HomeMy WebLinkAboutAGENDA REPORT 2009 1021 CC REG ITEM 09D ITEM 9.D.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCIL
AGENDA REPORT BY:
TO: Honorable City Council
FROM: Yugal Lall, City Engineer/Public Works Director
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DATE: October 9, 2009 (CC Meeting of 10/21/2009)
SUBJECT: Consider the Selection of a Consultant for North Hills Parkway —
Phase 1 Design Services and Resolution Amending the Fiscal Year
2009/10 Budget to Fund the Design Services
BACKGROUND
On May 21 , 2008, the City Council considered the conceptual design of North Hills
Parkway which extends from Los Angeles Avenue at the west end of the City to Spring
Road. The preferred roadway alignment was found to be consistent with the Circulation
Element of the General Plan.
A Request for Proposal (RFP) was sent to six engineering firms for the design of Phase
1 of North Hills Parkway from Gabbert Road on the east to Los Angeles Avenue. The
design would include the railroad undercrossing and the plans will conform to Caltrans
design standards. Three of the six firms submitted proposals and were qualified for
interviews with City staff. The RFP and proposals are available for review in the
Community Development Department.
DISCUSSION
AECOM, KOA Corporation (KOA), and Parsons each submitted a proposal for design
services for North Hills Parkway — Phase 1. Upon initial review of each proposal Staff
found the proposals to be responsive to the RFP. Interviews were held with each firm.
Each consultant was evaluated on the thoroughness of the scope of work, the overall
approach to the scope, the personnel and consultants assigned to the project, previous
related work, and the proposed cost. The rating of each of the categories, except for
proposed cost is on the basis of a scale of 1 to 5 with 5 being the highest score.
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Honorable City Council
October 21 , 2009
Page 2
Proponent Thoroughness Overall Personnel Previous Proposed
of Proposal Approach and Related Cost
Consultants Work
AECOM 4 4 5 5 $1,8961438
KOA Corporation* 5 4 5 4 $1,458,178
Parsons** 3 4 4 4 $2,152,210
*KOA Corporation is currently the City's traffic consultant.
**Parsons was the engineering firm who prepared the conceptual alignment studies for North Hills Parkway that was
recently adopted by the City Council.
AECOM and KOA received identical rankings based on the four evaluation categories.
Staff called references for AECOM and KOA to verify the quality of their work and the
satisfaction with their design services. Both firms are capable of providing quality
design services for the project, however, based on discussions with the references,
KOA is providing a design team with a higher level of experience and expertise in
obtaining design approvals from Union Pacific Railroad and the California Public Utilities
Commission. Timely approval of the project's railroad elements is critical for the
successful delivery of this design project. Therefore, staff recommends that KOA be
selected to provide the design services. Staff will then negotiate the final scope of work
and design fee.
FISCAL IMPACT
The final design fee for Phase 1 of North Hills Parkway is anticipated to be
approximately $1 ,500,000.00. Staff recommends that the City Manager be authorized
to amend the design contract for unforeseen design contingencies in an amount not to
exceed $150,000.00.
Funding for design services for this portion of North Hills Parkway is not included in the
recently adopted Fiscal Year 2009/10 budget. There are however, funds in the City-
Wide Traffic Mitigation Fund ($14,509,626) that may be used to pay for these design
services. In addition, future contributions to the Traffic Mitigation Fund by seven
developments planned along the North Hills Parkway corridor are estimated to total
approximately $9,000,000. In addition, other projects throughout the City also
contribute to the City-Wide Traffic Mitigation Fund, so total contributions at build-out in
2009 dollars are estimated to exceed $25,000,000.00.
The attached Resolution (Attachment 1) amends the budget to allocate $1,650,000.00
from the Traffic Mitigation fund to design Phase 1 of the North Hills Parkway.
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Honorable City Council
October 21 , 2009
Page 3
STAFF RECOMMENDATIONS (ROLL CALL VOTE)
1. Authorize the City Manager to execute a consultant agreement with KOA
Corporation for design services subject to final language approval by the City
Manager and the City Attorney in an amount not to exceed $1,500,000.00; and
2. Authorize the City Manager to amend the consultant agreement for unforeseen
design contingencies in an amount not to exceed $150,000.00; and
3. Adopt Resolution No. 2009- amending the FY 2009/10 budget.
Attachment:
1 . Resolution
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Attachment 1
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2009/10 BUDGET TO REVISE THE APPROPRIATIONS AND
BUDGET AMOUNTS FOR PROJECT 8061: NORTH HILLS
PARKWAY [CITY-WIDE TRAFFIC MITIGATION FUND (2002)]
WHEREAS, on July 1, 2009, the City Council adopted the budget for Fiscal Year
2009/10; and
WHEREAS, a staff report has been presented to the City Council recommending
KOA Corporation for design services of the North Hills Parkway — Phase 1 (Capital
Improvement Project No. 8061); and
WHEREAS, the same staff report has been presented to the City Council
requesting a budget amendment in the aggregate amount of $1,650,000.00 in the City-
Wide Traffic Mitigation Fund (2002); and
WHEREAS, Exhibit "A" hereof describes said budget amendment and the
resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the aggregate increase of
$1,650,000.00 as more particularly described in Exhibit "A", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 21St day of October, 2009.
Janice S. Parvin, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A" —Appropriation and Budget Detail
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EXHIBIT A
BUDGET AMENDMENT FOR
CITY-WIDE TRAFFIC MITIGATION FUND
TO INCREASE APPROPRIATIONS FOR PROJECT 8061: NORTH HILLS PARKWAY
FY 2009/10
FUND BALANCE ALLOCATION:
Fund Title Fund-Account Number Amount
CITY-WIDE TRAFFIC MITIGATION FUND 2002-5500 $ 1,650,000.00
Total $ 1,650,000.00
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
2002-8310-8061-9601 $ - $ 1,650,000.00 $ 1,650,000.00
Total $ - $ 1,650,000.00 $ 1,650,000.00
Finance Approval:
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