HomeMy WebLinkAboutAGENDA REPORT 2009 0902 CC REG ITEM 10FMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM 10.F.
CITY OF MOORPARK, rAL.iFORNIA
City Council Meeting
of 9-2 -Ayol
ACTION:_
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TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Administrative Services Director /City Clerk
DATE: August 14, 2009 (CC Meeting of 09/02/09)
SUBJECT: Consider Resolution Amending the Fiscal Year 2008/09 Budget to
Pay for the May 19, 2009, Special Municipal Election
BACKGROUND AND DISCUSSION
On March 4, 2009, the City Council approved Resolution No. 2009 -2798, changing the
date for the Special Municipal Election to May 19, 2009, to permit consolidation with the
Statewide Special Election in expectation of a cost savings to the City. It was originally
estimated that a stand -alone special election for June 2, 2009, would cost the City over
$100,000. Money was not specifically budgeted to pay for the Special Election, and the
direction was to obtain approval of a budget amendment following receipt of the County
Elections Division invoice.
On August 4, 2009, the City received the County of Ventura Elections Division's invoice
for the May 19, 2009, Special Election, which shows a total cost of $44,600.95
(Attachment A). Although there was no money specifically budgeted for the Special
Election, there was a remainder amount of approximately $3,530 that was budgeted for
but not spent on the November 2008 General Municipal Election. This leaves the
remainder amount rounded to $41,070 for which a budget amendment is now required.
Although the candidate statement costs shown on the attached invoice as totaling
$2,215 were funded by deposits from the candidates, it is appropriate to show the
expenditure as part of this budget amendment action. A draft resolution is attached to
amend the prior Fiscal Year 2008/2009 budget by allocating $41,070 from the General
Fund Reserve to pay for the Special Election on May 19, 2009.
FISCAL IMPACT
The Special Municipal Election on May 19, 2009, was not budgeted. The Fiscal Year
2008/09 Budget did include $15,000 to fund the November 2008 General Municipal
Election, and approximately $3,530 of this amount was remaining at the end of the fiscal
year. The cost of the County of Ventura election services was $44,600.95. The
required budget amendment amount is $41,070 from the General Fund Reserve.
254
Honorable City Council
September 2, 2009, Regular Meeting
Page 2
STAFF RECOMMENDATION ROLL CALL VOTE REQUIRED
Adopt Resolution No. 2009-
Attachments:
A. County of Ventura Elections Division Invoice
B. Draft Resolution
255
County of Ventura
Elections Division
800 S. Victoria Avenue
Ventura, CA 93009 -1200
Phone: (805) 654 -2700
Fax: (805) 648 -9200
To: Debbie Traffenstedt, City Clerk
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
CE
RE -.
AUU-' 0 4 2009
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ATTAC4R/ENT "A
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Re: May 19, 2009, Special Election
5 City Council Members
Date: July 20, 2009
ITEM NO.
DESCRIPTION
UNIT PRICE
AMOUNT
1.
Sample and Official Ballots
$18,095.89
2.
Candidate Statements City of Moorpark (5)
443.00
2,215.00
3.
Proportionate share of miscellaneous costs, based on registered voters
24,290.06
TOTAL DUE
$44,600.95
Please make all checks payable to: Elections Division
If you have any questions about this invoice, please contact Maria V. Montalvo at (805) 654 -2733.
THANK YOU!
5-09 Inv City of Moorpark Council.doc
256
ATTACHMENT B
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCALYEAR
2008/09 BUDGET TO FUND PAYMENT OF THE SPECIAL
MUNICIPAL ELECTION OF MAY 19, 2009
WHEREAS, on July 2, 2008, the City Council adopted the budget for Fiscal Year
2008/09; and
WHEREAS, on March 4, 2009, the City Council adopted Resolution No. 2009 -2798
requesting the Board of Supervisors of the County of Ventura to consolidate the May 19,
2009 Special Municipal Election with the Special Statewide Election; and
WHEREAS, a staff report has been presented to the City council requesting a
budget adjustment in the aggregate amount of $41,070 in the General Fund (1000) to pay
the County of Ventura for services rendered for the May 19, 2009, Special Municipal
Election; and
WHEREAS, Exhibit "A" attached hereto and made a part hereof, describes said
budget amendment and its resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
.SECTION 1. That a Budget amendment in the aggregate increase of $41,070 as
more particularly described in Exhibit "A ", is hereby approved.
.SECTION 2.. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 2nd day of September, 2009.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
Exhibit A: Budget Amendment
257
Resolution No. 2009 -
Page 2
EXHIBIT A
BUDGET AMENDMENT FOR GENERAL FUND
TO APPROPRIATE FUNDS FOR PAYMENT OF
MAY 19, 2009, SPECIAL MUNICIPAL ELECTION
FY 2008/09
FUND ALLOCATION
FROM:
Fund Title
Fund - Account
Number
Amount
General Fund
1000 -5500
$ 41,070.00
$ 41,070.00
$ 56,070.00
Total
$ -
$ 41,070.00
$ 56,070.00
Total
$ 41,070.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current
Budget
Revision
Amended
Budget
1000- 3100- 0000 -9235
$ 15,000.00
$ 41,070.00
$ 56,070.00
Total
$ -
$ 41,070.00
$ 56,070.00
Finance Approval: ? G�
258