HomeMy WebLinkAboutAGENDA REPORT 2009 0701 CC REG ITEM 10L ITEM 10.L.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
of -i-a-a 4147
ACTION:
MOORPARK CITY COUNCIL aoo9-
AGENDA REPORT
3Y: �a
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Administrative Services Dir, t City Clerk �—
Prepared by: Teri Davis, Senior Management Analyst tic
DATE: June 23, 2009 (CC Meeting of 7/1109)
SUBJECT: Consider Resolution Amending the Fiscal Year(FY) 2009110 Budget by
Appropriating General Fund Reserve to Fund Phase 1 of the City's
Records Improvement Program, Including Records Retention Schedule
BACKGROUND & DISCUSSION
The City Council, on June 3, 2009, authorized the City Manager to sign the Professional
Services Agreement with Records System Associates, Inc. (RSA) to provide services for
Phase 1 of the Records Improvement Program. The City Council also directed staff to
schedule a budget amendment resolution for the July 1, 2009 regular meeting to allocate
$53,000 from the General Fund Reserve to fund Phase 1. The City Council is being asked
to adopt a resolution (Attachment A), amending FY 2009/10 budget to formally appropriate
$53,000.00 in funds.
FISCAL IMPACT
The cost to the City for Phase 1 of the Program, including the purchase of software and the
services provided by RSA, will be $53,000.00
STAFF RECOMMENDATION ROLL CALL VOTE
Adopt Resolution No. 2009-
Attachment: A— Resolution
138
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2009/10 BUDGET
TO REVISE THE APPROPRIATION AND BUDGET AMOUNTS FOR
PHASE 1 OF THE RECORDS IMPROVEMENT PROGRAM
[GENERAL FUND (FUND 1000)]
WHEREAS, on July 1, 2009, the City Council adopted the Budget for Fiscal Year
2009/10; and
WHEREAS, a staff report has been presented to the City council requesting a
budget adjustment in the aggregate amount of$53,000.00; and
WHEREAS, Exhibit "A" attached hereto and made a part hereof, describe said
budget amendment and its resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
:SECTION 1. That a Budget amendment in the aggregate increase of$53,000.00
as more particularly described in Exhibit "A", is hereby approved.
.SECTION 2.. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 1st day of July, 2009.
Janice S. Parvin, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Exhibit A: Budget Amendment
139
Resolution No. 2009-
EXHIBIT A
BUDGET AMENDMENT FOR
GENERALFUND
TO APPROPRIATE FUNDS
FOR RECORDS IMPROVEMENT PROGRAM
FY 2009/10
FUND ALLOCATION FROM:
Fund Title Fund-Account Number Amount
General Fund 1000-5500 $ 53,000.00
Total $ 53,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number Current Budget Revision Amended Budget
1000-3100-0000-9103 - $ 53,000.00 $ 53,000.00
Total - $ 53,000.00 $ 53,000.00
Finance Approval:
140