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HomeMy WebLinkAboutAGENDA REPORT 2009 1021 CC REG ITEM 10H ITEM 10.H. CITY OF MOORPARK,CALIFORNI/= City Council Meeting of !0'o7�-s�Do9 AC11ON: MOORPARK CITY COUNCIL sy. e AGENDA REPORT TO: Honorable City Council FROM: Stephanie Shaw, Recreation Supervisor DATE: October 14, 2009 (CC Meeting of October 21, 2009) SUBJECT: Consider Request from Gold Coast Officials Association to Waive Facility and Park Rental Fees for an Amateur Softball Association National Umpire School DISCUSSION The City Council is being asked to consider a request from the Gold Coast Officials Association (see attachment) to waive facility and park rental fees for a National Umpire School presented by the non-profit Amateur Softball Association of America (ASA). This request is being brought before the Council because it is not eligible for a fee waiver under Council Policy 6.2: Non-Profit Organization Annual Facility Reservation Policy. The policy applies only to Moorpark non-profit organizations. Gold Coast Officials Association does not have a non-profit number and is chartered out of Los Angeles. While the ASA does have a non-profit number, they are not chartered out of Moorpark.Additionally,the Council policy limits events to one day per calendar year, and the request is for a three-day event. The Umpire School will be open to umpires from all over the United States. Topics will include softball rules and umpire mechanics. Attendance for the program is estimated at 125. The school is scheduled for February 6, 7, and 8, 2010 at the Arroyo Vista Community Park and Recreation Center. The ASA would need use of the Sycamore Room for classroom training, as well as all four softball fields for field training. The Sycamore Room will be needed from 8:00 a.m. to 5:00 p.m. on Friday and Saturday, and from 1:00 to 5:00 p.m. on Sunday (the facility is not available Sunday mornings due to a long-term church rental). The ball fields will be needed from 8:00 a.m. to 5:00 p.m. on all three days. Moorpark Girls Softball has an agreement with the City for use of the ball fields from mid- January through July. Girls Softball has been contacted by staff regarding the ASA School, and agreed to allow the ASA to use all four ball fields on February 6, 7, and 8, 2010. The ASA would be classified as a group 3 renter under the City's park and facility rental resolutions. According to current fee schedules, rental fees for the ball fields would total 255 Honorable City Council October 21, 2009 Regular Meeting Page 2 $1,620 and fees for the Sycamore Room would total $1,540. Other fees associated with their use such as table and chair rental and insurance would depend on use and would be calculated in accordance with the fee schedule. Staff recommends waiving fees for use of the ball fields only. The ball field use occurs during Moorpark Girls Softball's season, and therefore the City would not normally collect any revenue from rental of the ball fields at that time. Additionally, Moorpark Girls Softball is in support of hosting the school. Consistent with similarly approved park rental fee waivers, staff recommends that the ASA be required to pay for any direct cost that may arise from their use of the ball fields. Such costs typically involve lights and staff time. FISCAL IMPACT There is no fiscal impact. Any direct costs to the City would be reimbursed by the ASA. STAFF RECOMMENDATION Approve the request from the Gold Coast Officials Association to waive ball field rental fees associated with the National Umpire School, subject to direct cost reimbursement, and charge facility rental fees in accordance with the City's facility fees resolution for use of the Sycamore Room, as outlined in the Agenda Report. Attachment: Letter from Gold Coast Officials' Association dated 9/11/09 256 Sep 14 09 05: oap David Sakata (805) -523-8517 p. 1 RECEIVED SEP 1 ; 2009 CITY CLERK'S DIVISION CITY OF MOORPARK September 11,2009 The City Council of Moorpark 799 Moorpark Avenue Moorpark, CA 93020 To the Honorable City Council Member's of Moorpark, On February 5"1',6a', and 7`',the non-profit organization Amateur Softball Association (ASA) will be teaching softball rules and umpire mechanics at an ASA National Umpire School at Arroyo Vista Park.In conjunction with this school, several conference rooms will be needed to accommodate classroom instruction_ As the sponsor of this event, Gold Coast Officials Association, a non-profit umpire's association with leadership residing in Moorpark,would like to request that the Moorpark City Council waive the traditional conference room fees for this event. With hundreds of children playing softball in Moorpark and thousands playing in Ventura County, every softball player will benefit from this umpires school and the local business community will benefit from the purchases of the participating umpires and staff. Should there be any questions or need for further information,please contact Robert Cheney at A to Z Self Storage(805-529-4303)or David Sakata at 805-523-0855. Thank you very much for your consideration. Sincerely, David Sakata Umpire in Chief and Board Member of the Gold Coast Officials' Association 4260 Heatherdale Court Moorpark, CA 93021 805-523-0855 f1257 CG , Ct. Ac <t� F (