HomeMy WebLinkAboutAGENDA REPORT 2009 0902 CC REG ITEM 10EMOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Manager
DATE: July 17, 2009 (CC Meeting of 9/2109)
ITEM 10.E.
CITY OF MOORPARK, CALIFORMA
City Council Meeting
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SUBJECT: Consider Authorizing the Use of City Marquee Signs and
Portable Lights for Rotary Club Civil War Reenactment Event
DISCUSSION
For the past few years, the Council approved the use of the City's portable lights and
the City's marquee sign for the Annual Civil War Reenactment event that is held by the
Rotary Club of Moorpark. The Rotary Club of Moorpark is requesting the same for this
year's event. Staff supports approval of the Rotary's 2009 event request, subject to the
following conditions:
• Rotary will provide standard insurance and waiver of liability requirements for use
of the marquee signs and portable lights as approved by the City's Parks,
Recreation, and Community Services Director; and
• City staff will deliver portable lights to the event site on Saturday, November 7
and pick the lights up on Tuesday, November 10 due to the Veteran's Day
holiday. Rotary will be responsible for providing secure storage of the City's
lights from the time of delivery until pickup; and
This year, Rotary will be permitted to post a message on the City's two electronic
marquee signs. The message needs to be limited to: event name, date, time,
and location of the Civil War Reenactment event. The exact wording of the
message will be approved by the City and will be displayed for a maximum of two
weeks.
STAFF RECOMMENDATION
Approve use of City marquee signs and approve use of City portable lights, subject to
conditions specified in the agenda report.
Attachment: Letter dated July 17, 2009
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July 17, 2009
Mr. Hugh Riley
Assistant City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Subject: Request for Use of City Electronic Marquee Signs and City
Outdoor Lights for the Rotary Club of Moorpark Annual Civil War
Reenactment Event at Tierra Rejada Ranch
Dear Mr. Riley:
Each year for the last seven years the Rotary Club of Moorpark has held its
annual Civil War Reenactment at the Tierra Rejada Ranch in the Moorpark area.
We have been fortunate that each year the event has grown in size and
importance to the point that it is now the largest reenactment event in California.
This year our event will be held on November 7th and 8th at the Tierra Rejada
Ranch. As in previous years the evening battles are the highlight of the two day
event and the use of the City's lights makes this possible. Additionally, we would
request the use of the City's new electronic marquee signs to notify the residents
of the upcoming event.
The Rotary Club of Moorpark has been in this community for over fifty (50) years
and has always been an active participant in youth activities, community
activities, and charitable organizations. All of the funds, after paying expenses,
go to the continued support of the community. We have greatly appreciated the
City's support in the past for the Club's major fundraising event. Please join us in
its continued success for the benefit of the youth and community activities and
the support of charitable organizations like the Boys and Girls Club of Moorpark.
Thank you for your past support and for your consideration of support for this
year's event.
Sincerely,
J�t9il�ro
immittee
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