The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2009 0701 CC REG ITEM 10S ITEM 10.S. CITY OF MOORPARK.CALIFORNkA City Council Meeting MOORPARK CITY COUNCIL of _?'1'0700 9 AGENDA REPORT ACTION: d ��-- TO: Honorable City Council FROM: Ron Ahlers, Finance Director DATE: July 25, 2009 (City Council Meeting of July 1, 2009) SUBJECT: Consider Resolution Amending FY 2008109 Budget to Reimburse the General Fund for Planning and Engineering Services Provided to Various.Capital Improvement Projects BACKGROUND For FY 2008/09 planning, engineering and other administrative services provided to various capital improvement projects were funded by Community Development, Local TDA 8C, Gas Tax or the General Funds. Where appropriate, those costs should be accounted for with their capital improvement projects and funding sources. DISCUSSION City staff from the Community Development and Public Works Departments have analyzed their work schedules for the appropriate time to charge to capital improvement projects for FY 2008/09. The schedule (Attachment 1) details the capital projects involved, hours worked and the full payroll cost to be assigned to the capital improvement projects. FISCAL IMPACT This will return a total of $119,366 from their respective capital improvement projects to .Community Development Fund, Local TDA 8C, Gas Tax and General Fund as follows: 206 Honorable City Council July 1, 2009 Page 2 T O General Community Gas Tax Local TDA F R O M Fund Development (2605) 8C (5000) TOTAL (1000) Fund (2200) Traffic System $ 3602 - $ 8,708 $ 1,268 $ 13,578 Management Fund (2001) , City-wide Traffic $ 2,031 $ 8,083 $ 4,751 $ 574 $ 15,439 Mitigation Fund (2002) Los Angeles $ 23,938 $ 3,288 $ 46,919 $ 7,235 $ 81,380 AOC Fund (2501) Tierra Rejada/Spring $ 3,062 $ 5,216 $ 691 $ 8,969 AOC Fund (2502) TOTAL $ 32,633 $ 11,371 $ 65,594 $ 9,768 $ 119,366 STAFF RECOMMENDATION (Roll Call Vote) Adopt Resolution No. 2009 ATTACHMENT Attachment 1. Staff work schedule analysis for capital improvement projects. Attachment 2. Resolution No. 2009 reimbursing Community Development, Gas Tax, Local TDA 8C and General Funds. 207 Attachment I CITY of-woo'm Finance PLANNING CHARGES to CAPITAL PROJECTS 6/25/2009 FY 1008109 Page 1 of 4 OO O N 2123 2197 2114 2247 2218 2123 2197 2114 2247 2218 H0U8 .: dC:l:iifi$ Description Fund Division Project# Object Dave B Joe Vacca Joe Fiss Dave L. Freddy Dave B. Joe Vacca Joe Fiss Dave L. Freddy TOTAL LA Widening 2501 6440 8013 9820 28 $2,770 $0 $0 $0 $0 $2,770 LA Raised Median 2501 6440 8047 9820 1 4 $99 $0 $0 $0 $142 $241 LA Widening @ Shasu 2501 6440 8058 9820 1 5 $99 $0 $0 $0 $178 $277 LA AOC FUND TOTALS 30 0 0 0 9 $2,968 $0 $0 $0 $320 $3,288 2200-3720 $2,968 $0 $0 $0 $320 $3,288 2001-3720 $0 $0 $0 $0 $0 $0 2902-3720 $0 $0 $0 $0 $0 $0 $3,288 Carlsberg Soundwall 2002 6440 8079 9820 28 77 $2,770 $0 $5,313 $0 $0 $8,083 City-Wide Traffic Mitigation Fund TOTALS 28 0 77 0 0 $2,770 $0 $5,313 $0 $0 $8,083 2200-3720 $2,770 $0 $5,313 $0 $0 $8,083 2001-3720 $0 $0 $0 $0 $0 $0 2902-3720 $0 $0 $0 $0 $0 $0 $8,083 High Street Streetscape 2902 6440 5056 9820 7 $693 $0 $0 $0 $0 $693 Post Office 2902 6100 5052 9820 36 7 $3,562 $0 $483 $0 $0 $4,045 MRA Fund TOTALS 7 0 0 0 0 $4,255 $0 $483 $0 $0 $4,738 2200-3720 $4,255 $0 $483 $0 $0 $4,738 2001-3720 $0 $0 $0 $0 $0 $0 ! 2902-3720 $0 $0 $0 $0 $0 $0 $4,738 Lassen Walkway 2904 6440 8074 9820 2 2 5 $198 $131 $0 $0 $178 $507 MRA 1999 Bond Proceeds Fund TOTALS 2 2 0 0 5 $198 $131 $0 $0 $ 178 $507 2200-3720 $198 $131 $0 $0 $178 $507 2001-3720 $0 $0 $0 $0 $0 $0 2902-3720 $0 $0 $0 $0 $0 $0 $507 TOTAL $10,191 $131 $5,796 $0 $498 $16,616 2200-3720 100% 100% 100% 40% 100% 2001-3720 10% 2902-3720 50% 2200-3720 $10,191 $131 $5,796 $0 $498 $1 6,616 2001-3720 $0 $0 $0 $0 $0 $0 2902-372D $0 $0 $0 $0 $0 $0 $16,616 Attachment I CITY of'V00RPgRK Finance ENGINEERING CHARGES to CAPITAL PROJECTS 6/25/2009 rn FY 2008/09 Page 2 of 4 0 N 2200 2228 2248 2200 2228 2248 UC1:12S:: ` 00.UC.Ak S ................. Description Fund Division Project# Object Yugal Dave Adam Yugal Dave Adam TOTAL Princeton Ave. Widening 2501 8310 8012 9601 90 0 89 $9,959 $0 $4,707 $ 14,666 LA Widening 2501 8310 8013 9601 105 0 0 $ 11,619 $0 $0 $ 11,619 Spring Road Widening-Flinn to L, 2501 8310 8026 9601 28 51 16.25 $3,098 $6,832 $ 859 $ 10,789 Spring Road Widening-Railroad 2501 8310 8039 9601 78 0 0 $ 8,631 $0 $0 $ 8,631 Left Turn-LA @ TR/Gabbert 2501 8310 8046 9601 5 30 0 $553 $4,019 $0 $4,572 LA Raised Median 2501 8310 8047 9601 20 77 2.75 $2,213 $ 10,316 $ 145 $ 12,674 LA Widening @ Shasta 2501 8310 8058 9601 24 93 0.5 $2,656 $ 12,459 $26 $ 15,141 LA AOC FUND TOTALS 350 251 108.5 $38,729 $33,626 $ 5,737 $78,092 1000-3720 $ 15,492 $6,725 $ 1,721 $23,938 2605-3720 $ 19,365 $23,538 $4,016 $46,919 5000-3720 $3,872 $3,363 $0 $7,235 $78,092 TR Median Landscape Phase 2 2502 8310 8042 9601 48 12 38.75 $5,312 $ 1,608 $2,049 $ 8,969 Tierra Rejada Road/Spring Road AOC FUND TOTALS 48 12 38.75 $5,312 $ 1,608 $2,049 $ 8,969 1000-3720 $2,125 $322 $615 $3,062 2605-3720 $2,656 $ 1,126 $ 1,434 $ 5,216 5000-3720 $530 $ 161 $0 $691 $8,969 LA Ave. Interconnect 2001 8310 8004 9640 3 9 9.5 $332 $ 1,206 $502 $2,040 TR Road Interconnect 2001 8310 8036 9640 3 10 7.25 $332 $ 1,340 $383 $2,055 Spring/Charles bus Turn-Out 2001 8310 8069 9601 20 0 0 $2,213 $0 $0 $2,213 Mt.Trail Pavement Rehab 2001 8310 8083 9601 10 46 0 $ 1,107 $6,163 $0 $ 7,270 Traffic System Management Fund TOTALS 36 65 16.75 $3,984 $8,709 $ 885 $ 13,578 1000-3720 $ 1,594 $ 1,742 $266 $3,602 2605-3720 $ 1,9912 $6,096 $620 $ 8,708 5000-3720 $3g7 $ 871 $0 $ 1,268 $ 13,578 Attachment I CITY of'MOORPARK Finance ENGINEERING CHARGES to CAPITAL PROJECTS 6/25/2009 0 FY 2008109 Page 3 of 4 ,� N 2200 2228 2248 2200 2228 2248 ............... ........ .. I : V.R.. 11C.ATt!S ... ...... .. ......... .... ....... Description Fund Division Project# Object Yugal Dave Adam Yugal Dave Adam TOTAL Moorpark Road Dual Left Turn 2002 8310 8075 9640 0 28 28.5 $0 $3,751 $ 1,507 $ 5,258 23 Alignment 2002 8310 8045 9601 9 0 1 $996 $0 $53 $ 1,049 North Hills Parkway 2002 8310 8061 9601 9 0 1 $996 $0 $ 53 $ 1,049 City-Wide Traffic Mitigation Fund TOTALS 18 28 30.5 $ 1,992 $3,751 $ 1,613 $7,356 1000-3720 $797 $ 750 $484 $2,031 2605-3720 $996 $2,626 $ 1,129 $4,751 5000-3720 $ 199 $ 375 $0 $ 574 $7,356 81 First Street 2901 2420 5029 9601 8 0 6.75 $885 $0 $357 $ 1,242 Low&Mod Housing Fund TOTALS 8 0 6.75 $885 $0 $357 $ 1,242 1000-3720 $354 $0 $ 107 $461 2605-3720 $443 $0 $250 $693 5000-3720 $88 $0 $0 $ 88 $ 1,242 High St.Extend&Storm Drain 2902 2410 5052 9601 180 0 445.75 $ 19,919 $0 $23,576 $43,495 MRA Fund TOTALS 180 0 445.75 $ 19,919 $0 $23,576 $43,495 1000-3720 $7,968 $ 0 $ 7,073 $ 15,041 2605-3720 $9,960 $0 $ 16,503 $26,463 5000-3720 $ 1,991 $0 $0 $ 1,991 $43,495 Lassen Walkway 2904 8310 8074 9601 10 68 4435 $ 1,107 $9,110 $2,367 $ 12,584 MRA 1999 Bond Proceeds Fund TOTALS 10 68 44.75 $ 1,107 $9,110 $2,367 $ 12,584 j 1000-3720 $443 $ 1,822 $710 $2,975 2605-3720 $554 $6,377 $ 1,657 $ 8,588 i i Attachment I Clgy of WOORIPW Finance ENGINEERING CHARGES to CAPITAL PROJECTS 6/25/2009 FY 2008/09 Page 4 of 4 N 2200 2228 2248 2200 2228 2248 H::O::J R S D 01 )G A R;S Description Fund Division Project# Object Yugal Dave Adam Yugal Dave Adam TOTAL 5000-3720 $ 110 $911 $0 $ 1,021 $ 12,584 Human Services Center 2905 2410 5020 9601 28 0 20.75 $3,098 $0 $ 1,097 $4,195 MRA 2006 Bond Proceeds Fund TOTALS 28 0 20.75 $3,098 $0 $ 1,097 $4,195 1000-3720 $ 1,239 $0 $329 $ 1,568 2605-3720 $ 1,549 $0 $ 768 $2,317 5000-3720 $310 $0 $0 $ 310 $4,195 $75,026 $56,804 $37,681 $ 169,511 1000-3720 40% 20% 30% 2605-3720 50% 70% 70% 5000-3720 10% 10% 1000-3720 $30,010 $ 11,361 $ 11,304 $ 52,675 2605-3720 $37,513 $39,763 $26,377 $ 103,653 5000-3720 $7,503 $5,680 $0 $ 13,183 $ 169,511 Attachment 2 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2008/09 BUDGET TO REIMBURSE THE GENERAL FUND (1000), COMMUNITY DEVELOPMENT FUND (2200), GAS TAX FUND (2605) AND LOCAL TRANSIT PROGRAM 8C FUND (5000) FOR PLANNING, ENGINEERING AND ADMINISTRATIVE COSTS PROVIDED TO VARIOUS CAPITAL IMPROVEMENT PROJECTS AS DEFINED HEREIN WHEREAS, on July 2, 2008, the City Council adopted the budget for Fiscal Year 2008/09; and WHEREAS, a staff report has been presented to the City Council detailing City staff time provided to various capital improvement projects for planning, engineering and other administrative services; and WHEREAS, City staff time was funded by the General Fund (1000), Community Development Fund (2200), Gas Tax Fund (2605) and Local Transit Program 8C Fund (5000); and WHEREAS, said capital improvement projects are funded by the Traffic System Management Fund (2001), City-wide Traffic Mitigation Fund (2002), Los Angeles AOC Fund (2501) and Tierra Rejada/Spring AOC Fund (2502); and WHEREAS, an aggregate appropriation increase of $119,366 in Traffic System Management Fund (2001), City-wide Traffic Mitigation Fund (2002), Los Angeles AOC Fund (2501) and Tierra Rejada/Spring AOC Fund (2502) is requested to reflect City staff time charges in the appropriate capital improvement projects; and WHEREAS, an aggregate revenue increase of $119,366 in the General Fund (1000), Community Development Fund (2200), Gas Tax Fund (2605) and Local Transit Program 8C Fund (5000) is requested to reflect the reimbursement from other funds for City staff time charges for capital improvement projects; and WHEREAS, a fund transfer in the aggregate amount of$119,366 is requested as reimbursement for staff time cost of providing planning, engineering and other administrative services to various capital improvement projects; and WHEREAS, Exhibits "A" and "B" hereof describes said budget amendment and their resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: 212 Attachment 2 SECTION 1. A budget amendment appropriating $119,366 from various funds per Exhibit "A" and transferring said funds to the General, Community Development, Gas Tax and Local TDA 8C Funds is hereby approved. SECTION 2. A budget amendment increasing revenues by $119,366 in various funds per Exhibit "B" is hereby approved. SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1St day of July, 2009. Janice S. Parvin, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachments: Exhibits "A" and "B" 213 Attachment 2 EXHIBIT A BUDGET AMENDMENT FOR TRAFFIC SYSTEM MANAGEMENT, CITY-WIDE TRAFFIC MITIGATION, LOS ANGELES AOC AND TIERRA REJADA/SPRING AOC FUNDS TO REIMBURSE VARIOUS FUNDS FOR PLANNING & ENGINEERING SERVICES PROVIDED TO VARIOUS CAPITAL IMPROVEMENT PROJECTS FY 2008/09 FUND ALLOCATION FROM: Fund Account Number Amount Traffic System Management Fund 2001-5500 $ 13,578.00 City-wide Traffic Mitigation Fund 2002-5500 $ 15,439.00 Los Angeles AOC Fund 2501-5500 $ 81,380.00 Tierra Rejada/Spring AOC Fund 2502-5500 $ 8,969.00 Total $ 119,366.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2001-8310-8004-9820 $ - $ 2,040.00 $ 2,040.00 2001-8310-8036-9820 $ - $ 2,055.00 $ 2,055.00 2001-8310-8069-9820 $ - $ 2,213.00 $ 2,213.00 2001-8310-8083-9820 $ - $ 7,270.00 $ 7,270.00 2002-6440-8079-9820 $ - $ 8,083.00 $ 8,083.00 2002-8310-8075-9820 $ - $ 5,258.00 $ 5,258.00 2002-8310-8045-9820 $ - $ 1,049.00 $ 1,049.00 2002-8310-8061-9820 $ - $ 1,049.00 $ 1,049.00 2501-6440-8013-9820 $ - $ 2,770.00 $ 2,770.00 2501-6440-8047-9820 $ - $ 241.00 $ 241.00 2501-6440-8058-9820 $ - $ 277.00 $ 277.00 2501-8310-8012-9820 $ - $ 14,666.00 $ 14,666.00 2501-8310-8013-9820 $ - $ 11,619.00 $ 11,619.00 2501-8310-8026-9820 $ - $ 10,789.00 $ 10,789.00 2501-8310-8039-9820 $ - $ 8,631.00 $ 8,631.00 2501-8310-8046-9820 $ - $ 4,572.00 $ 4,572.00 2501-8310-8047-9820 $ - $ 12,674.00 $ 12,674.00 2501-8310-8058-9820 $ - $ 15,141.00 $ 15,141.00 2502-8310-8042-9820 $ - $ 8,969.00 $ 8,969.00 Total $ - $ 119,366.00 $ 119,366.00 Finance Approval: Q�rl' 214 Attachment 2 EXHIBIT B BUDGET AMENDMENT FOR VARIOUS CITY FUNDS REIMBURSEMENT FOR PLANNING, ENGINEERING AND ADMINISTRATIVE SERVICES PROVIDED TO CAPITAL IMPROVEMENT PROJECTS FY 2008109 FUND BALANCE ALLOCATION: Fund Title Fund-Account Number Amount General Fund 1000-5500 $ 32,633.00 Community Development Fund 2200-5500 $ 11,371.00 Gas Tax Fund 2605-5500 $ 65,594.00 Local Transit Program 8c Fund 5000-5500 $ 9,768.00 Total $ 119,366.00 REVENUE BUDGET ALLOCATION: Account Number Current Budget Revision Amended Budget 1000 - 3720 $ 402,000.00 $ 32,633.00 $ 434,633.00 2200 - 3720 $ 956,826.00 $ 11,371.00 $ 968,197.00 2605 - 3720 $ 1,107,970.00 $ 65,594.00 $ 1,173,564.00 5000 - 3720 $ - $ 9,768.00 $ 9,768.00 Total $ 2,466,796.00 $ 119,366.00 $ 2,586,162.00 Finance Approval 215