HomeMy WebLinkAboutAGENDA REPORT 2009 0902 CC REG ITEM 10PTO:
FROM:
DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
ITEM 10.P.
CITY OF MOORPARK, CALIFORNiki
City Council Meeting
ACTION: 2
ay:
Deborah S. Traffenstedt, Administrative Services Director 0VT
August 27, 2009 (CC Meeting of 9/2/09)
SUBJECT: Consider Resolution Amending Salary Plan and Rescinding Resolution
No. 2008 -2740, and Consider Resolution Amending Classification Plan
and Rescinding Resolution No. 2008 -2741
BACKGROUND AND DISCUSSION
An amendment to both the Salary Plan and Classification Plan are proposed (Attachments
1 and 2) to add a Parks and Recreation Director position. The intent is that there will be
some reorganization of responsibilities in the Parks, Recreation, and Community Services
Department, and the revised department head title is intended to better emphasize the
primary responsibilities of the position. The new title will replace the Parks, Recreation,
and Community Services Director title throughout the Classification Plan.
The changes to the Salary Plan and Classification Plan Resolutions to add the Parks and
Recreation Director position are shown with the use of legislative format in the
attachments, and the final resolutions will be printed with the revised language
incorporated and the legislative format deleted. The Parks and Recreation Director
position is included at Range 85 and the prior Parks, Recreation, and Community Services
Director position is shown as deleted in the attached revised Salary Plan. Only the Parks
and Recreation Director job description is included with the attached Classification Plan
resolution, and the final resolution will include all of the City job descriptions.
FISCAL IMPACT
No fiscal impact.
STAFF RECOMMENDATION
1. Adopt Salary Plan Resolution No. 2009-; and
2. Adopt Classification Plan Resolution No. 2009-
Attachments:
1. Draft Salary Plan Resolution
2. Draft Classification Plan Resolution
000326
ATTACHMENT 1
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE SALARY PLAN
FOR COMPETITIVE SERVICE, NON - COMPETITIVE
SERVICE AND HOURLY EMPLOYEES, AND RESCINDING
RESOLUTION NO. 2008 -2740
WHEREAS, the City Council at its meeting on August 20, 2008, adopted a revised
Salary Plan to change the salary range of the Recreation Coordinator I position from
Range 47 to Range 39, change the salary range of the Recreation Coordinator 11 position
from Range 51 to Range 47, and add a Recreation Coordinator III position at Range 53;
and
WHEREAS, revisions to the Salary Plan are now proposed to add a Parks and
Recreation Director position at Range 85 and delete the Parks, Recreation, and
Community Services Director position at Range 87.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Salary Plan of hourly rates is hereby adopted for all of the
positions herein listed:
Non- Comaetitive Service Positions*
Salary Range
City Manager
99
Assistant City Manager
91
Deputy City Manager
89
Administrative Services Director
87
City Engineer /Public Works Director
87
Community Development Director
87
Public Works Director
87
Parks and Recreation Director
85
Assistant to City Manager /City Clerk
83
Finance Director
83
Planning Director
83
Assistant City Engineer
77
Parks and Landscape Manager
77
Planning Manager
77
Redevelopment Manager
77
Senior Civil Engineer
77
Administrative Services Manager
75
Budget and Finance Manager
75
Finance /Accounting Manager
71
00032'7
All Non - Competitive Service Positions are exempt from payment of overtime.
Resolution No. 2009 -
Page 2
Non - Competitive Service Positions*
Salary Range
Information Systems Manager
71
Recreation /Community Services Manager
71
Accountant II
67
Associate Civil Engineer
67
Landscape /Parks Maintenance Superintendent
67
Principal Planner
67
Public Works Superintendent
67
Senior Information Systems Analyst
67
Senior Management Analyst
67
Accountant 1
62
Active Adult Center Supervisor
62
Assistant City Clerk
62
Assistant Engineer
62
Human Resources Analyst
62
Information Systems Analyst
62
Management Analyst
62
Parks and Facilities Supervisor
62
Public Works Supervisor
62
Recreation Supervisor
62
Competitive Service Positions
Salary Range
Senior Planner **
64
Associate Planner
60
Human Resources Specialist
59
Maintenance Supervisor
59
Recreation Specialist
59
Vector /Animal Control Specialist
59
Assistant Planner II
56
Administrative Specialist
53
Executive Secretary
53
Human Resources Assistant
53
Recreation Coordinator III
53
Senior Account Technician
53
Code Compliance Technician II
51
Account Technician II
51
Active Adult Center Coordinator
51
Assistant Planner 1
51
Deputy City Clerk II
51
Information Systems Technician II
51
Recreation Coordinator II
51
Facilities Technician
49
Administrative Assistant
48
Community Services Technician
48
Deputy City Clerk 1
48
Vector /Animal Control Technician
48
* All Non - Competitive Service Positions are exempt from payment of overtime.
** Competitive Service positions designated as exempt
from the payment of overtime. 000328
Resolution No. 2009 -
Page 3
Competitive Service Positions
Salary Range
Recreation Coordinator II
47
Senior Maintenance Worker
47
Account Technician 1
46
Information Systems Technician 1
46
Administrative Secretary
45
Community Development Technician
45
Code Compliance Technician 1
43
Maintenance Worker III
43
Crossing Guard Supervisor
41
Records Clerk
41
Secretary II
41
Maintenance Worker II
39
Recreation Coordinator 1
39
Teen Coordinator
39
Account Clerk 11
38
Account Clerk 1
34
Recreation Leader IV
34
Secretary 1
33
Recreation Assistant
32
Maintenance Worker 1
31
Receptionist
31
Office Assistant 111
29
Office Assistant II
24
Hourly Positions * **
Salary Range
Program Director
32
Recreation Leader III
32
Senior Nutrition Coordinator
32
Intern
30
Laborer /Custodian III
28
Recreation Leader 11
22
Office Assistant 1
20
Laborer /Custodian II
18
Clerical Aide /Crossing Guard
18
Crossing Guard
18
Box Office Cashier
14
Clerical Aide II
14
Recreation Leader 1
14
Laborer /Custodian 1
10
Clerical Aide 1
6
Recreation Aide
6
* ** An employee in a designated hourly position may be hired as regular part-time, consistent with the
definition in the City's Personnel Rules. 000329
Resolution No. 2009 -
Page 4
SECTION 2. The corresponding salaries for the ranges established in Section 1 of
this resolution are attached hereto and incorporated herein as the "Hourly Salary Schedule"
Table. The Bi- Weekly Salary for each range may be calculated by multiplying the Hourly
Salary by two thousand eighty (2,080) hours and dividing that calculation by twenty six (26)
pay periods. The Monthly Salary for each range may be calculated by multiplying the
Hourly Salary by two thousand eighty (2,080) hours and dividing that calculation by twelve
(12) months. The Annual Salary for each range may be calculated by multiplying the
Hourly Salary by two thousand eighty (2,080) hours. The "Bi- Weekly Salary Schedule" and
"Monthly Salary Schedule" attached to this resolution are for information purposes, only,
since calculations are approximate due to rounding differences.
SECTION 3. The Salary Plan is based on ranges of two and one -half percent
(2.5 %) and step increases of two and one -half percent (2.5 %) with a total of thirteen (13)
steps.
SECTION 4. City shall continue to pay a deferred compensation contribution into a
City approved deferred compensation program, for enrolled regular full -time and regular
part-time employees, and the contribution amount shall be as follows: City Manager -
Three percent (3.0 %) of gross base salary, Department Head positions —two and one -half
percent (2.5 %) of gross base salary, and all other Management and Competitive Service
regular full -time and regular part-time positions — Two percent (2.0 %) of gross base salary.
Gross base salary is defined as wages paid as described in the Salary Plan Schedule
(reference Section 2, herein) and including longevity pay; and excluding bilingual pay, in-
lieu insurance payment, uniform cleaning allowance, leave cash -out, overtime pay, car and
cellular telephone allowances, and deferred compensation payment.
SECTION 5. Bilingual pay compensation for Spanish language bilingual skills shall
be paid to qualified regular full -time and part-time employees, consistent with the
qualification requirements approved in a Memorandum of Understanding between the City
of Moorpark and the Service Employees International Union CTW, CLC, Local 721, and to
qualified non - competitive service employees consistent with a City Council adopted
management benefits resolution. Qualification for bilingual pay shall be determined by the
City Manager at his or her sole discretion. The current rates per an approved MOU and
management benefits resolution are: forty cents ($.40) per hour for verbal bilingual pay, for
all hours actually worked, and including annual leave, vacation leave, City holidays, and
sick leave, but not for disability leave or other unpaid leave, for up to forty (40) hours per
week; and fifty cents ($.50) per hour for combined verbal /written bilingual pay, for all hours
actually worked, and including annual leave, vacation leave, City holidays, and sick leave,
but not for disability leave or other unpaid leave, for up to forty (40) hours per week.
SECTION 6. Longevity pay compensation shall be paid to qualified regular full -
time and part-time employees, consistent with the quahfication requirements approved in a
Memorandum of Agreement between the City of Moorpark and the Service Employees
International Union CTW, CLC, Local 721 as follows:
121 to 180 Months of service — one - percent (1 %),
181 to 240 Months of service — one and one -half percent (1.5 %),
241 to 300 Months of service — two percent (2.0 %)
301 or more Months of service — two and one -half percent (2.5 %); and 000330
Resolution No. 2009 -
Page 5
Longevity pay compensation shall be paid to qualified Non - Competitive Service employees
consistent with the qualification requirements approved in a City Council adopted
management benefits resolution as follows:
Department Heads and City Manager
61 to 120 Months of service — one percent (1.0 %)
121 to 180 Months of service — one and one -half percent (1.5 %)
241 to 300 Months of service — two and one -half percent (2.5 %)
301 or more Months of service — three percent (3.0 %)
Management Employees
121 to 180 Months of service — one percent (1.0 %)
181 to 240 Months of service — one and one -half percent (1.5 %)
241 to 300 Months of service — two percent (2.0 %)
301 or more Months of service — two and one -half percent (2.5 %).
SECTION 7. Implementation of salary adjustments for positions noted in Section
1, herein, shall be limited by the performance review system. Employees shall be
evaluated prior to their anniversary date, and salary adjustments shall be effective as of the
first day of the pay period in which the anniversary date occurs.
SECTION 8. The implementation of this Salary Plan shall be effective beginning
with the paycheck dated September 18, 2009.
SECTION 9. Resolution No. 2008 -2740 is hereby rescinded in its entirety.
SECTION 10. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 2nd day of September, 2009.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
Exhibit A: Salary Schedules
(Hourly, Bi- weekly, and Monthly)
000331
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ATTACHMENT 2
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ESTABLISHING A REVISED
CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NOW
COMPETITIVE, COMPETITIVE SERVICE, AND HOURLY
EMPLOYEES AND RESCINDING RESOLUTION NO. 2008 -2741
WHEREAS, the City Council adopted Resolution No. 2008 -2741 on August 20,
2008, establishing a revised classification plan and job descriptions for Non - Competitive
and Competitive Service employees; and
WHEREAS, the Council has determined that the Parks, Recreation, and
Community Services Director job description should be revised, including changing the
title of the position to Parks and Recreation Director, and that all references to Parks,
Recreation, and Community Services Director in other job descriptions will also be
changed to Parks and Recreation Director.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. All job descriptions attached as Exhibit A to this resolution are
hereby adopted into the City's Classification Plan;
SECTION 2. The City Manager shall have the authority to make temporary
additions or deletions to the Classification Plan in the interest of efficient and effective
administration of the Plan. Such alterations shall not become an approved part of the
Plan until adoption by City Council resolution.
SECTION 3. Resolution No. 2008 -2741 is hereby rescinded.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and.
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 2nd day of September, 2009.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
Exhibit A: Classification Plan Job Descriptions
000338
Resolution No. 2009 -
Page 2
EXHIBIT A
City of Moorpark Classification Plan
and
Job Descriptions
000339
Resolution No. 2009 -
Page 207
PARKS; AND RECREATION, AND COMMUNITY SERVICES DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Parks,
Recreation, and Community Services Department including— ReGrr ,
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the following Divisions: Active Adult
Center, Community Services, Facilities. Library, Lighting & Landscaping Maintenance
Assessment Districts, Park Maintenance and Improvement, Recreation, Solid Waste /AB
939, and Vector /Animal Control; to coordinate assigned activities with other City
departments and outside agencies; and to provide highly responsible and complex
administrative support to the City Manager. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
Assume full management responsibility for all Parks, Recreation, and Community
Services Department services, programs, and activities, including all contract
administration, ReGFeati ^n, FaGilitie6, °aFks, Land6Gape and TFeeG, AGtiVe
brl� +VlQOni�F Gitize n SeFyinn , l l ibFaFy e Art in Publin DlaGeS , a Building SeGuFity, A +_
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development and maintenance of parks;
development and provision of recreation services; special event planning,
facilities development and maintenance; building security; creation and
management of lighting and landscape maintenance assessment districts;
landscape maintenance for City -owned property; management of City tree
inventory and tree removal permits; management of Active Adult Center and
development and provision of active adult/senior citizen services; Art in Public
Places; management of City Library and development and provision of library
services, solid waste and recycling programs, and vector control and animal
control programs and services.
2 Recommend and administer policies and procedures.
000340
Resolution No. 2009 -
Page 208
2-3. Provide responsible staff assistance and support to the City Manager.
4. Manage the development and implementation of Parks, Recreation, and
Community Services Department goals. objectives, policies, and priorities for
each assigned service area.
45. Administer the City's solid waste and recycling franchise agreements including
rate review and contract negotiation; develop bid specifications and service
contracts.
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76. Recommend, within City policy, appropriate service and staffing levels; monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures; allocate resources accordingly.
87. Plan, direct and coordinate, through subordinate level staff and private
contractors, the Parks, Recreation, and Community Services Department's work
plan; assign projects and programmatic areas of responsibility; review and
evaluate work methods and procedures; meet with management staff to identify
and resolve problems.
38. Assess and monitor work load, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
4-09. Select, train, motivate and evaluate Parks, Recreation, and Community Services
Department personnel; provide or coordinate staff training; work with employees
to correct deficiencies; implement discipline and termination procedures.
14-0. Oversee and participate in the development and administration of the Parks,
Recreation, and Community Services Department budget; approve the forecast
of funds needed for staffing, equipment, materials and supplies; approve
expenditures and implement budgetary adjustments as appropriate and
necessary.
000 341
Resolution No. 2009 -
Page 209
12-1. Explain and interpret Parks, Recreation, and Community Services Department
programs, policies, activities and contracts with private service providers;
negotiate and resolve sensitive and controversial issues.
132. Represent the Parks, Recreation, and Community Services Department to other
City departments, elected officials and outside agencies; coordinate Department
activities with those of other departments and outside agencies and
organizations.
143. Provide staff support to a variety of boards, commissions and committees;
prepare and present staff reports and other necessary correspondence.
154. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of municipal service delivery and privatization.
165. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of facilities and landscape maintenance.
Operations, services and activities of a comprehensive municipal community service
delivery program.
Principles and practices of Parks and Recreation and Active Adult/Senior Citizen
program administration.
Management skills to analyze programs, policies and operational needs.
Principles and practices of program development and administration.
Methods, equipment, materials, and supplies used in the maintenance and construction
of City parks.
Horticulture suitable to the area.
Management skills to analyze programs, policies and operational needs.
Principles and practices of municipal budget preparation and administration.
Principles and practices of contract administration.
Purchasing procedures and practices.
Modern office procedures, methods and equipment.
Principles of supervision, training and performance evaluation.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to:
Plan, organize, direct and coordinate the work of lower -level staff. 000342
Resolution No. 2009 -
Page 210
Select, supervise, train and evaluate staff.
Delegate authority and responsibility.
Lead and direct the operations, services and activities of ,
Active Adult Center, Community
Services Facilities, Library Lighting & Landscaping Maintenance Assessment
Districts, Park Maintenance and Improvement Recreation, Solid Waste /AB 939,
and Vector /Animal Control Divisions.
Effectively manage contracts and evaluate the work of contractors.
Develop and administer departmental goals, objectives, and procedures.
Prepare clear and concise administrative and financial reports.
IPrepare and administer large and complex budgets.
Read and interpret plans and specifications.
Operate and use modern office equipment including fax machine or fax/modem,
personal computer or terminal, printers and copiers.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio /visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience:
Five years of increasingly responsible experience in park administration,
recreation, leisure services, landscape maintenance; and facilities management;
and including three years of
administrative and supervisory responsibility.
Training:
Equivalent to a Bachelors degree from an accredited college or university with
major course work in recreation leisure services park administration, landscape
000343
Resolution No. 2009 -
Page 211
architecture, business or public administration, ,
or a related field.
License or Certificate
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
000343 A