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HomeMy WebLinkAboutAG RPTS 2008 0407 PR REGPARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT 799 Moorpark Avenue, Moorpark, California 93021 (805) 517-6200 fax (805) 529-8270 PARKS AND RECREATION COMMISSION AGENDA April 7, 2008 6:30 p.m. Moorpark Communitv Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Richard Stratton, Sandra Thompson, Julie Weisberger, and Chair Scott Krutilek. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission's Park Tour of March 16, 2008. Staff Recommendation: Approve as presented. 8. DISCUSSION/ACTION ITEMS: A. Consider the City's Policy Concerning Rental of Park Facilities to Non Moorpark Groups. Staff Recommendation: For Commission to provide suggested policy changes. B. Consider Placement of Ball Wall Staff Recommendation: Select a site location for a ball wall. C. Consider Draft Parks and Recreation Master Plan. Staff Recommendation: Provide comments on the draft Park Master Plan. 9. ANNOUNCEMENTS/FUTURE AGENDA ITEMS: 10. ADJOURNMENT: Parks and Recreation Commission Agenda April 7, 2008 Page 2 All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Commission meetings is also available on the City's website at www.ci.moorpark.ca.us. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks, Recreation and Community Services Department at 517- 6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation and Community Services Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability -related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II). City of Moorpark ) County of Ventura ) ss State of California ) I, Patty Lemcke, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the regularly scheduled meeting of the Parks and Recreation Commission for April 7, 2008. Executed this 3rd day of April 2008, at Moorpark, California. atty Lemcke Administrative Assistant Community Services Department MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California April 7 2008 1. CALL TO ORDER: Chair Krutilek called the meeting to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE: Commissioner Stratton led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Richard Stratton, Sandra Thompson, Julie Weisberger, and Chair Scott Krutilek. Staff Present: Mary Lindley, Parks, Recreation and Community Services Director; Mike Atkin, Recreation and Community Services Manager; and Patty Lemcke, Administrative Assistant. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. Mary Lindley deferred the monthly report until the next regularly scheduled meeting. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Park Tour Meeting of March 16 2008 Staff Recommendation: Approve as presented. MOTION: Commissioner Catrambone moved to approve the Consent Calendar as presented. Commissioner Stratton seconded. The motion was carried 5-0. P&R Commission Meeting April 7, 2008 Page 2 8. DISCUSSION/ACTION ITEMS: A. Consider the Citys Policy Concerning Rental of Park Facilities to No Moorpark Groups. Staff Recommendation: For Commission to provide suggested policy changes. Mike Atkin gave an overview of his report and stated what the current policies are for scheduling tournaments and park reservations for non City sports groups. Mr. Atkin stated that the City's current policies and rates for rentals seem to compare, if not even exceed, other surrounding cities. Mr. Atkin also stated that the AVCP fields at this time have been overused and will need some down time for reseeding and regrowth. Commissioner Weisberger would like to see the park rental fee for non City rentals be raised. She feels the park fields are too often used by out of town sports groups, which limits the use by City residents and groups. Commissioner Stratton agrees with Commissioner Weisberger and would like to see some further restrictions on non resident use. Staff reminded the Commission that the parks are open to the public, and the fields pre used on a first come, first served basis. City groups and residents can reserve any area of the parks they wish, allowing them priority to the fields or any other amenity that they may want to use. The Commission and staff continued to discuss issues and different options to the existing park fees and policies. Mary Lindley summarized the Commission's input and stated that it was agreed that staff would review and re-evaluate the available park space for Moorpark Youth Sports Organizations; that staff will try to better address the number of participants when renting AVCP for tournaments in comparison to the number of parking spaces; allowing for downtime of AVCP fields between tournament rentals; devise a better procedure of notifying the local sports organizations in advance of the field closures, and developing a field maintenance schedule to aid the City's sports groups in planning ahead. Commissioner Weisberger stated that she would like a reassessment of the fees applied to out of town rentals. Ms. Lindley stated that staff would address this issue and bring it back at the next Commission meeting. The Commission concurred with staffs summary of policy changes K P&R Commission Meeting April 7, 2008 Page 3 B. Consider Placement of a Ball, Wall. Staff Recommendation: Select a site location fora ball wall. Mary Lindley stated that she had toured the proposed parks for the ball wall earlier that day with three of the Commissioners at different times, so they could better view the placement of a ball wall. It was agreed that Mountain Meadows Park seemed to be the best suited. Commissioner Weisberger expressed concern about a ball wall creating an ongoing problem with graffiti, and felt it would not attract enough children to constitute the cost. Commissioner Stratton agreed. MOTION: Commissioner Thompson moved to recommend a ball wall be constructed at Mountain Meadows Park. Commissioner Catrambone seconded. The motion carried 3-2, with Commissioners Stratton and Weisberger opposed. C. Consider Draft Park Master Plan. Staff Recommendation: Provide comments on the draft Park Master Plan. Mary Lindley reviewed ,the draft Park Master Plan with the Commission and stated that if the Commission did not recommend any changes, the draft would be going to Council for approval in May. The Commission had no proposed changes at this time. Commission concurred with the draft Park Master Plan as written. , 9. ANNOUNCEMENTS/FUTURE AGENDA ITEMS: Mary Lindley announced the upcoming Joint City Council and Parks and Recreation Commission meeting on April 23, 2008, at 7:00 p.m. 10. ADJOURNMENT: Chair Krutilek adjourned the meeting at 7:48 p.m. P&R Commission Meeting April 7, 2008 Page 4 APPROVED: ��40 I i Respectfully submitted: Patty Lem e, Administrative ssistant ITEM &A CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Michael Atkin, Recreation/Community Services Manager DATE: March 27 ( 7, 2008) SUBJECT: Consider the City's Policy Concerning Rental of Park Facilities to Non Moorpark Groups DISCUSSION At the March 16 Special meeting of the Parks & Recreation Commission, commissioners expressed concerns about the impact of non resident groups renting the City's park facilities. With the growing rental interest shown by non Moorpark youth sports groups, particularly soccer and -softball, Moorpark based youth sports groups have experienced more difficulties securing space to practice. Additionally, when the City rents facilities at Arroyo Vista Community Park (AVCP) for a non Moorpark sponsored youth sport tournament, a Moorpark youth sports group using facilities on the same day may experience more crowding in the park and less available parking. The purpose of this report is to provide an opportunity to discuss the City's current Park Facility Use and Reservation Fees and Related Rules Resolution (Attachment A), from hereon referred to as Park Use Rules and which includes policies related to the rental of park facilities to non Moorpark groups and to suggest changes if desirable. The report summarizes the City's Youth Sports Group Use Agreements, the approved Park Use Rules as it relates to Moorpark resident and non-resident groups, and it outlines non resident policies of neighboring park agencies. Youth Sports Agreements The City's Youth Sports Organizations (AYSO, Girls Softball, Packer Football, Little League, Club Soccer, and just recently, United States Youth Volleyball) have use agreements with the City that allow them to use park facilities at a cost of $1.00 per year during specified time of the year. Girls Softball, AYSO and Packer Football also pay a use fee for the use of a concession stand. Moorpark Honorable Parks and Recreation April 7, 2008 Page 2 Basketball Association pays $12.00 per hour to use the Arroyo Vista Recreation Center gym. The agreements identify which park facilities the group may use for games and practices and those facilities are restricted from further rental without consulting the assigned group. The groups may rent additional facilities not covered by their agreements at the resident/non-profit rate. The provisions in the agreements take precedence over the City's Park Use Rules. ORGANIZATION PARK AYSO AVCP Moorpark Girls Softball AVCP /Mountain Meadows Moorpark Little League Poindexter Park, Campus Canyon Park, AVCP Moorpark Packers AVCP Moorpark Soccer Campus Canyon Park Youth Volleyball Campus Canyon Park/Poindexter Park Park Facility Use' and Reservation Fees and Related Rules Under the City's Park Use Rules, Moorpark residents are charged $10.00 per hour for field use (soccer, football, and ball field). Non-residents pay $25.00 per hour. The current application "window", the period of time in which reservations can be made, is as follows: Moorpark City residents and City of Moorpark non-profit organizations may submit rental applications nine (9) months in advance; all other groups may submit rental applications six (6) months prior to the requested rental date. Individuals and groups submitting rental applications more than six (6) months in advance must provide proof of their City of Moorpark residency and/or Moorpark incorporation address. Applications for use submitted any earlier than nine months (9), must be approved by the Director. The purpose of the application window is to give Moorpark residents priority by giving them an opportunity to reserve park facilities before they are available to non residents. Neighboring Agency Policies Staff surveyed neighboring cities and park districts for their policies regarding non resident park rentals. The small survey shows that the surrounding agencies accept non resident park rentals, just like Moorpark. It also shows that Moorpark's rental policy is more favorable to residents as compared to the other cities and park districts regarding the reservation window (most cities and districts surveyed do not give priority to residents). Moorpark's rental rates for residents versus non-residents are in-line with other cities and park districts. This survey is included as Attachment °B". Honorable Parks and Recreation April 7, 2008 Page 3 Finally, a review of facility reservations made during the last 6 months shows that there have been a total of 34 individual rentals. Of the 34 rentals, a total of 20, or 58 percent were Moorpark residents. This indicates a high rate of non Moorpark rentals and confirms the desirability of the City's parks and the significant demand for space to accommodate youth sports activities throughout the region. In an effort to ensure that Moorpark youth sports groups have sufficient space to play games and practice during their approved season, staff intends to evaluate they needs combined with available facilities to determine if additional facilities can be allocated. For example, at this time, the soccer and ball field at Miller Park has not been assigned to any group through the Youth Sports Use Agreements. As a result, it is available for rent by Moorpark and non resident renters. Additionally, staff intents to better scrutinize tournament rental requests by requiring sound information about the number of teams on each field at one time. and overall number of teams expected to participate. STAFF RECOMMENDATION Provide suggested policy changes. Attachment: "A"- Park Facility Use and Reservation Fees and Related Rules Resolution Attachment "B"- Summary of Neighboring Cities/Recreation District Field Rental Policies ITEM 8. 13 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Mary Lindley, Parks, Recreation & Community Services Director DATE: March 27, 2008 (Meeting of April 7, 2008) SUBJECT: Consider Alternative Site Locations for Proposed Ball Wall Discussion For several years, the construction of a ball wall at Campus Canyon Park has been included on the City's adopted Goals and Objectives. The purpose of the wall is to hit or throw a ball against, much like handball, though this would not be a handball court with court lines. During the Park Tour held on October 14, 2007, the Commission attempted to find an appropriate location at Campus Canyon Park and came to the conclusion that the available area adjacent to the playground and basketball court was not well suited for a ball wall. The Commission expressed an interest in identifying a more suitable site. Staff physically toured Peach Hill, Mountain Meadows, Miller, Tierra Rejada, and Country Trail parks with the following criteria in mind: available space, visibility„ compatibility with surrounding park facilities, and easy walking access to the park. In staff's opinion, Mountain Meadows Parks offers the best site location for a ball wall. It has sufficient room just east of the restroom and north of the basketball courts, without crowding existing amenities, the proposed ball wall site location is visible from the street to help deter graffiti, and the park is within easy walking access to large residential areas. As an alternative to Mountain Meadows, staff recommends Peach Hill and Country Trail parks, which also have sufficient space and are in easy walking access from residential neighborhoods. Attached are site maps of the parks staff visited showing potential ball wall locations. STAFF RECOMMENDATION Select a site location for a ball wall. Attachment A - Park Site Maps .19 ITEM $.0 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Mary Lindley, Parks, Recreation & Community Services Director DATE: March 27, 2008 (Meeting of April 7, 2008) SUBJECT: Consider Draft Parks and Recreation Master Plan Discussion In September 1986, the City Council adopted a Parks and Recreation Master Plan (Master Plan) to provide the City Council, the Parks and Recreation Commission, staff, and the public with a guide for acquiring and developing park and recreation facilities. The goal was to periodically revise the guidelines to reflect changing community needs. While staff surveyed residents on specific issues over the years, limited resources precluded a comprehensive update. In April 2006, the City secured the services of Moore lacofano Goltsman, Inc., (MIG) to update the 1986 Master Plan. MIG has completed a draft Parks and Recreation Master Plan, which is being presented to the Parks and Recreation Commission for review and comment. Over the past two years, MIG has been evaluating the City's existing park system by surveying the physical status of each park, identifying existing and future demographic trends, assessing the current and future park facility needs of the community, identifying the potential for new parks, updating the classification system used to designate and design parks, and developing a capital improvement strategy. As a part of the update process, MIG met with the Parks and Recreation Commission on February 5, 2007, requesting input and recommendations from the Commissioners. MIG also conducted a similar presentation with representatives of the major Moorpark -based youth sports organizations, and interviewed City Councilmembers, City staff, and Moorpark Unified School District (MUSD) representatives. The firm visited each City park to assess the system's strengths and weaknesses. D Honorable Parks and Recreation April 7, 2008 Page 2 The Draft Parks and Recreation Master Plan has been provided to the Commission under separate cover. Key findings of the Master Plan include: Identified Needs Chapter 3 of the Master Plan is devoted to identifying the'existing and future park facility needs. This was done by survey of user groups as well as looking at nationally accepted park facility standards. Additionally, during the past several years, the Commission and City Council have discussed desired park improvements and have included them in the City's annual Goals and Objectives document. MIG relied on this information as well. The following represents the most significant park facilities needs: © Continued funding for improvements and maintenance of existing and future park facilities and programs © Water play (splash pad or swimming pool), dog park, event space and improved field conditions at Arroyo Vista Community Park Recreation facility focused on teen programs and activities Improved joint use opportunities between the City and MUSD o More sport fields including baseball, softball, and soccer More complete sport amenities including bleachers, fencing, lights More support facilities such as concession buildings, storage, batting cages, parking m Outdoor performance venue e More parkland Development/Operating Guidelines Chapter 4 of the Master Plan provides general guidelines and policies to be considered when making decisions about park development, enhancement and improvement, and recreation programming. Included are park development standards for Community Parks and Neighborhood/Mini Parks. A summary of the key guidelines and policies recommended by MIG to assist the City in developing and operating parks and recreation facilities, and for addressing the aforementioned needs are as follows: • Develop a procedure for reviewing potential new residential development projects that would assure adequate and useable parks • Strive to streamline and simplify the park planning and review process ® Prepare conceptual master plans for each existing, planned, and future park • Establish clearly defined criteria for determining appropriate park maturity level before acceptance of a park S:\PRCS\OLD FOLDERS - DO NOT USE FOR NEW FILES\ADMINISTRATIVE\P&R Commission\Agenda Reports\2008\4-7-08 (Park Master Plan Draft) doc 10 Honorable Parks and Recreation April 7, 2008 Page 3 Develop general criteria and guidelines for locating community, neighborhood, and mini parks Establish criteria for selecting land for potential parks Provide parks and recreation facilities that complement one another and are evenly distributed throughout the City Identify community/subdivision design features that are ineligible for park credit Annually review the recreation facility needs presented in the Master Plan in order to insure the City is meeting the current and future recreational demands of residents m Evaluate existing parks on a regular basis and identify those sites that require enhancement, renovation, and/or improvements Establish criteria for special purpose facilities Actively seek land opportunities in the City to accommodate ball fields for organized youth leagues When developing recreation facilities, the design should include opportunities to generate revenue from admission asset management, user fees, and possibly parking in order to cover operating costs Prior to development, identify staffing requirements and operation and maintenance costs of recreation facilities to adequately plan for future budget considerations o Identify operational and maintenance costs of each facility prior to improving existing or developing new facilities to adequately plan for future budget considerations. The plan should address implementing a user fee schedule and policies that identify an adequate overhead charge for program and users fees as well as cover direct program costs. The plan should also suggest policies concerning what program fees and overhead costs may be waived. Implementation Under Implementation, Chapter 5, MIG recommends a number of actions based on the input received from the Master Plan process including the following: Provide facilities that meet the recreation needs and address the community's desire to participate in recreational opportunities Provide facilities for organized and individual sports and activities, as well as active recreation pursuits Provide parks and recreation facilities that are well maintained and aesthetically pleasing Follow established guidelines for furnishing park amenities in all future parks Continue to provide a comprehensive citywide recreation program S.\PRCS\OLD FOLDERS - DO NOT USE FOR NEW FILES\ADMINISTRATIVE\P&R CommissionWgenda Reports\2008\4-7-08 (Park Master Plan Draft).doc Honorable Parks and Recreation April 7, 2008 Page 4 Build and maintain community partnerships by collaborating with the Moorpark Unified School District, Moorpark College, local nonprofit organizations and service clubs Continue to develop and support volunteer programs in the community Communicate the City's goals and solicit feedback regularly from the community o Provide the community with a well-trained, effective staff and ensure adequate staffing levels are maintained to provide the best service Consider feasibility of establishing a community foundation v Implement an Asset Management Program to generate revenue e Study the feasibility of increasing funding for Park Assessment Chapter 6 of the Master Plan reviews various funding and financing opportunities the City may wish to consider for developing and maintaining its parks and recreation programs. Some of these mechanisms are currently used by the City, including the Quimby Ordinance and an annual park assessment. The Commission is being asked to review the draft Park Master Plan and to provide comments and recommended changes if warranted. Following the Commission's review, the Master Plan will be presented to the City Council for their consideration. STAFF RECOMMENDATION Provide comments on the draft Park Master Plan. S:\PRCS\OLD FOLDERS - DO NOT USE FOR NEW FILESWDMINISTRATIVE\P&R Commission\Agenda Reports\2008\4-7-08 (Park Master Plan Draft).doc 12