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Home My WebLink AboutAGENDA REPORT 2009 0603 CC REG ITEM 10C CITY OF IIMOORPARK,CALIFORWA City Council Meeting of 4-3-01002 ACTION: a��.�,,�xc ITEM 10.C. BY• MINUTES OF THE CITY COUNCIL Dom.=tea--= Moorpark, California May 6, 2009 A Regular Meeting of the City Council of the City of Moorpark was held on May 6, 2009, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 7:14 p.m. 2. PLEDGE OF ALLEGIANCE: Eagle Scout, Alexander Frank, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Van Dam, and Mayor Parvin. Absent; Councilmember Millhouse. Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Barry Hogan, Deputy City Manager; Mary Lindley, Parks/Recreation and Community Services Director; Yugal Lail, City Engineer/Public Works Director; David Bobardt, Planning Director; Ron Ahlers, Finance Director; David Moe, Redevelopment Manager; Captain Ron Nelson, Sheriffs Department; Deborah Traffenstedt, Administrative Services Director/City Clerk, and Maureen Benson, Assistant City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Declaring May as Veteran's Appreciation Month. Mayor Parvin presented James Carpenter, Post Commander for Moorpark American Legion Post 502 with a proclamation declaring May as Veteran's Appreciation Month. B. Proclamation Declaring May 17th to May 23rd as National Public Works Week. Mayor Parvin presented Michael Nisito, Public Works Superintendent, with a proclamation declaring May 17th to May 23rd as National Public Works Week. 128 Minutes of the City Council Moorpark, California Page 2 May 6, 2009 5. PUBLIC COMMENT: Mayor Parvin presented Certificates of Recognition to coach Larry Jones and members of the 1st Place Winners of the 2009 National Academic Decathlon: Scott Buchanan, Michael Fantauzzo, Danielle Hagglund, Zyed Ismailjee, Sol Moon, Neil Paik, Marlena Sampson, Kris Sankaran, and Sarah Thiele. Nick Schillace, proponent of the Farmer's Market on High Street requested assistance with exceptions to the City's sign regulations for his venture. Lisa Leal announced the National Food Drive sponsored by the U.S. Postal Service will take place on May 9th and encouraged residents to place non- perishable food stuffs at their mail boxes for collection by postal carriers for donation to the Catholic Charities Food Pantry. AT THIS POINT in the meeting, the City Council recessed to convene a meeting of the Moorpark Redevelopment Agency. The time was 7:38 p.m. The City Council meeting reconvened at 7:39 p.m. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Council to pull Item 10.0. from the Consent Calendar for individual consideration upon the request of staff. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported she had attended a meeting of the Economic Collaborative of Ventura County two weeks ago. Councilmember Mikos reported she, along with Mayor Parvin had attended the League of Cities Channel Counties Division meeting in Goleta on May 1st. Councilmember Van Dam announced Kiwanis is sponsoring a fund raiser for Moorpark youth, "Wine and Moonlight" on Sunday, May 31st from 4-8 p.m. at Secret Garden on High Street. Mayor Parvin announced everyone is welcome to attend the dedication ceremony for the Veterans Memorial, which will take place on Saturday, May 16th at 9:30 a.m. at the new memorial site, on the southeast corner of Spring Road and Flinn Avenue. Mayor Parvin announced gardening classes will be offered through the Recreation Division this summer on the third Saturday morning of the months of June, July, and August from 9-10:30 a.m. Courses will be offered on succulents, salsa ingredients (tomatoes, peppers, and onions), and water-wise gardening. 129 Minutes of the City Council Moorpark, California Page 3 May 6, 2009 For more information or to register for classes, check out your Parks and Recreation Guide or call 517-6300. Mayor Parvin announced the City of Moorpark's Free Electronic Waste Collection Event is on Saturday, May 16th from 9:00 a.m. - 2:00 p.m. at the Moorpark Public Services Facility at 627 Fitch Avenue. Residents and businesses may dispose of electronic waste including electronic devices, televisions, computer equipment, monitors, and printers. Mayor Parvin announced the City of Moorpark has a limited number of earth machine home compost units available for sale for $30.00 during the Electronic Waste Event, Saturday, May 16th from 9:00 a.m. - 2:00 p.m. at the Moorpark Public Services Facility. Proof of residency is required. Only one unit per residence. Mayor Parvin announced she had attended the League of California Cities Channel Counties Division meeting; an Active Adult Center forum, State Route 118 widening ceremony; ribbon cuttings at Caravel Ice Cream Parlor and Kopy King; Relay for Life, the Academic Decathlon Recognition, and the Moorpark Rotary's Officers of the Year Recognition of Deputy Erik Roe from the Moorpark Police Department and California Highway Patrol Officer Kirk Cederlind. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Resolution Adopting Park Master Plan. Staff Recommendation: Adopt Resolution No. 2009- Ms. Lindley gave the staff report. There were no speakers. The following issues were discussed by the Councilmembers and staff: 1) Multiple corrections needed to the legends on color map exhibits; 2) Correcting Hearon Drive to read Campus Park Drive; and 3) Continuing the item to allow Council additional time to review. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to continue this item to June 3, 2009. The motion carried by voice vote 3-0, Councilmember Millhouse absent. B. Consider Adopting Revised City Council Policies Resolution and Rescinding Resolution No. 2007-2636. Staff Recommendation: Adopt Resolution No. 2009-2811, rescinding Resolution No. 2007-2636. 130 Minutes of the City Council Moorpark California Page 4 May 6, 2009 Ms. Traffenstedt gave the staff report. There were no speakers. The Council questioned the need for Councilmembers to have full staff access to City's Geographic Information System (GIS) when they can just as easily obtain the information from staff. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to adopt Resolution No. 2009-2811, as amended to delete the GIS Policy 1.11, and rescinding Resolution No. 2007-2636. The motion carried by voice vote 3-0, Councilmember Millhouse absent. C. Consider Scheduling of the Summer Meeting Recess. Staff Recommendation: Direct staff to post a notice of cancellation for the selected summer recess date(s). Ms. Traffenstedt gave the staff report. There were no speakers. MOTION: Councilmember Van Dam moved and Mayor Parvin seconded a motion to direct staff to post a notice of cancellation for the August 5 and August 19, 2009 meetings. The motion carried by voice vote 3-0, Councilmember Millhouse absent. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to approve the Consent Calendar with the exception of Item 10.0, which was pulled for individual consideration. The motion carried by roll call vote 3-0, Councilmember Millhouse absent. A. Consider Minutes of Special Meeting of April 1, 2009. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular Meetinq of April 1, 2009. Staff Recommendation: Approve the minutes. C. Consider Warrant Register for Fiscal Year 2008-2009 — May 6, 2009. Staff Recommendation: Approve the warrant register. D. Consider Resolution Amending Fiscal Year 2008/09 Budget for Additional Funds for the Mobilehome Rehabilitation Loan Program. Staff Recommendation: Adopt Resolution No. 2009-2812. ROLL CALL VOTE REQUIRED 131 Minutes of the City Council Moorpark California Page 5 May 6, 2009 E. Consider Amendment No. 1 to Agreement 2008-192 for Traffic Signal Design and Maintenance with Hartzog & Crabill, Inc., Extending Agreement for One Year. Staff Recommendation: Authorize the City Manager to sign Amendment No. 1 to the Agreement. F. Consider Reduction of Surety Bonds for Tuscany Square Partners LLC (Commercial Planned Development 2005-02). Staff Recommendation: Authorize the City Clerk to reduce Grading and Improvement Bond No. 73374S, Off-site Public Improvements Bond No. 733475S, and Off-site Caltrans Improvements Bond No. 733476S to 10% for Tuscan Square Partners LLC. G. Consider Exoneration of Surety Bonds for Noval Family Properties #1, L.L.C. (Commercial Planned Development Permit No. 1990-02 and Conditional Use Permit 2005-01). Staff Recommendation: Authorize the City Clerk to fully exonerate the Cash Deposit-Grading and Improvements Bond No. 93910815 in the amount of $73,663.00 for Noval Family Properties #1, L.L.C. H. Consider Exoneration of Surety Bonds for Lynda Rummelhoff, 332 Moorpark Avenue (Administrative Permit No. 2007-10). Staff Recommendation: Authorize the City Clerk to fully exonerate Grading and Improvement Bond No. 92 XH 0072 5 in the amount of $30,000.00 for Lynda Rummelhoff. (Staff: Yugal Lail) I. Consider Resolution Amending the Fiscal Year 2008/09 Budget to Appropriate $19,750 from the Equipment Replacement Fund for the Purchase and Setup of a Replacement Police Motorcycle for Traffic Enforcement. Staff Recommendation: 1) Adopt Resolution No. 2009- 2813, authorizing an amendment to the FY 2008/09 Budget to allocate $19,750 from the Equipment Replacement Fund (4003) for the purchase of a 2009 Harley-Davidson FLHTP Electra Glide Police Motorcycle; 2) Award the purchase of the motorcycle to Simi Valley Harley Davidson, the lowest responsible bidder; and 3) Authorize the City Finance Department to process the necessary purchase order to obtain the motorcycle with the allocated funds. ROLL CALL VOTE REQUIRED J. Consider Fee Increase for Tennis Court Lights and Establish Future Outdoor Basketball Court Light Fee. Staff Recommendation: Approve the tennis and outdoor basketball court light fee of $.50 per quarter hour and direct staff to include the fee in the next update of the City's Park Facility Use and Reservation Fees Resolution. ROLL CALL VOTE REQUIRED K. Consider Library Withdrawal Agreements Between the City of Moorpark and the County of Ventura. Staff Recommendation: Approve the three 132 Minutes of the City Council Moorpark California Page 6 May 6, 2009 Agreements identified in the agenda report and authorize the Mayor to sign on behalf of the City. L. Consider Amendment No. 3 Revising the Scope of Services and Compensation Plan for Fiscal Year 2009/10 of the Agreement with Library Systems & Services, LLC (LSSI). Staff Recommendation: Approve Amendment No. 3 to LSSI's Agreement for operation of the Moorpark City Library, which includes a revised Scope of Services and Compensation Plan for Fiscal Year 2009/10, subject to final language approval by the City Manager and City Attorney. M. Consider Authorizing Submittal of a Beverage Container Recycling and Litter Reduction Act Grant Application for $9,559 to the California Department of Conservation. Staff Recommendation: Approve grant application and authorize the City Manager or his authorized designee to execute all documents on City's behalf. N. Consider SIB 1016 — Solid Waste Disposal Measurement Act: New AB 939 Compliance Reporting Methodology. Staff Recommendation: Receive and file report. The following item was pulled for individual consideration. O. Consider Granting Moorpark Packer Football's Request to Use City's Time at Moorpark Country Club Golf Course. Staff Recommendation: Approve Moorpark Packer Football's one-time use of the City's golf privileges as described in the agenda report. Mr. Kueny stated since the Moorpark Country Club has lowered their golf fee, the City will need to also lower the amount of the donation for the use of the City's golf privileges by the Packer Football group. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to approve Moorpark Packer Football's one-time use of the City's golf privileges for an amended donation amount of $4,000. The motion carried by voice vote 3-0, Councilmember Millhouse absent. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 133 Minutes of the City Council Moorpark California Page 7 May 6, 2009 13. ADJOURNMENT: MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to adjourn. The motion carried by voice vote 3-0, Councilmember Millhouse absent. The time was 8:56 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, Assistant City Clerk 134