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City c_941.9Woorpark
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/ PARKS,RECREATION AND COMMUNITY SERVICES DEPARTMENT
ey4',ec • •• :,t,t,4 799 Moorpark Avenue,Moorpark,California 93021 (805)517-6200 fax(805)532-2550
PARKS AND RECREATION COMMISSION SPECIAL MEETING AGENDA
September 8, 2008
6:30 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Richard Stratton, Sandra Thompson, and
Chair Scott Krutilek.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Staffs Monthly Report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission's Meeting of
April 7, 2008. Staff Recommendation: Approve as presented.
B. Approval of Minutes for the City Council and Parks and Recreation
Commission's Joint Meeting of April 23, 2008. Staff Recommendation:
Approve as presented.
C. Easter Egg Hunt Event Report. Staff Recommendation: Receive and file
report.
D. Parks Quarterly Report. Staff Recommendation: Receive and file report.
E. Recreation Programming Quarterly Report. Staff Recommendation: Receive
and file report.
F. Kids Day in the Park Event Report. Staff Recommendation: Receive and file
report.
Parks and Recreation Commission Agenda
September 8, 2008
Page 2
G. July 3rd Extravaganza Report. Staff Recommendation: Receive and file
report.
8. DISCUSSION/ACTION ITEMS:
A. Consider Approved Parks and Recreation Related Objectives for FY
2008/09. Staff Recommendation: Receive and file report.
B. Consider Tennis Court Rules. Staff Recommendation: Support staff's
recommended tennis court rule changes.
C. Consider Status on the Moorpark Veteran's Memorial. Staff
Recommendation: Receive and file report.
D. Consider Date for Park Tour. Staff Recommendation: Select a date in
October to conduct the fall park tour.
9. ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are available
for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business
hours. The agenda packet for all regular Commission meetings is also available on the City's website at
WWW.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the Agenda,
unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item
•must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the
Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting;
and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A
limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written
Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning
any agenda item may be directed to the Parks, Recreation and Community Services Department at 517-
6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation and
Community Services Department at(805) 517-6227. Upon request, the agenda can be made available in
appropriate alternative formats to persons with a disability. Any request for disability-related modification or
accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in
assuring reasonable arrangements can be made to provide accessibility to the meeting(28 CFR 35.102-35.104;
ADA Title II).
(
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Lemcke, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
"Notice and Call of a Special Meeting" for the Moorpark Parks and Recreation
Commission, scheduled for September 8, 2008, to commence at 6:30 p.m., located at
Moorpark Community Center
799 Moorpark Avenue
Moorpark, CA, 93021
Executed this 25th day of August 2008 at Moorpark, California.
/7):L„,...4.2 ....--'
Patty Lemcke
Administrative Assistant
Parks, Recreation & Community Services Dept.
ITEM 7',q.
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California April 7, 2008
1. CALL TO ORDER:
Chair Krutilek called the meeting to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE:
Commissioner Stratton led the Pledge of Allegiance.
•
3. ROLL CALL:
Present Commissioners Joseph Catrambone, Richard Stratton, Sandra
Thompson, Julie Weisberger, and Chair Scott Krutilek.
Staff Present: Mary Lindley, Parks, Recreation and Community Services Director,
Mike Atkin, Recreation and Community Services Manager, and Patty Lemcke,
Administrative Assistant.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Staff's Monthly Report.
Mary Lindley deferred the monthly report until the next regularly scheduled
meeting.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR: -
A. Approval of Minutes for the Parks and Recreation Commission Park Tour
Meeting of March 16, 2008. Staff Recommendation: Approve as
presented.
MOTION: Commissioner Catrambone moved to approve the Consent Calendar as
presented. Commissioner Stratton seconded. The motion was carried 5-0.
1
P&R Commission Meeting
April 7, 2008
Page 2
8. DISCUSSION/ACTION ITEMS:
A. Consider the City's Policy Concerning Rental of park Facilities to Non
Moorpark Groups. Staff Recommendation: For Commission to provide
suggested policy changes.
Mike Atkin gave an overview of his report and stated what the current
policies are for scheduling tournaments and park reservations for non City
sports groups. Mr. Atkin stated that the City's current policies and rates for
rentals seem to compare, if not even exceed, other surrounding cities. Mr.
Atkin also stated that the AVCP fields at this time have been overused and
will need some down time for reseeding and regrowth.
Commissioner Weisberger would like to see the park rental fee for non
City rentals be raised. She feels the park fields are too often used by out
of town sports groups, which limits the use by City residents and groups.
• Commissioner Stratton agrees with Commissioner Weisberger and would
like to see some further restrictions on non resident use.
Staff reminded the Commission that the parks are open to the public, and
the fields are used on a first come, first served basis. City groups and
residents can reserve any area of the parks they wish, allowing them
priority to the fields or any other amenity that they may want to use.
The Commission and staff continued to discuss issues and different
options to the existing park fees and policies.
Mary Lindley summarized the Commission's input and stated that it was
agreed that staff would review and re-evaluate the available park space
for Moorpark Youth Sports Organizations; that staff will try to better
address the number of participants when renting AVCP for tournaments in
comparison to the number of parking spaces; allowing for downtime of
AVCP fields between tournament rentals; devise a better procedure of
notifying the local sports organizations in advance of the field closures,
and developing a field maintenance schedule to aid the City's sports
groups in planning ahead.
Commissioner Weisberger stated that she would like a reassessment of
the fees applied to out of town rentals. Ms. Lindley stated that staff would
address this issue and bring it back at the next Commission meeting.
The Commission concurred with staff's summary of policy changes.
2
P&R Commission Meeting
April 7, 2008
Page 3
B. Consider Placement of a Ball Wall. Staff Recommendation: Select a site
location for a ball wall.
Mary Lindley stated that she had toured the proposed parks for the ball
wall earlier that day with three of the Commissioners at different times, so
they could better view the placement of a ball wall. It was agreed that
Mountain Meadows Park seemed to be the best suited. .
Commissioner Weisberger expressed concern about a ball wall creating
an ongoing problem with graffiti, and felt it would not attract enough
children to constitute the cost. Commissioner Stratton agreed.
MOTION: Commissioner Thompson moved to recommend a ball wall be constructed
at Mountain Meadows Park. Commissioner Catrambone seconded. The
motion carried 3-2, with Commissioners Stratton and Weisberger
opposed.
C. Consider Draft Park Master Plan. Staff Recommendation: Provide
comments on the draft Park Master Plan.
Mary Lindley reviewed the draft Park Master Plan with the Commission
and stated that if the Commission did not recommend any changes, the
draft would be going to Council for approval in May.
The Commission had no proposed changes at this time.
Commission concurred with the draft Park Master Plan as written.
9. ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
Mary Lindley announced the upcoming Joint City Council and Parks and
Recreation Commission meeting on April 23, 2008, at 7:00 p.m.
10. ADJOURNMENT:
Chair Krutilek adjourned the meeting at 7:48 p.m.
3
P&R Commission Meeting
April 7, 2008
Page 4
APPROVED:
SCOTT KRUTILEK, CHAIR
Respectfully submitted:
Patty Lemcke, Administrative Assistant
4
ITS ydy. .._- : s
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND PARKS & RECREATION COMMISSION
Moorpark. California April 23. 2008
A Special Joint Meeting of the Moorpark City Council and Parks & Recreation
Commission was held on April 23, 2008, at 7:00 p.m. at the Moorpark Community
Center located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Hunter called the meeting to order at 7:25 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Barry Hogan, Deputy City Manager, led the Pledge of Allegiance.
3. ROLL CALL:
City Council: Councilmembers Mikos, Millhouse, Parvin, Van
Dam, and Mayor Hunter.
Parks & Recreation Commission: Commissioners Stratton, Thompson, and Chair
Krutilek.
Absent: Commissioner Catrambone and Weisberger
Staff Present: Steven Kueny, City Manager, Hugh Riley,
Assistant City Manager Barry Hogan, Deputy
City Manager Mary Lindley, Parks/Recreation
and Community Services Director; Deborah
Traffenstedt, Administrative Services
Director/City Clerk; and Maureen Benson,
Assistant City Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Mission Statement. Priorities. Goals and Objectives for Fiscal
Year 2008/2009. Staff Recommendation: Direct staff as deemed
appropriate.
Ms. Lindley referred the Council and Commission to the staff report for
completed capital improvement projects and listed new projects
5
Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 2 April 23, 2008
recommended by the Commission to be considered as objectives to be:
1) Outdoor fitness equipment for Arroyo Vista Community Park (AVCP), 2)
Placement of public art at AVCP; 3) Replacement of a tot lot at Glenwood
Park; 4) Addition of swing equipment and tot lot at College View Park; 5)
Addition of swing equipment at Magnolia Park; 6) Addition of a small
public art piece on the backside of Magnolia Park monument sign; 6) Look
at a location for a splash park; and 7) Possible location of a canine park at
the west end of High Street.
In response to Mayor Hunter, Ms. Traffenstedt stated there were no
speakers.
The Council, Commission, and staff discussed: 1) Location, amenities,
and budget for a canine park; 2) Installing Frisbee golf at AVCP or Country
Trail Park; 3) Concentrating on making trail connections throughout the
City a reality; 4) Creating a Moorpark walking tour a future objective to
promote historical and .cultural heritage of the City; 5) Moving objective
IV.A.3. regarding SDI deeded parcels, to Top Ten Priority 9. after
discussion of evaluating potential uses such as the possibility of a natural
park with a boardwalk along the Arroyo Simi area; 6) Establishing a
"movie night" at AVCP to show films on a large outdoor screen; 7) Status
of the Glenwood Park restroom construction; 8) Locating a ball wall at
Mountain Meadows Park instead of Campus Canyon Park; 9) Installing
security cameras or other graffiti deterrents in parks; 10) Guarding against
overuse of AVCP; 11) Installing a circuit training course using outdoor
elements, possibly at Tierra Rejada, Country Trail, or Peach Hill parks; 12)
Developing a master plan for combined hiking, walking, and equestrian
trails; and 13) Status of the Veterans Memorial project.
6. ADJOURNMENT:
Mayor Hunter adjourned the meeting at 8:02 p.m.
Patrick Hunter, Mayor
•
Scott Krutilek, Chair
ATTEST:
Maureen Benson, Assistant City Clerk
6
ITEM 7.0
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Supervisor
DATE: May 19, 2008 (Meeting of September 8, 2008)
SUBJECT: Easter Egg Hunt Event Report
BACKGROUND
The City of Moorpark sponsors an annual Easter Egg Hunt the Saturday before Easter.
Since 1995, the Egg Hunt has been held at the Arroyo Vista Community Park.
Traditionally, the event has featured egg hunts for various age groups and other special
activities and attractions.
DISCUSSION
The Easter Egg Hunt was held on Saturday, March 22, 2008, at the Arroyo Vista
Community Park beginning at 10:00 a.m. The event featured the egg hunts, attractions,
carnival games, a food booth, and a visit from the Easter bunny. The event site was
relocated to the east end of the park. Despite high winds, the event was fairly well
attended and all activities ran smoothly.
Egg hunts were the main event feature. The egg hunts were held on the football field.
Overall, the new site worked very well, and staff received positive comments from the
public. Staff did make some adjustments to make the entrance / exit points narrower
during the event, as some patrons were entering at the wrong place or skirting certain
barriers. This will be corrected next year. Six egg hunts were scheduled throughout the
day. The first hunt was at 10:30 a.m. for elementary children (ages 6-8). Other hunts
included Big Kids (ages 9 and up) at 10:45 a.m., Parent & Me (ages 3 and under) at
11:15 a.m., Preschool & Kindergarten (ages 3-5) at 11:30 a.m., All Tots (ages 4 &
under) and noon, and School Kids (ages 5 & up) at 12:15 p.m.. For safety reasons,
strollers and pets were not allowed in the egg hunts, and parents were welcome to
participate in the preschool age hunts only. Last year, excess prizes from prior years
were utilized. New prizes were purchased this year and included stuffed bunnies,
bubbles, and dough.
7
In addition to the egg hunts, the event featured several other activities. Attractions were
located east of the football field, and included pony rides, a petting zoo, face painting,
and a set for photos with the bunny. A new spring craft was added this year, as well as
balloon animals. The pony rides and petting farm were provided and staffed by Tawni's
Ponies, with volunteers assisting. The face painting booth, craft, and balloon animals
were run by City staff. A City staff person dressed in costume as the Easter Bunny. The
attractions were very popular, and the addition of the two new attractions reduced the
long lines that were seen last year.
Carnival games were located near the snack bar. Six spring and Easter themed games
were offered. Small, medium, and large candy prizes were distributed from each game.
The games were run by volunteers from Moorpark High School and the middle schools,
with supervision by City staff.
One food booth was included this year. Items sold included shaved ice, kettle corn,
beverages, and candy. The vendor reported that he did very well.
Admission to the activities again required a wristband. Extra tickets were not offered
this year. Two wristbands were available for purchase at the event. A general
admission wristband was offered at $5.00, and included egg hunt admission, one
carnival game, and one special attraction. An all-access wristband was offered at
$10.00, and included admission to the egg hunt, plus an admission to three attractions
and all six carnival games. Wristbands were also sold at the Arroyo Vista Recreation
Center prior to the event, using the POS feature in Safari.
The event was fairly well attended this year. Based on wristband sales, just under 400
children participated in the event. Overall attendance is estimated at 1,000. Twenty four
teen volunteers assisted with the event and were assigned to help with the egg hunts,
attractions, and carnival games. Park and Recreation Commissioners also assisted at
the event, helping to staff the admission booth.
The event was able to cover 100% of its direct costs, but did not realize a net profit
when overhead is included. Revenue for the event was lower this year due to a smaller
attendance. Expenditures were higher, primarily due to the need to purchase prizes this
year and an increase in staffing costs. A budget summary is attached.
•
Staff Recommendation
Staff recommends that the Commission receive and file this report.
8
1
:_._...__..........._.....___._._....._._._....................-EASTER....EGG..-HUNT BUDGET....SUMMARY.. ........ .__..... ..........._... . .._. .._._,
.-- B _.._.ET,.. - __._....._._..R...._...__......_._.__. ....... ......._.._..... _..._._.._.....
2008 Event . 2007 EVENT . 2006 EVENT
Participants.................. ....__....................__._..........._................1,000__......_......_Participants .._.._.._............_.._....__.._...._.........._.__.._...........1,250................_Participants.........._............................................................._........_700
GROSS REVENUE __.$2,960,00 GROSS REVENUE ....___._-_. $3,906.00 GROSS REVENUE
_ . ._._....__.._....................w... $2,375.50
DIRECT COSTS $2,570.73 . _DIRECT COSTS $1,567.17 DIRECT COSTS .,.....-$2,547.47
Prizes $391.38 Prizes
x.00....... ... Prizes $535.68
Attractions $900.00 Attractions $800.00 Attractions i $700.00
AdoertisinS......._.............._....... Aduertisin-g
5.98$58 ................_. ..__...__......_....._......_.
$142.50...__..__Aduertisir .._.._._....._....__........_.........................:.........__._$170.67
Equipment $31.37 Equipment $239.67 Equipment I $661.12
• Part-time Staff Costs $662.00 Part-time Staff Costs $385.00 Part-time Staff Costs 1 $480.00
INDIRECT COSTS $-2750.40 INDIRECT COSTS
_.___.._____..._-__..._..._._,._......._._._._.._ -..__....._s.3�815.00 INDIRECT COSTS _.._.._$5,140.00
..._, __...__._�_...__....___...__._..._._.____..........
Full-lime Staff Costs $2,335.40 Full-lime Staff Costs
_._.,—__......_.._._...---.--...__..._.__._. -�_.____._.._.._....,.____......_..............._._..$3,446.00 ......_..._.__ Full-lime Staff Costs _._..........._......$._4,344.00
Overhead Costs __-_._....w.$__.._415.00 NOmerhead Costs _ $ 467.00 Overhead Costs $ 796.00
TOTAL COST $5,321.13 TOTAL COST $5,480.17 TOTAL COST ; $7,687.47
Gross Profit/1Loss) $389.27 Gross Profit/(Loss) . $2,338.83 Gross Profit/(Loss) I ($171.97)
Net Profit/..(L .........................._......,.....( 2,361.13 ...................Net Profit/( )._.._......................_......_01,574.171._._.. ....Net Profit/.( ) ii.._................................_($5,311 97).
Net Profit f(Loss)IParticipant, ($2.36) Net Profit/(Loss)/Participant' ($1.26) Net ProfitNLoss)IParticipant ($7.59)
•
•
9
ITEM -1• J .
AGENDA REPORT ; .
PARKS AND RECREATION'COMMISSION
CITY OF MOORPARK ,
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation & Community Services Director
Prepared By: Roger O. Blais, Parks and Landscape Manager
DATE: July 15, 2008 (Meeting of September 8, 2008)
SUBJECT: Parks Quarterly Report
April, May, and June 2008
PARKS
Arroyo,Vista Community Park: A park monument sign was installed along the
west side of the upper gate entry to AVCP. Soccer fields were renovated and
new seed installed in July. Parking lot signage, and facility street address
signage will be installed during August.
Glenwood Park: A large leaning Sycamore was removed Glenwood Park. Once
the tree stump is removed a new Sycamore tree will be planted.
Poindexter Park Expansion (Objective II.A.5): Project architect, Tim Maloney,
of Community Works Design Group, has provided second submittal of project
construction drawings to staff. Project manual and construction specifications are
in progress. The duration of construction time for this project is projected at 6
months following award of bid and notice to proceed.
Veteran's Memorial Public Art Project: (Objective VII.A.17): Project architect,
Tim Maloney, of Community Works Design Group, has provided 90% drawings
drawing and project specifications for this project. Plan check is anticipated for
mid August. The duration of construction time for this project is projected at 4
months following award of bid and notice to proceed. Staff is projecting possible
ground breaking on Saturday, November 8 (3 days prior to Veteran's Day 2008).
10
Glenwood Park Restroom (Objective VI.A.9): Staff is working with Phil Vein, of
PICON Consulting for engineering assistance, and has completed solicitation of
pre-fabricated restroom manufacturer options for this project. Essential
foundation site work, and design features will be reviewed prior to staff
recommendation.
Electronic Marquee Signs (Objective I.A.3): This project is nearing completion
with marquee installation, and final electrical and phone service data cable
installation anticipated by mid August. Staff training of software for electronic
message writing is being coordinated with contractor Signature Signs of Newbury
Park.
Moorpark Highlands Park (Pardee Development): Staff has received
submittal from Pardee Homes of the final construction drawings which include
expansion of the turn radius at the park entrance. Once approved by City
Planning, Parks and Building and Safety departments, Pardee will be asked to
provide a project calendar outlining each development phase of this project.
Campus Park: Staff is maintaining this park graffiti free with daily inspections
and abatement procedures ready to implement as needed. Fence repairs are
completed, and park security lights are set until 4:00 am,
College View Park: Six new park security lights have been installed to replace
the old rusted and fallen light fixtures.
Miller Park: Tiny Tot swings and ADA rubber matting have been installed.
Magnolia Park: Staff is currently working with the playground manufacturer,
Dave Bang Associates, Inc., and has received a design recommendation that will ,
introduce swings along the south side (lawn area) of the existing play equipment.
Competitive bids will be obtained for this project to include ADA rubber surface
access.
11
0
CITY OF MOORPARK
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation, and Community Services Director
Prepared By: Stephanie Shaw, Recreation Supervisor
Richard Lemmo, Recreation Leader IV
DATE: July 15, 2008 (Meeting of September 8, 2008)
SUBJECT: Quarterly Report on Recreation Programming
April, May, and June 2008
This memo serves as a review and analysis of spring 2008 Recreation Division programs.
SPRING EVENTS
Easter Egg Hunt
The 2008 Easter Egg Hunt was held in March, and was included in the Winter 2008
report.
Kids Day in the Park
This new event was held on Saturday, May 10 at AVCP. The event featured touch-a-truck,
entertainment by and for children, the kid's expo, food booths, and attractions. All activities
except attractions were free to the public. Touch-a-truck included a variety of vehicles from
the City, police, and fire, as well as trash trucks. Participants in the kid's expo included most
of the youth sports organizations, First Five, Boys and Girls Club, and several local
businesses and organizations that serve children. The Kiwanis Club of Moorpark sponsored
free child ID kits. The event ran smoothly with an estimated 1,000 in attendance.
Kids Day 2008 2007 2006
Partici•ation 1,000 Not Offered Not Offered
Direct Costs $2,204
F/T Staff $3,404
Overhead Costs . $478
12
Gross Profit/ Loss $1,239
Net Profit / (Loss) Per Participant ($5.12)
SPRING CLASSES
Spring enrollments fell this year. Contributing factors included the restructuring of the Away
We Grow preschool program (individual extended days were eliminated and the preschool
day lengthened and fee increased) and loss of several instructors including the fitness
instructor. New programs offered included Preschool Spanish and parent and me craft
classes. The new programs did not run due to lack of enrollment. Staff is in the process of
seeking replacement instructors and examining ways to increase participation.
Classes 2008 2007 2006
Participation 393 970 715
•
Direct Costs $20,159 $30,149 $26,596
FIT Staff $5,077 $5,077 $/,575
Overhead Costs $3,599 $4,816 $4,173
Gross Profit/ Loss $11,050 $16,481 $15,057
Net Profit/(Loss) Per Participant $6.04 $6.79 $13.02
SPRING CAMP MOORPARK
Spring camp was held in March and was included in the Winter 2008 report.
SPRING ADULT LEAGUES
Adult Softball Leagues
Adult softball recovered from low enrollment in Spring 2007. Due to an increase in league
fees, revenue was higher than previous seasons. Direct costs increased due to the
purchasing of new equipment, Full time staff costs decreased due to a lower classification
employee managing the program.
Adult Softball 2008 2007 2006
Partici•ation 200 224 300
Direct Costs $2,856 $1,574 $2,161
FIT Staff $866 $1,275 $1,785
Overhead Costs - $970 $435 $625
13
•1 .d- :+.. e+,u,..Rd .r. ... � .o .-..Y-n.. .,. >K d',s.. ea ..r ... ... ...-...
Gross Profit/ Loss $4,554 $4,506 $4,730
z. 4 ;
Net Profit / (Loss) Per Participant $13.59 $13.96 $7.73
Adult Basketball Leagues
Adult Basketball continues to grow. This season, a third night (Wednesday) was added, as
well as a Sunday 3-on-3 league. A total of 25 teams participated in the league this spring.
Adult Basketball 2008 2007 2006
Partici•ation 200 170 160
. Y.
Direct Costs $2,460 $2,120 $2,280
.,
F!T Staff $541 $975 $925
Overhead Costs $731 $624 $624
Gross Profit/ Loss $3,528 $2,980 $2,520
Net Profit / (Loss) Per Participant $11.28 $9.02 $6.06
Adult Soccer Leagues
The new 7 on 7 soccer league continues to be popular with strong participation. 36 teams
played in the spring league with games on Tuesday, Wednesday, and for the first time,
Thursday evenings. Full time Recreation Coordinator (Gilbert Lozano) continues working
overtime during Wednesday men's league.
7 on 7 Soccer 2008 2007 2006
Partici•ation 360 240 Not offered
Direct Costs $2,256 $1,540
F/T Staff $1,250 $1,250
Overhead Costs $550 $234
Gross Profit/ (Loss $7,464 $4,220
c_..<.-=f -,�e.;'. .a �,'s.:., •., ..,, .�,,.. tea, .,.. . �.,'. '> , ,s r,,.�: -,s , . . ..
Net Profit / (Loss) Per Participant $17.70 $15.70
14
SPRING YOUTH LEAGUES
Youth Basketball League
Registrations for the youth basketball league fell this year. Due to low enrollment and a lack of
coaches, the 5-6 and 7-8 divisions were combined. Other age divisions were 9-10, 11-12, and a
Teen Division for 13-16 year olds. To improve the quality of the program and increase stability,
staff served as referees as opposed to relying on volunteer or contract referees who frequently
failed to work as scheduled. This resulted in an increase in direct costs. The season ran well,
and staff continues to make changes to improve the league.
Youth Basketball 2008 2007 2006
Partici•ation 130 172 192
Direct Costs $4,923 $3,612 $4,216
F/T Staff $846 $1,950 $2,035
Overhead Costs $999 $840 $840
Gross Profit/ Loss $3,306 $7,481 $8,008
Net Profit /(Loss) Per Participant $11.24 $21.00 $26.73
TEEN PROGRAMS
Friday Night Fever
4 Friday Night Fever Dances were held at Arroyo Vista Recreation Center in the Spring
Quarter. Although the dances combine for a higher participation overall,this is due to 2 more
dances being held during this time period than in years past. This also contributes to higher
costs.
Friday Night Fever (AVRC) 2008 2007 2006
Partici•ation Avera•e . 447 374 325
Direct Costs $3,134 $1,504 $1,374
Fir Staff $433 $360 $555
Overhead Costs $202 $24 $24
Gross Profit/ Loss $699 $858 $351
Net Profit / (Loss) Per Participant (2.98) $1.26 $(.70)
15
Friday Night Frenzy
There were no Friday Night Frenzy Nights scheduled during the Spring quarter. Activities
will resume in Fall 2008 with 2 Friday Night Frenzy events. Each event will feature a
different theme, and will have activities that include, sports, video games, and contests.
SkatePark
The Skatepark remains open Wednesday-Friday from 3:00-6:00 p.m. 115 participants signed in
at the skate park during the quarter. Part-time staff costs to supervise the program are estimated
at $1,200.
Band Jams
Two band jams were scheduled for the spring quarter. However, due to a lack of band
applicants, the events were canceled.
Dodgeball
The Moorpark Teen Dodgeball League was scheduled to begin in Spring 2908, however it
was postponed until Summer due to low enrollment. 4 teams have committed to play in
the league that begins in August.
FACILITY AND PARK RENTALS
During the Spring Quarter of 2008, revenue remained consistent with last year's figures.
Participation was compiled with number of patrons involved in youth sports leagues,
tournaments, and building and park rentals permitted. Any park patrons without a permit were
not included in participation figures.
Facility and Parks 2008 2007 2006
Participation 36,681 44,252 30,456
Direct Costs $3,972 $6,415 $4,216
F/T Staff $683 $3,925 $2,405
Overhead Costs $1,006 $242 $124
Gross Profit / (Loss $47,036 $48,950 $20,779
Net Profit / (Loss) Per Participant $1.24 $1.10 $.68
•
16
ITEM 7.F
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Supervisor
DATE: May 22, 2008 (Meeting of September 8, 2008)
SUBJECT: Kids Day in the Park Event Report
BACKGROUND
This year the City of Moorpark launched a new event featuring a variety of activities for
youth and children.
DISCUSSION
Kids Day in the Park was held on Saturday, May 10, 2008 from 10:00 a.m. to 3:00 p.m.
The event was located at the east end of Arroyo Vista Community Park. Admission was
free. All activities were free as well, with the exception of attractions. Activities included
touch-a-truck, a kid's expo, food booths, and entertainment. Attendance for this first
year event is estimated at 1,000.
Touch-a-truck was located in the easternmost part of parking lot#3. Children were able
to experience a variety of vehicles from several public and private agencies. The City of
Moorpark Public Works Department and Parks Division presented several vehicles for
the event. City vehicles included the new maintenance van, a parks truck, and the
dump truck. The back hoe was also present for part of the day. The Moorpark Police
Department was also well represented. The new police command post was showcased
at the event. Patrol and volunteer-in-policing cars were present, as well as two bike
patrol officers. They also set up a DARE booth and displayed other information.
Additionally, a Search and Rescue unit brought a truck and did various demonstrations
and activities. Moorpark Rubbish brought a trash truck, and also had a solid waste
display and guessing contest with three $100 gift cards as prizes. GI Disposal supplied
a natural gas trash truck. A Ventura County Fire Engine was also at the event for part of
the day. Due to a structure fire in Thousand Oaks, the engine was only present for the
first and last hours of the event.
17
The Kids Expo was located on soccer fields 5 & 6 and the area surrounding the
Peppertree Pavilion. The expo included youth sports organizations, community groups,
Moorpark recreation, and some private businesses. Three food booths were also at the
event, selling items such as pizza, burritos, kettle corn, and shave ice. A variety of
inflatable attractions were provided by Kids Jumping for Joy. Youth sports groups and
non-profit organizations were not charged a booth fee to participate, unless sales were
involved. Vendor fees were charged for businesses.
Youth sports organizations who participated include AYSO, Moorpark Girl's Softball,
Saints Football, Packer Football, Moorpark Soccer Club, and US Youth Volleyball. The
USYVL set up a volleyball court for games, and Moorpark Soccer Club and the Saints
offered activities related to their sport. Other organizations hosted a booth with
information on their organization. Several community groups were also present. First
• Five brought their mobile preschool and offered an eco-friendly potted plant craft. The
Moorpark Kiwanis offered free child ID kits, and The Moorpark Mom's Connection
hosted a free make-a-mother's day card. Other organizations and businesses included
the Boys & Girls Club, Treblemakers, Blue Shield, Blue Cross, Tang Soo Do University,
SpaTweens, Moorpark Dental Group, Bar-Zion Orthodontics, and Challenger British
Soccer. The City's recreation division had two booths: one provided information on
summer programs, youth scholarship, and park facilities, and distributed 25th
anniversary promotional items; and the second booth featured the Camp Moorpark
program. In addition to handing out information, two camp staff led a variety of sports
and games throughout the day.
The event also featured entertainment by and for children. Professional entertainment
was provided by the Alphabet Soup Puppeteers. Three different puppet shows were
held throughout the event. Local youth performers included a karate demonstration by
Tang Soo Do University, dance performances by Pam Rossi Dance Ten and Ballet
Folklorico with First Five, and music by Arroyo West Chorus. Performances ran
smoothly and on time. There was a technical problem with the CD player on the City's
sound system, and alternate arrangements were made for the performers.
The event was not able to cover its direct costs. A budget summary is attached.
Staff Recommendation •
Staff recommends that the Commission receive and file this report.
18
•
•
KIDS DAY IN THE PARK BUDGET SUMMARY •
__. � __..__.___ _ ___.__ M_______
2008 Event no event no event
Participants ..-.......... 1.000 _........ Participants...................._...._-...__.......-..--......._....._..._..._... Participants....-............. =..-......................-_............
t.
GROSS REVENUE 1 $965.00 .............. GROSS REVENUE GROSS REVENUE
DIRECT COSTS ....._..i.._..-$2204.05 _ DIRECT COSTS DIRECT COSTS
Promotions ( $1,063.55 Promotions Promotions
Equipment&.Fees I $105.50 Equipment Equipment
Entertainment 1 $300.00 Entertainment Entertainment
Part-time Staff Costs 1 $735.00 Part-time Staff Costs Part-time Staff Costs '
INDIRECT COSTS E $3,882.00 INDIRECT COSTS INDIRECT COSTS
Full-lime Staff f fists $3,404.00 Full-lime Staff Costs Full-lime Staff Costs
Overhead Costs ....._. 1 $.._-478.00 - OwrtheadCosts.._._.......... _. .... .................. —.._..._........Overhead Costs.._.._......_......._-...__._ ........-........_........................
TOTAL COST $6,086.05 TOTAL COST TOTAL COST
;
Gross Profit/.(Lost_............._441,;39.05). Gross Profit/..(Loss.......-............__...._....._............ .._..__...._..Gross Profit/_QLD)............_........._..............................._...
Net Profit/(Loss) ( ($5,121.05) Net Profit/(Loss) Net Profit/(Loss)
• 4
Net Profit/(Loss)IParticipsnti ($5.12) Net Profit l(Loss)IParticipent Net Profit/(Loss)IParticipant
19
ITEM 1 • CA
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Supervisor
DATE: August 1, 2008 ( Meeting of September 8, 2008)
SUBJECT: Consider Special Event Report: 3rd of July Fireworks
BACKGROUND
Since 1997, the City of Moorpark has sponsored an annual 3rd of July Fireworks
Extravaganza at the Arroyo Vista Community Park. This Independence Day celebration
features entertainment, vendors, games and attractions, and an aerial fireworks display.
DISCUSSION
The 2008 Fireworks Extravaganza was held on Thursday, July 3 from 4:00 to 9:45 p.m.
at the Arroyo Vista Community Park. Event features included live entertainment, games
and attractions, food vendors, and the aerial fireworks display. In celebration of the
City's 25th anniversary, the popular sky diving demonstration was brought back. An
anniversary display was also set up by the City information booth, and 25th anniversary
promotional items were given away at the City booth and at the picnic games.
Admission fees were increased this year, from $2.00 to $3.00 per person. Children 5
and under were free. Entertainers, vendors, staff members, dignitaries, and sponsors
were again admitted free of charge. Activities in other parks were limited to the sale of
glow and inflatable items at Tierra Rejada. Mountain Meadows, and Glenwood parks.
Musical entertainment began at 5:00 p.m. with the opening band, `[Breakaway". This
classic rock band performed for 90 minutes. "The Hodads" were selected as the feature
act. This band performed at the first Fireworks Extravaganza held at Arroyo Vista Park.
"The Hodads" performed from 7:30 to 9:00 p.m., with an encore after the fireworks show
that lasted approximately 15 minutes. This band played a wide variety of music, and
had many people dancing.
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A variety of activities took place in the transition time between bands. A fly-over was
scheduled to take place immediately after the opening band. At 6:30 p.m., a
'representative from the Commemorative Air Force spoke about the organization and
their vintage planes. The planes arrived shortly thereafter. The fly-over consisted of four
vintage planes. The planes made four low passes over the park, demonstrating a
different formation with each pass. After the fly-over, the American flag was presented
by the Ventura County Sheriffs Department. Mayor Patrick Hunter led the Pledge of
Allegiance,.and Jamie Gruttemeyer sang the National Anthem for the presentation. The
sky diving performance took place after the Flag Presentation. At approximately 7:05
p.m., the plane for the jump arrived. The performance featured 10 jumpers. Many
jumpers had colorful streamer or smoke. One jumper brought in the MIA/POW flag. The
final jumper brought in a large American flag. All activities ran smoothly and were well
received by the public.
In addition to the entertainment and performances, the event featured special
attractions, games, and vendors. A small fee was charged to the public by the vendors
providing the special attractions. Attractions included bounce tents and other inflatable
attractions, face painting, and carnival games. Recreation staff, with the assistance of
Girl Scouts, led a variety of picnic games near the attraction area. These games were •
free of charge, and included gunny sack races, hula-hoop contests, tug-o-war, relay
races, and more. A variety of patriotic novelty items, along with 25 anniversary
promotional items, were awarded to participants.
The number of food vendors was consistent with last year, with sixteen food booths.
Food courts were located near the recreation center and the ball field snack bar. A self
contained vendor was also located west of the stage. Items sold included tri-tip, hot
dogs, pizza, ice cream, shave ice, smoothies, Frito boats, kettle corn, nachos, cotton
candy, and more. Other vendors included Band Boosters selling items such as glow
necklaces, inflatable items, and patriotic knick-knacks, Grace Bible Church handing out
free red and blue balloons, and the American Legion distributing hundreds small flags to
the public free of charge. Vendors reported good sales and were pleased with the
event.
Zambelli International was contracted for the aerial fireworks display this year. The
number of shells in the display was increased in celebration of the City's anniversary.
The body of the show was very impressive, with attractive shells and well-timed firing.
While no shells misfired this year as they had in 2006, there was a delay with the finale
due to an electrical short. The pyro-technician hand-fired the finale due to the electrical
failure. Also, the 21 minutes of music provided by Zambelli fell short of the 25 minute
display. Staff will explore options for other fireworks vendors next year.
Police services were provided by the Ventura County Sheriffs Department, and a fire
inspector, along with several trainees, were on site for the day. The event continues to
maintain a safe environment. No major incidents were reported.
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if
Parking at the event site ran smoothly. The Moorpark Presbyterian Church worked with
the Sheriffs Department on parking and traffic control. A City staff person was also
assigned to parking to assist with communications and oversight. The north side of the
access road was striped by Public Works to maximize the number of parking spaces
available in the park. This continues to be effective. Permit parking for vendors and staff
was again located in lot #3 and VIP and disabled parking was located in lot #1. No
problems with disabled or VIP access were reported.
The traffic egress plan which has been in place for the past two years was utilized again
this year. Barricades were aligned along the center of the road to delineate between
pedestrian and vehicle traffic. The sidewalk on the south side of the access road and
entire inbound traffic lane were reserved for pedestrian traffic, with vehicles limited to
the outbound lane. Pedestrian crosswalks were established at key points to allow
pedestrians to cross the road without disturbing the traffic flow. An addition this year
was the use of mounted police to assist with traffic control at egress. The use of the
horses was very effective.
American Medical Response donated ambulance services again this year for the event.
The ambulance arrived on time, and stayed until the conclusion of the fireworks display.
In order to ensure that other emergency vehicles would have access to the park, of the
bollards at the pedestrian bridge were removed before the event started. Volunteers
from ARES provided radio communications. This assistance continues to be a valuable
asset to the smooth running of the event.
Sponsorships continue to decrease for the event. Last year the City received $5,000
compared to $3,250 this year. Sponsorships this year included $2,000 from Toll
Brothers, $1,000 from Pardee Homes and $250 from Moorpark Self Storage. The City
also received an in-kind sponsorship from Signs Pacific, who donated six new event
banners free of charge. Sponsors were recognized in print advertising and with
announcements during the event. They also received complimentary event passes,
thank you letters, and either a certificate or plaque. A $1,000 donation from long time
sponsor Wayne J. Sand & Gravel was refunded. The check was deposited directly by
finance, leaving recreation staff unaware of the donation, resulting in no sponsor
recognition. Staff has addressed the issue so it should not occur in the future.
Event expenditure increased this year, as a result in the larger fireworks display and
increased entertainment. A summary of all expenditures and revenue is attached.
Attendance for the event increased this year, with over 11,500 in attendance. It is
estimated that several thousand more watched the fireworks display from nearby parks,
shopping centers, and homes. The Fireworks Extravaganza continues to be a
successful event.
A wrap up meeting was held after the event. Event staff indicated the event was well
managed and no major problems were encountered. Suggestions to refine the event
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were solicited from those at the meeting. Some suggestions for future years include (in
no particular order):
o Ban smoking in the park, or designate smoking areas
O Increase the number and/or size of speakers to provide better sound coverage
throughout the park
O Increase patrol of the restricted zone (too many people entering it)
• Increase'lighting at main entrance (move light tower closer to entrance or aim
lights at entrance)
e Ensure lights in high school parking lots are turned on
O Secure community service groups to clean other park sites including Glenwood
and Tierra Rejada on July 4
e Post signs on admission delineators stating "Do not lean" and sand bag feet of
delineators for more stability
O Consider disabled parking at Villa Campesina, or post sign at Leta Yancy
directing the public to the main entrance for disabled parking
O Place umbrellas or canopies at admission points to provide staff with shade
O Include the football field as part of the restricted zone
O Increase security at pedestrian bridge/restricted zone after fireworks display
O Continue to utilize golf cart with trailer for band loading/unloading
STAFF RECOMMENDATION
Receive and file report.
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• FIREWORKS EXTRAVAGANZA BUDGET SUMMARY •
2008 EVENT 2007 EVENT 2006 EVENT
Participants :� �._ -
Pa10,000.00
_._rt_. pa ___... 11,500.00 Participants i 10,000.00Participants ', 00.
11,000
GROSS REVENUE [$ 38 338.00 GROSS REVENUE $ 26 322.75 GROSS REVENUE r$ 34,389.15
Vendor Fees $ 4,32a00 Vendor Fees _..._._..._._._..._Y$_3,735 00__ _ Vendor Fees $ 8 00
07
Sponsorships41 $ 3,250.00 Sponsorships __.__...__.._ ! $ ' 4000.00 Sponsorships_._ •$ JZ50Q00
Admission Fees $ 34768.00 Admission Fees S i $ 17,587.75 Admission Fees $ 18,821.15
DIRECT COSTS $ 43,444.64 DIRECT COSTS i..: 33,096.69 DIRECT COSTS $ 32,441.01
Fireworks Display -1 $ 15,000.00 Fireworks Display I $ 9,000.00 Fireworks Display $ 8,804.00
Entertainment $ 8,600.00 Entertainment $_5,750.00 Entertainment $ .6
,
Stage, Sound, Li Ming .___. $ 4,394.80 Stage,..Sound WLighting ,1$$$. 4,284.80 _ Stage,Sound, Lighting . $ 4,191.60
Equipment, Signs,Prizes _....__ P $ 464.89 Equipment,Signs, Prizes i $ 535.70 Equipment, Signs,Prizes $ 542.49
Publicity and Promotion $TM� 441.40 Pubiici i and Promotion _ i $ 447.90 Publicity and Promotion $ 207.50
Event Insurance $ 2,288.25 Event Insurance 1 $ 2,236.25 Ev3rd Insurance • $ 2,368.31
Police/Security/Safe i_w—_._i $ 9,671.00 _.._. Police/Securit�r/Safet�r $ 8,534.00 Pdice/Securr�y/Safety $ 7,542.48
Sanitation $ 2,199.39 Sanitation • ? $ 1,894.75 Sanitation $ 1,872.59
Sponsor Benefits i $ 386.91 Sponsor Benefits j $ 413.29 ,Sponsor Benefits $ 662.04
Part-time Staff Costs i$ 1,456.00 Part-time Staff Costs i $ 1,263.00 Part-time Staff Costs $ 2,267.00
INDIRECT COSTS 1 $ 18,692.00 INDIRECT COSTS i $ 18,567.00__ INDIRECT COSTS $ 13,900.00
time staff costs(est.) _1 $ 18,159.00 4. Full-time staff costs(est.) 1.$ 18,100.00 Full-time staff costs(est.) 4113,408.00 13,408.00
Overhead Costs $ 533.00 Overhead Costs I $ 467.00 Overhead Costs 1$. 492.00
TOTAL COST $ 63,592.64 TOTAL COST i $ 52,926.69 TOTAL COST t$ 48,608.01
Gross Profit/(Loss) $_(5,106.64)y_ Gross Profit/(Loss)_.__._._.__...__ $ (6,773.94) _ Gross Profit I(Loss) __.... .$ 1,968.14..
Net Profit/(Los __ _ .1125..,254.641......._Net Profit/iLoess__._.__.. ----_. 1.$(26,603.94) Net Profit/�Loss�__ ._ __ , $ 1a,208.86)
• Net Profit/(LossyPartidpantI $ (2.20) Net Profit/(LossyParticipantI $ (2.66) Net Profit/(Loas)IPartldpanti $ (1.29)
•
,
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s.
FIREWORKS EXTRAVAGANZA BUDGET SUMMARY
2007 EVENT 2006 EVENT 2005 EVENT
Participants 10,000:00 Participants 11;000.00 Participants 10,000.00
GROSS REVENUE S 26;32275 GROSSREVENUE $34;399:15 GROSS REVENUE $ 37,311„86
Vendor Fees $ 3,736.00, Vendor Fees. $ 4078L oa Vendor Fees $ 3930.00
Sponsorships $ 5,OQ0:O0 Sponsorships $ 12500.00 Sponsorships $ 15,250;00
Adrnission Fees $ 17.587.:75 Admission Fees. $18821.15 Admission Fees $ 18.131:86
DIRECT COSTS $ 33,096:69 DIRECTCOSTS $32,441.01 DIRECT COSTS $ 31,1.35.34
Fireworks Display $ 9,003.00 Fireworks Display $ 8,804:00 Fireworks Display $ 9,000:00
Entertainment $ 5,750.00 Entertainment $ 6;250.00 Entertainment $ .5;255:.00
Stage;Sound,Lighting S. 4,28.4.80 Stage,Sound;Lighting S 4,191.60 Stage,Sound,Lighting $ 3,87.4:18
Equipment,Signs,Prizes $: 535:70 Equipment;Signs,Prizes S 542:49 Equipment,Signs,Prizes S 670.41
Publicity and Promotion $ 447:90. Pubiicify:and Promotion S 207.50 Publicly and Promotion $ 240:50
Event Insurance $ 2,23625 Event Insurance S 2;368.31 Event Insurance $ -
Police/Security/Sefety 5. 8,53400 Police/Security/Safety 5 7,542.48. Polite/Security/Safety $ 9,000;88
Sanitation $ 1,89475 Sant ation $ 1,872.59 Sanitation. 5 2270.07
Sponsor$eneftts S 413:29 Sponsor Benefits $ 662.04 Hospitality Pavilion $ 824,$0
Part-tithe Staff Costs $ 1,263:00 Part-time Staff Costs $ 2,267.00 Part-time:Staff Costs $ 1,577.44
INDIRECT COSTS S 18,56700 INDIRECT COSTS $13,900,00 INDIRECT COSTS $ 18,565.94
Full-time staff Gots(est.) $ 18;103:00 Full-time staff costs(est.) S 13;401:00 Full-time staff costs(est) $ 17,835.12
Overhead Costs $ 467:00 Overhead Costs $ 492.00 Overhead Costs $ 724:82
TOTAL COST $ 52,926.69 TOTAL COST $48,608.01 TOTAL COST $ 61,272.72
Gross Profit/(Loss) $ (6;776:94) Gross Profit/(Loss) $ 1,858.14 Gross profit/(Loss) $ 4,599.08
Net Profit!(Loss)' S(26,603.94) Net Profit/(Loss) $(14,208.86) Net Profit J(Loss) $(13,960:86)
Net Profit l(Loss)/Participant $ (2.66) . Net Profit/(LossyParticipant. •$ (1.29) Net Profit/(LossyParticipant $ (1.40)
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ITEM 8.A
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Parks, Recreation & Community Services Director
DATE: August 29, 2008 (Meeting of September 8, 2008)
SUBJECT: Review Approved Parks and Recreation Related Objectives for FY
2008/09
DISCUSSION
The City Council adopted its Objectives for FY 2008/09. A number of the approved
objectives fall within the Parks and Recreation Commission's area of responsibility (see
Attachment A). The purpose of this report is to bring the Commission up to date
regarding the status of those objectives with a 0 to 2 year timeline and to provide the
Commission an opportunity for additional input.
0 to 2 Year Objective Status Description
II.A.3 — Complete construction of Plans and specifications are under review.
Poindexter Park Estimated construction period: 1/09 — 7/09. This
project is funded.
II.A.14— Feasibility of constructing Pending the ability to find and secure appropriate
a park in residential area north of site. Date to be determined. No funds budgeted for
L.A. Ave, between Spring Rd and property purchase or construction.
Moorpark Ave.
VI.A.7— Locate canine park. Evaluating available property on High Street, to the
west of the new Post Office location. Once a
location is identified, this project will require funding
action.
VI.A.9 — Construct restrooms at Staff is evaluating prefab vs. construction.
Glenwood Park. Anticipated construction period: 4/09 — 7/09. This
project is partially funded; will require additional
funding.
VI.A.10 — Install outdoor Secure project design and cost estimate.
recreation lighting at AVCP, Completion estimated to be 7/09. This project is
Mountain Meadows, Miller, and funded.
Peach Hill Parks.
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VI.A.13 — Prepare Parks Capital Anticipate Commission review by 1/09 and Council
Improvement Program. review by 3/09. This project requires no funding.
VI.A.14 — Construct Ball Wall at Anticipate construction completion by 7/09. This
Mountain Meadows Park. project is funded.
VI.A.18 — Evaluate use of artificial Anticipate presenting findings to Commission by
turf for recreation fields. 5/09 and Council by 6/09.
VII.A.8 — Evaluate landscaping Anticipate presenting a recommendation to the
vacant portion of Monte Vista Commission by 4/09. Funds budgeted for this
Park. project.
VII.A.10 — Select location for Discuss locations at Fall Park Tour. Anticipate final
water spray park. recommendation to Commission by 1/09 and to
Council by 3/09. Construction will require funding
action.
VII.A.11 — Consider public art at This item will be presented to the Parks and
AVRC. Recreation Commission and the Arts Commission
by 7/09. Securing an artist and construction will
require funding.
VII.A.12 — Prepare Park Master This item is pending final staff review. Anticipate
Plan. presenting draft plan to Council by 10/08. This
project is funded.
VII.A.15 — Construct Veteran's Plans and specifications will be presented to
Memorial. Council on 9/08. Groundbreaking scheduled for
Veteran's Day. Estimated construction period:
11/08 —4/09. This project is funded.
RECOMMENDATION
Receive and file.
Attachment : A— FY 2008/09 Parks and Recreation Objectives
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ITEM 8.B
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation & Community Services Director
DATE: August 28, 2008 (Meeting of September 8, 2008)
SUBJECT: Consider Tennis Court Rules
DISCUSSION
The City's tennis court rules have not been updated since prior to 1996. The City
has 13 tennis courts with one additional court planned for construction by the
summer of 2009. The court locations are as follows:
Park #Courts Lights
Arroyo Vista 8 yes
Tierra Rejada 3 no
Miller 2 yes
Future—Mammoth Highlands 1 yes
The courts at Arroyo Vista Community Park (AVCP) are the most heavily used.
The Moorpark Unified School District (District) partnered with the City on the
construction of the courts. The City has a use agreement with the District which
gives the High School priority use of all eight courts at AVCP from 8:00 a.m. to
2:30 p.m. for physical education, and up to six courts from 2:30 p.m. to 5:00 p.m.
for tennis team practices and CIF matches, Monday through Friday during the
school year. The City blocks out times on evenings and weekends to conduct
recreational tennis classes for youth and adults.
In addition to the City and District, the Moorpark Tennis Club, comprised of about
400 members, holds its games and social events at AVCP. With the exception of
their social events, which take place about twice a year, they do not rent the
courts for their tennis matches, which usually take place most Saturday mornings
between 8 a.m. and 10 a.m., but rather rely on court access on a first-come-
basis, along with other general public. Sometimes this creates conflict when Club
members are under the misunderstanding that they have priority use of the
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courts and attempt to displace other players and/or monopolize the courts by
holding them in a manner inconsistent with the court rules. This has become a
greater issue, leading staff to evaluate the City's tennis court rules to see if they
can be made clearer and easier to enforce.
Additionally, staff recommends the addition of a new rule regarding the use of the
courts for tennis lessons. Currently, the City will rent courts, with the payment of
a fee, to individuals teaching tennis, although the rules do not specify that fact.
Staff proposes adding the following language: "Only authorized persons, with an
approved permit, are allowed to teach lessons on the City's courts."
Attachment A is the City's current tennis court rules with staffs recommended
changes in legislative format. Attachment B is a summary of a survey of
surrounding jurisdictions on the single issue of how long players may use the
courts. Moorpark posts two separate signs at its tennis courts; one listing the
general court rules and the other, a reservation board, where players hang their
rackets to indicate that they wish to play next on the court when the current
players leave. The court rules sign states that "Play shall be limited to one hour,
or completion of a game, when players are waiting to play." The reservation
board states that play begins and ends on the hour. These two rules conflict.
Staff recommends that play begin and end on the hour when there are other
players waiting to use the court. This way, players can plan to arrive shortly
before the hour to secure a court. If a match ends before the hour, those waiting
can use up the remaining minutes and then play through the next hour.
STAFF RECOMMENDATION
Support staff recommended tennis court rule changes.
Attachment: A—Tennis Court Rules
B —Survey Summary
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ATTACHMENT A
CITY OF MOORPARK
TENNIS COURT RULES
AND RECOMMENDED REVISIONS
1. Tennis shoes must be worn at all times. NO black soled shoes. or bare feet.
2. Wheelchairs must be equipped with special soft sports tires or rubberized stops
that will not damage courts (NO urethane or dark tires).
3. Tennis courts shall be used for tennis only. NO bicycles, skateboards, roller
skates, rollerblades, strollers, tricycles, remote controlled or motorized
toys/vehicles or inflatable attractions are permitted inside the fence area.
4. Alcoholic beverages are prohibited at all times.
5. NO food or glass beverage containers are allowed on the courts at any time.
6. Do no pull, sit on, or stretch the nets.
7. Animals are not permitted on the courts at any time.
8. Children not playing tennis must be properly supervised at all times.
9. NO professional private lessons/instructions are permitted without a rental permit
issued by the City.
10. Tennis courts may only be reserved with a City issued rental permit upon
payment of rental fees. Individuals must honor approved court reservations.
11. NO amplified music or radios are allowed in the park or on or ound the courts.
12. Play shall begin and end on the hour be limited to one (1) hour for singles or
doubles,deubles-ref-sempletien-ef-the-gameT when players are waiting to play. If a court
opens up early, players may use the remaining minutes and play through the
next hour.
13. When all courts are in use, the waiting party must place one racquet on the Court
Hold reservation board of the court of their choice. Individuals waiting to play
must be present when their court is available. Courts shall not be held waiting for
players to arrive to play.
14. Players playing are not permitted to "Hold"reccrvc a court at the same time.
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15. Players waiting to play may not hold a court for a player already engaged in
tennis play.
16. An individual person using a tennis court for practice must relinquish their it
to either a singles or doubles group immediately upon request if no other courts
are available.
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September 8, 2008
Page 5
ATTACHMENT B
Tennis Court Survey of Length of Play
Currently has conflicting rules posted. The general rule sign
states when players are waiting,there is a maximum of one
City of Moorpark hour use.
The Reservation Board states that play begins and ends on the
hour.
Pleasant Valley Recreation First come,first serve basis.When players are waiting, there is
and Park District a maximum of 1 hour use for singles, 1 1/2 hour use for doubles.
Conejo Valley Recreation and You must start precisely on the hour to maintain the court for an
Park District entire hour, or you can use an open court and play the
remaining minutes of the present hour.
City of Ojai First come,first serve basis.When players are waiting, there is
a maximum of 1 hour use.
City of Ventura First come,first serve basis.When players are waiting,there is
a maximum of 1 hour use for singles, 1 / hour use for doubles.
Rancho Simi Park and You must start precisely on the hour to maintain the court for an
Recreation District entire hour, or you can use an open court and play the
remaining minutes of the present hour.
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ITEM 8.0
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Parks, Recreation, & Community Services Director
DATE: September 2, 2008 (Meeting of September 8, 2008)
SUBJECT: Status Report on the Moorpark Veteran's Memorial
BACKGROUND
The City Council has appropriated $520,000 for the design and construction of the
Veteran's Memorial and secured an agreement with Community Works Design Group
(CWDG) to design the Veteran's Memorial to be constructed on the southeast corner of
Spring Road and Flinn Avenue. Because the memorial was envisioned to serve as a
significant public art project, the City's Arts Commission was tasked with developing a
conceptual plan recommendation for City Council consideration. The Commission
worked closely with the American Legion Post 502 located in Moorpark to generate
elements that would be meaningful for veterans and their families.
DISCUSSION
The approved design is illustrated on Attachments A and B of this report and includes
the following:
At the Spring Road and Flinn Avenue entrance is a Victory Column,
approximately 13' feet tall, with an American eagle perched at the top. The
Column is surrounded by decorative paving (unfriendly to skateboards) and six
benches. The Victory Column will be lighted and the benches will contain the
emblems of the five branches of the armed services and the Merchant Marines.
The backdrop for this entrance is a 6' tall shrub hedge.
6 Leaving the entrance and walking through the hedge is a decomposed granite
walkway leading to an area that can be interpreted as a "battle field",
interspersed with flagstone and tall Juniper trees that serve as "soldiers". This
walkway is ADA accessible. Off to either side of the walkway is shot cobble (4" to
8" diameter jagged rocks; remnants from blasting activity), boulders, and more
Juniper trees, again giving the feel of a battle field.
o Beyond the battle field the site transitions to gentler landscaping consisting of
trees and shrubs, and opening onto a meadow area referred to as the "Peace
Meadow". The meadow or grass area is where participants and spectators will sit
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Parks and Recreation Commission Meeting
September 8,2008
Page 2
during ceremonies and celebrations. It is anticipated that the area will
accommodate up to 100 chairs.
The existing large stone veteran's plaques currently in place on Moorpark
Avenue will be installed south of the grass meadow and along the walkway,
along with benches. Additional names can be included on the plaques as the
situation arises. There is also an entrance to this area from the adjacent cul-de-
sac.
m At the far east end of the site and the last focal point of the memorial is a round
plaza area, referred to as "Remembrance Plaza". The elevation of the plaza is
approximately 18" above the meadow allowing activities taking place on the
plaza to been seen by spectators. The plaza can be accessed from the walkway
(ADA access) or from steps from the meadow. The east side of the plaza is
encircled by an 18" to 30" short stone veneer wall. Three flag poles will be
mounted on the wall to fly the United States, State of California, and Prisoner of
War/Missing in Action flags. The United States flag will be flown in the middle on
the tallest pole. The flag poles will be lighted. Behind the short plaza wall is a
taller perimeter stone wall ranging from 1 1/2' to 6'. The emblems of the five
branches of the armed services and the Merchant Marines will be prominently
mounted on the wall. Between the short plaza wall and the taller perimeter wall is
a stone cascading water feature that cannot be seen without looking over the
wall, but can be heard. The water in the water feature is continuously flowing and
contains no standing water. The landscaping around the plaza area includes six
trees that represent "soldiers", Little Gem Magnolia trees, shrubs, and
groundcover.
The conceptual design includes up-lighting throughout the project to enhance the
importance of the memorial site, security lighting along the walkway and site perimeter,
and electrical outlets at the plaza to facilitate ceremonies and celebrations.
The Groundbreaking Ceremony is scheduled for Veterans Day, November 11 . The
estimated completion date is March 2009.
STAFF RECOMMENDATION
Receive and file.
Attachment A & B —Approved Conceptual Plan
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ITEM 8.D
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Parks, Recreation, and Community Services
Director
DATE: August 25, 2008 (Meeting of September 8, 2008)
SUBJECT: Parks and Recreation Commission Fall Park Tour
DISCUSSION
The Commission will tour six to eight of the City parks for the purpose of discussing and
identifying enhancements and improvements it may wish to consider. The purpose is
not to identify maintenance issues.
The Commission is being asked to select a date and time to conduct their Fall Park
Tour. Staff will publish an agenda identifying the parks on the tour and estimated arrival
times for the public.
STAFF RECOMMENDATION
Select a date and time when Commission and staff will conduct their 2008 Fall Park
Tour.
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