parvin, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibits A and B — Mid Year Budget Amendment F)000 79 Exhibit "A" CITY OF MOORPARK Mid Year Budget Amendment for the 2008/2009 Fiscal Year Summary by Fund Projected Projected Net Fund Revenue Expenditure Impact Increase Increase Increase Fund (Decrease) (Decrease) (Decrease) 0100- Internal Services $ 4,800 $ (4,800) 1000 - General 17,500 (17,500) 2200 - Community Dev. $ 160,000 50,000 110,000 2301 - Lighting & Landscape A.D. 6,327 (6,327) 2308 - Lighting & Landscape A.D. 2,000 (2,000) 2501 - Los Angeles A.O.C. 127,928 (127,928) 2611 - Prop 1 B - Safety & security 12,000 12,000 2800 - Endowment 98,000 98,000 $ 270,000 $ 208,555 $ 61,445 'J00080 Exhibit"B" Mid Year Budget Amendment for the 200812009 Fiscal Year Object Current Current Amended Budget Unit Code Fund/Division Description Budget Actual Revision Budget Explanation REVENUE: 2200 3802 Community Development City Admin Engineering Cont $ 20,000 $ 59,204 $ 90,000 $ 110,000 Charles Abbott 30%admin fee 2200 3841 Community Development Public Improv Plan Check 45,000 54,338 70,000 115,000 Charles Abbott 30%admin fee Subtotal 160,000 2611 3400 Prop 1B-Safety&Security Investment Earnings - 3,565 12,000 12,000 Interest for new fund Subtotal 12,000 2800 3400 Endowment Fund Investment Earnings - 23,854 98,000 98,000 Interest budget wasn't input Subtotal 98,000 Total revenue $ 270,000 EXPENDITURES: 0100-3120-0000 9102 Information Systems Contractual Services $ 111,350 $ 52,297 $ 1,800 $ 113,150 unlimited mailbox software 0100-3120-0000 9503 Information Systems Computer Equipment 43495 43,496 3,000 46495 Wire computer connection for AVRC Subtotal 4,800 1000-7620-0000 9252 Facilities Property Maintenance 19.500 7,490 10,500 30,000 Fire sprinkler system,replace windows,install anti-graffiti film 1000-7630-7637 9244 Recreation Recreation Program Supplies - 6,122 7,000 7,000 25th anniversary programs and events Subtotal 17,500 2200-6430-0000 9123 Code Compliance Legal Services-Special-Litig 20,000 41,115 50,000 70,000 Variety of additional legal fees Subtotal 50,000 2301-7900-7901 9331 Lighting&Landscape Maint Landscape Services 703 2,341 6.327 7.030 Misplaced comma in original budget 2308-7900-7901 9252 Lighting&Landscape Maint Property Maintenance 3,000 390 2,000 5,000 Buffer zone fence repairs Subtotal 8,327 2501-8310-8012 9610 Street Maintenance Land Acquisition 72,072 3,678 127,928 200,000 Princeton Avenue property purchase Subtotal 127,928 Total expenditures $ 208,555 4 a gym+ ( } Exhibit"B" j S Tinance\Ron Folder\Midymr Analysis\2008-09 Mid YeanN id Year Budget Amendment doc 08-09(no color)