HomeMy WebLinkAboutAGENDA REPORT 2009 0506 CC REG ITEM 10L CITY OF MOORPARK,CAUF0.
City Council Meeting
MOORPARK CITY COUNCIL
AGENDA REPORT ACTION: -A AA 9A&
VAJ
TO: The Honorable City Council BY:
FROM: Jennifer Mellon, Senior Management Analys
DATE: April 20, 2009 (CC meeting of May 6, 2009)
SUBJECT: Consider Amendment No. 3 Revising the Scope of Services and
Compensation Plan for Fiscal Year 2009-10 of the Agreement
with Library Systems & Services, LLC (LSSI)
SUMMARY
The City of Moorpark has an agreement with Library Systems& Services(LSSI)to operate
the Moorpark City Library. Under the provisions of the Agreement, the Scope of Services
and Compensation for such services will be evaluated, renegotiated, and brought before
Council for annual approval. Staff is requesting approval of Amendment No. 3(Attachment
1) to the Agreement, revising the Scope of Services and Compensation' Plan for Fiscal
Year (FY) 2009-10.
BACKGROUND
On November 1, 2006, City Council authorized the City Manager to execute an Agreement
with Library Systems & Services, LLC (LSSI) to operate the Moorpark City Library,
commencing January 1, 2007 and continuing for a term of four and one half years (54
months). The Scope of Services and Compensation for such services are renegotiated
annually for each FY throughout the term of the Agreement. The language from the
original agreement still remains unchanged and in effect.
The cost of the FY 2008-09 LSSI Agreement totaled $376,992 which included staffing of
6.5 full time equivalent positions($351,992); and general expenses($25,000). The 2008-
09 agreement also included two staffing options that were approved and could be enacted
at the City's discretion. The options were for an additional full-time librarian ($81,810)or
part-time librarian ($40,905); however,were not enacted. The proposed FY 2009-10 LSSI
Agreement cost will total $387,552 to keep present service levels of 6.5 FTE.An option for
a part-time librarian for an additional $41,132 annually will be reviewed with the City
Council as part of the FY 2009-10 budget review.
SACommunity Services\ADMINISTRATIVE\CC Reports\2009\5-6-09(LSSI Scope of Work FY 09-10).doc 000203
Honorable City Council
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Fiscal Year 2009-10 library revenue is projected at $815,985; of which an estimated
$770,450 is property tax allocated to the library. The City is anticipating tax revenue to
decline in FY 10-11 and again slightly in FY 11-12. Other Library revenue sources for FY
09-10 include the Public Library Fund (PLF)allocation of$12,535;fines and fees estimated
at $28,000; and a Moorpark Friends of the Library contribution of$5,000.
Proposed total operating costs for the Moorpark City Library (including City staff salaries,
contractual services, contractual staffing of 6.5 FTE, non-contract operating expenses, and
maintenance costs) are estimated at $767,169.
DISCUSSION
With regards to the LSSI Agreement, staff is proposing a revised Scope of Services and
compensation plan for the term commencing July 1, 2009 and concluding June 30, 2010
(Exhibit B-3). The revised Scope of Services includes staffing and day-to-day program
expenses only.
The proposed compensation plan for.FY 2009-10, included within the LSSI agreement,
totals $387,552 which includes staffing of 6.5 full time equivalent positions ($362,552) as
well as office supplies, administrative costs, and programming expenses ($25,000). The
staffing component represents a 3%cost increase over the same level of staffing provided
in FY 08-09. LSSI will bill the City on a monthly basis as expenditures occur for
procurement of collection as well as technology costs which include library software
maintenance and licensing costs but preclude technical support of equipment by contract
technician.
Baseline staffing of 6.5 FTE's remains fixed in the Agreement. As previously stated, the
council will consider the addition of a part-time (20 hour/week) professional reference
librarian ($3,511.00 per month), increasing the FTE's to 7 as part of the FY 2009-10 budget
review. The added .5 professional librarian position would have a focus on reference
services for both adult and youth patrons, experience working with teenagers, and would
bring additional reference coverage to the library. The decision to enact the option would
be made after the adoption of the City's FY 09-10 budget so that the Council has a clearer
picture of the City's financial situation for the coming year.
Libraries nationwide have experienced a surge in usage due to the economy. Our Library
is also experiencing an increased need to provide customer service including computer
assistance (setting up e-mail accounts, database searching, applying on-line for jobs),job
search assistance, and additional reference support. Presently there are two full-time,
professional librarians on staff. The City Librarian, who manages day-to-day functions of
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Honorable City Council
May 6, 2009
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the Library, supervises staff, provides reference service, prepares reports and analyses
data, acts as liaison to professional organizations, as well as conducts adult programming
and community outreach; and,the Youth Services Librarian whose responsibilities include
reference services and programming for children pre-school through high school —a very
large, diverse population for one librarian to adequately serve. Some outreach is
performed by the Youth Services Librarian,and after analysis staff believes a heavier focus
should be directed towards youth outreach and that this population would be better
serviced by two librarians; one with specific focus on pre-school/elementary school and
one with focus on the middle/high school population.
The consideration to hire an additional part-time, professional reference librarian is based
upon desire to increase service levels to our community. The additional position would
perform needed reference services and assist with youth services coverage; specifically
focusing on the teen population allowing the present Youth Services Librarian to focus on
pre-school and elementary school services and programming as well as elementary school
outreach. The option of additional staffing would also provide added reference services for
patrons during periods of peak usage and weekends which would in turn allow the City
Librarian to perform additional tasks including usage analysis,grant research, and program
development.
In Summary, total contractual cost for FY 08-09 was $376,992 and proposed contractual
cost for FY 09-10 is $387,552; if the part-time librarian position is added the cost would
increase annually by $42,132.00, or be prorated at $3,511 per month.
FISCAL IMPACT
There will be no impact on the General Fund for Library operations. The revised Scope of
Services for staffing and general office expenses for FY 09-10 totals $387,552. This
represents an approximate 3% increase in staffing cost from FY 08-09 and the general
expenses budget remains the same. The additional part time, professional librarian would
increase the contract cost by$42,132 annually.
STAFF RECOMMENDATION
Approve Amendment No. 3 to Library Systems & Services, LLC (LSSI's) Agreement for
Operation of the Moorpark City Library which includes a revised Scope of Services and
Compensation Plan for Fiscal Year 2009-10 subject to final language approval by the City
Manager and City Attorney.
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Honorable City Council
May 6, 2009
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Attachments:
Attachment 1 —Amendment No. 3 to Library Systems & Services Agreement
Attachment 2 — Exhibit B-3, Revised Scope of Services and Compensation, FY 2009-10
(ledge format)
0002-("'6
AMENDMENT NO. 3
TO PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF
MOORPARK AND LIBRARY SYSTEMS AND SERVICES, LLC,
THIS AMENDMENT TO AGREEMENT, made and entered into this
day of , 2009, by and between the City of Moorpark, a municipal
corporation located in the County of Ventura, State of California, hereinafter
referred to as "City" and Library Systems and Services, LLC (LSSI), hereinafter
referred to as "Consultant".
W ITN ESSETH
Whereas, on December 27, 20069 City and Consultant entered into an
agreement pertaining to the daily operation and management of the Moorpark
City Library; and,
Whereas, the City requires a revised scope of work from Consultant
related to the efficient operation of the Library for the period covering Fiscal Year
2009-10 from July 1, 2009 through June 30, 2010; and,
Whereas, the City and Consultant have discussed and agreed to a scope
of work and fee for said services as described herein, and now wish to document
said agreement by jointly approving this Amendment to the aforesaid Agreement
for Contract Services.
NOW, THEREFORE, in consideration of the mutual convents, benefits,
and premises herein stated, the parties hereto agree and amend the aforesaid
Agreement as follows:
I. Amended Scope of Services
The Scope of Services is hereby amended, including the new Agreement
period of July 1, 2009 through June 30, 2010, which is attached hereto
and made part of Amendment No. 3 as Exhibit B-3.
II. Compensation
For the work defined in Section I of this Amendment, Contractor shall be
paid as identified within the Agreement for Contract Services.
III. Remaining Provisions
All other provisions of the aforesaid Agreement shall remain in full force
and effect.
SACommunity Services\ADMINISTRATIVE\Contracts&Agreements\Library\Amndt 3-LSSI Agmt Scope FY09-10.doc
000207
CITY OF MOORPARK: LIBRARY SYSTEMS AND SERVICES,
LLC, LSSI
Steven Kueny, City Manager Frank A. Pezzanite, President
Date Date
ATTEST:
Deborah S. Traffenstedt, City Clerk
SACommunity Services\ADMINISTRATIVE\Contracts&Agreements\Library\Amndt 3-LSSI Agmt Scope FY09-10.doc
000208
EXHIBIT B-23
SCOPE OF SERVICES AND COMPENSATION
Fiscal Year X2009-831 0
LSSI agrees to administer the operations of r-itu's Iihr=i f�niliti Jthe Moorpark
City Library (collectively, "Library"), including staffing of the �+t
Library—ithe accounting for, purchase of and payment of goods and services
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from vendors for approved budgeted supplies, specified technology
maintenance, Library Materials (as defined below) and Capital Items (as defined
bedew); and i °�♦ to operate the Libra in accordance with the policies and Ws,iff Library p
guidelines approved by City within the scope of City's approved and adopted
budget.
LSSI shall provide, by and through its own employees or independent contractors
("LSSI Staff"), all labor for the operation of the Library. The cost of the LSSI Staff
shall be paid by LSSI and is included in the Operating Budget (as defined below).
LSSI g )I shall have the sole and absolute responsibility to hire and/or terminate the
employment of the Library Staff from time to time to perform work under this
Agreement. LSSI will provide the appropriate staffing levels, of no less than six
and one half (6.5) FTE's, to keep the Library open to the public at fifty eight (58)
hours per week. At City's written request LSSI will provide as Option 1 - an
additional part-time (.5 FTE) professional reference librarian '
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LSSI will develop a long-range plan for the City in cooperation with City Staff,
elected and appointed local officials, other community stakeholders and the
Library Staff ("Plan") and provide the plan in writing. Using current professional
standards and practice, the Plan will identify challenges and opportunities for the
Library staff and corresponding strategic responses; including specific,
measurable goals and objectives. The Plan will be complete for City approval on
a date mutually agreed upon by both parties.
This Plan, when approved by the City, will help govern the direction and focus of
the Library Staff in fulfillment of their mission of providing effective and efficient
Library service to meet the personal, professional and lifelong learning needs of
the citizens served by the Library.
A. Included Services
The tasks that LSSI will undertake within this Agreement include:
I. Governance — Develop and maintain effective working relationships with,
but not limited to, City staff, elected officials, other library agency
representatives, local schools and colleges, community groups such as
the Friends of the Library, and the general public.
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2. Fiscal Responsibility:
a. Develop and maintain effective and efficient financial procedures.
b. Continually review all aspects of Library operation and service for
efficiency and cost-effectiveness, while making changes as
appropriate.
c. Diligently use good faith efforts to collect all fines and fees which
are the property of the City.
d. Prepare annual operating and capital budget requests for City
approval.
e. Seek and recommend grant opportunities for the Moorpark City
Library for consideration and approval by the City.
3. Management and Reporting:
a. Prepare and provide an annual report by the last day in February
for the annual period of January 1, X88-2009 through December
31, 282_ 009, describing Library activities undertaken in the
calendar year as well as recommending changes in policies,
procedures and operations as necessary and appropriate.
b. Prepare and provide quarterly financial reports to City on Library
activities designated within this Agreement. The financial reports
shall detail all expenditures made for the Moorpark City Library
quarterly and year to date for all items within this Agreement.
c. Prepare and provide monthly statistical reports in a form acce table
to City regarding Library activities by the fifLecar,+h first 5t da
of each month for activity of the prior month.
d. Maintain an inventory, updated monthly, of all books and materials
purchased on behalf of the City for the Library. City shall be
responsible for maintaining a technology inventory of all technology
equipment at the facility.
e. Manage.the Moorpark City Library Volunteer program.
f. At least annually, survey and gather information from Library users
for use in Library planning and customer satisfaction. Form and
type of survey to be mutually agreed upon by City and LSSI.
g. LSSI's City Librarian shall meet with the City's liaison on an as
needed basis.
h. LSSI and the City Librarian shall copy the Parks, Recreation, and
Community Services Director or his or her designee on all official
written correspondence sent (e-mail, letter, fax, etc.) by LSSI or the
City Librarian on behalf of the Moorpark City Libra with the
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exception of internal LSSI correspondence.
i. All press releases or publicity for events shall be given to the Parks,
Recreation, and Community Services Director or his or her
designee for review, comment, and approval at least 24-48 hours
prior to being submitted to the media, posted on the website or
advertised to the public in any way.
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4. Staff Development and Coaching:
a. Staff training and development is the responsibility of LSSI. LSSI
shall agree that their professional staff be appropriately trained to
ensure their continuing education requirements for professional
library staff are maintained.
b. Support orientation, training and professional development of all
Library Staff.
c. Provide supervision and guidance to maximize Library Staff
effectiveness in Library operations.
Public Services:
a. Provide prompt, friendly and accurate assistance in the use of the
Library.
b. Provide prompt and accurate circulation, information and reference
services.
c. Provide requested materials promptly.
6. Collections — Submit a comprehensive Collection Development and
Management Plan, including a discard plan to the Parks, Recreation,
and Community Services Director or his or her designee by March 1 of
each year to be approved by the City. After City Council approval of the
final budget, City will inform City Librarian of collections budget and give
authority to begin procurement. Provide high quality materials on a wide
variety of subjects in varied formats for all age groups present in the
community, according to established collection management plans.
Final decisions on collection development policies shall be with the City.
7. Interlibrary Loans — Maintain the interlibrary loan program currently in
place and identify alternatives if necessary to provide the best service for
the City.
8. Programming — Provide high quality, effective educational, recreational
and cultural programs of interest to ,a44maior , demograpg hic
arou s present in the community. All programs currently in place will
continue and be analyzed. Recommendations for new programs shall
be provided, in writing, to the Community Services Director or his or her
designee for approval prior to commencing new programs. Examine
current programming and recommend changes in long range plan
documents.
J. Information Technology — Recommend plans to procure, install, and
support sufficient hardware, software, network, telecommunications and
other resources necessary to support the Library's mission.
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10. Automation Support — Provide maintenance support for library computer
software associated with the automation system and proprietary library
systems and ensure that those systems operate effectively.
11. Marketing — Effectively disseminate information and promote use of the
Library resources and services. Actively work with community Library
support groups and other community agencies to coordinate Library
marketing efforts.
12. Outreach — Conduct visits to school classrooms, community groups,
service clubs and other local organizations and generate ongoing
publicity about library programs services.
13. Facilities — Work with City Staff to ensure effective building maintenance
by promptly identifying and reporting problems with the physical building.
In addition to meetings with City staff, LSSI agrees to attend the meetings of the
Cite Council when matters of the Moorpark Public Library will be discussed and
staff determines that LSSI's presence is necessary and will be present at
stakeholder and any formal Library advisory group meetings as established by
the Council when determined necessary by the City. Library staff will also attend
MLS meetings and provide status reports and information to City
representatives.
B. . . Excluded Services
LSSI shall have no responsibility for administration, purchase or payment of, or
any liability or duty to defend claims for:
A. Any Capital Items, which shall mean any capital acquisitions,
improvements or replacements of any of the properties, facilities,
equipment, furniture, furnishings, fixtures or leasehold improvements of
the Library, except that such Capital Items proposed by LSSI for its benefit
shall be approved by the City and paid for by LSSI.
B. Any amount of costs for unbudgeted repairs, maintenance and/or upkeep
of Capital Items owned by the City.
C. Any increases in the cost of facility insurance, utilities, and any state or
federal tariff items over the rate for such items prevailing as of the date of
execution of this Agreement.
C., Special Conditions
LSSI may purchase goods for use in the management and operation of the
Library upon prior written approval of the City. Title to all items purchased by
LSSI on behalf of the City shall at all times reside in the City. If LSSI furnishes
Page 4 of 9
000212
any goods to the City pursuant to this provision, LSSI will use good faith efforts to
extend the manufacturer's warranty, if any, to the City. All goods, services, and
materials designated within this Agreement are the responsibility of LSSI to
procure with approval by the City prior to purchase. There are no other
warranties, express or implied, including warranties of merchantability or
fitness for particular purpose.
LSSI warrants that it will perform the Services shown in this Exhibit Exhibit B-2-3)
with at least the care, diligence and expertise generally accepted in the library
service industry. If LSSI fails to perform the services shown to the satisfaction of
the City, the City will notify LSSI. If LSSI continues to fail to perform to the City's
satisfaction, LSSI and the City agree to meet and discuss solutions.
D, . Library Materials and Materials Handling Fee
On behalf and for the benefit of the City, LSSI will negotiate favorable discounts
and prices from Library suppliers for the purchase of all Library materials, which
shall include but are not limited to books, a eriodicals, newspapers, '
p pp ,
electronic database subscriptions, standing orders, audio and video materials
and cases, automated reference services, binding, cataloging and processing
costs and the Materials Handling Fee (as defined below) (collectively, "Library
Materials").
The collection development budget within this contract period includin g sales tax,
shipping, processing fees, and the LSSI handling fee charge of five percent (5%)
on all collection resources purchased or licensed for the library is budgeted within
the City Library Operating Budget.
The responsibility for Library collection development policies will remain with the
City, and all Library Materials selections, in cooperation with the City, will be the
responsibility of LSSI. LSSI will place orders with_the suppliers and perform the
accounting functions related to those orders, including prompt payment of the
invoices. In accounting for the cost of the Library Materials, LSSI shall include a
fee of five percent (5%) of the cost of the Library Materials ordered ("Materials
Handling Fee") when billing the City for reimbursement of Library Materials
purchases.
E. Operating Budqet and Charges
On or before the 1St of February of each calendar year that this Agreement is in
effect LSSI will provide the City with the projected budget for the next Fiscal Year
period (July 1 through June 30). The City will review, comment, and negotiate
the proposed budget with LSSI and approve the draft next Fiscal Year budget
with LSSI on or before the Vt of March pending final approval by Council.
If the Parties have not reached such agreement one (1) month before the end of
such period, then the Charges for the next twelve (12) month period, or such
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fewer number of months remaining until the Expiration Date ("Remaining
Months"), shall be equal to the Charge for the last month of such period
multiplied by twelve (12) or the number of Remaining Months, whichever is less,
plus a CPI cost-of-living escalator effective July 1, 2_0.09 ,2010 .not to exceed a
63% increase over the published Los Angeles Index of the most recently
published period.
F. Staffing
The City and LSSI agree to the following breakdown of staffing services and
charges for said items provided July 1, 22AA8-2009 through June 30, 2-8892010.
Includes salaries, benefits, and overhead for LSSI employed on-site staff to
operate the present library facility located at 699 Moorpark Avenue, Moorpark,
California for 58 hours per week, seven days of service per week, including 4
hours on Sunday afternoons (less approved Holidays). This staff will consist of
no less than the equivalent of six and one half (6.5) Full Time Equivalents
(FTE's) At all times the Library is open to the public no less than two employees
will be scheduled. LSSI agrees to provide the following staff positions during the
term of this Agreement:
+ One (1) full-time City Librarian (Master's Degree Professional)
• One (1) full-time Youth Services Librarian (Master's Degree Professional)
One-half (.5) FTE Reference Associate (paraprofessional)
Two and one-half (2.5) FTE Library Assistants (filled by PT employees)
(staff level)
+ One(1) FTE Library Technician (evening shift) (staff level)-
• One Half (.5) FTE library page (could be filled by part time employees)
If a vacancy of a position designated above occurs, LSSI must provide a
replacement, or replacement hours by a qualified person, for the vacant position
at a level equal to the specification of the vacant position within two weeks of the
official date of vacancy.
In addition, eae-ef-the following options can be enacted by City to commence
anytime on or after July 1, 24A98f .2009 and remain in effect thm,reulghm F yo 0�-89and
ongoing from time of enactment.
+� Option 1 - at City's written request, LSSI will provide an additional part-
time (.5 FTE) Reference Librarian (Master's Degree Professional)
Automation system support (SIRSI, Open Source, or other System) as well as
management and administrative support will be provided without additional
charge on an as needed basis.
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The Library will follow the published Metropolitan Cooperative Library System
Holiday Schedule and be closed on all holidays designated as "All System
Library" closure Holidays and those other Holidays agreed upon in writing and
published by the City in December of each year for the subsequent year. During
the calendar year of July 1, 2_through June 30, 2-009 ,2010 the Moorpark
City Library will close 5:00 p.m. on the following holidays: ;
Thursdav, December 24; and we Thursday, December 31.
In addition, the Moorpark City Library will be closed on the second (2nd) Friday of
August for Staff development day/training day and Citv building and technology
maintenance day.
LSSI will pursue to the best of its ability the status necessary in the State of
California to fingerprint employees and volunteers that will work at the Moorpark
City Library. Once LSSI has received the ability to fingerprint in California they
agree to do so for all employees, as a condition of employment, and volunteers,
aged 18 or older, working within the Moorpark City Library facility or for the
Library in any capacity where they may be in a supervisory or influencial role with
minors as determined by the City and to pay the costs of said fingerprinting. LSSI
agrees to follow the California Joint Powers Insurance Authority (CJPIA) policy
entitled "Obtaining Criminal Record Information on Employees, Volunteers and
Applicants— Exhibits B and C."
In the interim, while LSSI works to secure the ability to fingerprint, the City of
Moorpark agrees to fingerprint all current full-time-LSSI employees that work
within the Moorpark City ibra ^� ^1��R+^^r ^mss^rih^rl ,LSSI will
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reimburse City cost of the fingerprinting plus an additional 15% administrative
fee
LSSI agrees to comply with all State and Federal child labor laws for the
employment of, or use of, minors as volunteers.
Staffing Costs: 62,552.00
Staffing Costs (with Option 1� $ per mo 3°� Q°7404,684.00*
rbtAff mnQ CA S t-Q AUffith OntmOM 71 d`/144 QA' AA*WW mess 8
These costs will be prorated based on a 12 month period.
Office Supplies, Administrative Costs, and Programming Expenses:
Office Supplies include but are not limited to paper and other consumables used
by staff and the public; administrative costs include but are not limited to training,
travel, petty cash purchases, postage, printing, marketing, etc.; and programming
expenses include but are not limited to all expenses (excluding contracted
performers, authors, etc. which are included in the City of Moorpark Library
budget) associated to programming identified within this Agreement.
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During the Agreement period, LSSI agrees to provide, at minimum, the following
programming/events and pay all program/event related expenses for items
identified below. Identified items in Section G will be funded, with the exception
of contracted individuals (performers or authors, etc), with funds identified in
Section G of this Agreement. The City and LSSI will continue to meet and
evaluate programming and make recommendations for changes as necessary.
+ Weekly Pre-school Story time and occasional bilingual story time events;
with guest story time presenters on occasion to provide variety for
attendees.
o Monthly Family and/or Adult Focused programming and/or F_ craft
workshops incorporating holidays, occasions, or themes.
Weekly Summer Reading Club events, to be supplemented with smaller
events on other days of the week at various times of day, to provide
summer library activities to a broad number of youth in the community.
o Teen Project to span at least 10 weeks.
o Quarterly library related Adult and/or Family Events to be held at the High
Street Arts Center or other venue to accommodate larger crowds. These
events would provide an awareness and visibility of the Library to larger
audiences than the Library can accommodate.
o Library participation in the Moorpark Arts Festival, �Da Y in the Park,
and other City sponsored events as well as community events such as
Moorpark Country Days.
o Ongoing Community Outreach efforts.
Office Supplies, Admin., & Programming Expenses: $25,000.00
TOT,AL ANNUAL FIXED COSTS FYE 6/30/09 (6.5 FTE)
---
$3.76.4992387,552.00
H ..__ Breakdown of Costs and Expenses -Monthly Variable Costs included
in the City of Moorpark Library Operations Budget
Total cost of Automation Maintenance, Software, and Licensing costs as well as
Collection procurement are included in the City of Moorpark Operating Budget for
Fiscal Year 12009-8 -10 and shall include sales tax, shipping, processing
fees, and the Materials Handling Fee of five percent (5%) for collection
purchases.
An annual expenditure budget will be provided to LSSI by the City which covers
Automation Maintenance, Software and Licensing costs as well as Collection
Procurement identified to take place during Fiscal Year 200882009-0910. LSSI is
authorized to expend funds for identified purposes as a_proved by Council
within the Cite Budge City staff will provide LSSI with the
approved budget for automation maintenance, software, and licensing costs and
collection procurement on or before July 1 of each year. If for any reason, LSSI
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expends money without prior written approval and authorization or expends
funds which exceed the budgeted amount identified and approved for a particular
expenditure, LSSI is responsible for those expenditures as incurred.
LSSI will bill the City of Moorpark for variable costs -the 6a VOIGe as
millownlotholu foxed nests breaking out each category - Automation Maintenance,
Software, and Licensing Costs; and Collection Procurement on the invoices with
detailed expenditure descriptions for each of these items.
Library Software, Maintenance, and Licensing Costs
All technology software and maintenance costs for the automation system and
Library specific software programs, as well as all other items listed below, will be
paid by LSSI as invoiced by vendors. LSSI will subsequently include the items
on the next monthly City invoice for reimbursement at actual cost incurred:
• Sirsi-Dynix Automated System or other Automation System if a migration
is pgroved by the City.
• Annual maintenance of all implemented components of Envisionware or
other System if a migration is approved by the City.
• MCLS Membership and all. related MCLS Service Costs
• OCLC Annual Costs
• Homework Help System Costs
• Barcodes
• Patron Cards
All technology hardware will be budgeted by and purchased by the City of
Moorpark, maintained by the City of Moorpark, and invoices paid by the City of
Moorpark.
Collection Development
Costs for collection development over this Agreement period including sales tax,
shipping, processing fees, and the LSSI handling fee charge of five percent (5%)
on all collection resources purchased or licensed for the library are budgeted in
the City of Moorpark budget. LSSI is authorized to procure material and pay
invoices as invoiced by vendors and, subsequently, invoice the City for the cost
of collection purchases plus the 5% handling fee including, details of purchases
on the invoices, at an amount not to exceed the City budgeted amount for
collection procurement.
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