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HomeMy WebLinkAboutAG RPTS 2016 0913 LB REG CITY OF MOORPARK 41f4A ADMINISTRATIVE SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 -0 Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca gov LIBRARY BOARD REGULAR MEETING AGENDA September 13, 2016 6:00 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENT: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section.) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider the Moorpark City Library Quarterly Report for the Fourth Quarter of Fiscal Year 2015-16 (April, May, and June 2016). Staff Recommendation: Receive and file report. (Staff: Jennifer Mellon) B. Consider the Moorpark City Library Summer Reading Club Report for Summer of 2016. Staff Recommendation: Receive and file report. (Staff: Jennifer Mellon) 9. CONSENT CALENDAR: A. Approval of Minutes from Library Board's Regular Meeting of July 12, 2016. Staff Recommendation: Approve the minutes as presented. B. Friends of the Library Report. Staff Recommendation: Receive and file report. C. Consider Cancellation of October 11, 2016, Regular Library Board Meeting. Staff Recommendation: For staff to post a notice of meeting cancellation for the October 11, 2016, regular Library Board meeting. JANICE S PARVIN ROSEANN MIKOS,PhD KEITH F MILLHOUSE DAVID POLLOCK MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Regular Library Board Meeting Agenda September 13, 2016 Page 2 10. ADJOURNMENT: All writings and documents provided to the majority of the Library Board regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all Library Board meetings is available on the City's website at www.moorparkca.qov. Any member of the public may address the Board during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks, Recreation, and Community Services Department at(805)517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation, and Community Services Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability- related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II). Regular Library Board Meeting Agenda September 13, 2016 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) § CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Patty Anderson, Administrative Assistant II of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of Regular Meeting of the Library Board for September 13, 2016. Executed this 7th day of September 2016, at Moorpark, California. — Ga&__,Zro atty A erson Adminis ative Assistant II Parks, Recreation and Community Services Department ITEM 8.A CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Recreation/Community Services Manager Jo Rolfe, City Librarian, Library Systems &Services, LLC DATE: August 11, 2016 (Meeting of 9/13/16) SUBJECT: Consider the Moorpark City Library Quarterly Report for the Fourth Quarter of Fiscal Year 2015-16 (April -June 2016) DISCUSSION Library Board: The Library Board meeting of April was cancelled; however, the Board held their Joint Meeting with the City Council on April 27. The Board met on May 10 and discussion items consisted of consideration of the Quarterly Report for January — March 2016 and discussion of procedures for new patron lockers. The June 14 meeting was cancelled. Moorpark Friends of the Library (MFOTL): There was no scheduled meeting of the MFOTL in April. The MFOTL Booksale took place April 2-10 beginning in the parking lot and continuing on the Library porch. The next book sale is scheduled for July 6-18. The MFOTL met on May 17 at 4:00 pm. Agenda items for discussion included the Treasurer's report, nominating committee report, Board election results, appointment/confirmation of committee chair positions, overview of the annual taxes report, members appreciation event wrap-up, review of April book sale, and the date was confirmed for the annual comedy night fundraiser. It is planned for October 23 at the High Street Arts Center. The MFOTL did not meet in June. The next meeting of the Friends Board will be July 14 at 4:00 pm in the Library. Library Facilities and Initiatives: The following improvements were made during this reporting period: a) New Library patron lockers on the Library porch are being noticed and used. Signage was made emphasizing that they are for use when patrons are inside the building. There is a one day limit on this storage. Procedures for use were reviewed with the City, Library Board, and City Council regarding lost key charges to patron accounts. b) New staff lockers were installed. They are larger units staff can keep laptops and other equipment safely in without restricting access to them, as well as having enough space for keeping personal items secured during work hours. c) In April, the story-time rug was cleaned. Parents were particularly appreciative. Library Board September 13, 2016 Page 2 d) Twenty six (26) new blue chairs were purchased and placed in the Library as replacements for the red chairs with wheels. The response from Library patrons to this change has been positive. The red chairs have been picked up by facilities staff and placed in storage. e) In May, the carpets throughout the Library were cleaned by Service Masters. The difference was noticeable and much appreciated by Library patrons. An extra deep-cleaning of the restrooms was also requested and accomplished this month. f) The storytime chair purchase has been put on hold pending further review per City request. Library Service: • Mobile device printing: Library cardholders may now print from their own mobile device in the Library by sending their printable work to the Library printers. • Library Systems & Services technical staff investigated alternatives to the quote received from Envisionware for the new self-check service and equipment. A revised quote for purchase and Scope of Work for installation was submitted to the City. Polaris Integrated Library System internal software, as opposed to the Envisionware version, is the most cost effective option available. This project is pending approval from the City to proceed. • Library materials inventory project is in progress and going well. Activities were on hold for the launch of summer reading programs, and project completion is anticipated for the fall of this year. o The CENIC broadband project is ongoing. • Library-use cost calculator: a web-page letting patrons calculate the costs saved by using their very own Moorpark City Library is on the website. The data is privacy protected in that it is not saved or forwarded to any entity neither is it collected by library staff. It is merely a tool used by many libraries in the US to demonstrate to users their return on investment in libraries. G The Library was closed in commemoration of Memorial Day on May 30. Signs and messages were posted on social media and the Library gates as usual. Library Outreach and Collaborations • Volunteering at the Library — A project to get a form notifying staff of any damaged or non-playing DVDs or audiobook discs inserted into every case in the collection was primarily conducted by teen volunteers under staff training and supervision. The project which took a little over two months is now completed. • The City Librarian attended the Moorpark Chamber of Commerce breakfast and was honored to receive the Chamber membership plaque. e Class visits to the Library took place weekly during the school semester. • In April, the City Librarian attended a multiple day staff training event for Library Systems & Services Library Directors to meet new members of the leadership 2 Library Board September 13, 2016 Page 3 and management team. This was followed by the Public Library Association Conference. Highlights of the conference included an inspirational and informative Key Note speech by Anderson Cooper who spoke about his new autobiography "The Rainbow Comes and Goes: A Mother and Son On Life, Love, and Loss", and an overview of Gale Analytics software designed for gaining a better understanding of the community we serve. O May 12th — Serving With a Purpose conference at the Ontario Convention Center was attended by the City Librarian, along with two members of the Moorpark Friends of the Library Board. e May 17 — Meg Thackoorie, Youth Services Librarian, was presented a certificate of recognition and appreciation from the Moorpark Chamber of Commerce for being nominated for the honor of Educator of the Year, Legend Award, and Woman of the Year. Also Emily Appleton, Young Adult Librarian, was presented a certificate of recognition from the Moorpark Chamber of Commerce for being nominated for the honor of Educator of the Year. The certificates were signed by Dale Parvin and Bruce Rokos as representatives of the Chamber of Commerce. O April 8 and June 10 — Staff attended the Moorpark Women's Fortnightly Club membership meetings. O June 10 — Library staff community outreach day to restaurants, businesses, and retail outlets, meet & greet, and posted summer reading program flyers with permission from owners. G June 14 — Library staff coordinated with the Boys & Girls Club staff to arrange multiple group visits to the Petting Zoo sign-up week event held in the Library parking lot. o June 17—Summer Reading Club promotional event at First 5 Moorpark. • Class visits to the Library are suspended for the summer months. They will resume in the fall for the new school year. • The City Librarian, Jo Rolfe, was out of the Library attending the American Library Association Conference in Orlando Florida, June 23-29, where she began her role as a member of the Intellectual Freedom Committee. Library Programs —April 2016 Children's Programs and Events • Special Event: O Dia de los Ninos/ Dia de los Libros - Children's Day/Book Day, Ben Hale, Native American Dance & Storytelling =40 • Regualar Programs: o Little Bilingual Readers Storytime: Three Tuesdays, 11 a.m. — 12 p.m. Attendance: 89 o Family Storytime: Three Wednesdays, 10:30— 11:15 a.m. Attendance: 115 o Preschool Leaming Time: Last Wednesday of each month, 10:30 — 11:15 a.m. Attendance: 30 3 • Library Board September 13, 2016 Page 4 o PJ Storytime: Four Thursdays, 6:30 — 7 p.m. Attendance: 9 o Baby Book Bunnies: Thursday Once per month 11:30 a.m. — 12 p.m. Attendance: 3 o Reading Buddies: Four Tuesdays, 4-5 p.m. Attendance: 27 o Read to a Dog: First Saturday of each month, 1:30 — 3 p.m. Attendance: 9 o Breakfast Book Club: one Saturday a month, 10:30-11:30 a.m. Attendance: 7 o Lego Time: Friday, once a month, 1:30 - 3 p.m. Attendance: 25 o Class Visits & Tours. Attendance: 229 o Outreach at 2 schools. Attendance:182 o Gametime: Friday at 1:30pm. Attendance: 16 o STEM: Brushbots for Kids. Attendance: 25 Teen and Adult Programs and Events e Special Events: o Brushbots for Teens: Wednesday, April 13, 4 pm. Attendance: 7 o Special Event: Brushbots for Adults: Thursday, April 21, 6 pm. Attendance: 3 o Autism Awareness Month Author Talk with LeeAndra Chergey: Thursday, April 14, 6pm. Attendance: 8 e Regular Programs: o Tween Book Club (Grades 6-8), first Monday of each month, 4:30 —5:30 p.m. Book: I am Princess X. Attendance: 4 o Golden Grades Tutoring: Mondays &Thursdays 4—6 p.m. Attendance: 41 o Teen WiiU: Wednesdays twice a month 4 -6 p.m. Attendance: 10 o Teen Volunteer Training (Grades 7-12) twice a month. Attendance: 4 o Teen Makerspace: Tuesdays once a month 4—5 p.m. Attendance: 4 o Book Club for Adults: Second Sunday of the month at 2 p.m. Book: The Bookshop by Penelope Fitzgerald. Attendance: 10 o Adult Coloring and Cookies: Once a month, Wednesday, March 16, 6 p.m. Attendance: 8 Library Programs — May 2016 Children's Programs and Events • Regular Programs: o Little Bilingual Readers Storytime: Three Tuesdays, 11 a.m. — 12 p.m. Attendance: 73 o Family Storytime: Three Wednesdays, 10:30 — 11:15 a.m. Attendance: 125 o Preschool Learning Time: Last Wednesday monthly, 10:30 — 11:15 a.m. Attendance: 46 o PJ Storytime: Four Thursdays, 6:30 — 7 p.m. Attendance: 16 o Baby Book Bunnies: Thursday Once per month 11:30 a.m. — 12 p.m. Attendance: 2 o Reading Buddies: Four Tuesdays, 4-5 p.m. Attendance: 41 4 Library Board September 13, 2016 Page 5 o Read to a Dog: First Saturday of each month, 1:30 —3 p.m. o Attendance: 14 o Breakfast Book Club: one Saturday a month, 10:30-11:30 a.m>Attendance: 2 o Lego Time: Friday, once a month, 1:30 - 3 p.m. Attendance: 7 o Class Visits & Tours. Attendance: 143 o Outreach at Campus Canyon. Attendance 23 o Game Time: Friday at 1:30 p.m. 6 o STEM: Squishy Circuits. Attendance: 30 9 Special Event: o Big Truck Big Read: Safety and utility vehicles are parked in the lot adjacent to the Library for children to experience up close and personal. Attendance: 210 Teen and Adult Programs and Events O Special Event: o Squishy Circuits for Teens: Wednesday, May 11, 4 pm. Attendance: 7 © Regular Programs: o Tween Book Club (Grades 6-8), first Monday of each month, 4:30 —5:30 p.m. Book: The Mysterious Benedict Society. Attendance: 4 o Golden Grades Tutoring: Mondays &Thursdays 4 —6 p.m. Attendance: 32 o Teen Wii U: Wednesdays twice a month 4 -6 p.m. Attendance: 4 o Teen Volunteer Training (Grades 7-12) twice a month. Attendance: 5 o Teen Makerspace: Tuesdays once a month 4—5 p.m. Attendance: 4 o Book Club for Adults: Second Sunday of the month at 2 p.m. Book: The Man in the Window by John Cohen. Attendance: 9 o Adult Coloring and Cookies: twice a month, Wednesday, May 18 and Thursday, May 19 at 6 p.m. Attendance: 3 Library Programs —June 2016 Children's Programs and Events ® Special Event: o SRC Signup Week-Petting Zoo Tuesday June 14, 10 a.m. Attendance: 450 o Regular Programs: o Little Bilingual Readers Storytime: One Tuesday, 11 a.m. Attendance: 23 o Family Storytime: Three Wednesdays, 10:30— 11:15 a.m. Attendance: 114 o PJ Storytime: Three Thursdays, 6:30—7 p.m. Attendance: 28 o Baby Book Bunnies: Thursday Once per month 11:30 a.m. — 12 p.m. o Attendance: 7 o Read to a Dog: First Saturday of each month, 1:30 —3 p.m. o Attendance: 9 o Breakfast Book Club: Saturday, once a month, 10:30-11:30 a.m. Attendance: 2 5 Library Board September 13, 2016 Page 6 o Class Visits &Tours. Attendance: 88 o Outreach at First 5. Attendance: 225 • Summer Reading Club: o Kickoff Monday, June 20, 3 p.m. Attendance: 210 o PreShow Games: Monday, 2:30 p.m. Attendance: 50 o SRC Performer: Monday 3 p.m. Attendance: 180 o SRC LEGOS: two Tuesdays, 3 p.m. Attendance: 65 o PS Learning Time: two Wednesdays, 10:30 a.m. Attendance:90 o Magic Tree House Book Club: two Wednesdays, 2 p.m. Attendance: 20 o Read to a Dog: two Thursdays, 10:30 a.m. Attendance: 32 o PJ ST in the Parks: two Thursdays, 6:30 p.m. Attendance: 70 o Read-a-thon: Friday all day. Attendance: 10 • SRC Signups: 500 in June! Teen and Adult Programs and Events • Special Events: o Virtual Author Visit: Leigh Bardugo: Wednesday, June 1 at 6:30 p.m. Attendance: 2 o LED Sewing for Teens: Wednesday, June 15, 4 pm. Attendance: 2 o LED Sewing for Adults: Wednesday, June 22, 6 pm. Attendance: 3 o Summer Reading Club Teen Kickoff: Tuesday, June 21, 3 p.m. Attendance: 60 o Teen Tuesday Self Defense Workshop: Tuesday, June 28, 3 p.m. Attendance: 25 • Regular Programs: o Tween Book Club (Grades 6-8), first Monday of each month, 4:30 —5:30 p.m. Book: School for Good and Evil. Attendance: 9 o Teen Wii U: Wednesdays from 3-5 pm. Attendance: 15 o Teen Volunteer Training (Grades 7-12) twice a month. Attendance: 19 o Teen Makerspace: Thursdays at 3 p.m. Attendance: 22 o Board Game Fridays: Fridays all day. Attendance: 10 o Book Club for Adults: Second Sunday of the month at 2 p.m. Book: The Boys in the Boat by Daniel James Brown. Attendance: 13 o Adult Coloring and Cookies: twice a month, Wednesday, June 15 and Thursday, June 16 at 6 p.m. Attendance: 4 6 Library Board September 13, 2016 Page 7 Annual Statistical Chart: Website Public Patron Circ- Cards Holds #of #of Event Brainfuse e-Material Month Count ulation Issued Placed Events Attendees Unique Computer Sessions Circulation Views* log-ins July 12,959 10,106 124 1,101 14 1,267 2,154 1,158 20 201 Aug 11,055 8,490 161 1,184 26 1,038 2,122 1,047 91 182 Sept 9,769 8,569 137 1,194 38 772 2,168 1,338 126 181 Oct 9,912 9,307 123 1,156 49 727 2,279 1,245 309 179 Nov 7,976 8,375 96 1,178 41 586 1,929 1,015 83 129 Dec 8,077 8,052 55 1,182 38 902 1,917 1,002 295 125 Jan 8,157 8,769 70 1,357 41 566 2,124 1,076 24 176 Feb 7,851 8,193 106 1,368 45 844 2,154 1,059 55 192 Mar 8,806 8,997 142 1,343 50 1,128 2,193 1,037 57 163 Apr 9,461 8,653 117 1,294 53 910 2,385 1,063 51 170 May 8,815 8,701 103 1,337 45 836 2,180 1,122 165 167 June 10,710 10,354 193 1,495 49 1,959 2,343 985 12 166 YTD 113,548 106,566 1,427 15,189 489 11,535 25,948 13,147 1,288 2,031 FY 2014-15 132,255 107,125 1,255 12,099 518 9,800 24,283 15,525 1,912 1,789 FY 2013-14 137,136 126,065 1,556 9,317 423 9,642 N/A 16,866 1,575 855 Quarterly Report Observations and Conclusions: During this reporting period which covers April, May, and June 2016, the Library has offered 148 programs and welcomed 3,705 attendees. In addition to regular programming and enhanced outreach activities, as described earlier in this report, Librarians and Library staff have been focused on planning and implementing Summer Reading Programs with the national theme Read for the Win! Although initially perhaps counterintuitive, this theme with the intrinsic concept of physical activity, has proven to be popular with Library patrons who are enjoying aspects of goal-setting with their reading logs that prevent the "Summer Slide". Research shows that a student who reads six books over the summer can maintain the reading level attained during the school year. When they visit the Library, patrons are encouraged to meet and surpass their own goals. An initial review of Summer Reading sign-up statistics suggests that the Library may be on target for another record year. As Library users have noticed, there have been alterations to the road lay out close to the railway tracks near the Library this fiscal year. Some Library patrons expressed concern that it was sometimes time consuming and difficult to get to the Library during this period and this may be reflected in circulation statistics. However, now that • 7 Library Board September 13, 2016 Page 8 construction has concluded patrons have mentioned that the access route has significantly improved. STAFF RECOMMENDATION Receive and file the Moorpark City Library Quarterly Report for the fourth quarter of FY 2015/16 (April—June 2016) Attachments: Monthly Calendars for April, May, and June 2016 8 4,-( 1 MOORPAK CITYLIBRAR - April 2016 tor Sun l Mon Tues Wed Thu Fri Sat If Summer Reading Golden Grades Tutoring - 1 Class Visits 2 Bookmark Contest Mondays and Thursdays 4-6pm By Appointment Read to a Dog ., & Geta Free Read for the Win! Book Free K-12 tutoring in all subjects by ± Ay �.qA 1:30-3pm March 1-April 30 Moorpark High School students =_ 3 4 5Littie Bilingual Readers 6 7 8 9 11am-12pm Family Storytime Tween Book Club 10:30-11:15am Teen Volunteer I Am Princess X Reading Buddies by Cherie Priest 4-5pm T2 3nm° 4:30-5:30pm Teen Makerspace: Wii U Wednesday PJ Storytime p Blackout Poetry 4-6pm 6:30-7pm 4pm p 10 1112 13 1 15 16 Little Bilingual National Autism NEW Book Club for FamilyStory Adults Celebrate Readers at Parktime 10:3 -11:15am Awareness Month Breakfast Book Lego Time The Bookshopb llam-12pm Author Talk 1:30 m Club y National Library Brushbots 6pm p Land of Stories Penelope Fitzgerald Week April 10-16 Reading Buddies 4-5:30 mby Chris Colfer 2pm 4-5pm p Pi Storytime 10:30am 6:30-7pm Baby Book Bunnies 22 23 54.- 17 18 19 20 Family Storytime 21 11:30am-12 m Little Bilingual 10:30-11:15am p WEReaders Wii U WednesdayPJ Storytime Teen Volunteer 11am-12 m 6:30 7 m STEM for Children: <'"R ' / VOLUNTEERS Training p 4-6pm Brushbots for Brushbots J�l0 4-5pm Reading Buddies Adult Coloring Club Adults& Friends 1:30pm «- 4-5pm 6 pm 6 pm t ,y 24 2526 Reading Buddies 27 28 29 30 4-5pm Preschool Game 'U,_ Learning time Time Dia Celebration 10:30-11:15am 1:30pm <` ti --1,' 4 Native American PJ Storytime -1; ,,,,5 Dance 6:30-7pm �,.. ,',-1; 1-12,,, 5' Z AtiA�, r OCZ Moorpark J�e�\vng i01 EI'r, ' Rotary's Library S,:g ,� -_ f MoorparkLibrary.org M-TH 10 - 8PM —.� Cards for tads ' '�� 699 Moorpark Avenue � /`" F & SAT 10 - 5PM t lc�l 1 k Campaign IstMoorpark Moorpark, CA 93021 SUN 1 - 5PM T Ci U. t:l'1'Y LIHMAII\' Sign uta today! im (805) 517-6370 *-, -4-t _ _ __ ____ , MOORPARK CITY LIBRARY __,... , ay 2016 . 1‘, fl ..: ....... .,_ . ,,:, ,,,,- 'wer 1 k ��! �' 12 Tween Book Club 3 Little Bilingual 4 Star Wars Day 5 6 1 i 7 Big Truck The Mysterious Readers Family Storytime Big Read c;4, _A\., Benedict Society 11am-12pm 10:30-11:15am �� - - 10am-12pm '> , by Trenton Lee g PJ Storytime . 1 r ' �_. Reading Buddies fl Read to a Dog ,--e,,,,;4-_,F--- 4:30 5 30 m 4-5pm Stewart Wii U�6pmesday 6:30-7pm • — i, Free Book p p 1:30-3pm 8 0 9 10 Little Bilingual 11 12 13 14 Readers Famil Storytime 4/frilti 11am-12pm Sam Lego Time Teen Volunteer '+ 1 Reading Buddies 10:30-11: 1:30pm Training p 2-3 4-5 m m Squishy Circuits PJ Storytime p Noteapf Teen Makerspace 4pm 6:30-7pm Macrame 4pm _ 15 Book Club for 16 17 Little Bilingual 18Family Storytime 1%aby Book Bunnies 20 21 Adults Readers 10:30-11:15am 11:30am-12pm Breakfast Book The Man in the 11am-12pm Wii U Wednesday Coloring Club STEM for Children Club Window by 4-6pm 6 pm Squi1 30Circuits Lan Boot3 ries Jon Cohen Reading Buddies Coloring Club PJ Storytime p 10:30am 2pm 4-5pm 6 pm 6:30-7pm 22 23 24 25 26 27 28 Preschool Learning Time Game Time Teen Volunteer 10:30-11:15am1:30pm Training Reading Buddies PJ Storytime 4-5pm 4-5pm 6:30-7pm 29 30 LIBRARY CLOSED 31 ''' olden Grades Tutori ' ' * _^: - Mondays and Thursdays 4-6pm MEMORIAL , ATi-1'.;.'. * DAY * ��}N Free K-12 tutoring in all subjects by Moorpark High School * * * * t�Morv�t+ Students ,,bin8 for EpeO ko IVloor arkLibrary org M-TH 10 - 8PM Rotary's Library % '''''s1 � -,0,-:4� ` �" p 4:1!,; - ; Cards for Kids 699 Moorpark Avenue F & SAT 10 - SPM .i' Campaign e M°°marker Moorpark, CA 93021 I Sign up today! c ,,,-, (805) 517-6370 SUN 1 - 5 PM MOORPARK CITY LIBRARY JUNE 2010 Sun Mon Tues Wed Thu Fri Sat SU , e A ® IN LUB (SRC) 1 Fa1mily S5am R Storytime 2 3 4 Read to a Dog RFop. Free Book VINE wil Leigh Bardu o 1:30-3pm °� Virtual Author PJ Storytime Sign Ups June 13—July 29 Visit 6:30pm 6:30-7pm 5 6 Teen Book Club 2 8 9 10 , 11 Little Bilingual FamilyStorytime—� ytime4r s / • Breakfast Book Club Schoolfor Good and Readersi 4414, Evil by Ilam-12pm 10:30-11:15am (Band of Stories ook 4) 10:30am Soman Chainani PJ Storytime Teen Volunteer 4:30pm 6:30-7pm -~4 ' 4 Training ii 4:- ' ,r4 1 L! 2-3pm 12 13 14 15 Family Storytime 16 17 18 Book Club for Summer Petting Zoo 10:30-11:15am Baby Book Bunnies Adults 11:30am-12pm The Boys in the Reading 10am-12pm MakerBox Boat by STEM: LED Sewing and Coloring Club Ail: Daniel James Sign Ups Crafts 4pm 6 pm .4 o.( �.44 Brown 2pm begin! Coloring Club PJ Storytime ` id - .%` .�, 6 pm 6:30-7pm 19 4111) 20 Kids Summer 21 Teen Summer 22 Preschool Learning Time 23 Read to a Dog 10:30-12 24 Children's 25 40,: Reading Kickoff! Reading Kickoff 10:30-11:15am pm Tricks &Games with High Flying Free- Magic Tree House Book Teen Makerspace Read-a-Thou „ Ken and Friends style Bicycle Club:Soccer on Sunday 3pm All Day111 HSAC 3pm Stunt Show 3pm Wii u Wed esday 3-spm PJ Storytime at the Teen Board Teen Volunteer Lego Time LED Conductive Sewing Community Park Training 4-5pm 3pm 6pm 6:30pm Games A 26 27 28 29 Learning Ti3l0 Read to a Dog : Pre-Show Game Kids Lego Time Learnigme 11:15am 10:30-12pm Activities 3pm Magic Tree House Teen Makerspace 'hoose your favorite fiction book in the YA 2:30pm CC Teen Tuesday Book Club: Soccer on 3pm ;;Collection and create a new cover for it! Best Bubbles Self-Defense Sunday 2pm PJ Storytime at .4/inning entries will be re-covered onto a 3pm CC workshop at CC Wii U Wednesday Mammoth Highlands library copy of the book for all to see! Win- 3pm 3-5pm Park 6:30pm �o�,�triog for L„eryo'� ill 1^g ,, MoorparkLibrary.org Mon-Thur 10am - 8pm '=71,2699 Moorpark Avenue1;041,,,,, Moorpark Moorpark, CA 93021 Fri & SAT 10am- Spm 0 r� �= CITY LI BIL AR Y - -" �„ �i i m- t 13 (805) 517-6370 Sun 1 5pm ITEM 8.B CITY OF MOORPARK • MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Recreation/Community Services Manager Jo Rolfe, City Librarian, Library Systems & Services, LLC DATE: August 12, 2016 (Meeting of 9/13/16) SUBJECT: Consider the 2016 Summer Reading Club Summary Report DISCUSSION The 2016 Summer Reading Club (SRC), with the national libraries theme 'Read for the Win!" was very successful and consisted of children's, teen and adult program components. Advertising began in April for SRC programs and the Library hosted a Petting Zoo promotional event on June 14. Summer Reading Club (SRC) overview All Ages Events Statistics Overall#of programs = 1 with attendance of 113 Children's SRC statistics Overall # of programs = 53 Overall attendance of programs = 2,372 Total sign-ups = 589 Total book prizes claimed = 145 Young Adult SRC program statistics Overall# of programs = 29 Overall attendance of YA programs = 434 Total sign-ups = 140 Total raffle prizes = 5; Total book prizes = 40 Adult SRC program statistics Overall # of programs= 7 Overall participants = 317 Total prizes = 7 Total City of Moorpark Summer Reading Club expenses 2016: $8,095.17 MFOTL Sponsorship amount committed to offset SRC expenses 2016: $6,921.39 12 • Library Board Regular Meeting September 13, 2016 Page 2 Library materials and collections were developed with the "Read for the Win!" theme in the months leading up to summer reading. They were enhanced with books, audiobooks, CDs and DVDs with sports themes and games. The Library was decorated with sports balls, flags of the world, beach balls, and Read, Dream, Achieve hanging cards, along with posters and exercise tips for young children. The community noted them with many comments of approval from Library patrons. July 2016 Summer Reading Club All Ages Programs Tiny Books Show and Workshop —July 28 Attendance: 113 Patrons of all ages were delighted by this amazing exhibition and workshop hosted by The Creativity Caravan, a project run by poets and educators Amy Tingle and Maya Stein. Participants were able to view tiny books created by various artists, students, and creators and then make their own with the help of Tingle and Stein. Students at Moorpark College eagerly participated at the urging of their instructors, exposing a new demographic to the Library. Participants ranged from toddlers to seniors and we even had a family with 4 generations participate. June 2016 Summer Reading Club Children's Programs Petting Zoo - June 14 (Families) Record attendance of 450 for a children's program! Friendly farm animals delighted families as this program had a celebratory feel with emphasis on the joy and freedom of summertime reading. The national library theme of "Read for the Win!" was highlighted as teen volunteers monitored and lead bowling games, ring toss, tic-tac-toe, and Lambada, a velcro catch game. Families also visited the Library to sign up for the Summer Reading Club. SRC Kickoff: Tricks and Games with Ken & Friends at the High Street Arts Center. Monday, June 20. Attendance: 210. The event began with announcements about the exciting calendar of SRC program and events that were held throughout the summer. Special mention was made of Moorpark Friends of the Library thanking them for their annual SRC program sponsorship. The Librarians were introduced and children's bookmark contest winners were announced. The bookmarks themselves were featured on the main Library webpage throughout the summer and available for use by patrons. Best Bubbles Show at the Moorpark Community Center Apricot Room. Monday, June 27. Attendance: 180 Families were engaged with the various shapes, sizes, and colors of bubbles. Every child who wanted could come onstage to be `inside' a giant bubble. Great photo ops! New.this summer! Preshow games and activities. Attendance: approximately 50 This program was developed for a half hour before each show at the Community Center 2 13 Library Board Regular Meeting September 13, 2016 Page 3 to follow the theme and have children and families engage together. Adult and teen volunteers monitored jenga, egg and spoon races, inflatable bowling games, bean bag, games, Twister, and more. Magic Tree House Book Club: Soccer on Sunday by Mary Pope Osborne June 22 & 29 Attendance: 20 A first for this age group, ages 6-9 (Grades 1-3) the book club was created with the theme in mind to promote summer reading and increase comprehension and appreciation of this popular sport and series. Each week, chapters were assigned and the group came together to read aloud or listen to the chapter on audio. Then comprehension games of matching sports terms, scavenger hunt, and word search were designed for group interaction with the story. Fun games and snacks ended the hour. July 2016 Summer Reading Club Children's programs Mondays: Grand performances in the Community Center Apricot Room. • July 11: Noteworthy Puppets Attendance: 85 Sherlock Homerun:A Whodunit Puppet Musical is a wacky musical retelling of the adventures of Sherlock Holmes with characters out to save the Summer Games. • July 18: Justin Rivera, Comedy Magician Attendance: 110 Justin Rivera is ready to entertain children with a program titled, Magic Hero: Ready, Set, Go! • July 25: Wendy's Wildlife Birds Attendance: 90 Talking, singing, trickster parrots will inspire guests to read and check out books! Preshow Games July Attendance: 175 Tuesdays: LEGO Time All sizes of LEGOS for all ages are made available with teen volunteers assisting. Each week, Mrs. T. labeled one creation with child's name and displayed it in the glass case. This was a real hit as families returned to take photos of their child's LEGO design on public display. Lego increases childhood socialization and communication and has seen an increase of interest due to the many books published and movies made about LEGO characters. Wednesdays: Preschool Learning Time A STEAM (Science, Technology, Engineering, Art and Math) activities program. Young patrons interact with iPad apps in learning stations, with additional crafts and songs. The parents or guardians and the children experience Librarian led learning together in this ELF (Early Learning for Families) program designed for families with children ages 2-5 years. 3 14 Library Board Regular Meeting September 13, 2016 Page 4 Wednesdays: Magic Tree House Book Club: Soccer on Sunday July Attendance: 28 Thursdays: Read to a Dog. Trained therapy dogs Molly a Golden Retriever and Olive a large black Poodle patiently listen to stories. Children can practice their reading fluency and receive a free book with compliments from a grant funded program of Sage Publications. Research shows that when young children read aloud without interruption or corrections to their reading and pronunciation, they find their own fluency within the context of the words. Working with the dogs also has a calming and focusing effect enabling children to avoid other distractions around them. Thursdays: PJ Storytime in the Parks: Total Attendance: 260 This year brought PJ Storytime into your neighborhood. Families joined us for singing, bubbling, and of course stories! Guest readers were teen and adult volunteers with a special visit from princesses in costume. The City created a banner that was moved around to each park a week prior to events so those living close by would know that the Library is coming to them. 1. June 23: Community Park next to the Library 2. June 30: Mammoth Highlands Park 3. July 7: Campus Canyon Park 4. July 14: Mountain Meadows Park 5. July 21: Peach Hill Park 6. July 28: Tierra Rejada Park 7. August 4: Poindexter Park Fridays: Read-a-Thon Children and parents came to read silently and play interactive games. August 2016 Summer Reading Club Finale Week Children's Programs SRC Finale Show with the Reptile Family at the High Street Arts Center Monday, August 1. Attendance: 115 We have them every summer as a challenge for children to try and come up and pet a new reptile as they grow in knowledge and courage. It's always a scream and then we go back to the Library for a cupcake, books, and prizes. Volunteers are at the prize table ready to congratulate each reader on the summer reading accomplishment. SRC LEGO Time. Tuesday, August 2 An enjoyable ending to the Summer Reading Program with children creating their design and construction for public display in the Library's glass case. 4 15 Library Board Regular Meeting September 13, 2016 Page 5 Preschool Learning Time Wednesday, August 3 Library iPads and ABCmouse were provided to explore online stories and educational apps. Preschool learning games and crafts are set out for children and parents or caregivers to play and learn together. Magic Tree House Book Club: Soccer on Sunday August Attendance: 10 Sports biography read aloud and sports bingo plus other games and snacks. Thursday, August 4 Read to a Dog Molly and Olive listened happily to children reading aloud. Children received bookmarks and a free dog-themed book from the Sage Publications grant. Thursday, August 4 PJ Storytime Special ending to Summer Reading with 3 local Princesses reading stories and playing games together. • Game Time August 5 Group card and board games along with Wii U games were a nice way to end to summer reading program. June 2016 SRC Teen and Adult Events Adult Ticket to Read Drawing Every Monday. Average Participation: 50. Total Participation: 298 Adults who checked out adult hold books or 7 Day Loan books received a Ticket to Read. This entered them into a weekly drawing for a bag of prizes. Patrons could enter as many times as they wanted. Winners were drawn randomly from the entries. Teen Book Club: School for Good and Evil by Soman Chainani Monday, June 6. Attendance: 9 Teens discussed the fantasy book School for Good and Evil, moderated by the Young Adult Librarian. They enjoyed sharing their opinions and discussing themes from the book. We had our largest attendance to date during this book club! Book Club for Adults: The Boys in the Boat: Nine Americans and Their Epic Quest for Gold at the 1936 Berlin Olympics by Daniel James Brown Sunday, June 12. Attendance: 13. The book club got into the spirit of "Read for the Win" with this true story of Olympic glory. 5 16 Library Board Regular Meeting September 13, 2016 Page 6 Teen Summer Reading Club Kickoff: Freestyle Bicycle Stunt Show with the SuntMasters Tuesday, June 21. Attendance: 60. In the spirit of Read for the Win, our teen kickoff featured a BMX stunt show from the StuntMasters, featuring X-Games veteran John Parker. Guests were wowed by the impressive stunts and positive safety messages provided by the riders. Teen Wii U Wednesday Every Wednesday. Average Attendance: 8 Total Attendance: 60 Tweens and teens got in the spirit of competition and played on our new Wii U. Participants learned cooperation and teamwork playing games such as Mario Party, Mario & Sonic at the Rio 2016 Olympic Games, and Super Smash Brothers. Participation varied throughout the summer with a high of 13 participants on July 13. Teen Makerspace Thursday: 8-bit Perler Bead Art Thursday, June 23. Attendance: 16. In the first Makerspace of the summer, teens created video game inspired beaded artwork. While the Young Adult Librarian provided templates for the teens to choose from, many of the teens showed their creativity by making their own designs based on characters from video games such as Undertale. Teen Board Game Day Every Friday. Average Attendance: 10. Total Attendance: 59 A wide variety of strategy and board games, such as Clue, Life, and Settlers of Catan were laid out in the Teen Zone and patrons were able to come by and play at their leisure. Teens really enjoyed playing games against their friends and families and came every week to challenge each other to new games. Teen Tuesday: Self Defense Workshop Tuesday, June 28. Attendance: 25. Teens and tweens got an introduction to self-defense from the martial arts masters at Z- Ultimate Self Defense Studio. This session.empowered teens to learn how to best protect themselves through demonstrations on proper blocking and dodging techniques. Teens had a great time trying out some of these moves for themselves. Teen Makerspace Thursday: Scrabble Tile Art Thursday, June 30. Attendance: 6. Teens were given wooden tiles resembling pieces used in the game Scrabble to use in crafts. The Young Adult Librarian provided examples of different designs such as magnets and coasters, but teens were allowed to be creative. They had fun creating words and sentences out of the tiles and making them into artwork. Some teens created meaningful creations as gifts for family. 6 17 Library Board Regular Meeting September 13, 2016 Page 7 July 2016 SRC Teen and Adult Events Teen Tuesday: Minute to Win It Games Tuesday, July 5. Attendance: 5. Teens had a blast competing in an obstacle course and Minute to Win It games. Popular games included balloon juggling, balancing dice on a popsicle stick in their mouths, and a game where they were required to move a cookie from their forehead to their mouth using only their faces. Everyone enjoyed the camaraderie and funny challenges, and the winner won a Read for the Win sports bag. Adult Summer Reading: Getting Fiscally Fit Wednesday, July 6. Attendance: 7. Chris Maltese of the Society for Financial Awareness gave a seminar on the basics cash management, wealth accumulation, and managing debts. The participants were extremely engaged throughout the talk and shared their own experiences. While this was advertised for adults, we had one teenage guest who was eager to get a head start on managing his finances and really appreciated what he learned. Teen Makerspace Thursday: Tennis Ball Wall Holders Thursday, July 8. Attendance: 3. Teens loved this practical and creative craft. Tennis balls were cut open to hold objects, and teens decorated them with faces and other designs. One teen's Superman design impressed everyone. Adult Coloring Club Fridays, July 8 and 22. Average Attendance: 4. Total Attendance: 8. Adults gathered for this relaxing, social activity. Coloring pages, markers, pens, colored pencils, pastels, and crayons were provided for participants along with gourmet cookies. Many participants expressed that they look forward to attending the event every month and working on their pages. Adult Book Club: Time of My Life: A Novel by Allison Winn Scotch Sunday, July 10. The book club met at the library to discuss this month's book club selection. Teen Book Club: When You Reach Me by Rebecca Stead Monday, July 11. Attendance: 7 Teens gathered to discuss..the historical fiction story, When You Reach Me by Rebecca Stead, moderated by the Young Adult Librarian. They enjoyed sharing their opinions and discussing themes from the book. Teen Tuesday: Yoga with Kelly Kennedy Tuesday, July 12. Attendance: 18 Teens learned that the spirit of Read for the Win is not all about competition with this beginning, but challenging, yoga workout. Instructor Kelly gave participants an overview 7 18 Library Board Regular Meeting September 13, 2016 Page 8 of the philosophy of hatha yoga and led them through basic poses. Some of the poses caused some of the teens to giggle and take it lightly, but Kelly encouraged a positive, jovial environment. Many teens struggled with the poses, but they said felt accomplished in trying them. Teen Makerspace Thursday: Tie Dye Thursday, July 14. Attendance: 16 Teens tie dyed exercise socks in a variety of colors. Many participants had never tie dyed before so this was their introduction to the different methods and types of tie dying. Due to the messy nature of the program and large number of attendees, they took turns tie dying. This enabled teens to help each other with the process. When finished, the YA Librarian gave them instructions to provide their parents on how to wash their new socks. Teen Tuesday: Library Game of Clue July 19. Attendance: 16. There was a murder in the library, and a YA book character was responsible. Working in teams, the teens took on the roles of investigators to solve the mystery. After much investigation, one team was declared the winner after solving the murder. Teen Makerspace Thursday: STEM Bouncy Balls Thursday, July 22. Attendance: 7. Teens created their own bouncy balls while learning about science and chemical reactions. Mixing together borax, glue, hot water, and corn starch creates a chemical reaction that binds the material together. Because there was a smaller turnout, teens were able to test two different recipes with two different chemical reactions. They were then able to decide which they felt was best. Teen Tuesday: Found Object Comedy Juggler Michael Rayner Tuesday, July 26. Attendance: 43. Juggler Michael Rayner put on his hilarious and impressive show where he juggled items from a cheeseburger to a wheelbarrow. Several viewers were invited to participate in the show, and two lucky teens got to try their hand at juggling. The show entertained children of all ages and brought tears to some eyes from laughter. August 2016 SRC Teen and Adult Events Teen Book Club: City of Bones by Cassandra Clare Monday, August 1. Attendance: 6 Teens discussed the fantasy book City of Bones, moderated by the Young Adult Librarian. As part of the discussion, the YA Librarian introduced a craft where the teens were able to design runes, powerful magic tattoos used in the book, and share them with the group. 8 19 Library Board Regular Meeting September13, 2016 Page 9 Adult Book Review Winners Announcement Tuesday, August 2. Participation: 12 Participants read a fiction book by an unfamiliar author over the summer and submitted a brief review for a chance to win a game bundle. The winner was chosen randomly from those who participated. The winner of the, Lynn D., wrote reviews of Mr. Penumbra's 24-Hour Bookstore by Robin Sloane and Aunt Dimity and the Buried Treasure by Nancy Atherton. Teen Book Reviews All Summer. Participation: 48 Teens were able to submit book reviews all summer in exchange for raffle tickets to win the SRC grand prize, a Kindle Fire HD. Many teens were eager to share their feelings about the books they had read. Teen Summer Reading Program Finale/Pizza Party: The Chocolate Olympics Tuesday, August 2. Attendance: 35. Teens attended the first ever Chocolate Olympics at Moorpark City Library. They played chocolate themed games and indulged in different kinds of chocolates. The games were pie eating, M&M sorting, Whopper Relays, Hershey Kisses Relays, Oreo Stacking, and Chocolate Syrup Pictionary. There was also a table of cut up chocolate bars and teens had to guess what bars they were. The teen who guessed the most correctly received a Read for the Win sports bag full of the chocolate bars. After indulging in the chocolate games, teens had pizza and soda and enjoyed a fun party. The grand prizes were announced, with Emma B. winning the Kindle Fire HD. The other prizes included a game bundle and another Kindle Fire. Teen Draw for the Win Ended Friday, August 5. Participation: 5 All summer teens were given the opportunity to draw a new cover for a book in the YA collection of the library. Winners receive a poster of their artwork and the image replacing the cover of the book in our collection. Teens who participated showed great artistic skill. Due to the amount of participants, all teens who participated will win the contest. STAFF RECOMMENDATION Receive and file the 2016 Summer Reading Club Summary Report. 9 20 ITEM 9.A MINUTES OF THE LIBRARY BOARD REGULAR MEETING Moorpark, California July 12, 2016 A Regular Meeting of the Library Board of the City of Moorpark was held on July 12, 2016, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Jennifer Mellon called the meeting to order at 6:07 p.m. The Deputy City Clerk administered the Oath of Office to the two new appointed Board Members, Heather McGregor and Jose Rios. 2. PLEDGE OF ALLEGIANCE: Jennifer Mellon led the Pledge of Allegiance. 3. ROLL CALL: Present: Board Members Linda Goble, David Landry, Heather McGregor, Jose Rios, and Candice Sunseri. Staff Present: Jennifer Mellon, Recreation & Community Services Manager; Jo Rolfe, City Librarian Library Systems & Services, LLC (LSSI); and Blanca Garza, Deputy City Clerk. 4. SPECIAL AGENDA ITEMS: A. Consider Annual Nomination and Selection of Library Board President, and President Pro Tern. Staff Recommendation: 1) Select Library Board President to hold the position for one (1) year; and 2) Select Library Board President Pro Tem to hold the position for one (1) year. (Staff: Blanca Garza) MOTION: Board Member Rios moved and Board Member Landry seconded a motion to nominate Board Member McGregor as President. The motion carried by voice vote 5-0. MOTION: Board Member Sunseri moved and Board Member Rios seconded a motion to nominate Board Member Landry as President Pro Tern. The motion carried by voice vote 5-0. 21 Minutes of the Library Board July 12, 2016 Page 2 B. Consider Annual Meeting Schedule. Staff Recommendation: Continue to have the regular meeting of the Library Board on the second Tuesday of each month at 6:00 p.m. (Staff: Jennifer Mellon) MOTION: Board Member Goble moved and Board Member Landry seconded a motion to approve staffs recommendation. The motion carried by voice vote 5-0. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS: Board Member Landry announced that the New York Times ran an article on July 4, 2016, regarding the subject of New York libraries "reinventing themselves" and that he will send the link to the article to the Board Members and staff. President McGregor announced that she had recently read two articles related to the importance of parents reading to their children as well as involving their children in summer library activities. President McGregor also announced summer activities and programs taking place at the Moorpark City Library. Librarian Rolfe announced that the Library is a "Poke-Stop" on the new popular Pokemon electronic game. 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Library Collections Allocation for FY 2016-17. Staff Recommendation: Receive and file the Moorpark City Library Collections Allocation Report. (Staff: Jennifer Mellon) Jennifer Mellon gave staffs report. The Board discussed a collections procurement decisions and circulation statistics with staff. The Board also asked questions about the rationale behind purchasing of periodicals and Spanish materials. MOTION: Board Member Landry moved and Board Member Sunseri seconded a motion to receive and file the report. The motion carried by voice vote 5-0. 22 Minutes of the Library Board July 12, 2016 Page 3 9. CONSENT CALENDAR: A. Approval of Minutes from Library Board's Regular Meeting of March 8, 2016. Staff Recommendation: Approve the minutes as presented. B. Friends of the Library Report. Staff Recommendation: Receive and file report. C. Consider Cancellation of June 14, 2016, Regular Library Board Meeting. , Staff Recommendation: For staff to post a notice of meeting cancellation for the June 14, 2016, regular Library Board meeting. MOTION: Board Member Landry moved and Board Member Goble seconded a motion to approve the Consent Calendar as presented. The motion carried by voice vote 5-0. 10. ADJOURNMENT: President McGregor adjourned the meeting at 6:45 p.m. APPROVED: Heather McGregor, President ATTEST: Patty Anderson, Administrative Assistant II 23 ITEM 9.6 CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Recreation & Community Services Manager DATE: September 7, 2016 (Meeting of 9/13/2016) SUBJECT: Friends of the Library Report DISCUSSION Attached is the Friends of the Library President's Report for July and August 2016. STAFF RECOMMENDATION Receive and file the report. Attachment: Friends of the Library Report 24 Moorpark Friends of the Library (MFOTL) President's Report for July and August 2016 Moorpark Library Board September Meeting The current Board of the MFOTL comprises the following members: President and Newsletter Coordinator Rosalie Barili Vice President and Volunteer Match Coordinator Theresa Tardif Secretary Dona Pugh Treasurer Mike Fenerin Book Sales Coordinator Mike,Fenerin Social Media Coordinator Sandi Thompson Policies and Procedures Coordinator Lou Langkusch Moorpark Friends of the Library board update: o Arianne Kha has expressed an interest in filling the balance of the term now held by Mike Fenerin as Treasurer. The Board will consider and vote on this issue at the September 8th meeting. o Theresa Tardif accepted the position of Volunteer Match Coordinator o Sandi Thompson will continue as Social Media Coordinator. o Lou Langkusch will direct our efforts in updating our Articles of Association and other policies and procedures. o Our next Board meeting is scheduled for Thursday, September 8, from 4 to 6 PM in the Library. > Outreach o VolunteerMatch.org continues to attract potential volunteers at a surprisingly good rate, and a draft procedure for placing these volunteers into a suitable position has been developed by Mike Fenerin, and will be • further developed by Theresa Tardif. o Our monthly articles for the MWFC newsletter continue as a standard feature, promoting our activities, membership in the Friends, and mutual interests. o We are receiving regular book donations at the MWFC monthly meetings. o We continue to fill the gap between Newsletters with eblasts promoting Library and Friends' events. > Finances remain in good shape with over $50,000 in checking and savings. $15000 put into Vanguard balanced fund for long-term growth. At the July 14, 2016, meeting, it was moved, seconded and approved that the MFOTL invest $10,000 more into the Vanguard Balanced Index Fund, in 4 quarterly installments of$2500 to be paid at the end of the quarter starting with September 2016. ➢ Our Summer Book Sale was held on the porch of the Library from July 6 through 18, featuring fiction, children's books, and some select nonfiction. Preliminary 25 results indicate that the sale was a success both financially and physically, since most of the sales inventory was sold, leaving fewer books to pass along to other charities. > Members of the book sales team met on Thursday, September 1, as a part of its continuing effort to analyze current trends in book buying, review the guidelines on book sorting and stocking, and other considerations necessary to keep our book store and book sales relevant and profitable. Plans were also developed for our book sales and information booth at Moorpark Country Days, followed by a short porch sale. • The Committee for the 4th Annual Clean Comedy Night have had two planning meetings for the upcoming event on Sunday, October 23, 2016. Publicity and all necessary physical arrangements are proceeding, and the Rental Agreement with HSAC has been signed. Two banners have been purchased, suitable for outside use at Country Days or in the Library, and by permission on the fence at the entrance to the Civic Center, advertising the event. ➢ Initiatives under development/consideration: o Potential Girl Scout reading program remains a desired future activity, but is not currently under development. o A funding application is being prepared for submittal to 4lmprint, requesting a donation of$500 in MFOTL- logo-printed product, to be used as marketing giveaways at the Holiday PJ party. > MFOTL priorities for 2016 o Build endowment and provide continuing level of donations for the library o Research innovative and less labor-intensive fundraising activities. " Current research is focusing on the possibility of a bus trip to the LA Times Book Fair in April 2017. o Continue to strengthen volunteer base o Improve book store sales, book sales, on-line sales, membership revenues, donations o Continue a strong community and school outreach 26 ITEM 9.0 CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Patty Anderson, Administrative Assistant II DATE: September 5, 2016 (Regular Meeting of 9/13/2016) SUBJECT: Consider Cancellation of October 11, 2016, Regular Library Board Meeting DISCUSSION Staff is recommending cancellation of the October 11, 2016, regular Library Board meeting. If the Library Board concurs to cancel the regular October meeting, the next meeting of the Library Board shall be the regularly scheduled meeting on November 8, 2016, at 6:00 p.m. If it is necessary for the Library Board to meet before this time, a special meeting shall be called. STAFF RECOMMENDATION Direct staff to post a notice of meeting cancellation for the October 11, 2016, regular Library Board meeting. 27