HomeMy WebLinkAboutAGENDA REPORT 2009 0902 CC REG ITEM 10MMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM 10.M•
CITY OFMOORPARK.GAi..te:ORN A,
City Council Meeting
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ACTION:
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TO: The Honorable City Council
FROM: Hugh R. Riley, Assistant City11llatr er
Prepared by: Allen Walter, Landscape & Parks Superin endent
DATE: August 20, 2009 (CC Meeting of September 2, 2009)
SUBJECT: Consider Resolution Amending the Fiscal Year 2009/10 Budget
to Allocate Additional Funds for the Community Center Roof
DISCUSSION
With the adoption of the FY 2009/10 Budget, the Council approved a replacement roof
for the Arroyo Vista Recreation Center, allocating $34,700 for that capital improvement,
and approved replacement of the Community Center roof, allocating $44,000 of funds
for that project. The projects consist of removing the existing roofing material and
installing new roofing systems with an expected life of 30 years. The new roofs will
comply with the California Cool Roof Program and provide the City additional energy
savings.
Staff solicited bids from roofing contractors in August. After the formal bid opening on
August 20, 2009, the Arroyo Vista Recreation Center portion of the project could be
completed with the allocated funding. The Community Center bids were higher than
anticipated with the apparent low bidder, Commercial Roofing Systems, Inc., bidding at
a cost of $71,248. This is $27,248 above the allocated project funds of $44,000.
The Community Center replacement roof project bid received six responses as follows:
Bidder
Proposal Amount
Applied Roofing
$188,000
RGSLA Roofing
$118,930
Western Roofing
$ 85,500
Best Contracting Roofing
$ 84,820
Progressive Roofing
$ 80,000
Commercial Roofing
$ 71,248
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Honorable City Council
September 2, 2009
Page 2
The increased costs for the Community Center replacement roof can be attributed to
higher petroleum cost, labor cost, and the HVAC aging roof duct system.
Insufficient funds were budgeted in the adopted FY 2009/10 budget for the Community
Center roof replacement project. The attached Resolution amends the budget by
transferring $28,000 from the General Fund Reserve Balance to the Facilities
Expenditure Budget.
FISCAL IMPACT
By amending the budget there will be a $28,000 fiscal impact to the General Fund.
STAFF RECOMMENDED (Roll Call Vote)
Adopt the attached Resolution amending the FY 2009/10 budget to appropriate $28,000
from the General Fund Reserve Balance to the Facilities Expenditure Budget.
Adopt Resolution No. 2009 -_
Attachment: Resolution
314
Honorable City Council
September 2, 2009
Page 2
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2009/10 BUDGET TO ALLOCATE $28,000 FROM THE
GENERAL FUND RESERVE FUND BALANCE (1000) TO THE
FACILITIES MAINTENANCE EXPENDITURE BUDGET
WHEREAS, on July 2, 2009, the City Council adopted the budget for Fiscal Year
2009/10;
WHEREAS, a staff report has been presented to said Council requesting a
budget amendment allocating $28,000 from the General Fund Reserve (1000) Fund
Balance for the Community Center replacement roof.
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $28,000 from the General Fund
Reserve (1000) Fund Balance for the Community Center replacement roof. more
particularly described in Exhibit "A" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 2nd day of September, 2009.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
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Honorable City Council
September 2, 2009
Page 2
EXHIBIT A
BUDGET AMENDMENT FOR REPLACEMENT ROOF AT
COMMUNITY CENTER
FY2009/10
FUND ALLOCATION FROM:
Fund Title
Fund Account Number
Amount
General Reserve Fund
1000 -5500
$28,000
$28,000
$72,000
Total
$28,000
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1000.7620.7705.9621
$ 44,000
$28,000
$72,000
Total
$ 44,000
1$28,000
1$72,000
Finance approval: 921� AL:n�
316