HomeMy WebLinkAboutAGENDA REPORT 2016 0921 CCSA REG ITEM 10E ITEM 101.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCIL
AGENDA REPORT BY:
TO: Honorable City Council �f
FROM: Sean Corrigan, P.E., City Engineer/Public Works Director ! `
Al Gali, Assistant Engineer
DATE: September 14, 2016 (CC Meeting of 09/21/16)
SUBJECT: Consider Amendment No. 2 to Agreement with Filippin Engineering,
Inc. for Construction Management and Inspection Services for the
State Highway 118 (Los Angeles Avenue) Widening from Maureen
Lane to Leta Yancy Road (Project 8058)
DISCUSSION
On September 13, 2013, the City and Filippin Engineering, Inc. (Filippin) executed an
agreement for construction management, inspection and material testing services
(Agreement) for the State Highway 118 (Los Angeles Avenue) Widening from Maureen
Lane to Leta Yancy Road (Project 8058) in an amount not to exceed $135,462.
Construction of Project 8058 was delayed and additional work was required of Filippin.
On March 27, 2015, the City and Filippin executed Amendment No. 1 which authorized
an additional $70,000 for a not-to-exceed total amount of $205,462 to pay for the
additional services provided and delay caused labor rate increases for project
construction management, inspection and material testing services. These costs have
increased largely due to the project delays caused by Caltrans and Calleguas project
revisions over the last three years and the increased scope of these services during the
construction phase directly caused by the revisions.
During construction, the length of concrete cap protecting a water pipeline had to be
extended due to the fact that the California Department of Transportation (Caltrans)
increased the depth/thickness of the roadway section. The updated section increased
the length of water pipeline that did not have the minimum amount of soil cover that
Calleguas Municipal Water District (Calleguas) requires. Any portion of the water
pipeline that does not meet the minimum cover requirement must be protected by a
concrete cap. The original bid amount was 400-ft of concrete cap. The final concrete
cap length is 940-feet.
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Honorable City Council
September 21, 2016
Page 2
The current contract amount of $205,462 only includes 400-ft of concrete cap inspection.
The Agreement should be amended for Filippin's inspection of the additional 540-ft of
concrete cap.
FISCAL IMPACT
Filippin is requesting an Amendment amount of $35,000. Staff is requesting an
additional $5,000 for Filippin to cover construction management and inspection services
through project completion. The total increase for this Amendment is $40,000 which is
available in the FY 2016/17 Budget for the project.
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 2 to the Agreement with Filippin
Engineering for construction management and inspection services for the State
Highway 118 (Los Angeles Avenue) Widening Project from Maureen Lane to Leta
Yancy Road (Project 8058), subject to final language approval by the City Manager.
Attachment: Amendment No. 2
S:\Public Works\Everyone\Reports\Staff Reports\2016\9_September\9-21-2016(Filippin Amend No.2 L.A.Ave.Widening 49
Report).doc
AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND
FILIPPIN ENGINEERING, INC., FOR CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR STATE HIGHWAY 118 (LOS ANGELES AVENUE)
WIDENING FROM MAUREEN LANE TO LETA YANCY ROAD
PROJECT 8058
This Amendment No. 2 to the Agreement between the City of Moorpark, a
municipal corporation ("City"), and Filippin Engineering, Inc., a corporation
("Consultant"), for construction management and inspection services ("Agreement"), is
made and entered into the day of , 2016.
RECITALS
WHEREAS, on September 13, 2013 the City and Consultant entered into an
Agreement to have the Contractor provide construction management and inspection
services; and
WHEREAS, on March 27, 2015 the City and Consultant executed Amendment
No. 1 to the Agreement to increase the maximum Agreement compensation by seventy
thousand dollars ($70,000) to account for Consultant's hourly rate increase for a total
amount not to exceed two hundred five thousand four hundred sixty-two dollars
($205,462), and to correct the Consultant's official company name; and
WHEREAS, the California Department of Transportation (Caltrans) required an
additional layer of Class III Aggregate Base for the road and the thicker road increased
the amount of water pipeline that did not meet Calleguas Municipal Water District's
minimum separation requirement between the top of the water pipeline and the bottom
of the road, requiring a protective concrete cap; and
WHEREAS, the additional protective concrete cap needed construction
inspection; and
WHEREAS, the City and Contractor now desire to amend the Agreement to
increase the compensation for services to be performed by Consultant from two
hundred five thousand four hundred sixty-two dollars ($205,462) by a value of forty
thousand dollars ($40,000) for a total contract value of two hundred forty-five thousand
four hundred sixty-two dollars ($245,462), and document said agreement to amend by
jointly approving Amendment No. 2 to the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. The third paragraph of Section 2, SCOPE OF SERVICES, is amended by
replacing this section in its entirety as follows:
"Compensation for services to be performed by Consultant shall be
in accordance with Exhibit B, Exhibit C, and Exhibit D. Compensation
shall not exceed the rates or total contract value of two hundred forty-five
thousand four hundred sixty-two dollars ($245,462) as stated in Section 5,
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without the written Amendment to this Agreement executed by both
parties. Payment by the City to the Consultant shall be in accordance with
the provisions of this Agreement."
II. The second paragraph of Section 5, PAYMENT, is amended by replacing this
section in its entirety as follows:
"The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms of payment as set forth in Exhibit B, Exhibit C,
and Exhibit D, based upon actual time spent on the above tasks. This
amount shall not exceed two hundred forty-five thousand four hundred
sixty-two dollars ($245,462) for the term of this Agreement unless
additional payment is approved as provided in this Agreement."
III. Remaining Provisions:
Except as revised by this Amendment No. 2, all of the provisions of the
Agreement shall remain in full force and effect.
In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK FILIPPIN ENGINEERING
Steven Kueny Gino P. Filippin
City Manager President
Attest:
Maureen Benson
City Clerk
Amendment No. 2 to Agreement between City of Moorpark and Filippin Engineering. Page 2 51
Exhibit D
EEBINC
July 15, 2016 LA Avenue Road Widening;FE No: 131601
City of Moorpark
Public Works Department
799 Moorpark Avenue
Moorpark, CA 93021
Attn: Sean Corrigan, P.E.
City Engineer/Public Works Director
SUBJECT: REQUEST FOR ADDITIONAL AUTHORIZATION FOR CONSTRUCTION MANAGEMENT&
INSPECTION SERVICES,STATE HIGHWAY 118(LOS ANGELES AVENUE)WIDENING FROM
MAUREEN LANE TO LETA YANCY ROAD
Dear Mr. Gali:
Filippin Engineering(FE) has been monitoring the time and scope required for our construction
management, inspection,and materials testing services on the State Highway 118 (Los Angeles Avenue)
Widening from Maureen Lane to Leta Yancy Road project. The available balance on our contract is not
sufficient to complete the construction work at our current level of services. FE is requesting that the City
authorize additional funds to provide construction management, inspection, and materials testing services
to the end of the construction, which is estimated to be completed by mid-August.
The reasons that we are requesting additional authorization are due to additional task that were requested
by the City that were not included in our original scope of services and the additional of 600'of concrete
cap to CMWD water main that was added to the construction work.The following tasks and associated cost
to date were performed that were not included in our original scope of services:
1. Paid SWPPP Fees to State Water Resources Control Board for City
City requested that FE pay City SWPPP fees to expedite approval process. $538.65
2. Caltrans Class 3 Base Testing and Evaluation of Existing Subgrade Material
FE had Fugro Consultants, Inc., perform testing of existing subgrade to determine if material met
Caltrans Class 3 Aggregate Base Material requirements in order to eliminate additional concrete
cap and 0.35' of Class 3 Aggregate Base material from road section. $3,857.44
3. Additional Caltrans Class 3 Base Testing and Evaluation of Existing Subgrade Material
FE had Fugro Consultants, Inc., perform additional testing of existing subgrade to determine if
material met Caltrans Class 3 Aggregate Base Material requirements in order to eliminate
additional concrete cap and 0.35'of Class 3 Aggregate Base material from road section. $5,260.50
The total cost of these additional task that were requested by the City is$9,656.59.
In addition to the additional tasks, 600'of CMWD water main concrete cap that was added to the
construction contract under Change Orders adding 33 working days to the construction contract, adding
additional inspection days to the work.
FE's contract balance as of our last invoice through 6/30 is$17,121.30. Based on the Contractor's latest
schedule to complete the work, FE estimates approximately 5 weeks (25 working days)to complete the
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EERINr.
construction as of July 1. FE estimates $52,000 to complete the work based on providing full time
inspection, part time construction management, and materials testing. this work. A breakdown of this cost
is provided in the table below.
25 WORKING DAYS Construction Manager Inspector Estimated
Task ($175/hr) ($125/hr) Fee
Construction Management and Inspection 80 hours 180 hours $37,040
Materials Testing (AC Compaction testing for LCB,Agg Base and AC, PCC testing $15,000
TOTAL FE COSTS(per February 2015 proposal) $52,040
The$52,000 cost is based on 25 working days to complete the work starting July lSt. As stated above,as of
June 30 the remaining balance on our contract was$17,121.30. FE is requesting an additional authorization
of 35,000 to complete construction management, inspection, and materials testing services for the project.
The$35,000 total is the difference in the$52,000 estimated to complete the work and our contract balance
of$17,121.30 as of June 30.
Please let us know if you have any questions or would like to discuss this request further. I can be reached
at 805-451-8935 or you can contact Gino Filippin at 805-729-0041. We appreciate the opportunity to work
with you and the City,and we look forward to getting this project completed successfully.
Respectfully,
QR0FEss/0/1,
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FILIPPIN NGINEERING # EXPIREs 6J0.7
Kevin Connors, P.E. s�q O1V1` a�P
Principal Engineer TF OF cp,l.
R.C.E. 43862
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