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Home My WebLink AboutAGENDA REPORT 2009 0701 CC REG ITEM 10P ITEM 1- CITY OF MOORPARK,CALIFORNIA City Council Meeting Of 74-2y09 _ MOORPARK CITY COUNCILACTIOri: AGENDA REPORT TO: Honorable City Council FROM: Yugal K. Lail, City Engineer/Public Works Directo Prepared by: Shaun Kroes, Senior Management Analyst DATE: June 18, 2009 (CC meeting of 07/01/09) SUBJECT: Consider Purchase of Three Compressed Natural Gas (CNG) Transit Buses SUMMARY The City Council is being asked to consider approving the purchase of three, 32-foot, CNG buses with a seating capacity of 27 passengers per bus. Creative Bus Sales of Chino, California, is an approved vendor that can supply these vehicles. The City has obtained $1,260,000 in federal funds through the American Recovery and Reinvestment Act(ARRA) of 2009 for the purchase of the buses. Draft FY 2009/10 budget includes a budgeted amount of 1.26M for the purchase of these buses. BACKGROUND The current transit system utilizes three buses daily for the City's two-route system (Route 1 and Route 2). Two buses are dedicated to their respective routes, while the third bus. acts as a relief for both routes. The City owns five buses: A 1998 Bluebird (Bus 6433); two, 2002 El Dorado MST II's (Buses 6448 and 6449); and two, 2006 El Dorado MST II's (Buses 66456 and 66457). Buses 6433, 6448, and 6449 are ready for replacement. Bus 6433 has not been used for over a year and is only used if necessary due to its age and out-dated style. The buses are standard-floor buses, which require stairs to board the bus. The standard-floor buses also require the use of a wheelchair lift. Occasionally, a wheelchair lift will malfunction, thus preventing the bus from being accessible to disabled passengers. Although the wheelchair lift has a manual override for assisting passengers to disembark, it cannot be used for boarding passengers. Four of the buses seat 25 passengers and Bus 6433 seats 24 passengers. All five buses use diesel fuel. All of the buses with the exception of Bus 6433 were retrofitted with diesel particulate matter control devices in 2007 to comply with California Air Resources Control Board (CARB) emission requirements. The devices were designed to reduce particulate matter pollution by 85%. S:\Public Works\Everyone\Reports\Staff Reports\2009\July\07-01-2009(CNG Bus Purchase).doc 165 Honorable City Council July 1, 2009 Page 2 The ARRA apportioned $18,537,704 in federal stimulus funds to Ventura County transit agencies for transit capital projects. Of the initial $10,158,514 programmed, Moorpark received $1,260,000. The ARRA fund is reimbursement-based, but does not require any local match, wherein traditional federally funded transit projects require a 20% local match. By obtaining the ARRA funds, the City can purchase more buses sooner than if it had to rely on its traditional funding options. DISCUSSION Buses 6433, 6448 and 6449 have reached an age and mileage that makes them eligible for replacement per federal guidelines. June 3, 2009, City Council approved entering into an agreement with the City of Simi Valley for the fueling of CNG buses at its Transit Maintenance Facility. On June 15, 2009, the City of Simi Valley approved entering into the agreement as well. The City's current contractor for bus operation and maintenance, CUSA, has also agreed that it is willing and able to continue providing services for the City if it were to convert to a CNG fleet (Attachment 1). Creative Bus Sales, based in Chino, California, has a contract with the State of Minnesota that allows public agencies outside of the state to purchase El Dorado National EZ Rider II buses. The procurement process was performed per Federal requirements and is eligible for ARRA funded purchases. Attachment 2 provides Creative Bus Sales' quote and bus details. The 32-foot CNG bus provides seating for 27 passengers or 18 passengers and three wheelchairs. The City's current fleet of 28-foot buses seat 25 passengers or 19 passengers and two wheelchairs. The EZ Rider II bus is a low-floor bus, which means that no steps are required for boarding (although the bus does have two steps to board the back 15 seats). Passengers with wheelchairs will no longer have to use a wheelchair lift, but will instead use a simple ramp. The EZ Rider II is a heavy duty bus and can be expected to be in service for 12 years. Tests indicate that the EZ Rider II can operate reliably for 500,000 service miles. Delivery is typically one year after purchase. Additional features of the bus include- • Two doors, which will allow passengers in wheelchairs to board the bus and secure seating without the need for turning around in tight quarters. • Air conditioning/heating vents distributed throughout the bus instead of a simple rear ventilation system. • Automated bus stop announcement system. • Seven hand straps on ceiling grab rails. • Security camera system, including three inside cameras and one outdoor camera (that will monitor the bus doors). • Back up camera system that permits the driver to see what is behind the bus while going in reverse. • Buses will be assembled in Riverside, CA, which helps to keep jobs in the state. SAPublic Works\Everyone\Reports\Staff Reports\2009Wuly\07-01-2009(CNG Bus Purchase).doc 166 Honorable City Council July 1, 2009 Page 3 FISCAL IMPACT Creative Bus Sales' purchase quote for 3, 32-foot CNG buses is$1,191,211.80 (including taxes and fees). Staff recommends rounding the purchase price up to$1,200,000 in case new products or suggestions develop during the course of the buses construction. $60,000 remains available for additional expenditures associated with the new buses include new interior and exterior decals and inspection services prior to acceptance of the buses. Staff is also attempting to determine if the City can use the ARRA funds to pay for the CNG meter to be installed at the Simi fueling facility. Total expenditures are expected to be no more than the ARRA funds of$1,260,000. The purchase of the buses is cost neutral for the City as it will receive up to $1,260,000 in reimbursement funding for expenditures associated with the bus purchase. STAFF RECOMMENDATION Authorize the City Manager to issue a Purchase Order to Creative Bus Sales for the purchase of three CNG buses in an amount not to exceed $1,200,000. Attachments: 1. CUSA CNG Letter 2. EZ Rider II Details SAPublic Works\Everyone\Reports\Staff Reports\2009\July\07-01-2009(CNG Bus Purchase).doc 167 Attachment 1 416WCoachAmerica Coach Americo Los Angeles We Make The Trip May 12, 2009 RECEIVED Shaun Kroes "s 2009 Senior Management Analyst Public 'Works Department City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 Dear Shaun, Thank you for your request regarding the possibility of CNG buses for the Moorpark service. As you know we currently operate CNG units for the Los Angeles Department of Airports and are very familiar with the maintenance and operation of such units. Should Moorpark choose to operate CNG buses for the transit program we would be happy to support these units with our current contract or any future extensions. We have the training capacity, operational ability and the maintenance technicians to manage such a fleet. In addition we would be happy to work with the vehicle manufacturer to develop training programs and operational protocol. This will assist us and the City of Moorpark to have appropriate documentation for the units and their operations as well as maintenance. We look forward to offering service to you and your citizens and appreciate the opportunity to work for you. Sincere regards, Darlene Cochran Vice President/General Manager CUSA CC LLC dba Coach America Los Angeles 3333 E. 69th Street Long Beach, CA 90805 3333 E.69th Street• Long Beach,CA 90805 • (562) 634-7969 • 1 (800) 642-3287• Fax:(562) 634-5818 www.coachamerica.com 168 Attachment 2 CITY OF MOORPARK QUOTE BASED OFF OF 2009 STATE OF MINNESOTA CONTRACT CUSTOMER: CITY OF MOORPARK ATTN:MR.SHAUN KROES DATE:4/28/09 PREPARED BY:CREATIVE BUS SALES STEVE CHUNG AND DON WHITE CELL 909.549.9398/OFFICE 800.326.2877/STEVECOCREATIVEBUSSALES.COM ITEM#I REM IDESMPTION MODEL/FLOOR PLAN 149010879 JASY E2-RIDER II MAX 32 FRT&MID DOOR BODY -MOORPARK 2 /10-02 168"WHEELBASE 3 /10.02 1EXTENDED REAR PLATFORM MECHANICAL 4 1175694 400 ENGINE BLOCK HEATER 5 1226562 400 AIR COMPRESSOR-ENGINE MOUNTED 6 1228139 OPT REAR ENGINE"RUN"BOX 7 1400068 550 ELECTRONIC THROTTLE 88 1400456 OPT ENGINE BELT GUARD 71 /20-01 ENGINE CNG CUMMINS ISLG 250HP -(4)TANK ROOF POD 89 /20-01 FUEL DOOR OPEN LIGHT ON THE DASH 90 /20.01 INSTALL GROUND FITTING T-4'FROM FILL BOX 91 /20-01 SHEREX 5000&1000 FILL WITH DEFUEUNG SYSTEM 92 /20.01 SPECIAL CNG FUEL FILL DOOR ENGINE WON'T START W/DOOR OPEN WITH ENGINE RUNNING OPENING DOOR WON'T KILL ENGINE 8 1226570 400 AIR DRYER 9 1226596 500 AIR BRAKES 10 1327949 SOD ASS BRAKE SYSTEM 11 1283133 550 TRANSMISSION ALLISON 830OR 5-SP W/RTDR 93 /20.03 RETARDER ON/OFF SWITCH MTO IN DRIVER OVERHEAD COMP. 94 1328053 450 SILICONE COOLING HOSES-ALL 95 /2004 ACCESS PLATES IN WHEEL HOUSES -FOR SERVICING FRONT&REARSHOCKS&AIRBAGS 98 /2004 EXHAUST INSULATION&HEAT BLANKETS 96 /2004 LINE SHUTOFF VALVES FOR HEATER/DEFROSTER&BOOSTER PUMP 97 /2004 MAGNETIC EXTERNAL HEX HEAD DRAIN PLUGS 12 1228022 OPT KNEELING FRONT SUSPENSION SYSTEM 13 /20.09 SUSPENSION AIR(2)BAGS PER AXLE 14 1196690 550 STEERING COLUMN TILT&TELESCOPIC 15 1226406 520 WHEELS OEM PAINTED STEEL 16 1227388 520 TIRES RADIAL .275/70R 22.5 73 /2019 EXTENDED VALVE STEMS ON REAR WHEELS 74 /2019 SPARE TIRE&RIM TO MATCH OTHER WHEELS PROVIDED 72 /2019 TIRE PRESSURE MONITORING SYSTEM MONITORS TIRE PRESSURE FOR REAR DUALS SINGLE AIRING POINT TO FILL BOTH TIRES AT THE SAME TIME 17 1042993 820 BUMPER HELP REAR ASSEMBLY 18 1043017 820 BUMPER HELP FRONT ASSEMBLY 19 1025522 520 MUD FLAP FRONT(1)PAIR 20 1025527 1520 MUD FLAP REAR(1)PAIR 21 1328236 1820 TOW HOOKS ASSEMBLY REAR 169 CITY OF MOORPARK QUOTE BASED OFF OF 2009 STATE OF MINNESOTA CONTRACT CUSTOMER: CITY OF MOORPARK ATTN:MR.SHAUN KROES DATE:4/28/09 PREPARED BY:CREATIVE BUS SALES STEVE CHUNG AND DON WHITE CELL 909.549.9398/OFFICE 800.326.2877/STEVEC @CREATIVEBUSSALES.COM 22 /20-27 TOW EYES ASSEMBLY FRONT ELECTRICAL 23 1090885 010 HIGH IDLE ASSEMBLY 24 1136530 010 WIRE COLOR CODED&NUMBERED 25 1227917 OPT FLUORESCENT INTERIOR LIGHTING 26 1228659 010 CIRCUIT BREAKER MANUAL RESET 27 1328152 010 BATTERIES DUAL 8D ON S/S SLIDE TRAY 75 /30-01 24-VOLT ELECTRICAL SYSTEM 99 /30-01 DRIVER OVERRIDE SWITCH FOR STOP REQUEST CHIME 76 /30-01 1/0 CONTROLS MULTIPLEX SYSTEM 28 1042811 900 ALARM BACK-UP WARNING 84 1400506 400 AUDIOVOX BACK-UP CAMERA SYSTEM 127 1400514 550 CUMMINS ENG.PROTECTION W/LOW COOLANT PROBE 86 /30-07 TWIN VISION LED FRONT&SIDE SIGN SYS. 30 1025881 010 METER HOUR 31 1140276 010 TURN SIGNALS SIDE -LED 100 1227891 010 FLOOR MOUNTED DIRECTIONAL SIGNALS 101 1228436. 010 LIGHT ARMORED CLEARANCE 32 1328251 010 LE.D.-EXTERIOR LIGHTS 33 1400415 650 REAR HIGH MOUNT COLLISION AVOIDANCE LIGHT -LED 102 /30-11 DIALIGHT LED DRIVER'S LIGHT 103 /30-11 PRETORIA OVER FAREBOX LIGHT 104 1043173 950 RADIO 2-WAY PREW IRE ALL MODELS 105 1109065 950 RADIO 2-WAY ANTENNA CONDUIT PREWIRE 81 1212372 950 PA SYSTEM INTERNAL GOOSENECK MIC W/4 SPEAKERS 82 1400209 950 SPEAKER(1)EXTERNAL 106 /30-12 IDRI DR600C+DATABASE SET-UP -ONE-TIME CHARGE FOR CONTRACT 107 /30-12 PUBLIC ADDRESS SYSTEM AMPLIFIER DIGITAL RECORDERS DR600C+VOICE ANNUNCIATION STAND ALONE VOICE ANNUNCIATION SYSTEM -WITH ROUTE MAPPING SERVICES BODY 87 /40-01 BIKE RACK SPORTWORKS DL2-BLACK 77 /40-02 ALTRO FLOOR COVERING 35 1227669 300 ZIEBART UNDERCOATING-INSIDE ALL ROLL CAGE TUBES 108 /40-04 SOUND DEADENING MATERIAL -APPLIED TO INSIDE OF EXTERIOR SKINS,REAR - BULKHEAD,WHEELWELLS,STEP-UP OVER REAR - AXLE,ETC. 36 R1138130 SEA STANCHION DRIVER 37 SEA DRIVER BARRIER TOP&BOTTOM SECTIONS 109 SEA STANCHIONS VERTICAL 1-1/4 SS(2 STD) -BRUSHED 38 1196435 SEA CEILING GRABRAILS ASSY 110 /40-10 HAND STRAPS(7)ON CEILING GRAB RAILS -WITH PLASTIC INSERTS 170 CITY OF MOORPARK QUOTE BASED OFF OF 2009 STATE OF MINNESOTA CONTRACT CUSTOMER: CITY OF MOORPARK ATTN:MR.SHAUN KROES DATE:4/28/09 PREPARED BY:CREATIVE BUS SALES STEVE CHUNG AND DON WHITE CELL 909.549.9398/OFFICE 800.326.2877/STEVEC@CREATIVEBUSSALES.COM 39 1150630 120 VENT ROOF EMERGENCY EXIT 4/WAY ADJ(TRANSPEC) 40 1228576 600 PASSENGER WINDOWS 7/32'LAMINATED UPPER TSLIDE 41 1400613 ASY AUTOMOTION ROLLER BLIND-DRIVER FRT&SIDE 111 1070192 600 WINDSHIELD WIPER KIT(INTERMITTENT) 42 1043272 650 MIRROR REAR VIEW INTERIOR 83 1189950 650 MIRROR MOTORIZED AND HEATED -WITH LED TURN SIGNALS ON MIRROR HOUSING 43 1227057 650 MIRROR 12"CONVEX REAR STEPWELL 112 /40-16 6"INTERIOR FLAT MIRROR @ FRONT CURBSIDE 44 1227032 010 REMOTE TOGGLE SWITCH-DOOR ENTRY 45 1227594 120 DOOR OPERATOR AIR' 46 1327980 120 DOOR VAPOR SUDE-GLIDE 47 1328087 120 VAPOR 5 POSITION DOOR CONTROL 48 1328095 120 SENSITIVE DOOR EDGES -REAR DOOR ONLY 49 1226935 300 PAINT-FULL BODY(1 COLOR) 50 1328103 650 DRIVER COAT HOOK&STRAP 51 1328111 SEA DRIVER LOCKABLE STORAGE COMPARTMENT 80 /40-24 COMP.TOWER MTD.ON WHEELWELL 113 /40-24 HEADLINING MATERIALS TREATED OR INSULATED -TO PREVENT MARKS DUE TO CONDENSATION -WHERE PANELS ARE IN CONTACT METAL MEMBERS 114 /40-24 INTERIOR REAR BULKHEAD COVERED W/CHARCOAL GRAY CARPET 115 /4424 SCHEDULE HOLDER MTD ON PASSENGER SIDE OF COMP TOWER 116 /40-25 FRONT&REAR LICENSE PLATE HOLDERS LED LIGHT FOR REAR LICENSE PLATE HEATING,VENTILATION,AIR CONDITIONING 52 1195023 400 A/C HEATER/DEF FRONT ASSEMBLY 53 1229I11 400 A/C SYSTEM--•R134A STANDARD 79 /50-01 A/C SYSTEM THERMO KING T-11(R134A) 117 /50-01 UPGRADE HEATER/DEFROSTERSYSTEM -BRUSHLESS MOTORS -ADJUSTABLE BALL TYPE VENTS -EXTRA ADJUSTABLE BALL VENT DIRECTED TO - FRONT DOOR WINDOW 118 /50-03 AMETEK ROTRON MAGNETICALLY COUPLED MARINE PUMP -BRUSH LESS SAFETY&ANCILLARY EQUIPMENT 54 1024777 900 FIRST AID KfT(16)/FIRE EXT/TRI-REFLECTORS 55 1141092 400 FAN DRIVER(2 SPEED) 128 /60-02 AMEREX FIRE SUPPRESSION&METHANE DETECTION SYS 56 1026237 350 SIGN ASSEMBLY"STOP REQUESTED" -USE DRI SIGN 57 1227008 900 PASSENGER SIGNAL SYSTEM PULL CORD W/DASH LIGHT 119 1520261 650 FAREBOX GUARD&GRAB RAIL 1-1/4 OD TBG SS 85 /60-03 FARADAY CHIME FOR STOP REQUEST SYSTEM 59 1400701 900 TIE-DOWN SYSTEM Q-STRAINT QRT 8100-A1 DELUXE 58 /60-04 STANDEE LINE YELLOW 3"X 38" SEATING 171 CITY OF MOORPARK QUOTE BASED OFF OF 2009 STATE OF MINNESOTA CONTRACT CUSTOMER: CITY OF MOORPARK ATTN:MR.SHAUN KROES DATE:4/28/09 PREPARED BY:CREATIVE BUS SALES STEVE CHUNG AND DON WHITE CELL 909.549.9398/OFFICE 800.326.2877/STEVEC @CREATIVEBUSSALES.COM 60 1 1106285=SEA ADJUSTABLE TRACK 78 1 /80-50 JUSSC 9100 ALX3 AIR RIDE DRIVERS SEAT MISCELLANEOUS 61 /99-03 12-VOLT POWER PLUG IN DRIVER'S AREA 62 /99-04 INTERIOR MELAMINE DELUXE PLATNUM 63 /99-05 ACQ MARINE GRADE,0.75"PLYWOOD FLOORING 64 /99-09 SEAT BELT/W.C.BELT CUTTER 6S /99-11 AM/FM/CD CHANGER WITH(4)SPEAKERS 66 /99-13 ADA PACKAGE RICON FR2SS RAMP AT THE REAR DOOR 68 /99-15 DAYTIME RUNNING LIGHTS(DRL) 69 /99-16 LABEL IN DRIVER'S AREA WITH CAPACITY -PER#S.28,ON P.7. 120 /99-18 DELCO SODN ALTERNATOR 121 /99-19 FREEDMAN CITISEAT PASSENGER SEATS KEVLAR LEVEL 6 FABRIC AISLE GRABRAILS ON FORWARD FACING SEATS PER FLOORPLAN NO.94500689 122 /99-20 1BRUSHLESS MOTORS FOR T-11 HVAC SYSTEM 123 /99-21 EXTRA RICON FR2SS FOLD-OUT-RAMP IN FRONT DOOR 124 /99-22 DIAMOND E-5 FAREBOX W/2 VAULTS 125 /99-23 REI BUS WATCH DVR R8001 SURVEILLANCE SYS. -4 COLOR CAMERAS,1 EXTERIOR CAMERA&3 - INTERIOR CAMERAS -16OGB HD 126 /99-24 ISPARE REI BUS WATCH HARD DRIVE 70 /99-99 MN 129 /99-99 NO FREIGHT-DEALER PICKUP PRICING Subtotal Price: $369,389.00 Sales Tax($369,389.00-$35,000.00)x 8.25%: $27,587.10 DMV Documentation Preparation Fee: $SS.00 DMV Electronic Filing Fee: $29.00 California Tire Fee(6 x$1.7S): $10.50 DMV Registration Fee: Exempt Total Cost Per Bus Delivered to City of Moorpark: $397,070.60 t 172 I EMERGENCY 168.00 W.B. EGRESS WINDOW EMERGENCY FLIP EGRESS WINDOW SEAT 30 X 48 TIE DOWN W.C. SPACE I I � I I I I I I COMM TOWER k I I I I I f L_; I I I I � I I I i I I OPTIONAL WHEEL CHAIR WHEEL CHAIR A RAMP F. I I I EMERGENCY EMERGENCY EGRESS WINDOW 34.00 EGRESS WINDOW 34.00 CLEAR CLEAR CONCEPTUAL PROPOSAL ONLY OPENING OPENING 18 PASSENGERS MATH 3 WHEELCHAIR POSITIONS CAPACITY: OR 27 PASSENGERS PLUS DRIVER no I wRr OR can In I QIT I sm I 0mcw Nll g. USING FREEDMAN CITISEATS A LOREN L 4 8 oe EIDorado National — California ECN No A ® Company °Iw�ww°a.�"OU naw m—Mo sat-assn '°' 4 'B` TITLE FLOOR PLAN THIS DRAWING IN OE'SM.N t DETAIL Is THE PROPERTY Of ELDORADO NATKNIAL t MUST NOT BE USED 'A�rES�� ,� Q - RIDER II - 168' W.B. MAX DXCM IN COMNECI)ON W'R1i OUR WORK. ALL RIGKM OF DEWGN OR INENnoN ARE RESERVED. I !I/a im AAia :r MODEL EZR-II -04190D688-168-MAX 1 OF t N J W