HomeMy WebLinkAboutMIN 2016 0720 CC SA REG MINUTES OF THE MEETINGS OF THE MOORPARK CITY COUNCIL AND
SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF MOORPARK ("SUCCESSOR AGENCY")
Moorpark, California July 20, 2016
A Regular Meeting of the City Council of the City of Moorpark and the Successor
Agency was held on July 20, 2016, in the Council Chambers of said City located at 799
Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by
the City Council unless otherwise noted.
1. CALL TO ORDER:
Mayor Parvin called the meeting to order at 6:38 p.m.
2. PLEDGE OF ALLEGIANCE:
Administrative Services Manager, Brian Chong led the Pledge of Allegiance.
3. ROLL CALL:
Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and
Mayor Parvin.
Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney;
Deborah Traffenstedt, Assistant City Manager; Jeremy
Laurentowski, Parks and Recreation Director; Sean
Corrigan, City Engineer/Public Works Department; Irmina
Lumbad, Deputy Finance Director; Joseph Fiss, Economic
Development and Planning Manager; Brian Chong,
Administrative Services Manager; Shaun Kroes, Program
Manager; Jessica Sandifer, Program Manager; Captain John
Reilly, Sheriffs Department; and Maureen Benson, City
Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
A. Presentation of Ventura County Fair Poster for 2016.
Junior Fair Board representatives Chole Richardson, Laura Fernandez,
Jacob Harms, Zachery Lowe, and Hannah Wishart-Saviers presented the
City with the 2016 Ventura County Fair Poster.
5. PUBLIC COMMENT:
Mark Rosen, representing K. Hovnanian Homes, requested Consent Calendar
Item 10.Q. be pulled for individual consideration and Item 10.R. be pulled to be
continued to the September 7, 2016 meeting. Councilmember Pollock concurred
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Moorpark, California
Page 2 July 20, 2016
with pulling Item 10.Q. as a resident of Meridian Hills, he would need to abstain
from the vote.
Denise Jones, a Moorpark resident on Maureen Lane, requested information
concerning construction of a sound wall to counteract the noise created by the
widening of Los Angeles Avenue and spoke in regard to the widening's impacts
on nearby residents, especially noise and vibration. The Council advised Ms.
Jones to meet with Sean Corrigan, City Engineer/Public Works Director to
discuss this matter.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
CONSENSUS: It was the unanimous consensus of the Council to pull Items 10.Q. and
10.R. from the Consent Calendar for individual consider upon the request of
Councilmember Pollock.
CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.N. upon
the request of Councilmember Mikos.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Pollock reported on having attended a Ventura Council of
Govemments meeting, which Mayor Parvin chaired. He stated there was a
comprehensive report on power plants relocating to residential areas; and Rudy
Gonzales, representing Southern California Edison, presented additional
information.
Councilmember Pollock reported on having attended Melody Johnston's
employee retirement party at Enegren's Brewery in Moorpark..
Councilmember Pollock reported on a meeting in Moorpark with Lou La Monte,
Mayor of Malibu who is also the President of California Contract Cities
Association (CCCA) where a discussion on Council's concerns regarding sales
tax distribution and the CCCA's involvement with that issue took place. He
stated Moorpark may want to consider becoming a member of this organization
at a later time.
Councilmember Millhouse announced he will not be seeking re-election to the
Council after 16-years of serving the City on the Council, Ventura County
Transportation Commission, Southern California Association of Governments,
and Metrolink Board. He outlined many of the accomplishments in the City
during his tenure.
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Moorpark, California
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Mayor Parvin announced the movie "Star Wars - The Force Awakens" will be
shown at dusk on Friday, July 22nd at Peach Hill Park.
Mayor Parvin announced the bus to Zuma Beach runs Tuesdays through
Thursdays.
Mayor Parvin announced extended transit service hours will end after July 31st.
Effective August 1st, the Moorpark City Transit bus and Dial-A-Ride services will
return to their 6:00 a.m. to 6:00 p.m. Monday through Friday service hours.
Saturday bus service and weekend Dial-A-Ride services will end.
Mayor Parvin announced "Coastal Cleanup Day" will be on September 17th at
Villa Campesina Park from 9:00 a.m. to 12:00 noon.
Mayor Parvin reported on here attendance at the Ventura Council of
Government's meeting where she discussed the effects on communities when
power plants move into their neighborhoods.
Mayor Parvin reported on having attended a recognition of Bernard Luskin,
Chancellor of the Ventura County Community College District for all of his efforts
in making the Eden Zoo successful.
Mayor Parvin reported on having attended a fundraiser on July 17th at the Ruben
Castro Human Services Center.
8. PUBLIC HEARINGS:
None.
9. PRESENTATION/ACTION/DISCUSSION:
A. Consider Award of Bids for the Recreational Trail Project at Arroyo Vista
Community Park (AVCP) (CIP 7852); and Resolution Amending the Fiscal
Year 2016/17 Budget for the Project. Staff Recommendation: 1)
Authorize award of Agreement for Recreational Trail Project at Arroyo
Vista Community Park (CIP 7852) to The Adjul Corporation dba Lee
Construction Company for the contract amount of $3,673,581.00, plus a
10% project contingency of $367,358.00 for a total construction cost of
$4,040,939.00; and authorize the City Manager to sign the Agreement,
subject to final language approval of the City Manager; and 2) Adopt
Resolution No. 2016-3533, amending the FY 2016-17 Budget to fully fund
the project as described in the agenda report. ROLL CALL VOTE
REQUIRED
Mr. Laurentowski gave the staff report.
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Moorpark, California
Page 4 July 20, 2016
There were no speakers.
MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion
to: 1) Authorize award of Agreement for Recreational Trail Project at Arroyo
Vista Community Park (CIP 7852) to The Adjul Corporation dba Lee Construction
Company for the contract amount of $3,673,581 .00, plus a 10% project
contingency of $367,358.00 for a total construction cost of $4,040,939.00; and
authorize the City Manager to sign the Agreement, subject to final language
approval of the City Manager; and 2) Adopt Resolution No. 2016-3533, amending
the FY 2016-17 Budget to fully fund the project as described in the agenda
report. The motion carried by unanimous roll call vote.
B. Consider Conceptual Design of the Metrolink North Parking Lot
Expansion; and Consider Amendment No. 2 to Agreement with Phoenix
Civil Engineering, Inc. for Metrolink Station North Parking Lot Expansion
Design. Staff Recommendation: 1) Approve conceptual design of the
Metrolink North Parking Lot Expansion (CIP 8063); and 2) Authorize the
City Manager to sign Amendment No. 2 to the Agreement with Phoenix
Civil Engineering, Inc. for lighting design and electrical engineering
services, as well as landscape architectural services, in an amount not to
exceed $29,736.00, for a total Agreement amount not to exceed
$95,628.00, subject to final language approval of the City Manager.
Mr. Kroes gave the staff report and corrected the spelling of the first word
on stamped page 203 of the agenda report to be "compliant" not
"complaint".
There were no speakers.
MOTION: Councilmember Millhouse moved and Councilmember Van Dam
seconded a motion to: 1) Approve conceptual design of the Metrolink North
Parking Lot Expansion (CIP 8063); and 2) Authorize the City Manager to sign
Amendment No. 2 to the Agreement with Phoenix Civil Engineering, Inc. for
lighting design and electrical engineering services, as well as landscape
architectural services, in an amount not to exceed $29,736.00, for a total
Agreement amount not to exceed $95,628.00, subject to final language approval
of the City Manager. The motion carried by unanimous voice vote.
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a
motion to approve the Consent Calendar with the exception of Items 10.N, 10.Q. and
10.R, which were pulled for individual consideration. The motion carried by unanimous
roll call vote.
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Moorpark, California
Page 5 July 20, 2016
A. Consider Minutes of Special City Council Meeting of July 6, 2016. Staff
Recommendation: Approve the minutes.
B. Consider Minutes of Regular City Council/Successor Agency Meeting of
July 6, 2016. Staff Recommendation: Approve the minutes.
C. Consider Warrant Register for Fiscal Year 2015/16 — July 20, 2016. Staff
Recommendation: Approve the warrant register.
D. Consider Warrant Register for Fiscal Year 2016/17 — July 20, 2016. Staff
Recommendation: Approve the warrant register.
E. Consider Resolution Adopting Hours of Operation for Lighted Park
Facilities. Staff Recommendation: Adopt Resolution No. 2016-3534.
F. Consider Response to the Ventura County Grand Jury 2015-2016 Final
Report — Public Access to Conflict of Interest Codes. Staff
Recommendation: Approve the draft response to the Grand Jury report
findings and recommendations and authorize the Mayor to sign and
submit the response to the Presiding Judge of the Superior Court.
G. Consider Voting Delegate and Alternates for League of California Cities
Annual Conference — October 5-7 in Long Beach. Staff Recommendation:
1) Designate Councilmember Pollock as the voting delegate and other
attending Councilmember, the City Manager, or Assistant City Manager as
voting delegate alternates; and 2) Direct the City Clerk to notify the
League of California Cities of the designated voting delegate and
alternates.
H. Consider Revisions and Title Change to the Recreation Programs and
Services Cost Recovery Policy in Order to Incorporate Active Adult Center
Programs. Staff Recommendation: Approve the revisions and title
change to the Recreation Programs and Services Cost Recovery Policy to
include Active Adult Center programs, and direct that the Policy be
incorporated into the City Council Polices Resolution on the next
amendment.
Consider Agreement with Landscape Structures for Fitness Equipment for
Arroyo Vista Recreational Trail Project. Staff Recommendation: Approve
Agreement with Rec West/Landscape Structures Health Beat Fitness
Equipment in the amount of $98,895.75 for the Arroyo Vista Recreational
Trail Project; and authorize the City Manager to sign the Agreement,
subject to final language approval of the City Manager
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Moorpark, California
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J. Consider Resolution Approving Participation in the Institute for Local
Government's Beacon Program. Staff Recommendation: Adopt
Resolution No. 2016-3535 approving participation in the Program.
K. Consider Agreements with RFR Management, Inc. for Construction
Management; Phoenix Civil Engineering, Inc. for Public Works Inspection
and Administration; and Oakridge Geoscience, Inc. Special Inspections
and Materials Testing for the Recreational Trail Project at Arroyo Vista
Community Park (AVCP) (CIP 7852). Staff Recommendation: 1)_Approve
Agreement with RFR Management, Inc. and authorize the City Manager to
sign the Agreement, subject to final language approval of the City
Manager; 2) Approve Agreement with Phoenix Civil Engineering, Inc. and
authorize the City Manager to sign the Agreement, subject to final
language approval of the City Manager; and 3) Approve Agreement with
Oakridge Geoscience, Inc. and authorize the City Manager to sign the
Agreement, subject to final language approval of the City Manager.
L. Consider Agreement with Away We Grow, LLC for Contract Instructor Run
Preschool at the Arroyo Vista Recreation Center. Staff Recommendation:
Approve the Agreement and authorize the City Manager to execute the
Agreement, subject to final language approval of the City Manager.
M. Consider Plans and Specifications and Authorization to Advertise for Bids
for Asphalt Overlay of Sections of Spring Road, Princeton Avenue,
Poindexter Avenue, and Gabbert Road (Project 8093). Staff
Recommendation: Approve the plans and specification for the subject
project and authorize staff to advertise for construction bids after receiving
a Caltrans Encroachment permit.
O. Consider Amendment No. 8 to Agreement for Traffic Engineering Services
for Traffic Signal Operations with Hartzog & Crabill, Inc. Staff
Recommendation: Authorize the City Manager to sign the Amendment,
subject to final language approval by the City Manager.
P. Consider Revisions to City Council Policy 3.5, First Time Home Buyer
Program. Staff Recommendation: Approve revisions to City Council
Policy 3.5 as contained in the agenda report and direct staff to incorporate
these changes in the next update of the City Council Policies Resolution.
The following items were pulled for individual consideration.
N. Consider Resolution Approving Seven Year Capital Improvement Program
for the Department of Public Works for Fiscal Year 2015/16-FY 2021/22.
Staff Recommendation: Adopt Resolution No. 2016-3536
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Moorpark, California
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Councilmember Mikos stated she pulled this item as this is an important
report the public should be aware of. She outlined a variety of editorial
corrections for staff to make to the program document.
MOTION: Councilmember Mikos moved and Councilmember Millhouse
seconded a motion to adopt Resolution No. 2016-3536, as amended for final
language approval by the City Manager and City Engineer/Public Works Director.
The motion carried by unanimous voice vote.
Q. Consider Approval of Subdivision Improvement Agreement (SIA) for Tract
5187-1, Tract 5187-2, and Tract 5405, Meridian Hills Residential
Development Project. Staff Recommendation: Approve a SIA for Tract
5187-1, Tract 5187-2, and Tract 5405 with the applicable party or parties
referenced in the agenda report, subject to final language approval of the
City Manager and City Attorney, and subject to the City Attorney
determination on the number of SIA's required.
Mr. Pollock stated as a resident of Meridian Hills he would be abstaining
from this item.
MOTION: Mayor Parvin moved and Councilmember Millhouse seconded a
motion to approve Subdivision Improvement Agreement (SIA) for Tract 5187-1,
Tract 5187-2, and Tract 5405 with the applicable party or parties referenced in
the agenda report, subject to final language approval of the City Manager and
City Attorney, and subject to the City Attorney determination on the number of
SIA's required. The motion carried by voice vote 4-0, Councilmember Pollock
abstaining.
R. Consider Approval of the Proposed Third Amendment to the
Implementation Plan for Improvements Associated with Tract Nos. 5187-
1&2 and 5405, the Meridian Hills Residential Development Proiect, on the
Application of K. Hovnanian Companies of Southern California, Located
on Meridian Hills Drive, West of Walnut Canyon Road. Staff
Recommendation: Approve the draft Third Amendment to the
Implementation Plan for improvements to Tract No. 5187-1&2 and 5405
subject to: 1) Review and approval of final language of this Third
Amendment by the City Manager and City Attorney; 2) Completion of fully
executed Subdivision Improvement Agreement(s) for Tract Nos. 5187-1&2
and 5405; 3) Determination of satisfactory financial capacity of the
developers by the City Manager and City Attorney; and 4) Deposit of
$5,000.00 to fund City's review of the referenced actions.
Mr. Kueny stated staff does not object to K. Hovnanian's request to
continue this item to September 7, 2016.
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Moorpark, California
Page 8 July 20, 2016
MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a
motion to continue this item to the regular meeting of September 7, 2016. The
motion carried by voice vote 4-0, Councilmember Pollock abstaining.
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
A. Consider Ordinance No. 438, An Ordinance of the City of Moorpark,
California, Approving Zone Change No. 2015-02 for a Change in Zoning
from Rural Exclusive, 1 Acre Minimum Lot Size (RE-1AC) to Industrial
Park (M-1) to Create Land Use Designation and Zoning Consistency for a
Specific Parcel Located on 36-acre Site on the West Side of Princeton
Avenue, South of State Highway 118, on the Application of Sunbelt
Enterprises, LLC, and Making a Finding of Exemption for Environmental
Review Under CEQA in Connection Therewith. Staff Recommendation:
Waive full reading, declare Ordinance No. 438 read for the second time,
and adopted as read. ROLL CALL VOTE REQUIRED
Mr. Ennis read the title of Ordinance No. 438.
MOTION: Councilmember Millhouse moved and Councilmember Van Dam
seconded a motion to waive full reading, declare Ordinance No. 438 read for the
second time, and adopted as read. The motion carried by unanimous roll call vote.
B. Consider Ordinance No. 439, An Ordinance of the City of Moorpark,
California, Replacing in its Entirety Paragraph 4 of Subsection B of
Section 5.08.020 (Exempt Organizations, Activities, and Persons) of
Chapter 5.08 (Business Registration Permit) of Title 5 (Business Taxes,
Licenses and Regulations), of the Moorpark Municipal Code and
Replacing in its Entirety Chapter 12.16 (Parks and Open Space) of Title
12 (Streets, Sidewalks and Public Places) of the Moorpark Municipal
Code, and Making a Determination Under CEQA. Staff Recommendation:
Waive full reading, declare Ordinance No. 439 read for the second time,
and adopted as read. ROLL CALL VOTE REQUIRED
Mr. Ennis read the title of Ordinance No. 439.
MOTION: Councilmember Millhouse moved and Councilmember Pollock
seconded a motion to waive full reading, declare Ordinance No. 439 read for the
second time, and adopted as read. The motion carried by unanimous roll call vote.
12. CLOSED SESSION:
None was held.
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Moorpark, California
Page 9 July 20, 2016
13. ADJOURNMENT:
MOTION: Councilmember Mikis moved and Councilmember Millhouse seconded a
motion to adjourn. The motion carried by unanimous voice vote. The time was 7:35
p.m.
Jan,ce S. Parviri, Mayor
ATTEST:
Maureen Benson, City Clerk
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