HomeMy WebLinkAboutAGENDA REPORT 2009 1216 CC REG ITEM 09C ITEM 9.C.
CITY OF MOORPARK,CALIFOkNifi
City Council Meeting
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MOORPARK CITY COUNCIL
AGENDA REPORT aY•
TO: Honorable City Council
FROM: Yugal K. Lall, City Engineer/Public Works Director
DATE: December 1, 2009 (CC Meeting of 12/16/2009)
SUBJECT: Consider Award of Consultant Agreement to AECOM Technical
Services, Inc., for Final Project Design Plans, Specifications and Cost
Estimates (PSE) for Widening of Los Angeles Avenue between
Moorpark Avenue and Approximately 426 Feet East of Spring Road and
Consider Amendment to Hamner, Jewell and Associates Consultant
Agreement for Property Acquisition and Relocation Assistance Services
SUMMARY
On October 21, 2009, City Council adopted a Mitigated Negative Declaration (MND)for Los
Angeles Avenue Road widening between Moorpark Avenue and approximately 426 feet
east of Spring Road, for Capital Improvement Project(Project)8013. The MND was part of
the finalized Supplemental Initial Study/Environmental Assessment (SIS/EA) received by
the City on September 30, 2009. With the finalized SIS/EA and MND, the City may now
proceed with final construction documents for Project 8013. Staff is requesting an Award
of Agreement to AECOM Technical Services, Inc. (AECOM) for final construction
documents for Project 8013. Once the Agreement is signed, staff can proceed with final
construction documents for Project 8013.
BACKGROUND
On August 2, 2000, the City Council selected Boyle Engineering Corporation (Boyle) for
preparation of project design for Project 8013. The original agreement was for $124,000
and covered five phases:
1. Preliminary Conceptual Plan
2. Design Alternates
3. Final Conceptual Plan
4. Project Engineering Evaluation
5. Final Design
S\Public Works\Everyone\Reports\Staff Reports\2009\December\12-16-2009(AECOM Agreement).doc 169
Honorable City Council
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The agreement has been amended several times over the past nine years, including:
1. Revise design for Los Angeles Avenue widening: Moorpark Avenue to Spring Road;
to add the widening of Spring Road (east side) south of Los Angeles Avenue.
2. Amended to include Project Report (PR) / Project Study Report (PSR) stormwater
management plan and related services.
3. Hazardous material initial site assessment noise study.
4. Widen north side of Los Angeles Avenue at McDonalds and widen east side of
Spring Road at Chevron.
5. Los Angeles Avenue/Millard Street traffic signal warrant study.
6. Design changes at northeast and southeast corner of Spring Road and New Los
Angeles Avenue.
7. Revision of design plans for Millard Street and update of stormwater data report.
Some of the change orders required additional fund expenditures. The table below details
the change in Agreement cost:
Task Original Fee Change Order Revised Fee
Preliminary Conceptual $32,500 $12,000 $44,500
Design
Design Alternates $5,000 $0 $5,000
Final Conceptual Design $25,000 $0 $25,000
PEER Report $4,500 $27,000 $31,500
Final Design $48,000 $153,381 $201,381
Administration $7,500 $37,034 $44,534
Reimbursable Expenses $1,500 $1,500 $3,000
Total $124,000 $230,915 $354,915
In May 2001, the City Council approved the conceptual design for the project. In February
2003, Caltrans determined that it would be necessary for the City Council to seek and
obtain approval of a PSR for the project. Boyle Engineering was directed to prepare,
submit and process the PSR. Staff met with Caltrans and was granted approval to process
the project through the encroachment permit process rather than the PSR. The PSR is
more time consuming and it is anticipated that the encroachment permit process will
expedite the project by six months.
DISCUSSION
As initially discussed, Boyle Engineering's initial agreement for project design of Los
Angeles Avenue between Moorpark Avenue and Spring Road was initially proposed for
$124,000 and amended for a total project cost of $354,915. However, although Boyle
Engineering has provided the requested services, as well as additional work authorized by
change orders, the project as a whole was delayed a couple of years as a result of
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Honorable City Council
December 16, 2009
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Caltrans' review and unexpected delays for obtaining necessary permits. Boyle's initial
proposal did not take those potential delays into consideration. In addition, Boyle
Engineering has since been acquired by AECOM. AECOM is requesting $65,458 to
complete the final design of construction documents. Attachment 1 provides AECOM's
proposed Scope of Work. Once completed, staff will return to City Council to request
approval of the completed design and construction bids.
On October 21, 2009, Council authorized staff to proceed with required property
acquisitions using the services of Hamner, Jewell and Associates (Hamner). There are
seven properties (Attachment 2)that will require either partial acquisition or full acquisition
in order to complete the widening project. Services provided by Hamner will include:
Task Cost
-Preliminary Title Reports for Seven Properties $4,895
Real Estate Appraisals for Seven Properties $30,000
Fixtures & Equipment A raisal Pem'i Property) $3,600
-Appraisal Reviews $7,500
Relocation Plan $4,000
-Acquisition Process $35,000
Relocation Process $25,000
-Support Services on Regal Condos $10,000
Project Team Meetings and Monthly Status Reports $4,200
-Preparation of Right-of-Way Certification $1,500
Reimbursable Expenses (mileage, Fed Ex, etc. $1,500
Subtotal $127,195
Ten Percent Contingency $12,720
Total Rounded $140,000
The total cost for the service will exceed Hamner's original agreement for Real Property
Services of $100,000. In addition, there are other tasks already utilizing the original
$100,000 approved by Council. Consequently, staff is requesting that Council amend the
Agreement with Hamner to include the Los Angeles Avenue widening project for an
amount not to exceed $140,000.
FISCAL IMPACT
The requested agreement with AECOM is for $65,458. No new funds are necessary to
fund AECOM's task. Staff intends to perform a budget line item adjustment to move
existing funds from one expense account to another in order to fund the project. The
requested amendment with Hamner is for $140,000. Sufficient funds are provided in the
FY 2009/10 budget to fund the land acquisition activities by Hamner.
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Honorable City Council
December 16, 2009
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STAFF RECOMMENDATIONS
1. Authorize City Manager to sign a Consultant Agreement with AECOM subject to
final language approval by City Manager and City Attorney for an amount not to
exceed $65,458.
2. Authorize City Manager to amend Hamner's existing agreement for Real Property
Services to include the Los Angeles Avenue widening project as specified by
Attachment 2 subject to final language approval by City Manager and City Attorney
for an amount not to exceed $140,000.
Attachments
1. AECOM Scope of Work
2. Hamner Scope of Work
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Attachment 1
November 12, 2009
EXHIBIT A
SCOPE OF WORK
Final Design Plans, Specifications and Cost Estimates for
Widening of Los Angeles Avenue between Moorpark Avenue and
Approximately 426 Feet East of Spring Road
Convert Project to English Units, Update PS&E to the
Latest State Standards / Specifications and
Soundwall and Retaining Wall Design
A. TITLE
Convert project to English units, update PS&E to latest State Standard Plans
and Specifications and Soundwall and Retaining Wall Design [herein
"Project"] for the Los Angeles Avenue Widening — From Moorpark Avenue to
Spring Road Project.
B. PROJECT DESCRIPTION
1. Background Information
a. The original Scope of Work for the design services required for the
PROJECT is set forth in the original Agreement, dated August 25,
2000 (Attachment A).
b. Amendments Nos. 2.1 thru 2.7 to the Agreement have been approved
for certain additional work specified therein (Attachments B through H).
2. Additional Required Services
a. July 2008 was the deadline for processing a metric unit project. The
plans, specifications, estimate, drainage report and legal & plats need
to be converted to English units prior to submission for approval.
b. The plans and specifications were based on 2002 State Standard
Plans and Specifications. The plans and specifications need to reflect
the 2006 State Standard Plans and Specifications.
c. Environment Document requires the construction of Soundwall 1A (10'
high and 187' long) in front of the Regal Apartments located south of
Los Angeles Avenue and Soundwall 4 (8' high and 121' long), north of
Los Angeles Avenue and west of Flory Avenue.
d. Due to the roadway widening and elevation difference between the
commercial property at the southwest corner of Los Angeles Avenue
and Spring Road, a 250' long retaining wall will be required.
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November 12, 2009
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e. Continuing coordination with Caltrans Local Permit Office, City, City's
consultant, and utility agencies, including responding to Caltrans'
comments on PS&E, and project meetings.
C. SCOPE OF WORK
The specific details of this additional work are set forth below:
Task 100 — Convert Project to English Units
Processing and obtaining approval from Caltrans for metric plans expired in
July 2008. Project elements will need to be converted to English units. Based
on coordination efforts and Caltrans input, it is anticipated that the project will
be processed through the Local Permit Office because the estimated
construction cost is under $1 million. Therefore, this project will not be
required to submit a Storm Water Data Report.
Task 110 — AECOM will review and convert the following plan sheets (26
Sheets) to English units:
• Title Sheet (1 Sheet)
• General Notes (1 Sheet)
• Typical Cross Sections (1 Sheet)
• Construction Details (2 Sheets)
• Demolition Plan (2 Sheet)
• Layout, Plan and Profile (3 Sheets) — Profiles will require the
adjustment of vertical scale of the drawing.
• Drainage Plan and Details (4 Sheets) — Profiles will require the
adjustment of the vertical scale of the drawing.
• Utility Plan (2 Sheets)
• Construction Area Signs (1 Sheet)
• Stage Construction and Traffic Handling (3 Sheets)
• Pavement Delineation and Signing (2 Sheets)
• Signal and Lighting Plan and Schedules (4 Sheets)
Task 120 — We will review and convert the Front End Bid Documents and
Special Provisions to English units.
Task 130 — We will review and convert the quantities and the Opinion of
Probable Construction Cost to English units.
Task 140 — We will review and convert the Drainage Report to English
units.
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November 12, 2009
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Task 150 — We will review and convert four (4) legal and plats to English
units.
Task 200 — Update PS&E to Latest State Standards and Specifications
The PS&E is based on 2002 State Standard and Specifications. PS&E will be
updated for the 2006 State Standards and Specifications.
Task 210 — AECOM will review and update plans to the 2006 State
Standards.
Task 220 — AECOM will review and update special provisions to the 2006
State Specifications and Special Provisions.
Task 300 — Prepare Soundwall and Retaining Wall Plans
Design a 10' high and 187' long soundwall in front of Regal Apartments, a 8'
high and 121' long soundwall west of Flory Avenue and 250' long retaining
wall at southwest corner of Los Angeles Avenue and Spring Road. Soundwall
will be based on a State Standard Details of masonry block soundwall with
spread footing.
Task 310 — AECOM Team Member, Fugro West Inc., will review relevant
geologic and geotechnical data in their files, as well as data supplied by the
City of Moorpark. The data will be used in the geotechnical evaluation and
recommendations for the proposed walls.
Summarize subsurface soil and groundwater conditions at the exploration
locations and provide geotechnical design criteria for the project site. A
written geotechnical letter will include:
• Factual data, including previous drill-hole logs, previous laboratory
data and the associated exploration location maps.
• Summary of soil and groundwater conditions.
• Geotechnical foundation design parameters for Caltrans soundwall
and retaining wall spread footing configurations (Standard RSP
B15-1 and 133-1).
• Discussion of seismic setting and potential geohazards.
• Earthwork and grading which consists of remedial grading for
foundations (overexcavation), fill selection, placement and
compaction and suitability of onsite soil for use as fill.
• Excavation, groundwater considerations and subgrade preparation.
�L=rom
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November 12, 2009
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Task 320 - AECOM will design and prepare construction drawings for a
soundwall and retaining wall plans at 1" =20' scale which will include plan,
elevation, typical section and quantities based on 2006 Caltrans Standard
Plans. Log of test boring plan is not required as existing geotechnical data
will be used.
Task 330 - AECOM will prepare special provisions based on 2006 Caltrans
Specifications and provide an opinion of construction cost for the two
soundwalls and retaining wall.
Task 400 — Plans and Specifications Update
Update plans and specifications based on Caltrans comments. PS&E will
be submitted to Caltrans Local Permit Office for review. AECOM will
respond to Caltrans comments and revise the construction drawings and
special provisions.
Task 500 — Coordination Meetings
AECOM will coordinate with Caltrans, City, and utility agencies, and attend
up to three (3) project meetings.
D. TIME SCHEDULE
The anticipated time to complete these tasks is four (4) months from Notice to
Proceed.
E. FEE
1. Fee for Added Effort: $65,458
2. Total Fee Re-Cap:
Phase Prior Fee Change Revised Fee
1. Prelim. Conceptual Design 44,500.00 0.00 44,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 31,500.00 0.00 31,500.00
5. Final Design 201,381.00 65,458.00 266,839.00
Administration 44,534.00 0.00 44,534.00
Reimbursable Expenses 3,000.00 0.00 3,000.00
Total 354,915.00 55,012.00 420,373.00
ALCOM
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November 12, 2009
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An engineering fee of $65,458 (lump sum) will be required to accomplish
the above-referenced tasks based on $126/MH plus 8.5% for other direct
costs, and $8,510 for subconsultant fee. Please see the attached cost
breakdown (Exhibit B) for more detail.
F. SUPPLEMENTAL CONDITIONS
1. Contractor Indemnification/Additional Insured.
Client will require that any Contractor performing work in connection with
the project for which AECOM is providing professional services, hold
harmless, indemnify and defend Client, AECOM, their consultants, and
each of their directors, officers, agents and employees from any and all
liability, claims, losses, damage and costs, including attorneys' fees,
arising out of or alleged to arise from the Contractor's performance of the
work described in the construction contract documents, but not including
liability that may be due to the sole negligence of Client, AECOM, their
consultants, or their directors, officers, agents and employees.
Client will require the Contractor to provide workers' compensation and
commercial general liability insurance, including completed operations and
contractual liability, with the latter coverage sufficient to insure the
Contractor's indemnity, as above required; and such insurance shall
include Client, AECOM, their consultants, and each of their directors,
officers, agents and employees as additional insureds.
2. Hazardous Materials
In providing its services hereunder, neither AECOM nor its subconsultants
shall be responsible for identification, handling, containment, abatement,
or in any other respect, for any asbestos or hazardous material if such is
present in connection with the project. In the event that Client becomes
aware of the presence of asbestos or hazardous material at the jobsite,
Client shall be responsible for complying with all applicable federal and
state rules and regulations, and shall immediately notify AECOM, who
shall then be entitled to cease any of its services that may be affected by
such presence, without any liability to AECOM or its subconsultants
arising therefrom.
3. Cost Estimate
AECOM has no control over the cost of labor, materials, equipment or
services furnished by others or over Contractor's methods of determining
prices, or other competitive bidding or market conditions, practices or
omissions on the site. Any cost estimates provided by the Consultant will
be made on the basis of his experience and judgment. Estimates of
probable construction costs may vary from actual construction costs.
PM: FAPENDINGWoorparklEng Unit-PS&E Update\Exhibit Scope(Rev 11-12-09).docx
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LIST OF ATTACHMENTS
Full document will be attached to Agreement and
has been provided to City Council under separate cover
Electronic version (PDF) is available upon request: 805-517-6257
A hard copy is available for public viewing at
Moorpark City Hall Front Counter:
799 Moorpark Avenue
Moorpark, CA 93021
ATTACHMENT A: Boyle Engineering Original Agreement
ATTACHMENT B: Boyle Engineering Amendment 2.1
ATTACHMENT C: Boyle Engineering Amendment 2.2
ATTACHMENT D: Boyle Engineering Amendment 2.3
ATTACHMENT E: Boyle Engineering Amendment 2.4
ATTACHMENT F: Boyle Engineering Amendment 2.5
ATTACHMENT G: Boyle Engineering Amendment 2.6
ATTACHMENT H: Boyle Engineering Amendment 2.7
178
EXHIBIT B
Project Budget
11/12/2009
Los Angeles Avenue Widening City of Moorpark
From Moorpark Avenue to Spring Road
Personnel Hours Budget
L �
Y
Y L L
O c m in Y `I1
•� L T ^ � L •=
Task Description W c C v o
Z e w W A A L
ti rn Q U U < F z F
Task 100-Convert Proiect to English Units
110-Convert Plans 26 Sheets S $ $
Title Sheet 1 I I 2 S 225 S 19 S 244
General Notes l 1 I 2 S 225 S 19 $ 244
Typical Sections 1 l l 2 4 $ 515 S 44 S 559
Construction Details 2 2 6 1 8 S 926 $ 79 S 1,005
Demolition 2 I 1 1 1 2 1 4 S 515 S 44 S 559
Layout,Plan&Profile 3 I 1 6 18 1 26 S 3,156 S 268 S 3,424
Drainage Plan and Details 4 1 I 4 12 18 $ 2,230 S 190 $ 2,420
Utility Plans 2 l 2 6 9 $ 1,097 $ 93 S 1 190
Construction Area Signs I 0.5 1 2 $ 181 $ 15 S 196
Stage Construction 3 1 2 6 9 $ 1,105 $ 94 S 1,199
Pavement Delineation and Signing 2 1 4 8 13 $ 1,615 $ 137 S 1,752
Signal and Lighting 4 I 1 1 6 1 12 20 $ 2,544 $ 216 S 2,760
120-Convert Front End Documents&Special Provisions 8 8 16 S 1,984 $ 169 S 2,153
130-Convert Quantities and Estimate 1 8 9 S 1,019 S 87 S 1,106
140-Convert Drainage Report 2 8 4 4 18 S 1,974 $ 168 $ 2,142
150-Convert Legal&Plats(4; 1 8 12 21 S 2,967 $ 252 S 3,219
Subtotal 3 20 8 12.5 34 64 27 12 181 S 22,278 S 1,894 S 24,172
Task 200-Update PS&E for 2006 Standards&Specifications
210-Update Plans 1 4 1 8 1 8 12 2 35 S 4,357 $ 370 S 4,727
220-Revise Special Provision. 12 1 1 8 20 S 2,668 S 227 S 2 895
Subtotal 1 16 8 8 12 10 55 S 7,025 S 597 S 7,622
Task 300-Prepare Soundwall and Retaining Wall Plans
310-Geotechnical Services $ $ 8,510 $ 8,510
320-Plan Elevation Typical Section and uantitie 3 Sheet 4 24 24 48 1 100 1 S 12,564 S 1,068 S 13,632
320-Prepare Special Provisions and Opinion of Const Cos 4 4 8 1 S 992 S 84 S 1,076
Subtotal 4 28 24 48 4 108 S 139556 S 9,662 S 23,218
Task 400-Caltrans Review-PS&E response/revisions
400-Revise Plans and Special Provisions(1 iteration 10 8 1 4 12 10 6 50 $ 6 276 S 533 S 6 809
Subtotal 10 8 4 12 10 6 50 S 6,276 S 533 S 6,809
Task 500-Coordination and Meetinas
500-Coordination and Project Meetings(up to 3 meetings 16 8 24 $ 3,352 S 285 1$ 3 637
ubtotal 16 81 24 1 S 3,352 1 S 285 S 3,637
Tote I 8 90 8 29 70 76 97 40 418 S 52 487 S 12 971 S 65,458
Amounts shown are lump sum fee
Personnel Cateaory sm 1
Principal Engineer $207.00
Sr Engineer 11 $171.00
Sr 11 Surveyor $171.00
Sr Planner $149.00
Asst Engr 11 $106.00
CADD Designer $119.00
I--' CADD Operator S106.00
�l Adm Specialist $77.00
�O
Attachment 2
HAMNER, JEWELL & ASSOCIATES
Government Real Estate Services
a division of Beacon Integrated Professional Resources, Inc.
e Ventura County Office: 4476 Market Street, Suite 601,Ventura, California 93003
Tel: (805)658-8844 Fax: (805) 658-8859
San Luis Obispo County Office: 340 James Way, Suite 150, Pismo Beach, California 93449
Tel: (805) 773-1459 Fax: (805) 773-2418
Writer's e-mail address: hjohnson@hamner-jewell.com
December 2, 2009
Yugal Lall
City Engineer/Director of Public Works
City of Moorpark
Via email to ylaIIkci.moorpark.ca.us
Subject: City of Moorpark—Los Angeles Avenue Widening Spring Road to Moorpark Avenue
Proposal for Property Acquisition and Relocation Assistance Services
Dear Mr. Lall,
Thank you for asking for us to provide a proposal for the upcoming Los Angeles Avenue Widening
Spring Road to Moorpark Avenue project. This is to update prior proposals provided for this
project, per your request. We are pleased to assist you with this project!
It is our current understanding that the project will widen Los Angeles Avenue from four lanes to
six lanes and will also include the construction of new sidewalks, curb ramps, soundwalls, a storm
drain, and the installation of a new traffic signal at Millard Street. This section of Los Angeles
Avenue is a State Highway so it will be necessary to comply with Caltrans Guidelines for the
property acquisition and relocation processes; all property rights acquired will eventually be
transferred to the State of California to be accepted into the State Highway System.
This proposal covers our anticipated time to help the City complete up to four partial property
acquisitions and three full property acquisitions. Our work will include obtaining required title
reports and appraisals prepared in accordance with Caltrans standards. We would also obtain
review appraisals, also as required by Caltrans standards. We would prepare offer packages and
pursue purchase agreements on behalf of the City and provide mandated relocation assistance to the
occupants affected by the full acquisitions. Following is a list of the properties being affected:
• APN: 506-0-020-650 (Topa Management Partnership) --partial acquisition
• APN: 512-0-350-070& 080 (Moorpark Plaza Family Partnership) --partial acquisition
• APN: 506-0-020-570 (Vas Security Systems) --partial acquisition
• APN: 506-0-111-250 & 340 (Miranda) --partial acquisition
• APN: 506-0-020-120 (Conner) --full acquisition with residential relocation assistance
• APN: 506-0-020-060 (Figueroa) --full acquisition with residential relocation assistance
• APN: 512-0-111-310 & 320 (Pemji) --full or partial acquisition(to be determined by City upon
review of appraisal information;a full acquisition will prompt business relocation for two occupants)
180
Yugal Lall
City Engineer/Director of Public Works
City of Moorpark
December 2, 2009
Page 2 of 4
In addition to the properties listed above, it is our understanding that the City may seek our
assistance in outreach with the property referred to as the Regal Condominiums in relation to
removing a secondary access driveway and constructing a soundwall along the frontage of Los
Angeles Avenue. There are also several parcels along the project route owned by developers that
either have dedicated or will be dedicating any additional right of way required for this project.
Some review may be required to confirm that such dedications have been or will be completed in
advance of the right of way certification process. Therefore, we allocate a "time budget" of 75
hours in this proposal for any such required assistance on these parcels. We have assumed that no
appraisals or title reports will be required on these parcels and we would bill only for time actually
expended under your general direction.
Because this project involves the displacement of occupants from two residential properties and
potentially from two commercial properties, to comply with relocation assistance guidelines, we
may be required to prepare a Relocation Plan. To develop this Plan, we would interview the
occupants of each full acquisition property to assess their specific housing and/or business
occupancy needs, the features and size of their current sites, their current rent rates and terms, their
incomes and, in the case of residential occupancies, their family sizes. We would also attempt to
identify the types of advisory services that will be necessary to facilitate and accomplish their
moves. We would conduct a market survey to identify the availability and cost of potential
replacement properties in the community that would be viable options for the displaced tenants to
relocate to. We would then complete a Relocation Plan. The Plan would include a description of
the relocation assistance benefits that would be offered to the displaced tenants per Caltrans
guidelines, and an estimate of the cost of the financial relocation assistance benefits that the tenants
would be eligible to receive. In general, relocation benefits are based upon a spend-to-get system,
so the exact amount of the benefits cannot be determined until replacement sites are actually
selected by each displaced tenant,
In accordance with Relocation Guidelines, we would also prepare and provide the occupants with
all required relocation notices, help them to prepare relocation claim forms, process payment
requests through the City, and distribute payments.
To assist with the property acquisitions, we would propose to order preliminary title reports for
each property. We would also meet with each property owner to review the City's Project Plans
with them and assess their level of receptiveness. Once we are provided with legal descriptions
and area calculations for the partial acquisition parcels, we could proceed with ordering property
appraisals. Since the project must be completed per Caltrans guidelines and requirements, we will
need to obtain appraisals and formal appraisal reviews prepared in conformance with Caltrans
guidelines before offers to acquire the properties can be presented to owners. Once the appraisal
processes are complete, we would submit the appraisals and appraisal review reports to the City for
approval. Then we would prepare draft purchase offers, agreements, and deeds for the City's
review and approval. Once we obtain City approval of the draft documents and appraisals, we
would present purchase offers to each property owner and work with them to reach agreements.
As purchase agreements are reached, we would handle processing of the transactional paperwork
for City acceptance and though escrows, title clearance, and deed recordation.
181
Yugal I_all
City Engineer/Director of Public Works
City of Moorpark
December 2, 2009
Page 3 of 4
For our services, we would bill monthly for our time and materials, per our Time and Materials Fee
Schedule that is integrated into our current City Professional Services Contract. We will hold our
2009 rates into 2010. We will bill only for time actually expended and will work closely with you
to assure that our efforts are directed towards the areas deemed appropriate per your general
direction. Note that the title and appraisal services will be obtained from third parties. This
proposal includes land-only valuations on the partial acquisition parcels, assumes no severance
damages will be triggered by these partial takes, and assumes that any impacted improvements (i.e.
signs and landscaping) will be relocated as part of the City project. The appraisals will be provided
for purchase offer purposes.
Any time that you work with people rather than a specific controllable task, it is always difficult to
estimate in advance the amount of time it may take to complete our work. Our efforts are affected
by the accessibility, responsiveness, and level of cooperation or resistance of the property owners
and tenants, as well as the timeliness of the City's actions, responses, and authorizations to proceed
as the project progresses. However, we provide a budgetary estimate that we suggest you allocate
for the completion of the work described herein of $140,000. We will bill only for time and
expenses actually expended in conjunction with completing this scope of work, in accordance with
the terms and conditions of our Contract Time and Materials Fee Schedule. Following is our
breakdown of the projected costs for budgetary purposes for this project:
* 7 Preliminary Title Reports: $ 4,895
* 7 Real Estate Appraisals: $ 30,000
* Fixtures& Equipment Appraisal (Pemji property): $ 3,600
* Appraisal Reviews (by County of Ventura)*: $ 7,500
* Relocation Plan: $ 4,000
* Acquisition Process (7 acquisitions): $ 35,000
* Relocation Process (2 business relocations& 2 residential relocations): $ 25,000
* Support Services on Regal Condos and Dedication Parcels (75 hours): $ 10,000
* Project Team Meetings and Monthly Status Reports(30 hours): $ 4,200
* Preparation of Right of Way Certification: $ 1,500
* Reimbursable Expenses (mileage, FedEx, etc.): . $ 1,500
$127,195
+ 10% contingency: $ 12,720
TOTAL (rounded) $140,000**
*Formal Appraisal Reviews are required under Caltrans guidelines. Property appraisals will include land-only appraisals for the
partial takes. The Fixtures and Equipment Appraisal will value all immovable improvements pertaining to the realty and will
inventory all movable items. If valuation of certain or all movable items becomes necessary,additional fees may apply. A fixtures
and equipment appraisal will only be ordered under specific City authorization and subject to a determination that a full rather than
partial acquisition will be sought by City on the applicable parcel.
** A maximum of 715 hours of Hamner, Jewell & Associates staff time is allocated in this budget (inclusive of the contingency
provision), projected over a maximum 12 month term. Hamner, Jewell & Associates will not expend nor shall be obligated to
expend in excess of 715 hours of HJA staff time on this project under this budget. Additional services can be provided under
supplemental budget; i.e. Hamner, Jewell & Associates can also provide assistance in property owner coordination during the
construction stage of the project, but such services, if desired, would be covered under supplemental budget and contract
authorization.
Litigation support services are not included.
182
Yugal Lall
City Engineer/Director of Public Works
City of Moorpark
December 2, 2009
Page 4 of 4
To assist you with this work, we will require construction plans and legal descriptions and area
calculations for all right of way parcels and temporary construction easements to be acquired for
the project. We will require access to and regular communications with the project team and City
staff in order to facilitate and effectively coordinate our work. The City must provide us with
information about utility relocations and other information required for the completion of a Right
of Way Certification form. The City Attorney must be available to review and pre-approve offer
packages and purchase agreements, as well as to consult on any necessary settlement negotiations
and agreement provisions. The City must also provide any eminent domain counsel if such
becomes necessary. Our goal at Hamner, Jewell & Associates is always to obtain amicable
agreements between the property owners and the City, avoiding the need for any eminent domain
action, however we cannot guarantee that such agreements will be reached with each and every
property owner. As for relocation assistance, it is critical to establish a timely system for promptly
processing payments of relocation assistance claims, as time is of the essence in most relocation
situations and prompt payment processing is critical to encouraging and successfully completing
moves within the project timeline requirements.
This proposal assumes no more than two vested owners per parcel and no more than one required
monetary lien clearance per acquisition. Multiple owners, additional unknown tenancies, and
multiple liens that require clearance can require additional time and budget.
Please call Lillian Jewell or me with any questions about this proposal. Thanks again for the
opportunity to provide you with this proposal. We are looking forward to working with you and
assisting the City with completing this project.
Sincerely,
:Xleal6er 906nson
Heather Johnson
183
November 12, 2009
ITEM 9.C.
EXHIBIT A
SCOPE OF WORK
Final Design Plans, Specifications and Cost Estimates for
Widening of Los Angeles Avenue between Moorpark Avenue and
Approximately 426 Feet East of Spring Road
Convert Project to English Units, Update PS&E to the
Latest State Standards / Specifications and
Soundwall and Retaining Wall Design
A. TITLE
Convert project to English units, update PS&E to latest State Standard Plans
and Specifications and Soundwall and Retaining Wall Design [herein
"Project"] for the Los Angeles Avenue Widening — From Moorpark Avenue to
Spring Road Project.
B. PROJECT DESCRIPTION
1. Background Information
a. The original Scope of Work for the design services required for the
PROJECT is set forth in the original Agreement, dated August 25,
2000 (Attachment A).
b. Amendments Nos. 2.1 thru 2.7 to the Agreement have been approved
for certain additional work specified therein (Attachments B through H).
2. Additional Required Services
a. July 2008 was the deadline for processing a metric unit project. The
plans, specifications, estimate, drainage report and legal & plats need
to be converted to English units prior to submission for approval.
b. The plans and specifications were based on 2002 State Standard
Plans and Specifications. The plans and specifications need to reflect
the 2006 State Standard Plans and Specifications.
c. Environment Document requires the construction of Soundwall 1A (10'
high and 187' long) in front of the Regal Apartments located south of
Los Angeles Avenue and Soundwall 4 (8' high and 121' long), north of
Los Angeles Avenue and west of Flory Avenue.
d. Due to the roadway widening and elevation difference between the
commercial property at the southwest corner of Los Angeles Avenue
and Spring Road, a 250' long retaining wall will be required.
AECM
November 12, 2009
Page 2 of 5
e. Continuing coordination with Caltrans Local Permit Office, City, City's
consultant, and utility agencies, including responding to Caltrans'
comments on PS&E, and project meetings.
C. SCOPE OF WORK
The specific details of this additional work are set forth below:
Task 100 — Convert Project to English Units
Processing and obtaining approval from Caltrans for metric plans expired in
July 2008. Project elements will need to be converted to English units. Based
on coordination efforts and Caltrans input, it is anticipated that the project will
be processed through the Local Permit Office because the estimated
construction cost is under $1 million. Therefore, this project will not be
required to submit a Storm Water Data Report.
Task 110 — AECOM will review and convert the following plan sheets (26
Sheets) to English units:
• Title Sheet (1 Sheet)
• General Notes (1 Sheet)
• Typical Cross Sections (1 Sheet)
• Construction Details (2 Sheets)
• Demolition Plan (2 Sheet)
• Layout, Plan and Profile (3 Sheets) — Profiles will require the
adjustment of vertical scale of the drawing.
• Drainage Plan and Details (4 Sheets) — Profiles will require the
adjustment of the vertical scale of the drawing.
• Utility Plan (2 Sheets)
• Construction Area Signs (1 Sheet)
• Stage Construction and Traffic Handling (3 Sheets)
• Pavement Delineation and Signing (2 Sheets)
• Signal and Lighting Plan and Schedules (4 Sheets)
Task 120 — We will review and convert the Front End Bid Documents and
Special Provisions to English units.
Task 130 — We will review and convert the quantities and the Opinion of
Probable Construction Cost to English units.
Task 140 — We will review and convert the Drainage Report to English
units.
A
�X M
November 12, 2009
Page 3 of 5
Task 150 — We will review and convert four (4) legal and plats to English
units.
Task 200 — Update PS&E to Latest State Standards and Specifications
The PS&E is based on 2002 State Standard and Specifications. PS&E will be
updated for the 2006 State Standards and Specifications.
Task 210 — AECOM will review and update plans to the 2006 State
Standards.
Task 220 — AECOM will review and update special provisions to the 2006
State Specifications and Special Provisions.
Task 300 — Prepare Soundwall and Retaining Wall Plans
Design a 10' high and 187' long soundwall in front of Regal Apartments, a 8'
high and 121' long soundwall west of Flory Avenue and 250' long retaining
wall at southwest corner of Los Angeles Avenue and Spring Road. Soundwall
will be based on a State Standard Details of masonry block soundwall with
spread footing. No aesthetic treatment is required for these walls.
Task 310 — AECOM Team Member, Fugro West Inc., will review relevant
geologic and geotechnical data in their files, as well as data supplied by the
City of Moorpark. The data will be used in the geotechnical evaluation and
recommendations for the proposed walls.
Summarize subsurface soil and groundwater conditions at the exploration
locations and provide geotechnical design criteria for the project site. A
written geotechnical letter will include:
• Factual data, including previous drill-hole logs, previous laboratory
data and the associated exploration location maps.
• Summary of soil and groundwater conditions.
• Geotechnical foundation design parameters for Caltrans soundwall
and retaining wall spread footing configurations (Standard RSP
B15-1 and 63-1).
• Discussion of seismic setting and potential geohazards.
• Earthwork and grading which consists of remedial grading for
foundations (overexcavation), fill selection, placement and
compaction and suitability of onsite soil for use as fill.
• Excavation, groundwater considerations and subgrade preparation.
AOc�
November 12, 2009
Page 4 of 5
Task 320 - AECOM will design and prepare construction drawings for a
soundwall and retaining wall plans at 1" =20' scale which will include plan,
elevation, typical section and quantities based on 2006 Caltrans Standard
Plans. Log of test boring plan is not required as existing geotechnical data
will be used.
Task 330 - AECOM will prepare special provisions based on 2006 Caltrans
Specifications and provide an opinion of construction cost for the two
soundwalls and retaining wall.
Task 400 — Plans and Specifications Update
Update plans and specifications based on Caltrans comments. PS&E will
be submitted to Caltrans Local Permit Office for review. AECOM will
respond to Caltrans comments and revise the construction drawings and
special provisions.
Task 500 — Coordination Meetings
AECOM will coordinate with Caltrans, City, and utility agencies, and attend
up to three (3) project meetings.
D. TIME SCHEDULE
The anticipated time to complete these tasks is four (4) months from Notice to
Proceed.
E. FEE
1. Fee for Added Effort: $65,458
2. Total Fee Re-Cap:
Phase Prior Fee Change Revised Fee
1. Prelim. Conceptual Design 44,500.00 0.00 44,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 31,500.00 0.00 31,500.00
5. Final Design 201,381.00 65,458.00 266,839.00
Administration 44,534.00 0.00 44,534.00
Reimbursable Expenses 3,000.00 0.00 3,000.00
Total 354,915.00 55,012.00 420,373.00
A0%vM
November 12, 2009
Page 5 of 5
An engineering fee of $65,458 (lump sum) will be required to accomplish
the above-referenced tasks based on $126/MH plus 8.5% for other direct
costs, and $8,510 for subconsultant fee. Please see the attached cost
breakdown (Exhibit B) for more detail.
F. SUPPLEMENTAL CONDITIONS
1. Contractor Indemnification/Additional Insured.
Client will require that any Contractor performing work in connection with
the project for which AECOM is providing professional services, hold
harmless, indemnify and defend Client, AECOM, their consultants, and
each of their directors, officers, agents and employees from any and all
liability, claims, losses, damage and costs, including attorneys' fees,
arising out of or alleged to arise from the Contractor's performance of the
work described in the construction contract documents, but not including
liability that may be due to the sole negligence of Client, AECOM, their
consultants, or their directors, officers, agents and employees.
Client will require the Contractor to provide workers' compensation and
commercial general liability insurance, including completed operations and
contractual liability, with the latter coverage sufficient to insure the
Contractor's indemnity, as above required; and such insurance shall
include Client, AECOM, their consultants, and each of their directors,
officers, agents and employees as additional insureds.
2. Hazardous Materials
In providing its services hereunder, neither AECOM nor its subconsultants
shall be responsible for identification, handling, containment, abatement,
or in any other respect, for any asbestos or hazardous material if such is
present in connection with the project. In the event that Client becomes
aware of the presence of asbestos or hazardous material at the jobsite,
Client shall be responsible for complying with all applicable federal and
state rules and regulations, and shall immediately notify AECOM, who
shall then be entitled to cease any of its services that may be affected by
such presence, without any liability to AECOM or its subconsultants
arising therefrom.
3. Cost Estimate
AECOM has no control over the cost of labor, materials, equipment or
services furnished by others or over Contractor's methods of determining
prices, or other competitive bidding or market conditions, practices or
omissions on the site. Any cost estimates provided by the Consultant will
be made on the basis of his experience and judgment. Estimates of
probable construction costs may vary from actual construction costs.
PM: FAPENDINGNoorparklEng Unit-PS&E UpdatelExhibit Scope(Rev 11-12-09).docx
AEL�
EXHIBIT B
Project Budget
11/12/2009
Los Angeles Avenue Widening City of Moorpark
From Moorpark Avenue to Spring Road
Personnel Hours Budget
Y
Q u
Task Description o z o
`o
a � � � Q U U Q F :J Z F
Task 100-Convert Project to Ensllish Units
110-Convert Plans 26 Sheets S $ $ i
Title Sheet I 1 1 2 S 225 $ 19 5 244
General Notes 1 1 1 2 S 225 $ 19 5 244
Typical Sections 1 1 1 2 4 S 515 $ 44 S 559
Construction Details 2 2 6 8 $ 926 $ 79 S 1,005
Demolition 2 l 1 1 1 2 4 $ 515 $ 44 $ 559
Layout,Plan&Profile 3 1 1 6 18 26 $ 3,156 $ 268 $ 3,424
Drainage Plan and Details 4 1 1 4 12 18 $ 2,230 $ 190 $ 2,420
Utility Plans 2 1 2 6 9 $ 1,097 $ 93 $ 1,190
Construction Area Signs 1 0.5 1 2 $ 181 $ 15 S 196
Stage Construction 3 1 2 6 9 $ 1,105 $ 94 $ 1,199
Pavement Delineation and Signing 2 1 4 8 13 $ 1,615 $ 137 $ 1,752
Signal and Lighting 4 1 1 6 12 20 $ 2,544 $ 216 $ 2,760 !
120-Convert Front End Documents&Special Provisions 8 8 16 $ 1,994 $ 169 $ 2,153
130-Convert Quantities and Estimate 1 8 9 $ 1,019 $ 87 $ 1,106
140-Convert Drainage Report 2 8 4 4 18 $ 1,974 $ 168 $ 2,142
150-Convert Legal&Plats(4; 1 8 12 21 $ 2,967 $ 252 $ 3,219
Subtotal 3 20 8 12.5 34 64 27 12 181 S 22,278 $ 1,894 $ 24,172
Task 200-Update PSBE for 2006 Standards ifi n
210-Update Plans 1 4 8 1 8 12 1 2 35 $ 4,357 1$ 370 $ 4,727
220-Revise Special Provision: 12 8 20 $ 2,668 $ 227 S 2,895
Subtotal 1 16 - 8 8 - 12 10 55 $ 7,025 S 597 S 7,622 !
Task 300-Prepare Soundwall and Retaining Wall Plans
310-Geotechnical Services $ $ 8,510 $ 8,510
320-Plan Elevation Typical Section and uantiti 3 Sheet 4 24 24 48 100 1 S 12,564 $ 1,068 $ 13,632
320-Prepare Special Provisions and Opinion of Const Cos 4 4 8 S 992 S 84 $ 1,076
Subtotal 4 28 24 48 4 108 S 13,556 S 9,662 S 23,218
Task 400-Caltrans Review-PS&E response/revisions
400-Revise Plans and Special Provisions(1 iteration 10 8 1 4 12 10 6 50 S 6,276 S 533 $ 6,809
Subtotal - 10 8 4 12 10 6 50 S 6,276 $ 533 S 6,809
Task 500-Coordination and Meetinus
500-Coordination and Project Meetings(up to 3 meetings 16 8 24 5 3 352 S 285 $ 3 637
ubtotal - 1 16 1 81 24 S 3,352 $ 2851S 3 637
Total 8 1 90 8 29 70 76 F-97 1 401 418 1 S 52,487 $ 12,971 IS 65 458
Amounts shown are lump sum fee.
Personnel Catevo SM
Principal Engineer $207.00
Sr Engineer 11 $171.00
Sr 11 Surveyor $171.00
Sr Planner $149.00
Asst Engr 11 $106.00
CADD Designer $119.00
CADD Operator $106.00
Adm Specialist $77.00
Attachment A
AGREEMENT
THIS AGREEMENT, made and entered into this _Z�50- day of
20pp by and between the City of Moorpark, a
muni 'pal corporation located in the County of Ventura, State of
California, hereinafter referred to as "CITY" and Boyle
Engineering Corporation, a California Corporation, hereinafter
referred to as "CONSULTANT" .
W I T N E S S E T H
Whereas, the CITY requires the services of a qualified
consultant to provide certain civil engineering design services
required for a project to realign and widen Los Angeles Avenue
between Spring Road and Moorpark Avenue [hereinafter "PROJECT"] ;
and,
Whereas, CONSULTANT is qualified to provide such services
and has submitted a Proposal pertaining to same, attached hereto
as Exhibit 'B' ; and,
Whereas, CITY wishes to retain CONSULTANT to provide said
Construction Engineering services.
NOW, THEREFORE, in consideration of the mutual convents,
benefits and premises herein stated, the parties hereto agree as
follows:
CITY does hereby appoint CONSULTANT in a contractual
capacity to perform certain professional civil engineering
services as set forth herein.
I . Scope of Work
The services to be provided by CONSULTANT shall consist of
the Design Engineering services [hereinafter "SERVICES"] set
forth in Exhibit 'A' attached hereto and made a part hereof.
The SERVICES set forth in Exhibit 'A' shall be provided in a
manner consistent with the stipulations set forth in the
Proposal set forth in Exhibit 'B' also attached hereto and
made a part hereof.
II. Compensation
The amount of full compensation to CONSULTANT for the
required SERVICES shall be as set forth in Exhibit W .
III . Termination
This agreement may be terminated with or without cause by
CITY at any time with no less than 10 days written notice of
such termination. In the event of such termination,
CONSULTANT shall be compensated for such SERVICES up to the
date of termination. Such compensation for work in progress
shall be prorated as to the percentage of progress completed
at the date of termination.
This agreement may be terminated by CONSULTANT only by
providing CITY with written notice no less than 30 days in
advance of such termination.
IV. General Conditions
A. Unassigned.
B. CITY shall not be called upon to assume any liability
for the direct payment of any salary, wage or other
compensation to any person employed by CONSULTANT
performing SERVICES hereunder for CITY.
CONSULTANT is and shall at all times remain as to the
CITY a wholly independent contractor. Neither the CITY
nor any of its officers, employees, servants or agents
shall control over the conduct of CONSULTANT or any of
CONSULTANT officer, employees or agents, except as
herein set forth.
CONSULTANT shall not at any time or in any manner
represent that it or any of its officers, employees or
agents are in any manner employees of the CITY.
C. At the time of 1) termination of this agreement or 2)
completion and acceptance of the construction of the
PROJECT, all records related to SERVICES provided by
CONSULTANT, whether prepared by CONSULTANT or their
subconsultant (s) or obtained in the course of providing
the SERVICES, shall become the sole property of the
CITY.
D. CONSULTANT shall hold harmless, indemnify and defend the
CITY and its officers, employees, servants and agents
and independent contractors who serve in the role of
City Manager, Deputy City Manager, Director of Public
2
LA Spring_"n_Agr2
Works, Assistant City Engineer, City Engineer or City
Attorney from any claim, demand, damage, liability,
loss, cost or expense, for any damage whatsoever,
including but not limited to death or injury to any
person and injury to any property, resulting from
misconduct, negligent acts, errors or omissions of
CONSULTANT, or any officer, employee or agent of
CONSULTANT, in the performance of this agreement by
CONSULTANT, except such damage as is caused by the
negligence of the CITY.
The CITY does not, and shall not, waive any rights that
it may have against CONSULTANT by reason of Paragraph E
hereof, because of the acceptance by the CITY, or the
deposit with the CITY, of any insurance policy or
certificate required pursuant to this agreement. This
hold harmless and indemnification provision shall apply
regardless of whether or not said insurance policies are
determined to be applicable to the claim, demand,
damage, liability, loss, cost or expense described in
Paragraph E hereof.
E. CONSULTANT shall secure from a good and responsible
company or companies doing insurance business in the
State of California, pay for, and maintain in full force
and effect for the duration of this agreement those
policies of insurance required by this paragraph and
shall furnish to the City Clerk of the CITY certificates
of said insurance on or before the commencement of the
term of this agreement. Notwithstanding any
inconsistent statement in any of said policies or any
subsequent endorsement attached thereto, the protection
offered by the policies shall:
(1) Insure the Agency and its officers, employees,
servants and agents from claims for damages for
personal injury to any person, including death, and
for damage to the property of any person which may
arise or result from Contractor's or any
subcontractor's execution of the work or other
obligation under the execution of the work or other
obligation under the Contract Documents, whether
such execution be by Contractor or by any
subcontractor or by anyone directly or indirectly
employed by either Contractor or any subcontractor.
(2) Provide the minimum limits set forth in the
Specifications.
(3) Be written on an occurrence basis.
(4) Be primary to the City's liability insurance.
3
LA Spring_dsn_Agr2
(5) Be issued by an insurer with a Bests rating of
A:VII or better and licensed to do business in the
State of California.
(6) State a deductible amount that is acceptable to the
City.
F. Consistent with the provisions of Paragraph E,
CONSULTANT shall provide general public liability
including, professional liability, automobile liability
and property damage insurance in an amount not less than
One Million dollars ($1, 000, 000. 00) per occurrence and
annual aggregate.
G. Consistent with the provisions of Paragraph E,
CONSULTANT shall provide workers' compensation insurance
as required by the California Labor Code. If any class
of employees engaged by CONSULTANT in work under this
agreement is not protected by the workers' compensation
law, CONSULTANT shall provide adequate insurance for the
protection of such employees to the satisfaction of the
CITY.
H. CONSULTANT shall not assign this agreement, or any of
the rights, duties or obligations hereunder. It is
understood and acknowledged by the parties that
CONSULTANT is uniquely qualified to perform the SERVICES
provided for in this agreement.
I . The Proposal (s) (Exhibit 'B' ) submitted by CONSULTANT is
hereby incorporated into this Agreement. Where said
exhibit is modified by this Agreement, including the
provisions of Exhibit 'A' attached hereto, the language
contained in this Agreement shall take precedence.
J. Payment to CONSULTANT shall be made by CITY within 30
days of receipt of invoice, except for those which are
contested or questioned and returned by CITY, with
written explanation within 30 days of receipt of
invoice. CONSULTANT shall provide to CITY a written
response to any invoice contested or questioned and
further, upon request of CITY, provide CITY with any and
all documents related to any invoice.
K. Any notice to be given pursuant to this agreement shall
be in writing, and all such notices and any other
document to be delivered shall be delivered by personal
service or by deposit in the United States mail,
certified or registered, return receipt requested, with
postage prepaid, and addressed to the party for whom
intended as follows:
4
LA Sprin9_dsn_A9r2
To: City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Attn: City Manager
To: Boyle Engineering Corporation
Att: Richard Bardin, Principal-in-Charge
1501 Quail Street
Newport Beach, CA 92660-7142
Either party may, from time to time, by written notice
to the other, designate a different address which shall
be substituted for the one above specified. Notices,
payments and other documents shall be deemed delivered
upon receipt by personal service or upon deposit in the
United States mail.
L. Nothing contained in this agreement shall be deemed,
construed or represented by the CITY or CONSULTANT or by
any third person to create the relationship of principal
or agent, or of a partnership, or of a joint venture, or
of any other association of any kind or nature between
the CITY and CONSULTANT.
M. This agreement constitutes the entire agreement of the
parties concerning the subject matter hereof and all
prior agreements or understandings, oral or written, are
hereby merged herein. This agreement shall not be
amended in any way except by a writing expressly
purporting to be such an amendment, signed and
acknowledged by both of the parties hereto.
N. Should interpretation of this agreement, or any portion
thereof, be necessary, it is deemed that this agreement
was prepared by the parties jointly and equally, and
shall not be interpreted against either party on the
ground that the party prepared the agreement or caused
it to be prepared.
0. No waiver of any provision of this agreement shall be
deemed, or shall constitute, a waiver of any other
provision, whether or not similar, nor shall any such
waiver constitute a continuing or subsequent waiver of
the same provision. No waiver shall be binding, unless
executed in writing by the party making the waiver.
P. In the event any action, suit or proceeding is brought
for the enforcement of, or the declaration of any right
or obligation pursuant to this agreement or as a result
of any alleged breach of any provision of this
agreement, the prevailing party shall be entitled to
recover its costs and expenses, including reasonable
5
LA Spring_den Agr2
attorney's fees, from the losing party, and any
judgement or decree rendered in such a proceeding shall
include an award thereof.
Q. Cases involving a dispute between the CITY and
CONSULTANT may be decided by an arbitrator if both sides
agree in writing, with costs proportional to the
judgement of the arbitrator.
R. This agreement is made, entered into, executed in
Ventura County, California, and any action filed in any
court or for arbitration for the interpretation,
enforcement or other action of the terms, conditions or
covenants referred to herein shall be filed in the
applicable court in Ventura County, California.
S. The captions and headings of the various Articles and
Paragraphs of this agreement are for convenience and
identification only and shall not be deemed to limit or
define the content of the respective Articles and
Paragraphs hereof.
V. RESPONSIBLE INDIVIDUAL
The individual directly responsible for CONSULTANT overall
performance of the contract provisions herein above set
forth and to serve as principal liaison between CITY and
CONSULTANT shall be Richard Bardin.
Upon mutual written agreement of the parties, other
individuals may be substituted in the above capacity.
VI. IMPLEMENTATION
The CITY shall provide CONSULTANT with written notice in
advance of the date at which these SERVICES are to be
implemented if different than the date of the agreement.
CITY OF MOORPARK: CONSULTANT .
1
Steven Kueny, City Manage
6
LA Spring_dsn Agr2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
ss.
County of e9w.09,v�E
r
On NST l before me, �Ci wrRO iS,wy1�iJ�X.tr i/.d1.tr ic.
pey Name and T10a d�TJaw oc.�IJob'�PLMI '
personally appeared L4.6!A�d A.4pe'ye-J ,
Name(.)of sV"B)
'personally known to me
story
oykk mae
to be the personX whose nameig is/mv
subscribed to the within instrument and
acknowledged to me that he/eheMwy executed
LI A ROM UDRIS the same in his#mmV eir authorized
Cortirnision#I capacityy0esj, and that by his/he Alwir
Notay Public-Ca"M t° signatu oTon the instrument the persogW, or
d°"p'Caxrty the entity upon behalf of which the perso
OWCOMM.50MAU916,21XIS acted, executed the instrument.
WITNESS my hand a fficial seal.
Place Notary Seel Above • sigalk d Nola
OPTIONAL
Though the kftmaffon below Is not required by Jaw,it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s)Other Than Named Above:
Capaclty(ies) Claimed by Signer
Signer's Name:
❑ Individual Too of thtxnb here
❑ Corporate Officer—Title(s):
❑ Partner—❑ Limited C General
❑ Attorney in Fact
❑ Trustee
❑ Guardian or Conservator
F1 Other.
Signer Is Representing:
JIM
O 199 7 Notional Notary Aseodebw•9350 Oe Sob Ave.,P.O.Box 2402•Chatsworth,CA 913132402 Prod.No.5907 Reader Cah To$-Free 1-000$764827
Exhibit 'A' [Page 21
Scope of Work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
4. CIarifications and Llmltatlone: The scope and intent of the
contract requirements and scope of work shall be subject to
the following clarifications and limitations:
a. CONSULTANT shall be entitled to rely upon the accuracy .of
data and information provided by CITY or others without
independent review or evaluation.
b. Documents, drawings, specifications, and electronic
information/data, including computer aided drafting and
design ("CADD") , prepared by CONSULTANT pursuant to this
agreement are not intended or represented to be suitable
for reuse by CITY or others on extensions of the PROJECT
or on any other project. Any use of completed documents
for other projects and any use of incomplete documents
without specific written authorization from CONSULTANT
will be at CITY'S sole risk and without liability to
CONSULTANT.
c. Electronic data delivered to CITY shall not include the
professional stamp or signature of an engineer or
architect. CITY agrees that CONSULTANT shall not be
liable for claims, liabilities or losses arising out of,
or connected with the decline of accuracy or readability
of electronic data due to inappropriate storage conditions
or duration. By acceptance of electronic data, CITY
agrees to indemnify CONSULTANT for damages and liability
resulting from the modification, use or misuse of such
electronic data.
d. Any Opinion of the Construction Cost prepared by
CONSULTANT represents its judgment as a design
professional and is supplied for the general guidance of
CITY. Since CONSULTANT has no control over the cost of
labor and material, or over competitive bidding or market
conditions, CONSULTANT does not guarantee the accuracy of
such opinions as compared to contractor bids or actual
cost, to CITY.
e. CITY agrees that in accordance with generally accepted
construction practices, the construction contractor will
be required to assume sole and complete responsibility for
job site conditions during the course of construction of
the PROJECT, including safety of all persons and property,
and that this requirement shall be made to apply
continuously and not be limited to normal working hours.
CONSULTANT shall not have control over or charge of, and
shall not be responsible for, construction means, methods,
techniques, sequences or procedures, as these are solely
LA Spring_Dan_Agr2
Exhibit 'A' [Page 31
Scope of Work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
the responsibility of the construction contractor.
CONSULTANT shall not have the authority to stop or reject
the work of the construction contractor.
f . In providing its services hereunder, CONSULTANT shall not
be responsible for identification, handling, containment,
abatement, or in any other respect, for any asbestos or
hazardous material if such is present in connection with
the PROJECT. In the event that CITY becomes aware of the
presence of asbestos or hazardous material at the job
site, CITY shall be responsible for complying with all
applicable federal and state rules and regulations, and
shall immediately notify CONSULTANT, who shall then be
entitled to cease any of its services that may be affected
by such presence, without any liability to CONSULTANT
arising therefrom.
g. CITY will include in the general conditions of any
construction contract, language which states that the
construction contractor is required to hold harmless and
defend the City, Contractor, and their agents, employees
and consultants, from all suits and actions, including
attorneys ' fees, and all costs of litigation and judgments
of any nature and description arising out of or incidental
to the performance of the construction contract or work
performed thereunder. The CITY, CONSULTANT, their agents,
employees and consultants shall also be named as
additional insureds in any construction contractor' s
insurance policies.
B. Scope of Work (SERVICES] : The required SERVICES shall include,
but not be limited to the following:
1. Phase 1: Preliminary Conceptual Plan
Purpose -- To provide an initial draft plan of the proposed
street widening project, consistent with the CONCEPT
DESCRIPTION described above.
a. Kick-off Meeting: Attend a kick-off meeting and follow-
up with a site visit photographically record
conditions.
b. Receipt of Information: Receive from the City any
existing plans, reports, hydrology studies,
geotechnical reports, etc. which are in the City' s
possession. Receive from the City Title Reports, and /
or Litigation Guarantees, for each of the properties
LA Sprin9_D9n_Agr2
Exhibit 'A' (Page 41
Scope of work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
where additional right-of-way is anticipated to be
acquired.
C. Surveying and Mapping — Perform a survey for the
project area in sufficient detail to support the
described phases of the design efforts. The mapping
will be done by aerial means and will include as
limits : the full length of the project and width of the
right-of-way with approximately thirty feet (301 )
beyond proposed right-of-way. Also, provide
supplemental topography on the south side of the street
to facilitate design. Existing improvements shall be
shown on the mapping. These will be located by first
marking in the field the visible features.
d. Geotechnical and Pavement Investigations - Perform
geotechnical investigations as needed to support
pavement and subgrade design.
• Geotechnical : Review existing Caltrans materials
reports, provide four shallow drill holes (5 to 10
feet deep) , perform laboratory testing and analyses
and produce a materials report in Caltrans format.
City to provide Traffic Index (TI) and Caltrans
waiver of encroachment fees for design
investigation work.
• Pavement Investigation: If required, pavement
investigation will be performed as an additional
service.
e. Utilities — Obtain all information necessary to show
all overhead and underground utilities on the south
Bide of the street. The power poles on the north side
of the street shall also be shown. Utility research
will include both written letters and telephone
calls/meetings as appropriate.
f. Property Lines — Show current and future right-of-way
(property lines) . Property lines will be based on the
title reports provided by the City.
g. Preliminary Concept Plan: Layout the preliminary
conceptual design as described in Section A-3 .
h. Phase I gffort: It is estimated that this phase will
require two to three plan sheets to be developed to the
geometric submittal stage. At the end of Phase 1 the
submitted plans will be approximately thirty-five
percent (35%) complete.
LA Spring_Dan Agr2
Exhibit 'A' [Page 51
Scope of Work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
2 . PHASB 2 : Design Alternates
Purpose — To develop certain design alternates to reduce
impacts upon adjacent properties and/or to provide for
acceleration / deceleration lanes as reflected in the Cross-
Sections set forth in the RFP.
a. Plans — Prepare up to two design alternates based upon
direction provided by the City (plan view only) .
3 . PHASg 3 : Final Conceptual Plan
Purpose — To prepare the final alignment and right-of-way
needs plan for the project, including prerequisite to right-
of-way acquisition.
a. Plan(s) — Prepare the final concept plan showing all
existing and future improvements, utility locations and
right-of-way lines. Prepare plan views and typical
cross sections.
b. Key Improvements Identified — Identify, for purposes of
later opinion of probable construction cost, the major
grading, utility relocation, and drainage aspects of
the project. Also identify key street light work (if
any) based upon the City' s lighting standards. [Note:
At this stage of design these elements of the project
will not be designed beyond the conceptual level .
C. Right-of-Way — Prepare a chart listing all street
right-of-way parcels to be acquired, the assessor's
parcel number for each affected property, the property
owner and the area of the right-of-way to be acquired.
d. Legal Descriptions. -- Prepare legal descriptions for
all street right-of-way and any other easements
required for the project. Preliminary Title Reports
will be secured by the City and provided to the
CONSULTANT at no cost.
e. Opinion of Probable Cost — Prepare an opinion of
probable cost for the construction of the project,
based on the final conceptual plan.
f. Special Conditions — Describe any unique problems or
conditions (i .e. impact upon existing structures) posed
by the project.
LA Spring_Den_Agr2
Exhibit 'A' (Page 61
Scope of Work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
g. Draft Report — Prepare a draft report which describes
the design concept, right-of-way requirements and
opinion of cost.
h. Final Draft Report — Upon receipt of comments from the
City, prepare and present to the City the Final Draft
Report on the Conceptual Design. The Final Draft Report
will be presented to Caltrans for review and comment.
All Caltrans ' comments shall be incorporated into the
Final Report.
i. City Council Review — Present the Final Draft Report
to the City Council for review and approval .
j . Final Report— Prepare and provide ten (10) copies of
the Final Report which incorporates any comments from
the City Council .
k. Phase 3 Effort: Approval of the Final Report will
constitute approval of the geometrics of the project.
At the end of Phase 3 the submitted plans will be
approximately forty-five percent (45%) complete.
4 - PHASE 4 : Project Engineering Evaluation
Report. (PEER)
a. Purpose — To seek and obtain Caltrans approval of the
construction project.
b. Report — Consultant' s work shall be limited to the
preparation of the initial draft of report, consistent
with Caltrans PEER report program guidelines.
C. Data — Traffic accident, traffic volume and other
statistical information required to be included in the
report shall be derived from existing studies and
reports to be provided by the City and/or Caltrans.
d. Work by City - City staff will submit the report to
Caltrans, provide supplemental information to Caltrans
as required, and make revisions to the report as
necessary to obtain Caltrans approval .
e. Additional Work - Any work required to be performed by
the consultant in making revisions to the draft PEER
report, will be paid as an additional service.
IJ► Spring_Den_Agr2
Exhibit 'A' [Page 71
Scope of work
Design Engineering Services
Los Angeles Avenue widening: Spring Rd to Moorpark Ave
5. PHAS$ 5 : Final Design
Purpose — To provide a final set of construction
documents.
a. Utility Coordination — Perform all coordination,
communication and design necessary to show location of
existing utilities on the street plans and to
facilitate the necessary relocation of the conflicting
utilities . It is assumed that the primary work will be
adjusting manholes and vaults, relocation of utility
poles and coordination to give utility companies an
opportunity to install improvements ahead of road
construction.
b. Project Design/Drainage Study — Prepare the design for
the street widening project including asphalt pavement,
curb and gutter, sidewalk, right-of-way wall, and
drainage. The design will be developed in two stages
as follows:
• Preliminary Design — prepare a preliminary final
design based on the final approved concept plan
• Final Design — based on City and Caltrans input on
the Preliminary Design, prepare a Final Design
• Drainage Study - Prepare a Drainage Study [hydraulic
analysis] , using the hydrologic data set forth in
the City' s Master Drainage Study, to confirm that
the street drainage can be conveyed to the three
existing storm drain systems (one at each end of the
project and one at Millard Street) and that those
existing storm drainage facilities have sufficient
capacity to accept said additional storm flows.
[Note: It is anticipated that storm drain catch
basins and pipes will not be required. The fees
for Task 5b shall pertain to the drainage study
only. If it is determined from that study that a
storm drain is required, or that the capacity of
the existing storm drains will have to be
increased, the design efforts for those new storm
drainage facilities will be paid as an additional
service. ]
C. Construction Plans — Prepare construction plans
showing both plan and profile at a scale acceptable to
the City and Caltrans. Include both full and half-
sized sheets. Provide both camera ready and electronic
files (AutoCAD V 12 or later) . There will be no
electronic submittal to Caltrans.
LA Spring_Dsn Agr2
Exhibit 'A' [Page 61
Scope of Work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
d. specifications and Special Provisions — Prepare
specifications and special provisions for the project.
The City will incorporate this material with its
standard "boilerplate" and prepare the bid package.
This material shall be prepared in WORD latest version.
Provide a camera-ready copy and an electronic file
compatible with City software.
e. Contents of Plans and Specifications — The plans and
specifications shall address the following project
requirements:
Civil
- Title Sheet
- Typical Cross Sections
- Construction Staking Survey Control, Key Map
- Layouts
- Profiles
- Construction Details (including utility
modifications)
- Drainage
- Existing Utility Plan
Traffic
- Stage Construction (Detour plans)
- Traffic Handling
- Quantities
- Construction Area Signs, including Project
Identification Signs
- Pavement Delineation Details
Striping & Signing — Prepare striping and signing
plans with the following options:
- Roadway sections adjacent to the project striped
for 4 through lanes, and
- Roadway sections adjacent to the project striped
to a full 6-lane facility.
The striping and signing plan shall be prepared to a
scale acceptable to the City and Caltrans.
Electric
- Traffic Signal Pole Relocation
- Traffic signal loop detectors
- Street lighting plan
Structural - Assume no Structural design work other
than to specify standard walls.
• NPDRS Requirements: Provide guidelines and
specifications, consistent with the City' s Storm
Water Discharge Permit, sufficient to adequately
inform the Contractor of the requirements for the
submittal and approval of all required storm water
handling and storm water quality requirements,
LA Sprin9_Den_A9r2
Exhibit 'A' [Page 91
Scope of Work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
including but not limited to the following:
- Stormwater Pollution Prevention Plan (NPDES)
- Sediment Management Plan
f . Plan Review: Plans will be submitted to the City for
plan review at the sixty-five percent (65%) completion
and at ninety-five percent (95%) completion.
g. Plan Approval : All plan check corrections shall be made
sufficient to secure approval ["signed" plans] from the
City and from Caltrans.
h. . Other Requirements
Bid Sheet — Prepare a bid sheet with bid items,
quantities and payment references to Specification.
Opinion of Probable Cost — Prepare an opinion of
probable cost for the project using the above
described Bid Sheet.
Schedule — Prepare a time estimate for construction
of the project .
• Coordination — Coordinate the design with City
staff, Caltrans, and other designers working on Los
Angeles Avenue.
Engineering Responsibility — Final approved plans
shall be stamped and signed by the consulting
engineer as the City Engineer for the project .
i. Matters Not Included : Tasks which are not a part of
this contract include the following:
• pavement investigation;
• environmental document;
• right-of-way acquisition;
• Caltrans encroachment permit application;
• Cooperative Agreements with Caltrans;
• On-site (i.e. private property) improvements
required to accommodate land acquisition [Note: Any
on-site improvements required to accommodate the
construction of the project shall be included in the
Scope of Work] ;
• Design of retaining walls not per Caltrans, City or
APWA standard wall design;
• Landscaping; and
• ISA or lead surveys.
6. Project Management / Quality Control
a. Project Management - Provide management throughout the
LA spring-Dan Agr2
Exhibit 'A' [Page 101
Scope of Work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
b. Quality Control - Provide Quality Control for the project.
The level of plan checking efforts shall be subject to the
approval of the City and shall, in the view of the City,
be sufficient to minimize errors and omissions and provide
for accuracy, reliability and "buildability" of the
project .
C. Sub-Consultant Services: The following SERVICES shall be
provided, in woe or in part, by sub-consultants:
1 . Surveying & Mapping. : Benner & Carpenter
2 . Geotechnical Engineering Services: Furgro West, Inc.
D. Fee
Description Fee )
Phase 1: P e24-4 ary Conceptual Plan shall be paid as
a Not to Exceed amount, paid in progress payments 32, 500
approximately equal to the percentage of completion
of the total hours allocated for this element of the
SERVICES.
Phase 2: Design Iterna shall be paid at actual
costs Not to Exceed the stipulated fee. 5, 000
Phase 3: Final Conceptual Plan shall be paid as a Not
to Exceed amount, paid in progress payments 25, 000
approximately equal to the percentage of completion
of the total hours allocated for this element of the
SERVICES.
Phase 4: PSBR Report shall be paid as a lump sum
amount. 4, 500
Phase 5: Final Design shall be paid as a Not to
Exceed amount, paid in progress payments 48, 000
approximately equal to the percentage of completion
of the total hours allocated for this element of the
SERVICES.
Pro ect Administration and Quality Control shall be
paid as a Not To Exceed amount, paid in progress 7, 500
payments approximately equal to the percentage of
completion of the total hours allocated for this
element of the SERVICES.
Sub-Total Fee Amount 122,500
5. Reimbursable 3xpenses, as approved by the City,
shall be paid at actual costs Not to Exceed the $1, 500
amount specified.
, Total Contract Amount 124,0001
Note: Subject to Section IV-J of the Agreement, payments of
approved invoices will be made within 60 days of the
submittal of the invoice. No late charges will be applied
to any unapproved amount.
LA Spring_Den_Agr7
F30WLWE
1501 Quail Street
Newport Beach, CA 92660-2726
TEL: (949)476-3300
FAX: (949)721-7142
www.boyleengineering.com
Mr. Hugh R. Riley, Interim Deputy City Manager June 6, 2000
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, CA 93021
Proposal for Engineering Services for
Widening of Los Angeles Avenue Between Spring Road and Moorpark Avenue
Dear Mr. Riley:
We are pleased to submit our proposal for engineering services for this road widening project
which is obviously very important to the City and to Caltrans. Its importance is obvious given
the traffic conditions. The City has laid out the general parameters for the project and seeks a
consultant to execute the review of alternatives and contract documents. Boyle will be an
excellent selection for that work based on:
• Our substantial work on a variety of Caltrans projects, generally under contract to cities
such as Moorpark. We understand the process, including the PEER, and know the
differences that a Caltrans review brings to a project.
• Our ability to respond in a prompt fashion. We have on many occasions demonstrated
our ability to assign motivated personnel and to back them with the resources that Boyle can
offer. Examples include the 9-month PS&E for the Flynn Road Interchange in Camarillo
and the 3-month PSR for the Hollywood Way at SR 134 Interchange.
• Full in-house capabilities for civil,traffic,electrical, and signal requirements,all as needed.
• Our project understanding of.the issues, which include both the technical, design issues
as well as coordination with the utilities and more importantly with the City and its efforts to
acquire property from various businesses and several residences on the South side of Los
Angeles Avenue.
We are truly used to delivering projects,complex or otherwise, to clients in a timely fashion.
Another example is the extensive work for Disney as part of their theme park expansion in
Anaheim. This work included utilities and drainage facilities for major infrastructure
improvements as well as traffic control and detour routing for West Street (Phases 1-4),Walnut
Street and Lincoln Avenue.
BOYLE ENGINEERING CORPORATION
®i Cmw ga.
Mr. Hugh R. Riley June 6,2000
Page 2
Our Project Team is headed by Mr. Steven Frieson,PE, as Project Manager, with over 17 years
of transportation engineering work,including four interchange improvement projects and an
HOV project on Caltrans facilities. Mr. Frieson has also managed rehabilitation construction,
and widening projects on numerous streets in Los Angeles and Orange Counties. He is backed
by Mr. Shannon Willits,PE,who will serve as Civil Project Engineer. Mr. Willits is a recent
addition to Boyle and brings 10 years of experience, including substantial assignments as a
program manager for SANBAG in the Inland Empire. Tiit Zimmerman, a 17 year veteran with
Boyle, will be developing the traffic-related plans as he has done on so many of our projects.
Richard Bardin,PE, as Principal-in-Charge,contributes a wealth of experience and company
commitment to the project.
Our Proposal is organized into the following sections:
Section Description Comment
1. Statement of Qualifications Presenting our experience, including that
for Cal trans.
2. Organization and Staffing Team introduction, organization chart and
resumes for key team members.
3. Project Understandings and Demonstrating our understanding and
Scope of Services diligence.
4. Scheduleand Hours Reflects the proper amount of work effort.
Estimated fees are provided under separate cover.
Our clients have choices. As you consider this project,please note our experience,
understanding and the ability of our key project team members to represent the City well when
dealing with the agencies and the public. As much as anything, it may be those characteristics
which most distinguish our team.
We look forward to further discussions on this important assignment. I am available to answer
any questions you may have at (949)476-3367.
Sincerely,
Boyle Engineering Corporation
Richard L. Bardin, PE
Managing Engineer
Copy to: Glen Hille
OC-B99-197-00/RLBJCover Leter doe
Table of Contents
1. Statement of Ouallfications
Firm Background
Similar Projects and References
Subconsultant Experience
2. Organization and Staffing
Team Introduction
Organization Chart
Resumes of Key Team Members
3. Project Understanding/Scope of Services
Project Approach and Understanding
Scope of Services
4. Schedule and Hours
Project Schedule
Person Hours by Task
OO/MO63-MI-OC-PR NoVte
1 . Statement of Qualifications
Firm Background
Boyle Engineering Corporation is an engineering/architectural firm with
headquarters in Newport Beach, California, and offices in 20 other
locations from coast to coast. Since its inception 58 years ago, Boyle has
earned a reputation for superior and cost-effective planning and design of
Boyle is an employee- transportation projects. Boyle's engineers are well acquainted with local
owned firm. As such, we municipalities and agencies and their requirements and are known for
go the extra mile to superior and cost-effective planning and design. Our plans and
encourage long and specifications are clear and thorough,our delivery is on time,and our
successful relationships. people are enthusiastic, competent and diligent.
Ranked by ENR(formerly Engineering News-Record) as one of the top
design firms in the United States, Boyle provides a full range of planning,
design, and construction services. Relevant services include the
following:
• Site evaluations and feasibility studies;
• Urban design and architecture;
• Traffic engineering and studies;
• Civil engineering;
• Structural design;
• Signalization;
Boyle is committed to . Signing and striping;
integrity, trust, and
excellence its all that • Rait and transit studies;
we do. • Transit facilities design; and
• Right-of-way engineering.
Our Ventura and Newport Beach offices will provide services for the Los
Angeles Avenue Project. We have nine offices in California that can be
called upon for additional resources. All of our offices feature the latest
and best computer and other technical resources, including electronic
communication links.
00N6-063.061.00-PR MCW E
1. Statement of Qualifications--continued
Project Team
As detailed in the previous section,we have assembled an outstanding
team for your project comprised of seasoned veterans and specialists
whose strength is in transportation planning,design, and construction.
Boyle Engineering is the proposed prime consultant responsible to the
The team is currently City for contract negotiations, project management,scheduling,
working on, and has subconsultant coordination, and QA/QC.
worked together on Fugro West,Inc.,Ventura, will be providing geotechnical engineering
similar projects over the services as they have on many other Boyle projects, such as the Flynn
years, and will be together Road Interchange/Mission Oaks Blvd. Widening and Relocaton Project
for the duration of this in Camarillo, the Rose Avenue Interchange Project in Oxnard and the
assignment. Lewis Road Widening Project between the 101 Freeway and the new
California State University Channel Islands. The firm, previously Staal,
Gardner,&Dunne, has served Ventura County and other areas for many
years and is well known.
Benner& Carpenter,Santa Paula, will be providing surveying and
mapping. As with Fugro West,they have assisted Boyle on virtually all
of the transportation work in Ventura County as well as a variety of other
Caltrans experience is projects. They have been in business since 1972 and are known for
extensive and includes a prompt service and an understanding of Caltrans requirements. in fact,
variety of projects in on the Flynn Road Interchange Project in Camarillo, they were
Ventura County, instrumental in working with Caltrans on the Right-of-Way maps to
including the current define what then was an are a of confusion between design in metric and
Lewis Road Widening ROW maps in English.
Project between US 101 The Boyle/Fugro/Benner Boylo Toarn
and the new Channel and Carpenter team has
Islands Campus. worked together on
numerous assignments
over the past ten years,
and brings a wealth of
practical experience to
the assignment. The
team has valuable
experience with, insights Ylh have Climbed the t.raminq Curve
into, and knowledge of
the typical and particular challenges anticipated on this project,and we
are confident we can deliver a quality product on time and on budget.
1. Statement of Qualifications—continued
Similar Projects and References
Lewis Road Widening (to Calif. State Univ. Channel Islands)
Camarillo, CA
Services Retained by the County of Ventura to provide Project
Provided Reports and engineering design,PS&E, for improvements
to Lewis Road to provide four travel lanes with paved
shoulders and lanes for bicyclists and pedestrians. Work is
to comply with the Co. of Ventura Road Standards and
Caltrans Local Assistance Procedures Manual (LAPM),
Volume II for the State portion. The approximate length in
State and County right-of-way is 1.7 km and 3.5 miles.
Segment A:. The proposed improvements, within State
ROW include widening the existing roadway from two
lanes to four, widening the east side of the bridge over the
Union Pacific Railroad and Dawson Road, sound and
retaining walls construction, flood control channel
replacement, utility pole replacement.
Segment B:This segment in County is on Lewis Road from
Pleasant Valley Road to Hueneme Road. Issues include
replacement versus renovation and widening of the existing
bridge over Calleguas Creek.
Completion 2002
Client County of Ventura
Chris Hooke, Principal Engineer (805) 654-2048
Euclid Street Improvements
Fountain Valley, CA
Services Boyle engineers prepared final design plans and
Provided specifications for widening five intersections, one freeway
ramp, and the construction of raised medians. Project also
included landscaping and traffic signal modification at five
intersections. Steven Frieson served as project manager.
Boyle is currently providing construction support services.
Completion 1998
Client City of Fountain Valley
Mark Lewis (714) 593-4435
0006.063-NI.00.PR M93VLE
1. Statement of Qualifications—continued
Flynn Road Interchange (and Mission Oaks Boulevard
relocationAvidening), Camarillo, CA
Services The City selected Boyle to prepare the PS&E for this
Provided interchange on the north side of the 101 Freeway, including
the relocation and widening of Mission Oaks Blvd and
Flynn Road to match the new half-diamond interchange.
The work was complicated by having to deal with the two
rows of heritage oak trees and various preservation needs.
The schedule was very aggressive and all PS&E work was
completed in less than 10 months,including all Caltrans
reviews. To accomplish this, the PDT meetings were
regular and very productive.
Along with the roadwork were installation of new water
pipelines and a connection for the City's water department
to a wholesaler main pipeline.
Completion 1998
Client City of Camarillo
Daniel Greeley, Director of Engineering Sevices 388-5340.
i
Citrus/Slover Intersection, Fontana, CA
Services The project involved design of a major upgrade to increase
Provided traffic capacity at this major intersection, which included
modification of the existing traffic signal, right-of-way
acquisition, widening of the roadway from two to four
lanes, and the provision of two left turn pockets on all four
legs of the intersection. Steven Frieson,project manager.
Completion 2000
Client City of Fontana
Paul Balbach (909)350-7600
West Street 1, 2, 3 and 4, Walnut Street, Lincoln Avenue
Anaheim, CA
Services Project involved striping,signing,signalization, plans and
Provided traffic control and detour routing for the realignment of this
four-lane road, including a grade separation at its juncture
with the Union Pacific Railroad.Other components of the
project included curb and gutter, landscaped medians and
slopes, and sewer and storm drains.
Completion 2000
Client Walt Disney Imagineering
00/06-063-061-0C-PR RQ���
1. Statement of Qualifications--continued
of trees in eucalyptus grove parallel to freeway. Cross sections on
approaching roadway. Boundary survey for preparation of legal
descriptions for right-of-way acquisition. Utility location in and
adjacent to project area.
✓ Carmen Drive/US 101 Interchange, City of Camarillo—Performed
construction staking. Work included layout of bridge, on and off-
ramps, utility layout,drainage facilities, and frontage road relocation.
Also,performed right-of-way and centerline surveys and related
computations for control of project.
✓ Route 126/Kimball Road Interchange, City of Ventura—
Performed construction staking for installation of new overcrossing
bridge and related improvements. Layout for rough and fine grades,
drainage facilities, sound walls, fencing, bridge, utility relocation,
ramps, approaches, etc. Surveying to establish control and right-of-
way location for project.
✓ California Street and Main Street, City of Ventura—Design
survey, including topography, culture,utilities and other existing
features for downtown street rehabilitation project. Also performed
centerline and right-of-way surveying, and construction surveying
services.
00105-00-Oal-OC-PR
1. Statement of Qualifications—continued
Subconsultant Experience
Geotechnical Consultants— Fugro West, Inc.
Fugro West, Inc. is a geotechnical engineering, survey, and water
resources consulting company with offices located in Ventura. The
company specializes in studies related to soil,water, and
survey/geographic information systems.
Boyle has worked successfully with Fugro on numerous projects,
including:
✓ Lewis Road Improvements/Camarillo City Limits to Hueneme Road
✓ US 101/Santa Rosa Road Interchange '
✓ US 101/Mynn Road Interchange
✓ Route 126Nictoria Avenue Widening
✓ US 101/Main Street Improvements
Surveying an Mapping — Benner & Carpenter
Benner and Carpenter is a professional surveying firm that has over 30
years of experience in providing surveying, mapping, and preparing legal
descriptions. Boyle has teamed with Benner and Carpenter successfully
on many projects.The firm has concentrated on providing field survey
services for government agencies, and other consulting engineers.
Benner and Carpenter is familiar with the area having worked with Boyle
on numerous local projects. Recent experience includes:
✓ Highway 101 at Victoria—Performed construction phase surveys as
well as topographic surveys, including cross sections,spot elevations
and culture, on freeway overcrossing and approaching streets.
Located overhead and underground utilities. Performed boundary and
right-of-way survey for preparation of legal descriptions and deeds
for property acquisition for widening of ramps and approach
roadways.
✓ Flynn Road/US 101 Interchange,City of Camarillo—Performed
topography, cross sections and culture location along freeway north
edge of pavement and adjacent frontage road(Mission Oaks Blvd.)
for installation of new northbound on and off-ramps design. Location
00AW053-061-oc-PR �QTLi�
1. Statement of Qualifications---continued
ISTEA II Street Improvement Program
El Monte, CA
Services Boyle engineers prepared final design services including
Provided plans, specifications and estimates for the reconstruction of
four major arterial intersections and resurfacing of 30,000
feet of local streets. The project documents were completed
in the format required by the City to aid in securing funding
through the Intermodal Surface Transportation Efficiency
Act(1STEA)program. Steve Frieson,project manager.
Completion 19%
Client City of El Monte
Kev Taharkhoutian (626)580-2058
State Route 56
San Diego, CA
Services Boyle was selected to complete the approximately 5.5 mile
Provided middle section of SR-56 from 1-5 to I-15. Planning studies
examined two alignments, as well as both interim(year
2010) and ultimate (year202O)project conditions. In the
interim, there were three proposed cross sections;the
ultimate section consisted of six mixed-flow travel lanes
plus two HOV lanes,inside and outside shoulders, three
interchanges, and a center median for future transit
opportunities. A bike path would also be provided. An
interim facility that would accommodate short-term traffic
demands was necessary as a first phase. Interim sections
consisted of different variations of four travel lanes with
shoulders. Boyle provided engineering studies, project
report, final design, right-of-way engineering, animation
modeling, and cost analyses.
Completion 1991 (Design) 2001 (Construction)
Client City of San Diego
Brad Johnson (619) 533-3770
Our subconsultents have worked on many projects
with Boyle as shown on the following pages.
00106.0�1-0oPR MCWLEJ
2. Organization and Staffing
Team Introduction
We have identified an
outstanding team for your gpFKMDff p=ZWT 11AMet>Ei'
project comprised of seasoned
veterans and specialists whose [it The Right People
strengths are in roadway
planning,design, and 19 Committed Resources
construction. Our award-
winning engineers have 59 quality is Designed into the
expertise in all areas required in Project Work Plan
your project. The City can be
confident that the Boyle team Rr Effective Communication
will produce high-quality,
professional deliverables, efficiently, cost-effectively, and on schedule.
Boyle Engineering will provide all services except the survey and
mapping and geotechnical/pavement testing services. Therefore, Boyle
will provide in-house civil, drainage, traffic, and as needed electrical and
structural services.
Our local Ventura office and our Corporate Newport Beach office will
The project team serve the project. As specified in the RFP, there will be no charge for
assembled for this project travel, regardless of which office provides services.
has been handpicked by Objectives in establishing the project team:
Mr. Bardin based on each
individual's or firm's ✓ Provide personnel with Caltrans experience. All of our key
ability to satisfy one or participants have that experience.
more of the criteria ✓ Provide personnel who are indeed available to maintain an aggressive
outlined in the RFP, schedule. We have checked workloads and accomplished this.
✓ Provide personnel, particularly the Principal-in-Charge and the
Project Manager, who have had experience with road projects
involving significant acquisition issues and coordination with the
public property owners. This also has been accomplished.
Project Organization Chart
The chart on the following page shows personnel by functional categories
and reporting relationships. The one-page resumes at the end of this
section show the professional registrations,education, and relevant
experience of the key individuals who will be involved in this project.
00l0606C�OEt-0GPR �Q�Le
CITY OF
MOORPARK
Richard Bardin,PE Steven Frieson,PE Glen Hille, PE
PROJECT 00
Shannon Willets, PE
Tiit Zimmerman Fred Carpenter,PLS
Survey/Napping
Anitha Balan, EIT BENNER&CARPENTER
Kendall Zirkei,EIT Craig Prentice,RG,CEG
Geotechnical Engineering
Fred Rizzo FUGRO WEST,INC.
Project Organization Chart
Widening of Los Angeles Avenue
between Spring Road and Moorpark Avenue
City of Moorpark
00708-063-061-OGPR ANCWLE
STEVEN B. FRIESON, PE PROJECT MANAGER
REGISTRATIONS Citrus/Slover Intersection, Fontana, CA. The
Professional Citnl Engineer, California, 1987 project involved design of a major upgrade to
Professional Civil F,ttgineer,Neaada,I995 increase traffic capacity at this major intersection,
which included modification of the existing traffic
ACADEMIC ACHIEVEMENTS signal, right-of-way acquisition,widening of the
B.S. Civil Engineering, Stanford University, I983 roadway from two to four lanes,and the provision of
PROFESSIONAL ACTIVITIES two left-turn pockets on all four intersection legs.
American Society of Civil Engineers IS TEA II Street Improvement Program, El Monte,
Institute of Transportation Engineers CA. He served as project manager for the preparation
of construction documents for the reconstruction of
Mr. Frieson,Regional Director of Transportation four major arterial intersections and resurfacing of
Services for Boyle,has more than 17 years of 30,000 feet of local streets.
experience in the management of transportation Main Street Improvement, Irvine, CA. He was
engineering projects throughout southern California. project manager for the design of a 2.3-mile segment
His technical expertise addresses all project phases, of the roadway including widening it to six lanes, 14
including project study reports, planning,design,and traffic signals, signing and striping,drainage
construction. Mr. Frieson's management experience improvements,and utility relocations. He also
includes oversight and direction of technical provided construction phase services.
professionals,client liaison,quality control.
subconsultant coordination,public outreach, and El Toro Road Improvement, County of Orange, CA.
resource allocation. His experience includes; He was project manager for the widening of a three-
mile segment of roadway from six to eight lanes,
Citrrr.��/I�rterstate /0 I SR/PR, Fontana, CA. Project modifications to north-and south-bound I-5 off-
Study for the preparation of a combined Project ramps, modifications to nine traffic signals. pavement
Study Report/Project Report for the Citrus/I-10 delineation, landscaping,and street lighting. He also
Interchange. Services included preparation of provided engineering services during construction.
concept design and alternatives for improvement,
including;eometrics, traffic analysis,environmental The partnership of his firm, the City,and the
review, structure type selection. utility investigation construction contractor resulted In significant savings
and drainage. Also coordination with UPRR for in the Fairmount Avenue project schedule and cost of
modification of an existing overhead. materials. This project received on Engineering Merit
Award from the San Diego Chapter of ASCE.
Euclid Street Improvements, Fountain Valley, CA.
Boyle engineers prepared final design plans and Fairmount Avenue Improvement, San Diego, CA.
specifications for widening five intersections, one Mr. Frieson was project manager on this $5.1 million
freeway ramp,and construction of raised medians. roadway widening project. He was responsible for
the preparation of PS&E for a bridge replacement,
On-call Engineering Services, City of Santa Ana, partial cloverleaf interchange,drainage,signalization,
CA. Mr. Frieson served as project manager for this grading and other appurtenant work designed to
Caltrans funded and approved work.The project Caltrans Standards. Mr. Frieson also provided
included the design of three traffic signal construction phase services during construction.
modifications along Westminster; resurfacing and
reconstruction of First and Flower,Tustin Avenue Santiago Road Improvement Study, County of
and Santa Ana Boulevard;construction staging and Orange, CA, He was project manager and technical
detour plans for two miles of McFadden; landscape lead for the preparation of a Project Study Report
medians for 1.5 mites of Edinger and a segment of including an alignment study and project phasing
Harbor Boulevard; a landscaped parkway for analysis for the Orange County EMA, in accordance
Greenville Street;and architecturalfengineering with Caltrans Standards. The estimated construction
improvements to the Santa Ana Library Plaza. cost of this 12-mile roadway through hilly terrain is
$40 million.
0008.083.061.00-PR ANEW/ff
RICHARD L. BARDIN, PE ~ PRINCIPAL-IN-CHARGE
REGISTRATIONS Rose Avenue Interchange Project,Oxnard,CA. As
Professional Civil Engineer,California, 1975 Project Manager,Mr. Bardin's greatest challenge was
ACADEMIC ACHIEVEMENTS to maintain a very accelerated schedule through the
M.S. Civil Engineering, Stanford University, 1976 Caltrans Local Programs Oversight process. Boyle
received the notice-to-proceed with design in August
B.S. Ciznl Engineering, Stanford University, 1975 1997 with the City having taken design to the 20
PROFESSIONAL ACTIVITIES percent stage. This project involved a new bridge
American Society of Civil Engineers (designed by another firm)and all new ramps. Boyle
had civil,traffic,and electrical design responsibilities
American Public Works Association(Bd of Directors) as well as program management. Design was
CELSOC(Council of Engineers and Land Surveyors) completed in 10 months,including bidding.
Mr. Bardin has 30 years of civil engineering Wiley Canyon Road Realignment Project,Santa
experience with emphasis in project management Clarita,CA. Major challenges to Mr. Bardin,as
gained from both consulting and public sector Project Manager,have been the alignment selection
employment. This includes expertise in facilities to avoid an unstable hill,to cross a flood control
designs, project reports and studies,master plans, rate channel at the most favorable position,and to satisfy
analyses and assessment engineering, He is a proven the opinions of local residents. One solution to the
manager of programs,projects.and personnel,with safety problem involved the"cul-de-sacing" of an
emphasis on client service and retention. Of special existing street along with the realignment of traffic to
sistnificance are his skills in presentations,writing, the new street. The project also includes a major
and consensus building; Mr. Bardin often speaks to retaining wall structure(300 ft. long by 28 feet high).
councils,boards. and citizen groups. His relevant
Newhall includes the following projects: Newhall Metrolink Station,City of Santa Clarita,
i CA. Mr. Bardin served as Project Manager and was
Project Study Report for;Media District Freeway responsible for project development and coordination
Ramps.City of Burbank,CA. Mr. Bardin served as to meet needs of new transit center. Project involved
principal-in-Charge and was responsible for oversight design of Metrolink platform including canopies,
of the preparation of a Project Study Report for the kiosk,communications building,as well as
new ramps on both sides of SR 134. surrounding parking facilities,bike lockers,
Thirty years of experience in the planning,analyses restrooms, plaza fountain and clock tower.
and design of public works projects make Mr. Bardin Buenaventura Mall Traffic Mitigation Measures.
well qualified to serve as Principal-in-Charge. Bardin served as Project Manager/Principal-in-
Charge for the developer,The Macerich Company.
Manager/Principal-in-
Flynn Road Interchange Project,Camarillo,CA. As Responsible for coordination with City and Macerich
the project manager,Mr. Bardin has overseen this and oversight of the design team to ensure mitigation
fast-track project through design and Caltrans review intent is met. Project involves off-site street and
(less than nine months from notice to proceed to intersection improvements to support expansion.
bidding). Project involves new northbound on and
offramps and major realignments of a frontage road Adolfo Road Extension Project,Camarillo,CA. As
and Flynn Road,which services an expanding the Project Manager,the major task was the method
industrial-zoned portion of the City. The project also to connect the road extension to the Camarillo
was complicated by the mitigation measures due to Springs Road/ US 101 Interchange that has major
the presence of a historical grove of eucalyptus trees. deficiencies in terms of the existing geometries of the
A unique solution to construction was developed northbound offramp and onramp. Another key study
after Boyle suggested that the old 101 highway be element was the alignment selection,considering the
used as a detour around the critical project areas. presence of orchards and a significant hill..The work
This has reduced the construction time and cost. product was a mini-project study report,including
Construction is complete. preliminary archeological and biological surveys.
00M6-063-061-0GPR MQVLE
GLEN M. HILLS, PE - QUALITY ASSURANCE/QUALITY CONTROL
REGISTRATIONS Extensive experience in construction phase services
Professional Civil Engineer, California, 1987 for transportation and infrastructure improvements
(including streets,bridges,and utilities).
ACADEMIC ACHIEVEMENTS
B.S. Construction Management,North Dakota State P4-B1, San Diego County Water Authority, Member
University, 1979 of the project management team for construction-
related engineering services on the$55-million San
PROFESSIONAL ACTIVITIES Diego County Water Authority's 96-inch diameter
Construction management Association of America pipeline project(P4-B 1). In addition to contract
Society of American Military Engineers administration and resident engineering tasks,
responsibilities included claims negotiation and
Mr. Hille is Managing Civil Engineer for Boyle resolution.
Engineering Corporation with over 20 years of
experience. His experience is diversified and Construction Phase Engineering Services — Various
includes engineering, services for implementation Projects, Southern California. Project manager for
from planning through startup phases for projects recent projects which include Victoria Avenue/US
ranging in size from under$100,000 to over$100 101 Interchange improvements for City of Ventura;
million in construction cost. He has extensive "Downtown Streetscape"improvements for City of
experience in construction phase services for Santa Paula; domestic water piping replacement for
transportation and infrastructure improvements Los Angeles Convention Center; and numerous
(including streets,bridges,and utilities),as well as infrastructure improvement projects in the City of
installations that include conveyance, treatment,and Anaheim area.
storage facilities. Mr. Hille has served as Project Las Vergenes Municipal Water District. Project
Manager for design and design team coordination Manager for the final design,field engineering,
from planning through startup phases. also construction inspection,and contract administration
Construction Services Manager for constructibility for the 75 cfs LV-2 Pump Station located in
reviews, value engineering, shop drawing reviews. Calabasas for Las Virgenes Municipal Water District.
field staff inspections.contract administration, and Performed design, field engineering,construction
client coordination. His relevant experience includes inspection,and contract administration of the
the following projects: Mountain Crate Pump Station for the Las Virgenes
Municipal Water District.
Hacienda and Valley Boulevards, City oflndustn,
CA. Construction Management Advisor for the$8 Assisted in construction inspection and contract
million widening of Hacienda and Valley Boulevards administration for the Las Virgenes Municipal Water
in the City of Industry. The project involved the District Headquarters Facilities for the Las Virgenes
construction of improvements to widen Municipal Water District.
approximately 3400 LF of Hacienda Boulevard from Triunfo Sanitation District. Project Manager for
four lanes to six lanes.which required the widening design and construction phase services for the Oak
of two bridges,as well as the installation of Park Reclaimed Water Retail System Distribution
approximately 2500 LF of retain walls;7500 LF of Pipelines project for Triunfo Sanitation District. The
curb and gutter; 200,000 SF of concrete pavement; project consists of the design and installation of
and related utility improvements. During the approximately seven miles of PVC and steel
construction phase, Boyle provided engineering reclaimed water pipelines. Backflow preventers,
services for construction administration,on-site pressure reducing valves,service assemblies and
observations,claims resolution,shop drawing appurtenances. Responsibilities include field
reviews,and technical support on an as-requested engineering,contract administration,construction
basis. inspection,and quality control of construction
materials
OWN-063 -OW-PR MOVLE
SHANNON T. WILLITS, PE - CIVIL PROJECT ENGINEER
REGISTRATIONS interchanges, four grade separations, two parallel
Professional Civil Engineer, California, 1995 frontage roads,and parallel flood control channel.
State Route 301210-Segment 1, Upland, CA.
ACADEMIC ACHIEVEMENTS Prepared Supplemental Project Report for this$37M
M.S. Business Administration, University of project, which proposed replacing an existing two-
California, Irvine, 1998 lane highway with an eight-lane freeway. Project
B.S. Civil Engineering, University of California,Irvine, elements included 1.5 miles of new freeway with an
1991 eastbound truck climbing lane,one interchange,two
B.A. Economics, University of California,Irvine, I990 grade separations,major storm drain replacement,
PROFESSIONAL ACTIVITIES and a major MWD crossing.
American Society of Civil Engineers Mr. Willits has managed the development of
over$200 million in new freeway, bridge,local street,
Mr. Willits has more than 10 years of experience in and drainage improvement projects.
infrastructure project development and construction.
He has managed large scale,complex transportation Sierra Avenue/State Route 3012 10 Interchange,
programs through governmental agencies addressing Fontana, CA. Analyzed multiple interchange
public and private concerns to deliver projects on- configurations that included compact diamond,
schedule and within bud-et. Professional highlights spread diamond,and partial cloverleaf. Considered
include: right-of-way impacts,traffic circulation,.project
phasing,and construction costs balanced with City of
• Managed the development of over$200 million Fontana, Caltrans,and local developer objectives.
in new freeway,bridge.local street,and drainage
improvement projects. Directed consultant Citrus,-I venue/State Route 301210 Interchange,
design teams and construction management staff. Fontana, CA. Analyzed multiple diamond and loop
configurations and frontage road alignments.
• Managed more than 20 consultant service Considered right-of-way and environmental impacts,
contracts that included preliminary engineering, traffic circulation,project phasing,and construction
PS&E,right=of-way engineering,construction costs balanced with City of Fontana.Caltrans,and
management, survey. materials testing,and local developer objectives.
public relations. Employment prior to joining Boyle includes:
• Negotiated more than$45 million in consultant With Fluor Daniel,San Bernardino, California, Mr.
service contracts, saving the client, on average, Willits provided comprehensive program management
more than 20 percent on consultant fees. services to San Bernardino Associated Governments
• Assisted in strategic planning of a$1.2 billion (SANBAG)in the development and construction of
freeway construction program,which included major freeway projects. Representing the interests of
construction phasing,critical path analysis, SANBAG, served in capacities that included the
federal funding reimbursement, and cash flow following key responsibilities
analysis. Planning enabled client to stay on • Project Management.
schedule and within budget. • Contract Management
His relevant project experience prior to joining Boyle • Construction Management
includes: . Project Development
State Route 301210—Segment 7, Fontana, CA. Civil engineering tasks included preparing roadway
Prepared Supplemental Project Report for this$35M alignments,grading,drainage,and estimates. Also,
project, which proposed replacing an existing two- site plans,coordinated utilities and relocations with
lane highway with an eight-lane freeway. Project discipline leads,and prepared estimates for three
elements included 2.2 miles of new freeway, two embassy projects in Eastern Europe.
00106-063.067OGPF MCWLE
THT ZIMMERMANN ~ TRAFFIC ENGINEERING/CONSTRUCTION STAGING
ACADEMIC ACHIEVEMENTS Connector Road Widening, West Long Beach
B.S. Business Administration, San Jose State Business Park, Long Beach, CA. Preliminary and
University, 1976 final design services.including 25 parcels for right-
of-way acquisition, were provided for the southbound
FIELDS OF SPECIAL COMPETENCE I-710 to the northbound I-405 connector road/off
Signalization, Signing, Striping, Traffic Control; ramp,including the widening of,and signal
Construction Phase Services; Traffic Studies improvements(with interconnect provisions) to, eight
local arterial intersections. Intersection capacity
Mr. Zimmermann,Senior Transportation Planner utilization was done using CAPSSI software.
with Boyle, has over 37 years of experience in the
planning,review,scheduling,coordination,field Mr.Zimmermann specializes in traffic engineering
inspection,and preparation of PS&E of traffic-related and has prepared traffic-related designs
lx for more than three decades.
and public works engineering projects. Prior to
joining Boyle,Mr.Zimmermann spent 15 years as a Tweedy Vile Improvements,City of South Gate,CA.
traffic analyst for the city of Palo Alto,California. Street resurfacing,signing and striping, lighting,
His areas of expertise include construction staging, replacement of existing traffic signals at four
traffic control, signalization, signing,striping, intersections,traffic control,and streetscape; as well
channelization improvements.parking facilities, as rehabilitation/relocation of existing water
bicycle paths,construction phase services,and facilities,and installation of 12"ductile iron pipe
transportation and traffic studies. In addition,Mr. master plan improvements were provided for this
Zimmermann is proficient in traffic capacity and project. Also included was the replacement of the
progression analysis. His relevant experience vitrified clay pipe sewer main and reconnection to
includes: existing manholes.
West Streetl 1,2,3 and 4. Wain tit Street, Lincoln San Juan Creek Road Signal Alodifteation and
Avenue. City oJ'Anaheim, CA. He served as traffic Road Widening Project, Cite oJ'San Juan
engineer on this project which involved striping, Capistrano, CA. Grading was provided for an off-
signing, signalization, plans and traffic control and street bike/equestrian trail; installation of curbs,
detour routing for the realignment of 3/4 mile of this gutters,and sidewalks; new catch basins; and the
four lane road,including a grade separation at its extension of an existing reinforced concrete box
juncture with the Union Pacific Railroad. Project culvert. The new road was widened through the
also included curb and gutter,landscaped medians intersection and transitioned to meet the existing two-
and slopes,sewer and storm drains,and signalization. lane roadway. Road widening,signal modification,
new street lighting,and signing and striping were
CitruslSlover Intersection, Fontana, CA. He served included.
as technical leader/traffic engineer on this project
which involved design of a major upgrade to increase l-S/Palontar Airport Road,Poinsettia Lane,and La
traffic capacity at this major intersection,which Costa Avenue Interchanges, City of Carlsbad, CA.
included modification of the existing traffic signal, Projects included traffic capacity and progression
right-of-way acquisition,widening of the roadway analysis using CAPSSI and PasserlI software; PS&E
from two to four lanes, and the provision of two left for interconnected traffic signals,signing and
turn pockets on all four legs of the intersection. striping,ramp meters; and stage construction/traffic
control. Work was completed according to Caltrans
Euclid Street Improvements, Fountain Valley, CA. standards,coordinated with the City,Caltrans,and
Boyle engineers prepared final design plans and utility agencies.
specifications for widening five intersections, one
freeway ramp,and the construction of raised Telephone Road Improvements, City of Ventura, CA
medians. Project also included landscaping and PS&E were provided for a fairly long stretch of
traffic signal modification at five intersections. Telephone Road.The project design included two
signals,traffic
Boyle is providing construction support services. fic control,and signing and striping.
0010648.1061-0C-PR
Resume
Craig D. Prentice
Senior Engineering Geologist
EDUCATION: B.S.Geology, University of California,Santa Barbara, 1981
Short Courses: Earth Slope Stability,Microtunneling,Erosion Control,
Seismic Hazard Analysis
QUALIFICATIONS: Registered Geologist No.5120,California, 1991
Certified Engineering Geologist No. 1602,California,1991
EXPERIENCE: Mr. Prentice has 14 years experience as an engineering geologist responsible for geotechnical,
geologic, and hydrogeoiogic studies for bridge and highway Improvements, water and
wastewater treatment facilities, oillgas facilities, mining related projects, pipelines,
reservoirsidams,forensic studies,governmental facilities,and large residential developments.
Mr.Prentice's related project experience includes the following:
Interstate 5/Valencla Boulevard Interchange, Valencia, California. Project engineering
geologist responsible for collection of subsurface data and preparation of the Foundation
Report and materials study for this seven-lane replacement bridge at Valencia Boulevard and
Interstate 5. The project included construction of new ramps and auxiliary lanes along
Interstate 5 between Valencia Boulevard and McKean Parkway.
Interstate 5/Magic Mountain Parkway Interchange, Valencia, California. Project
engineering geologist responsible for collection of subsurface data and preparation of the
Foundation Report and materials study for a replacement bridge at Magic Mountain Parkway
and interstate 5.
U.S. Highway 101/Springville Road Interchange, Camarillo, California. Project manager
and geologist responsible for Foundation and Materials Reports for a new overcrossing.
U.S. Highway 101/Santa Rosa Road Interchange, Camarillo, California. Project
engineering geologist responsible for subsurface data collection, geotechnical analysis, and
preparation of the Foundation Report for this three-lane widening of the Santa Rosa Road
overcrossing.
U.S. Highway 101/Moorpark Road Interchange Improvements, Thousand Oaks,
Callfomia. Project manager and engineering geologist responsible for preparation of the
Materials Report for this interchange improvement project.
U.S. Highway 101/Flynn Road Interchange Improvements, Camarillo, California. Project
manager and engineering geologist responsible for preparation of the Materials Report for new
on/off ramps and roadway realignment at Mission Oaks Boulevard and Flynn Road.
Johnson Drive Grade Separation Project, Ventura, California. Provided geotechnical
criteria during construction of a railroad grade separation project adjacent to the Santa Clara
River.
U.S. Highway 1011Victoria Avenue Interchange Improvements, Ventura, California.
Project manager responsible for supervising materials testing for the replacement of Victoria
Avenue Undercrossing.
State Highway 126/Victoria Avenue, Ventura, CalHomla. Project engineering geologist
responsible for providing geological input for preparation of the Materials Report for ramp
widening project with geogrid reinforced slope.
State Highway 118/Madera Road Interchange, Simi Valley, California. Field geologist
responsible for collection of subsurface data and preparation of the Foundation Report for the
three-lane widening of Madera Road Overcrossing.
FUGRO WEST, INC
Resume
Fred E. Carpenter
Land Surveyor
EDUCATION: Ventura College
UCLA Extension Courses
Seminars on Land Surveying
QUALIFICATIONS: Licensed Land Surveyor, California No. 3891
EXPERIENCE: Mr. Carpenter, partner in the civil engineering and land surveying firm
of Benner and Carpenter, has more than 40 years of relevant
experience in California. His employment background includes the
following:
1972—Present: Self employed, Civil Engineering and Land
Surveying firm of Benner and Carpenter, Santa
Paula, California.
1971 -1972 Survey Party Chief—Valcon, Inc.
Thousand Oaks, California
1956- 1971 Survey Party Chief—Walsh-Forkert Civil
Engineering, West Covina, California
BENNER AND CARPENTER
3. Project Understanding/Scope of Services
Project Understandings
Heavy traffic along The following is our understanding of the widening project.
Los Angeles Avenue 1. Project Location—Los Angeles Avenue (State Route 118)
(including trucks) is between Spring Road and Moorpark Avenue. This is a heavily
significant to this project traveled section of roadway. The total length is approximately
2,300 feet(701 meters).
2. Existing vs. New Roadway—
Existing New
Widening is to occur on Travel lanes 4@ 12'=48' 6@ 12'=72'
the south side of the Median 14' 14'
roadway. This is the
only logical solution, Bike Lanes 2@8' = 16'
particular ' i h given the , -_
� Sidewalk 8'/10 22'
improvements and high
voltage power lines on the Total 100' 120'
north side.
3. Widening-This will most likely occur on the South side
apparently due to several major obstacles on the north side
including the high voltage SCE lines and the existing walls and
residential properties behind them. Therefore, the cost and impacts
on residential properties make it almost essential to widen on the
south side.
Summary of constraints/challenges to widening:
a. North Side
Existing residential neighborhood on the North side. Impact:
only plan for curb and gutter, sidewalk and a concrete block
wall on the property line. With respect to that wall, no
changes.
4r
West of Millard Street, Moorpark Unified School District owns
property, although it appears to be used for law enforcement
North side looking east-Poles are
prime reason for south side widening. facilities.
00/0&063061-OGPR /
3. Project UnderstandinpScope of Services'--continued
There are high voltage electrical poles on the north side,as
mentioned. It would be very expensive to relocate or
underground these lines.
10
b. South Side
Gateway ommercial Center west of Spring Street west of the
Y F g
commercial center area is commercial/residential areas, along
with several vacant properties. No curb and gutter and/or
Gateway Commercial center looking sidewalks exist.
west-showing impact area.
Just east of Moorpark Avenue there are several apartment/
condominium developments, including the Regal Park
Apartments. Aside from one single-family residence, the full-
- width improvements in terms of curbs, gutters and sidewalks
J are present.
4. Median Strip—This will be striped and not raised or planted. In
part this is to allow for turning movements in mid-block.
•a
1 '
5. Right-of-Way—Acquisitions will be required and Boyle will
W
` prepare the legal
Looking east-illustration of impact
areas, descriptions. It is noted that
there are a number of
properties to deal with and
that in some cases, aspects
such as available parking
will have to be discussed by
the City's acquisition team.
One such case is for the s
Fantasy Hair establishment. Looking west-illustration ofmimed-
use properties on south side.
Looking east to Spring Road-
example of commercial Impacts.
Looking west-shows waterline,
residential properties and lack
of drainage.
00!06-063.081AC-PR <E LE
3. Project Understanding/Scope of Services--continued
6. Utilities-A site visit revealed several utilities along the south side
of the roadway. These include:
e A water line (presumably Ventura County Waterworks
District) at the edge of the existing pavement along with
several fire hydrants and a combination air valve(with several
relocations). The waterline trench is visible in some areas.
' e The sewer appears to be in the middle of the street.
e There is a Calleguas MWD vault on the south side near Millard
Street, but it may be far enough off pavement so as not to be a
- - problem.
r3o • A Pac Bell manhole or vault is located off the paved road in
front of the Moorpark Moose Lodge.
• There is a high pressure gas line on the north side of the street.
Pac Bell and street light-the latter to No interference with this facility is envisioned.
be relocated.
i
e There are several streetlights that are on wood poles with
overhead lines from the north side of the street. We would
There are areas showing envision having SCE relocate these poles with coordination by
pavement distress, Boyle.
suggesting more than an 7, Existing Pavement-There are areas of definite pavement
overlay for at least certain distress, particularly in the westbound number one lane. These
areas• areas suggest a more detailed pavement analysis and more than
merely a pavement overlay.
8. Drainage-There are three existing drainage systems in the
project area. However, along the south side of Los Angeles
Avenue drainage generally sheet flows off the road and onto the
_ lower adjacent properties. Boyle will design curb and gutter and
piping system to direct all street drainage to one of the three
-- systems-along Moorpark Road, Fremont Drain, and along Spring
Road.
9. Landscaping-None appears to be required as part of this design
�S project,although a small strip could be incorporated on the south side.
Looking east-note condition
of pavement
10.Signals-The only signals are at Moorpark Avenue and Spring
Road. In that regard, minor modifications can be anticipated to
accommodate the widening.
00/06083.061-0C-PR AirOTLAF
Scope of Services
Los Angeles Avenue Widening: Spring Road to Moorpark Avenue
Changes in Italics
1. PHASE i — Project Kickoff and Preliminary Conceptual Plan
Purpose: To provide the background information necessary to begin project development.
a. Kick-off Meeting—Attend a kick-off meeting and follow-up with a site visit and
photographically record conditions.
b. Receipt of Information- Receive from the City the following: existing plans which are in the
City's possession, title reports, past pertinent correspondence, pertinent geotechnical
reports, and drainage reports.
c. Surveying and Mapping- Perform a survey for the project area in sufficient detail to
support the described Phases of the design efforts. This mapping will be done by aerial
means and will include as limits: the full length of the project and width of the right-of-way
with approximately 30 feet beyond proposed right-of-way. Also,provide supplemental
topography on the South side to facilitate design. Existing improvements will be shown on
the mapping. These will be located by first marking in the field the visible features.
d. Geotechnical and Pavement Investigations- Perform geotechnical investigations as needed
to support pavement and subgrade design. For geotechnical, review existing Caltrans
materials report.provide four shallow drill holes(5 to I0 feet deep), perform laboratory
testing and analyses and produce a materials report in Caltrans format. City to provide
Traffic Index(TI)and Caltrans waive encroachment fees. Assume closure signage for
exploration (lane closure not required). Pavement investigations, if*required, will be an
,additional service.
e, Utilities Research-Obtain information necessary to show the overhead and underground
utilities on the South side of the Street. The Power poles on the north side of the street will
also be shown. Utility research will include both written letters and phone calls/meetings as
appropriate.
f. Property Lines-Show current and future right-of-way(property lines.) Property lines will
be based on title reports provided by the City. Future right-of-way will be shown once the
alternatives are evaluated.
g. Preliminary Conceptual Plan-Layout the preliminary conceptual design as described in
the RFP. Anticipated are 2-3 plan sheets at the geometric submittal stage, i.e., 35 percent.
2. PHASE 11 - Design Alternatives
Purpose: To develop certain design alternates to reduce impacts upon adjacent properties and/or
to provide for acceleration/deceleration lanes as reflected in Cross Section E of Exhibit A.
a. Plans-Prepare up to two design alternatives based on direction provided by the City. (Plan
view only).
3. PHASE III - Final Conceptual Plan
Purpose: To prepare the final alignment and right-of-way needs plan for the project, including
prerequisite to right-of-way acquisition.
OD/06-063-061,00-PR �O�L�
Scope of Services—continued
a. Plan(s)– Prepare the final concept plan showing existing and future improvements, utility
locations, and right-of-way lines. Prepare Plan views and typical cross sections.
b. Key Improvement Identification–Identify for purposes of a later opinion of probable cost
the major grading. utility relocation, and drainage aspects of the project. Also identify key
street light work (if any). At this stage, these will not be designed aside from a conceptual
level, based on lighting criteria provided by the City.
c. Right-of-Way–Prepare a chart listing street right-of-way parcels to be acquired, the
assessor's parcel number for each affected property, the property owner, and the area of the
right-of-way to be acquired.
d. Legal Descriptions– Prepare legal descriptions for street right-of-way and other easements
required for the project. Preliminary title reports will be secured by the City and furnished to
Boyle at no cost.
e. Opinion of Probable Cost–Prepare an opinion of probable cost for the construction of the
project. based on the final conceptual plan.
f. Special Conditions–Describe unique conditions, problems or conditions, i.e., impact on
existing structures. posed by the project.
g. Draft Report– Prepare a draft report which describes the design concept, right-of-way
requirements and opinions of cost.
h. Final Draft Report–On receipt of comments, final the report and provide ten (10)copies.
This will include presentation to Caltrans for their review and incorporation of comments.
i. City Council Review– Present the Final Draft Report to the City Council for review and
approval.
j. Final Report–Prepare a Final Report that incorporates comments from the City Council, as
appropriate. Provide ten (10) copies of the Final Report.
4. PHASE IV – Final Design
Purpose: To provide a set of construction documents.
a. Utility Coordination–Perform coordination, communication and design necessary to show
location of existing utilities on the street plans and to facilitate the necessary relocations of
the conflicting utilities. Assume that the primary work will be adjusting manholes and
vaults, SCE relocation of several poles with street lights, and coordination to give utility
companies an opportunity to install improvements ahead of road construction.
b. Geotechnical Investigation–done in Phase I.
c. Project Design/Drainage Study–Perform design of the widening project including the
asphalt pavement,curb and gutter, sidewalk, right-of-way wall, and drainage. The design
will be developed in two stages as follows:
• Preliminary Design–prepare a preliminary final design based on the final approved
concept plan.
00/06-061001.0GPR � L�
Scope of Services—continued
• Final Design—based on City and Caltrans input on the Preliminary Design, prepare a
Final Design.
• Drainage Study— Prepare a drainage study to allow for existing street drainage to
be directed or piped to three existing storm drain systems, one at each end and one tit
Millard Street.
Note: This task will accumulate fees for the drainage study; however, the costs for
the remaining design will be under separate items.
d. Construction Plans— Prepare construction plans showing both plan and profile at a scale
acceptable to the City and Caltrans. Include both full and half-sized sheets. Provide both
camera ready and electronic files (AutoCAD v. 12 or later.) Plans will include traffic control
plans for traffic handling during construction. Also prepare signing and striping plans with
the following options:
• Roadway sections adjacent to the project striped for 4 through lanes, and
• Roadway sections adjacent to the project striped to a full 6-lane facility.
Scale to be acceptable to Caltrans.
(1) Civil Title Sheet
Typical Cross Sections
Construction Staking Survey Control, Key Map
Layout (2)
Profiles (2)
i Construction Details
Drainage (2)
Utility Plans
(2) Traffic Stage Construction
Traffic Handling
Quantities
Construction Area Signs
Pavement Delineation, Details, Quantities
Signal Modifications
(3) Electrical Assume only signal pole relocation and
relocation of'several power/street light poles.
(4) Structural Assume no structural design work other than
to specify standard walls.
Assume that Phase III will result in approval of essentially the geometric approval
submittal and then assume that there will be a submittal at the 65 percent phase and then
at the 95/100 percent and then for signature.
e. Specifications and Special Provisions—Prepare specifications and special provisions for
the project. The City will incorporate this material with its standard "boilerplate" and
prepare the bid package. This material shall be prepared in Word latest version. Provide a
camera-ready copy and an electronic file compatible with City software.
OOI06.063.061.04PR
ISLE
Scope of Services--continued
f. Bid Sheet— Prepare a bid sheet with all bid items, quantities and payment references to the
Specifications.
g. Opinions of Probable Cost—Prepare an opinion of probable cost for the project using the
above-described Bid Sheet.
h. Schedule —Prepare an estimated schedule for construction of the project,
i. Coordination—Coordinate the design with City staff, Caltrans, and other designers working
on Los Angeles Avenue.
j. Engineering Responsibility—Final approved plans will be stamped and signed by Boyle as
the City Engineer for the project.
5. Project Management and Quality Control
a. Project Management—Provide project management throughout the project.
b. Quality Control— Provide QC for the project.
6. OPTIONAL SERVICES
a. PEER Report—Prepare this report per Caltrans requirements.
b. Encroachment processing through Caltrans.
Additional Services or Services Not Included
• Land acquisition services beyond legal descriptions and prescribed meetings.
• On-site improvements to accommodate land acquisitions (can not be determined at this time.
• Hydraulic-calculations regarding adequacy of the three (3)existing drain systems.
• ISA anlor lead surveys.
• Pavement testing.
• Landscaping.
• Signalization beyond that specifically called out in the scope.
• Design of retaining walls that are not per City, Caltrans and/or APWA standards.
• Renderings or photo overlays.
Additional Provisions (Specifics to be provided)
• Right to rely on information provided.
• Contractor Indemnificationllnsurance
• Job-site Safety responsibility of contractor
• CADD deliverables
00/06.083-061-OGPF Q�T�I�
City of Moorpark
Los Angeles Avenue Widening
Spring Road to Moorpark Avenue
ID 7ktk Na'ne ..—.. Nwaryle, Decent,R 18,k,a FAlxuAr
- Duabn OBE 1623 30—�Au'utt23 27 03 t0 bi 71 2� Old.OB 'r22 29 05 12 10 28rc� �— M" y
Phase I-Kick-off/Prelim!nary Concepts 40 days `�
2 a. Kwkofl Meeting 10 days
a b. Survey-Mapping 25 days C�
c. GOolecMicaliPavement Testing 20 days
5 g. Preliminary Conceptual Plan 35 days
Y
6 Phase II-Design Alternatives 15 days O
7 Phase III-Final Conceptual Plans 65 days
a a. plans 20 days C�
9 g. Draft Report 10 days r�
'o h. Final Draft Report 10 days
O
" I. City Councl!Review 10 clays
O
12 j. Final Repon 15 days
13 Phase IV-Final Design 171 days
Y
" d. Plans 20 days
6 35% 30 days O
to 65oy 30 days
�.... ��
i7 901100%
40 days
t6 a Specifications 40 days O
1e g. Opinion of Cost 40 days 0......... �—
P,qod 610WuW - rAtk Split
Date:061)00
— — -- -- — -- — — -- - -- — — -- —-. — — — -- Boyle Engineering Corporation
4. Person Hours by Task
Personnel Hours
Task Description
c S j A C
rA
Phase I- Kick-oft/Preliminary Concepts
a. Kick-off Meeting 4 4 1 4 12
b.
Receipt of Information 1 4 1 4 1 8
c. Surveying and Mapping 2 1 21 4
d. Geotechnical and Pavement Investigations 1 4 2 6
e. Utilities research 1 2 16 4 22
f. Pr Lutes 4 4
g. Preliminary Conceptual Plan 4 8 14 20 4 50
Subtotal 8 20 34 28 16 106
Phase II- Do-sign Alternatives
a. Plans for Design Alternati ves 6 10 12 1 20 4 52
Subtotal 1 6 10 12 20 4 52
Phase III- Final Conceptual Plan_
a. Preparation of Final Concept Plan 8 1 16 24 36 6 90
b. Key Improvement Identification*
E.. Right-of-Way 6 '6
d. Legal Descriptions 2 2 4
e. Opinion of Probable Cost 4 8 2 14
f. Special Conditions 6 6
g. Draft Report 4 10 6 8 28
hl Final Draft Report 4 4 2 4 14
1. City Council Review 41 4 4 12
'. Final Report 4 2 6
Subtotal 20 48 48 40 24 180
Phase IV-Final Design
a. Utility Coordination 4 16 4 4 28
b. Geotechnical Investigation**
c. Project Desi ***/Drain a Stu 16 40 56
d. Construction Plans
Civil 16 36 98 144 6 300
Traffic 4 10 36 60 110
e. Specifications and Special Provisions 4 12 32 24 72
f" Bid Sheet 4 12 8 4 2g
Opinions of Probable Cost 4 8 12
g.h. Schedule 2 4 6
i. oordinahon 6 6 4 16
Subtotal 1 30 94 246 216 42 628
Prolect Manaaement/Duality Control
a. Project Man ement 40 8 48
b. Quality Contra 16 2 18
u 56 - - 2 8 66
Total 120 172 340 3061 94 1,032
_0Ddona/Service
PEER Report 41 12 26 30 8 80
*Included in Phase III,Item a;**See Phase I;***Covered by other items
Oa"-063.061.00-PH P30YLE
SOWLE
1501 Quail Street
Newport Beach, CA 92660-2726
TEL: (949)476-3300
FAX: (949)721-7142
www.boyleengineering.com
Mr. Hugh R. Riley, Interim Deputy City Manager June 6, 2000
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, CA 93021
Cost Proposal for Engineering Services for the Los Angeles Avenue Widening Project:
Spring Road to Moorpark Avenue
Dear Mr. Riley:
Attached is the cost proposal from Boyle Engineering Corporation for the subject project. The
Scope of Services in your Request for Proposals (RFP) dated May 11, 2000, our technical
proposal, project approach and schedule, forms the basis of our fee estimate. As requested, the
mark-up on subconsultants has been limited to five (5) percent. Also, we have not included any
travel expenses.
The RFP asks us to point out any conditions that could affect our costs. While it is sometimes
hard to tell,the following is a list of items that might affect our fee:
• Substantial delays beyond our control.
• Expansion of the Scope to include items such as the acquisitions (beyond legal descriptions).
• Need for ISA and/or lead surveys.
• Drainage facilities beyond those described in the Scope.
We look forward to working with you and will dedicate the resources for a successful project. If
you have any questions regarding this proposal, please call me at(949)476-3367.
Sincerely,
Boyle Engineering Corporation
Richard L. Bardin, PE
Managing Engineer
Copy to. Glen Hille
0aV& s3-W1.OGPR
BOYLE ENGINEERING CORPORATION
®%CVC%d Paps
Los Angeles Avenue Widening Project Cost Proposal
Spring Road to Moorpark Avenue City of Moorpark, CA
Personnel Hours Budget
C
Task Description o Q
C r
� A L
.y •� H .r •6C/ C
C ° o
Phase I-Kick-off/Preliminary Concepts
a. Kick-off Meeting 4 4 1 4 12 $ 1.248 $ 1,248
b. Receipt of Information 1 4 1 4 1 8 $ 632 $ 632
c. Surveying and Mapping 2 1 2 4 S 354 $ 14,700 $ 15,054
d. Geotechnical and Pavement Investi ahow 4 2 6 $ 610 $ 8,190 $ 8,800
e. Utilities research 2 16 4 22 $ 1,764 $ 1,764
f. Property Lines 4 4 $ 304 $ 304
g. Preliminary Conceptual Plan 4 8 14 20 4 50 $ 4,428 $ 500 $ 4,928
Subtotal 8 20 34 28 16 106 $ 9,340 $ 23,390 $ 32,730
Phase II-Design Alternatives
a. Plans for Design Alternatives 6 10 121 201 4 52 $ 4,790 $ 210 $ 5,000
Subtotal 6 10 12 20 4 52 $ 4,790 $ 210 $ 5,000
Phase 111-Final Conceptual Plan
a. Preparation of Final Concept Plan 8 16 24 36 6 90 S 8,126 $ 700 $ 8,826
b. Key Improvement Identification+ I I _ $ $
c. Right-of-Way 6 1 1 6 $ 492 S 7,875 $ 8,367
d. Legal Descriptions 2 1 1 2 4 $ 262 $ 262
e. Opinion of Probable Cost 4 8 1 2 14 S 1,266 $ 1,266
f. Special Conditions 6 1 6 $ _768 $ 768
g. Draft Report 4 1 10 6 1 8 28 $ 2,704 $ 2,704
h. Final Draft Report 4 4 2 4 14 $ 1,412 S 150 $ 1.562
I City Council Review 4 4 4 12 S 1,356 $ 1,356
j. Final Re 4 2 6 $ 610 $ 200 $ 810
Subtotal 20 48 48 40 24 180 $ 16,9% $ 8.925 $ 25.!21
Phase IV-Final Desian
a. Utility Coordination 4 16 4 4 28 S 2,324 $ 2,324
b. Geotechnical Investi ation•+ $ - $
c. Project Desi n"*/Drains a Study 16 40 56 $ 5,328 $ 5,328
d. Construction Plans I I $ _ $
Civil 16 1 36 98 1 1441 6 300 $ 26,042 $ 2,200 $ 28,242
Traffic 4 1 10 36 1 601 110 $ 9,332 S 500 $ 9,832
e. Specifications and Special Provisions 4 12 32 1 24 72 $ 5,876 $ 800 $ 6,676
f. Bid Sheet 4 12 8 1 4 28 $ 2,300 S 2,300
g. n
O inio of Probable Cost 4 8 12 $ 1,168 $ 1.168
h. Schedule 2 4 6 $ 584 $ 584
i. Coordination 6 b 4 16 S 1,774 S 1,774
Subtotal 30 94 246 216 42 628 $ 54,7281 $ 3,500 $ 58,228
Protect ManaaemenVouality Control
a. Pro' Managemeni 40 8 48 $ 5,792 IS 100 $ 5,892
b. Quality Control 161 21 18 $ 2,312 $ 2,312
u 561 21 8 66 $ 8,104 $ 100 $ 8
Total 120 172 340 306 94 1,032 58 s36 l25 5130003
Optional Servls:e
PEERReport 4 12 26 30 8 801S 6,880 $ 200 $ 7,080
Amounts sbown are fee.
Included in Phase M,Item a Personnel Category SM
"See Phase 1 Project Management $135.00
•"+Covered by other items Senior Engineer $126.00
Asst/Assoc Engineer $82.00
CADD $76.00
Clerical $49.00
0=6-063-061-OC-PR Boyle Engineering Corporation
Los Angeles Avenue Widening (Spring Rd. to Moorpark Ave. )
July 21, 2000
Page 8 1
't
c. A Resolution for the above described Budget amendment,
has been prepared and is attached to this report as
Exhibit 2 . The funding source for this project is the Los
Angeles Avenue AOC Fund (Fund 2501) .
4 . Total Project Budget: Certain project design costs for the
subject project were incurred in prior years. A summary of
the total Project budget, including the above described
amendment, is a follows:
Total Project Budget(S)
Prior Years Rev. FY 2000/01 Total
R .^
Designi 1,735 155,000 156,735
2�! ght-of-way 0 20,000 20,000
nstruction 0 0 01
Inspection 0 0 0
` ;r77 ai 1,735 175,000 176,735
QFR("J. ; . i AWAQ —
L. Schedule
A summary of the anticipated design effort is as follows:
Description Completed by:
Phase 1: Conceptual Design October 2000
Phase 2 : Design Alternatives November 2000
Phase 3 : Final Concept Approval February 2001
Phase 4 : PEER Report April 2001
Phase 5: Final Design August 2001
STAFF RECOMMENDATIONS (ROLL CALL VOTE)
1 . Approve the selection of Boyle Engineering to perform the
civil engineering services required for the subject project,
for the negotiated fee amount, and authorize the City Manager
to execute related contract documents.
2 . Adopt Resolution No. 2000 - revising the amount of the
appropriation and budget for Project 8013 (Fund 2501: Los
Angeles Avenue AOC Fund] .
Attachments:
1 : Design Scope of Work (Exhibit `A, of Contract)
2 : Resolution
,,,, W'e'
000329
Attachment B
AMENDMENT TO AGREEMENT
FOR DESIGN ENGINEERING SERVICES
Agreement No.: 2000-78
Amendment No. 2.1
Organization/ Firm: Boyle Engineering
Date of Original Agreement: August 25, 2000
Effective Date of This Amendment: 1—cl- ;;LOCN3 .
Subject of Amendment: Revise Design for L. A. Avenue
Widening: Moorpark Avenue to
Spring Road: to Add the Widening
of Spring Road(East Side) South
of New Los Anggles Avenue
I. BACKGROUND
Certain design engineering services are to be performed by the Consultant, pursuant
to the original Agreement dated August 25,2000.
H. SCOPE OF WORK
The scope of work for design services set forth in that original Agreement is hereby
amended by adding certain additional services as described in Exhibit `A-2.1'
attached hereto and made a part hereof.
M. COMPENSATION
The amount of the full compensation for this added work is set forth in Exhibit `A-
2.l'.
IV. REMAINING PROVISIONS
All other provisions of the aforesaid Agreement shall remain in full force and effect.
CITY OF MOORPARK BOYLE ENGINEERING CORPORATION
By By ,
Steven Kueny, City Manager
Boylc_Agr_amend 2
Boyle --Amendment No. 2.1 [Spring Road SE Comer]
Exhibit 'A-2.1': Scope of Work
Page 1 of 1
A. TITLE: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road
[Herein"PROJECT"']: Additional Services for the Widening
of Spring Road(East Side) South of New Los Angeles Avenue
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT,is set forth in the original Agreement,dated August 2000.
b. Amendment No. 1 to the Agreement, and subsequent amendments to that
Amendment No. 1 (i.e. Amendment 1.1, 1.2, etc.),pertain to design services
for the Los Angeles Avenue/Beltramo Road Project.
c. Changes to the Scope of Work for the design of the PROJECT, shall be set
forth in Amendment No.2 to the Agreement.
d. The first change to the original Scope of Work for the PROJECT is set forth
in this Amendment No.2.1.
2. Additional Required Services: Certain additional services are required, as
described in the 12/02/02 letter finm Boyle Engineering attached as Exhibit B-2.1.
Those pertain to the design efforts related to a change to the Scope of the
PROJECT to include the widening of the east side of Spring Road south of New
Los Angeles Avenue to add an additional northbound lane of traffic.
C. FEE
Phase Prior Fee($) Change($) Revised Fee M
1. Prelim. Conceptual Design 32,500.00 0.00 32,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 4,500.00 0.00 4,500.00
5. Final Design 48,000.00 26,220.00 74,220.00
Administration 7,500.00 7,300.00 14,800.00
Reimbursable Expenses 1,500.00 0.00 1,500.00
Total 124,000.00 33,520.00 157,520.00
Boyle_Agr amend_2
Boyle —Amendment No. 2.1 [Spring Road SE Comer]
Exhibit 'B-2.1': Proposal
Boyk_Ag amond_2
RECEIVED
1131 West Sixth Street, Suite 285 rP i�WO�iCS
Ontario, CA 91782 10;,�AS'WENfi
TEL (909)933-5225
FAX (909)933-5228
www.boyleenginearing.com
Ken Gilbert December 02,2002
CITY OF MOORPARK OC-M27-200-M
799 Moorpark Avenue
Moorpark,CA 93021
SR 118—Snrior Road Intersection Ennineering Services
Pursuant to your request,this letter shall serve as our proposal to provide the city of Moorpark
with improvement plans for the widening of the northbound approach at the SR 118/Spring Road
Intersection. The deliverables shall consist of.
• Plan and profile sheet(1)
• Signing and striping plans(1)
• Traffic Signal Modification Plans and Detail(2)
• Construction details(1)
• Traffic control plans (1)
• Specifications
• Opinion of Probable Construction Cost
We anticipate that six (6)drawings will be required to depict the required work. Our proposed
services will also include conducting of peak hour turning movement counts at the project
intersection,followed by an Intersection Capacity Utilization(ICU)analysis,to determine the
length of storage pocket required for the new right turn pocket to be provided on the northbound
approach. Further,we will conduct a detailed ground survey to determine the location of
surface features likely to be affected by the proposed construction,particularly in the vicinity of
the gas station located on the southeast corner of the intersection.
We have assumed that the construction of this project will occur concurrently with the
construction of the SR 118—Spring to Moorpark improvements;therefore,no time has been
allocated for preparing a separate title sheet.
The proposed fee to perform the work described herein is$33,520. Please see the attached
budget summary for a detailed breakdown of the proposed fee.
BOYLE ENGINEERING CORPORATION
®rweyd.a POW
Kim Gilbert April 18,2002
Page 2
Please advise us at your earliest convenience as to the acceptability of this proposal so that we
may commence work. Should you have any questions or require additional information,please
contact me at(909) 933-5225.
"_g2ngfn"ding Corporadon
Steven Frieson, PE
OC-M27-300oMst/KEN OMBER7-SRMG ROAD WIDE"G
Project Budost
LA Avenue Moorpark Avenue to Spring Road City of Moorpark
Spring Road South Approach Widening
Personnel Hours Budget
Task Description o�
OM Cmmb wd IYe 20 20 1: 3.9W 1 s 3.00
..d 14oile ,
1 1 $ 360 : 1000 : 1
16 ?A 10 3 776 f 716
1 IQ 21 64 S C632 s 6.632
16 21 32* s
nR° Alod15°m Fle•d Uaf�Y 16 16 32 f 3,648 61i s
g� 1 2 t6 26 f 32s s
2 4 1
10.3 1,076 0'6
2 6 f 672 672
2• N / N w 2* 2 221 * WN $ IAN * fiat*
1
Tmk
and 20 * 6 34 s 4.7681 s 176*
s Soo s Soo
f s 1032 f 1032
E s f 1000 s I
. s s
>• 34 f 7iR 3 7
T 3• / !t R / tl -r 2• s 3s{13 2f s JAH I f is
tamoor
hr1N1
�By►rwYO CuoaOS�
Attachment C
AMENDMENT TO AGREEMENT
FOR DESIGN ENGINEERING SERVICES
Agreement No.: 2000-78
Amendment No. 2.2
Organization / Firm: Boyle Engineering
Date of Original Agreement: August 25, 2000
Effective Date of This Amendment:
Project Name: Design for L.A. Avenue Widenina Project—
Moorpark Avenue to Spring Road
Subject of Amendment: Amended Scooe of Work to Include PR/PSR,
Stromwater Manaaement Plan
and Related Services
1. BACKGROUND
Certain design engineering services are to be performed by the Consultant,
pursuant to the original Agreement dated August 25, 2000. The scope of those
services were revised by Amendment#2.1 dated January 9, 2003.
II. SCOPE OF WORK
The scope of work for the design for the Project is hereby amended by adding
certain additional services as described in Exhibit 'A-2.2' attached hereto and made
a part hereof.
Ill. COMPENSATION
The amount of the full compensation for this added work is set forth in Exhibit 'A-
2.2'.
IV. REMAINING PROVISIONS
All other provisions of the aforesaid Agreement shall remain in full force and effect.
CITY OF MOORPARK / BOYLE EfjIGJNEERING CORPORATION
By /L BY
Steven Kueny, /City Manager !�!
Date /rYllJ3 Date L 03
Boyle —Amendment No. 2.2
Exhibit 'A-2.2': Scope of Work
Page 1 of 1
A. TITLE: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road
[Herein "PROJECT"]: Preparation of a PR/PSR, Drainage Study and
related services.
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT, is set forth in the original Agreement,dated August 2000.
b. Amendment No. 1 to the Agreement, and subsequent amendments to that
Amendment No. 1 (I.e.Amendment 1.1, 1.2, etc.), pertain to design services
for the Los Angeles Avenue/Beltramo Road Project.
c. Changes to the Scope of Work for the design of the PROJECT,are set forth
in Amendment No. 2 to the Agreement, and subsequent changes thereto,
commencing with Amendment 2.1.
2. Additional Required Services: Certain additional services are required, as
described in the 412/03 letter from Boyle Engineering attached as Exhibit B-2.2.
Those additional services relate to requirements for the preparation of a Drainage
Study and a PSR/PR, consistent with Caltrans requirements.
C. FEE
Revised Fee Amount:
Phase Prior Fee{$) Change($) Revised Fee($)
1. Prelim. Conceptual Design 32,500.00 0.00 32,500.00
2. Design Altemates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 4,500.00 0.00 4,500.00
4a. PSR/PR 27,000.00 27,000.00
5. Final Design 74,220.00 0.00 74.220.00
5a. Drainage Study 44,274.00 44,274.00
Administration 14,800.00 17,682.00 32,482.00
Reimbursable Expenses 1,500.00 1,500.00 3,000.00
Total 157,520.00 90,456.00 247,976.00
Fee Re-cap:
Description Amount($) Account Number
Initial Fee 124,000.00
Amendment 2.1 33,520.00
Amendment 2.2 90,456.00
Total 247,976.00 2501.8310.8013.9601
Boyle Agr amend_2-2
Boyle —Amendment No. 2.2
Exhibit 'B-2.2': Proposal
Boyle Aye amend_2-2
RECEI VEL,
APR 0 4 M
SOWLE PUBLIC WORKS
DEPARTMENT
1131 West Sixth Street, Suite 285
Ontario, CA 91762
TEL: (909)933-5225
FAX: (909)933-5228
www.boyieengineering.com
Ken Gilbert April 2,2003
CITY OF MOORPARK OC-W7-200-00
799 Moorpark Avenue
Moorpark, CA 93021
SR 118—Moorpark to Snrinz Road Sezomt—PSR/PR Md%erm Drain Design
Pursuant to our coordination efforts with Caltrans for the subject project,we have determined
that a combined PSR/PR will be required. Boyle will prepare the PSR/PR in accordance with the
requirements of the Caltrans Project Development Procedures Manual. Said PSR/PR shall be
based on the Final Concept Design Report and Adopted Mitigated Negative Declaration prepared
for the project in 2001 and 2002,respectively. It is our assumption that no further environmental
documentation is required beyond that provided in the Mitigated Negative Declaration. Further,
the concept plans provided in the Concept Design Report shall be used as the basis for preparing
Geometric Approval Drawings in support of the PSR/PR document.
In conjunction with preparation of the PSR/PR,Boyle will develop a storm water management
plan in accordance with the Caltrans Storm Water Quality Handbook-Project Planning and
Design Guide,identifying storm water quality impacts associated with this project,including the
development and design of appropriate Best Management Practices,
The proposed fee to provide the services described herein is $90,456 as detailed in attached
budget. It is our intention to conduct the work described herein in parallel with the completion
of the project design documents. Please advise us at your earliest convenience as to the
acceptability of this proposal so that we may commence work. Should you have any questions
or require additional information,please contact me at(909)933-5225.
BOYLE ENGINEERING CORPORATION
Ken Gilbert April 02,20003
Page 2
Boyle Engineering Corporation
Steven Frieson,
Project Manager
OCdNQ7.2*-OWA/KEN GIIBERT-PSRPR AND DRAINAGE
Project Budget
LA Avenue Moorpark Avenue to Spring Road City o[Moorpark
PSR/PR and GAD Preparation
Storm Drain Study and Design
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Attachment D
AMENDMENT TO AGREEMENT
FOR DESIGN ENGINEERING SERVICES
Agreement No.: 2000-78
Amendment No. 2.3
Organization/ Firm: Boyle Engineering
Date of Original Agreement: August 25, 2000
Effective Date of This Amendment: 1 ' 3—a 00-3
Subject of Amendment: Haz Mat Initial Site Assessment
Noise Studv
L.A. Avenue Widening Project
Spring Road to Moorpark Ave.
L BACKGROUND
Certain design engineering services are to be performed by the Consultant, pursuant
to the original Agreement dated August 25,2000.
H. SCOPE OF WORK
The scope of work for design services set forth in that original Agreement is hereby
amended by adding certain additional services as described in Exhibit `A-2.3'
attached hereto and made a part hereof.
M. COMPENSATION
The amount of the full compensation for this added work is set forth in Exhibit `A-
2.3'.
IV. REMAINING PROVISIONS
All other provisions of the aforesaid Agreement shall remain in full force and effect.
CITY OF MOORPARK BO YLE E ERING CORPORATION
By By r
ven Kueny, City Manager -Ry FQ tt��o�.+ — �`- '��''`'`'i4 �'" "Aw
Date 1/11103 Date p"�
Boy1e_Agr_ =nd_2-3
Boyle --Amendment No. 2.3 [1 SA/ Noise Study]
Exhibit'A-2.3': Scope of Work
Page 1 of 1
A. TIC: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road
[Herein "PROJECT"]: Additional Services to provide for the preparation
of a Hazardous Materials Site Assessment and Noise Impact Analysis
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT,is set forth in the original Agreement,dated August 2000.
b. Amendment No. 1 to the Agreement, and subsequent amendments to that
Amendment No. 1 (i.e. Amendment 1.1, 1.2, etc.),pertain to design services
for the Los Angeles Avenue/Beltramo Road Project.
c. Changes to the Scope of Work for the design of the PROJECT, shall be set
forth in Amendment No. 2 to the Agreement.
d. The first change to the original Scope of Work for the PROJECT is set forth
in this Amendment No.2.1.
2. Additional Required Services: Certain additional services are required, as
described in the Proposal from Boyle Engineering attached as Exhibit B-2.3.
Those services pertain to the preparation of certain documents required as a part of
the PSR/PR required by Caltrans. This work consists of a Hazardous Waste Initial
Site Assessment and a Noise Impact Analysis. Both of these documents are to be
prepared by a sub-consultant retained by the Consultant.
C. FEE
1. Fee for Added Effort.
Item Amount($)
1. ISA 4,560.00
2. Design Alternates 9,000.00
Sub-Total 13,560.00
Mark-up(15%) 2,034.00
Total 15,594.00
2. Total Fee Re-cap:
Phase Prior Fee($) Change($) Revised Fee($)
1. Prelim.Conceptual Design 32,500.00 0.00 32,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 4,500.00 0.00 4,500.00
5. Final Design 74,220.00 15,594.00 89,814.00
Administration 14,800.00 0.00 14,800.00
Reimbursable Expenses 1,500.00 0.00 1,500.00
Total 157,520.00 15,594.00 173,114.00
13oy1e_Agr_amend_2-3
RECEIVE D
f3�4�LE OCT 0 s 2003
1501 Quail Street PUBLIC WORKS
Newport Beach, CA 92660-2726 DEPARTMENT
TEL: (949)476-3300
FAX (949)721-7142
www.boyleengineering.com
Mr. Ken Gilbert October 6,2003
Director of Public Works
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, CA 93021
Los AnLeles Avenue Widgaing—Moorpark Avenue to E/O Spring Road
Initial Site Assessment(ISA) and
Noise Impact Analysis and Abatement Measures Evaluation
Dear Ken,
Pursuant to your request, attached are proposals from LSA Associates Inc. (LSA)to provide the
City of Moorpark with an Initial Site Assessment(ISA)and Noise-Impact Analysis and
Abatement Measures Evaluation for the above referenced project.
Preparation of the ISA and Noise Impact Analysis and Abatement Measures Evaluation is
beyond the scope of activities defined in the Project Scope of Work. As defined in the proposals,
the preparation of the ISA will require a budget of$4,560 while the preparation of the Noise
Impact Analysis and Abatement Measures Evaluation will require a budget of$9,000. In
addition,Boyle is adding a 15%administration/project management cost to oversee the work
being prepared by LSA. The total cost for the two studies comes out to $15,594. Please advise
us at your earliest convenience as to the acceptability of these proposals so that we may advise
LSA to commence work as soon as possible.
Should you have any questions or desire any additional information,please do not hesitate to
contact me at(949)476-3392. Thank you.
Bo ng Corporation
even B. Frieson,PE
Project Manager
BOYLE ENGINEERING CORPORATION
L /� LSA EXECUTIVE, ^&K INC.UIT BERKELEY LCHK ROCKLI D!A`J so EXECUTIVE,rwRR,antra soo 949553.0666 TEL rr accaa�onD RocLttK
IRVINE. CALIFORNIA 92614-4731 949.353.8076 PAX FT. COLLINS SAY LUIS OBISPO
RE :ENED
October 1,2003 OCT - 2 2003
ORANGE COUNTY
Kendall Zirkel,PE
Boyle Engineering Corporation
1501 Quail Street
Newport Beach, CA 92660-2726
Subject: Hazardous Waste Initial Site Assessment for the Widening of Los Angeles Avenue
(SR-118)to Its Ultimate Configuration at Various Locations between Moorpark
Avenue and Spring Road
Dear Mr. Zirkel:
LSA Associates, Inc. (LSA)is pleased to submit this letter proposal to prepare a Hazardous Waste
Initial Site Assessment(ISA)for the subject project.The proposed scope of services,compensation,
and terms are discussed below. '
SCOPE OF SERVICES
Hazardous Waste Initial Site Assessment(ISA).LSA will prepare an ISA in accordance with the
California Department of Transportation(Caltrans)Project Development Rocedures Manual to
document hazardous waste sites located within the project study area,as well as other potential
environmental concerns.LSA's work effort for this task will include the following:
• LSA will conduct an agency records search-to identify all hazardous waste sites located within
the project study area and classified as hazardous waste under State law.The records search will
also identify kinds of businesses located within the project study area that would be likely to
store,transfer, or utilize large quantities of hazardous materials.This information will be
obtained from records maintained by the Regional Water Quality Control Board,the State of
California Department of Health,Los Angeles County,and other appropriate agencies.LSA will
utilize a database service to perform this search.
• LSA will conduct a visual survey of the project area via available public access to identify any
obvious area of hazardous waste contamination.
• If hazardous waste sites are identified within the project area(via governmental records and/or
the visual survey),LSA will determine the potential impact to the project and identify subsequent
procedures to determine the extent of contamination.
10/1/03((P:\BOE334\isaletter.proposal.wpd)>
rLANN1NO I ENVIRONMENTAL SCIENCES I DES10N
LSA ASSOCIATES. INC.
Potential hazardous waste sites located within the project area will be investigated per information
available from local and/or State agencies.Historic land use information for the project study area
(including aerial photographs)will be requested from the database search service to help determine
whether previous uses may have resulted in hazardous waste contamination.
COMPENSATION
LSA proposes to perform the services described above on an hourly rate basis as shown in the
attached spreadsheet.The estimated cost for these services is$4,560, including reimbursables(e.g.,
mileage).
If you have any questions,please contact me at(949)553-0666.
Sincerely,
LSA ASSOCIATES,INC.
VD.:Williams,REA, REHS
Prpject Manager
Attachment: Budget Spreadsheet
cc: Tony Chung
Rob McCann
Noel Legaspi
10/1/03«P:\13OE334%iu.leuer.propwW.wpd» 2
i
LSA ASSOCIATES, INC.
Widening of Los Angeles Ave(SR-118)between Moorpark Avenue and east of Spring Road
TASK DESCRIPTION Principal Project Mgr Env. Analyst Graphics Word Total Direct Total
Processor Hours Costs Costs
$165 $100 $70 $85 $75
Hazardous Waste Initial Site Assessment 2 1 4 36 4 4 50 $ 670 $4,560
budge '
L /� LSA ASSOCIATES, INC FT RICHMOND RIVERSIDE
OCXLI Dt
J70 EKECL'TIVD ?AI X. SUITE SOO 949.333.0666 TEL FT LICB NONE LOC KLIN
IRVINE. CALIFORNIA 92614-473i 949.533.8076 PAX !T. COLLINS SAN LUIS ODISPO
October 1,2003
Mr.Kendall Zirkell
Boyle Engineering Corporation
1501 Quail Street
Newport Beach,CA 92660
Subject:Noise Impact Analysis and Abatement Measures for the Widening of Existing Los Angeles
Avenue(SR-I 18)to its Ultimate Configuration at Various Locations between Moorpark
Avenue and Spring Road
Dear Mr.Zirkell:
Per your request,LSA Associates,Inc. (LSA)is submitting this letter proposal to Boyle Engineering
Corporation for the noise impact analysis and abatement measures evaluation services for the Widening of
Existing Los Angeles Avenue(SR-118)to its Ultimate Configuration at Various Locations between
Moorpark Avenue and Spring Road project in the City of Moorpark.
LSA's key in-house team members will include Dr. Tung-then Chung(Principal in Charge),Mr.Keith
Lay(Senior Noise Specialist),and Mr.Jason Lui(Noise Analyst).
We anticipate that the LSA Team will be working on the noise monitoring,noise modeling,and noise
abatement to complete the technical noise study report.Attachment A includes a table summarizing the
estimated cost for preparation of the technical noise study report.Attachment B includes the work plan
proposed for this noise impact analysis and abatement measures evaluation.The work plan is based on our
review of the Combined Project Study Report/Project Report(PSR/PR,City of Moorpark,July 7,2003)
received on September 29,2003,and was prepared to meet the current Caltrans level of detail
requirements for a technical noise study report as identified in its"Traffic Noise Analysis Protocol for
New Highway Construction and Reconstruction Projects"(October 1998).In addition,the City's noise
standard will be discussed and evaluated against the projected traffic noise levels.
We estimate that preparation of the noise impact analysis and abatement measures evaluation report will
require a budget of$9,000.This amount will not be exceeded without your approval.If you have any
questions,please call me at(949)553-0666.
Sincerely,
LSA ASSOCIATES,INC..
Tun en Chung,Ph.D
Principal
Attachments
10101/03aP:'WE335lSRl I gSeg2.docn
PLANNING I ENVIRONMENTAL SCIENCES f DESIGN
L S A ASSOCIATES. INC. LOS ANGELES AVENUE WIDENING C
OTOBER 1005 BETWEEN DOOR PARR AVENUE AND SPRING ROAD
ATTACHMENT A
COST ESTIMATE FOR TECHNICAL NOISE REPORT
Task Estimated Cost
Project Management $2,500
Noise Monitoring $1,200
Noise Modeling $2,800
Noise Report Preparation $2,500
Total LSA Team Cost $9,000
10/01/031cPABOEMASR11&Se;2.doc*
LSA ASSOCIATES. INC. LOS ANGELES AVENUE MIDENINO
OCTOBER 'loss BETWEEN YOORPARK AVENUE AND SPRISO ROAD
ATTACHMENT B
WORK PLAN FOR THE TRAFFIC NOISE IMPACT STUDY-
WIDENING LOS ANGELES AVENUE AT VARIOUS LOCATIONS
BETWEEN MOORPARK AVENUE AND SPRING ROAD
IN THE CITY OF MOORPARK
10/01/03aP:\90E3351SR11 gSeg2.docB
WORK PLAN FOR THE TRAFFIC NOISE IMPACT STUDY—WIDENING LOS ANGELES
AVENUE AT VARIOUS LOCATIONS BETWEEN MOORPARK AVENUE AND SPRING
ROAD IN THE CITY OF MOORPARK
Introduction:
The purpose of this study is to evaluate traffic noise impacts and recommend abatement
measures such as sound barriers to nearby noise-sensitive areas at various locations
along Los Angeles Avenue, between Moorpark Avenue and Spring Road, in the City of
Moorpark. The study will include (a) a 24-hour noise measurement at one representative
receptor location along the project area; (b) short-term, 30-minute measurements at
twelve representative receptor locations along the project area; (c) future roadway traffic
noise modeling using Caltrans SOUND32 model, and using LOS C traffic volumes as
recommended by Caltrans; and (d) will provide noise abatement recommendations. In
preparation and presentation of this study and field work, the Technical Noise Supplement
of the California Department of Transportation (the Department), October 1998 (or the
most recent version), available on the Department Web site, will be followed to the extent
that it covers the scope of work included in this proposal.
Project Location and Setting:
The project proposed is to widen existing Los Angeles Avenue (SR-118) to its ultimate
configuration at various locations between Moorpark Avenue and Spring Road. The
project limits are roughly from Moorpark Avenue to approximately 130 meters east of
Spring Road. The limits of widening on the north side of the street are from Moorpark
Avenue to Millard Street. On the south side of the street, the limits of widening are from
just east of Flory Avenue to approximately 130 meters east of Spring Road. Noise-
sensitive land uses in the study area that directly abut the highway include residential
uses, an elementary school, and the Moorpark Moose Lounge. There is an existing 10-
foot high block wall along portions of the north side and a retaining wall along the south
side of Los Angeles Avenue within the project area. Except for the elementary school and
the Moorpark Moose Lounge, no driveway access from the residences to Los Angeles
Avenue is provided.
Noise Measurement Site Selection:
The purpose of conducting measurements of the existing highway noise will be to confirm
or update the peak hour baseline conditions. This is accomplished with long-term (24-hour
or longer) continuous measurement(s). After the noisiest hour is established with long-
term measurement, a number of short-term measurements are conducted during the
noisiest hour to determine existing noise levels. The second purpose of the noise
measurements will be to calibrate the SOUND32 noise model to existing conditions and
thus provide a more accurate model for prediction of future noise levels with the noise
barrier.
I
October 1, 2003
Based on a preliminary review of the project's engineering drawings, twelve receptor
locations were selected for noise measurement. One of the twelve sites will be
continuously measured for a minimum of 24 hours, and the remaining eleven sites will be
sampled for a minimum of 30 minutes each. The long-term noise monitoring will be
conducted in the outdoor activity area of one representative residence along the project
area. Peak traffic noise hours for this segment of Los Angeles Avenue will be identified
using the results of the long-term noise measurements. The short-term measurements will
then be conducted during peak noise hours. These measurements will be conducted
within the residential properties at least 3 meters (10 feet) from the property line (nearest
to the road) and 3 meters (10 feet) from any buildings. It is assumed that information on
property takes along the project area will be provided to LSA for the noise impact analysis.
Measurement Instrumentation:
The instruments that will be used for the noise measurements include the following:
Long-Term:
1. Integrating Sound Level Meter—One (1) Larson Davis model System 824 Sound
Level Meter (SLM) with ANSI Type 1 accuracy,
2. Microphone System—One (1) Larson Davis model 902 microphone preamp; one
(1) Larson Davis model 2541, '/2-inch pressure microphone; one (1) 7.5 meter(25
foot) long microphone cable; and one (1) microphone tripod.
Short-Term:,-
1. Integrating Sound Level Meter—One (1) Larson Davis model 824 Sound Level
Meter with ANSI Type 1 accuracy and one (1) Larson Davis model 720 Sound
Level Meter with ANSI Type 2 accuracy.
2. Microphone System—One (1) Larson Davis model 902 microphone preamp; one
(1) Larson Davis model 2541, 1/2-inch pressure microphone; one (1) 7.5 meter (25
foot) long microphone cable; and one (1) microphone tripod.
Other Instrumentation:
1. Acoustic Field Calibrator—One (1) Larson Davis model CA200 constant pressure
microphone calibrator.
2. Wind Monitor--CE Nielsen-Kellerman Kestrel 3000 Pocket Weather Meter for
maximum and average wind speeds.
3. Temperature & Humidity Gauge—CE Nielsen-Kellerman Kestrel 3000 Pocket
Weather Meter for temperature, wind chill, humidity, heat index, and dew point.
4. Radar Speed Detector--One (1) K-15 Doppler Radar gun.
Item 4 above will be used to make an accurate count of traffic and speed for all traffic
lanes in both directions of the highway. The data will be used for model calibration.
LSA Associates,Inc.,20 Executive Park,Suite 200,Irvine,CA 92614-4731,(949)553-0666
2
October 1, 2003
All measurement systems will be calibrated on site using the acoustic field calibrator. All
systems that will be used are laboratory calibrated within a 12-month period prior to the
measurements.
Measurement Procedure: -
The measurement instruments will be field calibrated before and after each use. The
calibration check conducted after the completion of the measurements is to verify that
instruments are operating within the normal operating parameters. For each
measurement, the A-weighted, slow detector response will be used. The systems will be
configured to store noise level data on an interval basis (one-hour intervals for long-term
site and 30-minute intervals for short-term sites). The data will include the average,
minimum, maximum, and selected exceedance levels for each interval period (Leq, WN,
LmAx, L1o, L5o, L9o).
The microphone position will be at least 3 meters (10 feet)from any wall or building to
prevent reflections or unrepresentative shielding of the traffic noise. A measurement site
will not be used if there is a possibility of any unusual noise such as dogs, pool pumps, or
children that would affect the microphone. The microphone will be installed 1.5,meters
(5 feet) above ground with the manufacturer's recommended windscreen. Site geometry,
such as distances, elevations, and location of walls and buildings will be noted for each
location.
Traffic volumes will be counted during eleven short-term measurements on each side of
the highway. The three vehicle types will include automobiles, medium trucks (two-axle
with six wheels but not including dually pickup trucks), and heavy trucks (three or more
axle vehicles). Traffic speeds will be periodically checked using a hand-held radar gun, but
placed out of view of passing traffic. The field observations and measurement data will be
used to calibrate the accuracy of the traffic noise model.
Highway Traffic Noise Prediction Model:
The California Department of Transportation (Caltrans) highway noise prediction computer
model, SOUND32, PC Version 1.41, will be used for the traffic noise computations. This
model is based on the highway traffic noise prediction method specified in FHWA-RD-77-
108. The coordinates for Los Angeles Avenue and noise receptor locations included in the
project's engineering drawings will be used to mark all roadway and barrier segments, as
well as noise-sensitive receptors.
Traffic Model Inputs:
The worst-case noise impacts occur when traffic is operating under Level of Service "C°
conditions. The following assumptions will be used for preparing the traffic volumes for the
noise study update:
Peak-Hour Traffic Assumptions:
Los Angeles Avenue Volume: 750 vph / lane
LSA Associates, Inc.,20 Executive Park,Suite 200,Irvine,CA 926144731,(949)553-0666
3
October 1, 2003
Truck Percentage: 19.2% (7.1% Medium, 12.1% Heavy)
Traffic Speed: 80 km/h (50 mph)
Modeling:
This noise study will be used to determine if sound walls are required. As such, a sufficient
number of receptor points will be analyzed so that future noise levels (with the noise
barrier) may be determined and the number of residential units that achieve a minimum of
5 dBA can be counted. The number of modeled receptor points shall be equal to or higher
than the number of receptor points selected for measurement of existing noise levels.
Additional receptor points will be selected for modeling in order to fine-tune the ending
locations of the proposed noise barrier(s). This will be accomplished by extending or
shortening the endings of the wall and modeling the residential unit that will be most
impacted by the change. This iterative process will be continued as long as the critical
receiver achieves at least 5 dBA reduction. The critical receiver at each end of the wall is
defined as the last residential unit that can achieve at least 5 dBA reduction by extending
the wall. So if the last receiver examined achieves more than 5 dBA, such as 5.3 dBA, the
chances are that the next residential unit farther up might achieve 5 dBA. The process is
continued until the last receiver examined is shown to achieve less than 5 dBA.
Anticipated Noise Mitigation Measures:
e A noise barrier analysis will be conducted using SOUND32 to identify the
need, if any, for new or height increase of existing noise barriers along the
project area.
Noise Study Report:
A draft and final Noise Impact Study Report will be prepared that discusses the findings of
the field investigations, noise modeling, and barrier analysis. These procedures will meet
the format listed in Sections N-7000 to N-7400 of the Department's Technical Noise
Supplement. The report and the results will be prepared in the International System of
Units (SI). The report will provide tables, figures, and graphs showing the results of the
study. Top of the wall elevations at different locations as well as beginning and end station_
numbers will be provided. For each increment of wall height, a corresponding number of
residential units that achieve 5 dBA or more noise reduction will be determined,
calculated, and shown. The project's engineering drawings will be used in this noise study.
Hard copies and an electronic copy (MS Word format) of the report will be submitted. Draft
submittals will be made in seven copies, and the final submittal will be in 10 copies.
LSA Associates,Inc 20 Executive Park,Suite 200, Irvine,CA 92614-4731,(949)553-0666
a
Attachment E
AMENDMENT TO AGREEMENT
FOR DESIGN ENGINEERING SERVICES
Agreement No.: 2000-78
Amendment No. 2.4
Organization/ Firm: Boyle Engineering_
Date of Original Agreement: August 25, 2000
Effective Date of This Amendment: ; t - � _a OC-
Subject of Amendment: L. A. Ave. Widening. Moorpark Ave to Spring Rd
Widen North Side at McDonalds
Widening_E/S of Spring at Chevron
I. BACKGROUND
Certain design engineering services are to be performed by the Consultant, pursuant
to the original Agreement dated August 25, 2000.
II. SCOPE OF WORK
The scope of work for design services set forth in that original Agreement is hereby
amended by adding certain additional services as described in Exhibit `A-2.4'
attached hereto and made a part hereof.
III. COMPENSATION
The amount of the full compensation for this added work is set forth in Exhibit `A-
2.4'.
IV. REMAINING PROVISIONS
All other provisions of the aforesaid Agreement shall remain in full force and effect.
CITY OF MOORPARK BOYLE ENGINEERING CORPORATION
By 1°,✓� '(,Q,�c, By L�
teven / 5 �V� L �A^S' c�,r Kueny, City Manager
Date tLL Date
Boyle_Agr_amend_24
Boyle --Amendment No. 2.4 [Chevron & McDonalds]
Exhibit 'A-2.4': Scope of Work
Page 1 of 2
A. TITLE: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road [herein
"PROJECT"]: Additional Widening at McDonalds and Chevron
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT,is set forth in the original Agreement,dated August 2000.
b. Amendment No. 1 to the Agreement, and subsequent amendments to that
Amendment No. 1 (i.e. Amendment 1.1, 1.2, etc.),pertain to design services
for the Los Angeles Avenue/Beltramo Road Project.
c. Changes to the Scope of Work for the design of the PROJECT, shall be set
forth in Amendment No. 2 to the Agreement.
d. The first change to the original Scope of Work for the PROJECT is set forth
in this Amendment No. 2.1.
2. Additional Required Services:
a. Summary:
• Widening on the north side of New L. A. Avenue east of Spring Road
(along the frontage of McDonalds) to accommodate a fifth right-turn
lane;
• Widening and realignment along the east side of Spring Road south of
New L. A. Avenue (along the frontage of Chevron) in order to align
the northbound lanes with the revised lane configuration to be
constructed by the City's Spring Road Widening project north of the
intersection; and
• Additional widening along the east side of Spring Road south f New
Los Angeles Avenue (Chevron) in order to provide two through lanes,
two left-turn lanes and a fifth right-turn lane.
b. Details:
• The required additional services are defined and described in more detail
in the Proposal attached as Exhibit B-2-4.
• The scope of work shall NOT include the traffic quantity sheets
described in Tasks 1 and described as a deduct item$(6,040).
• In the event of any conflict between Exhibit A2-4 and Exhibit B2-4, the
language in Exhibit A2-4 shall prevail.
C. FEE
1. Fee for Added Effort:
Item Amount($)
1.Widen New L A Ave at McDonalds 19,080.00
2. Widen Spring Rd South of New L A Ave 16,810.00
Total 35,890.00
Boyle Agr_amend 2-4
Boyle --Amendment No. 2.4 [Chevron & McDonalds]
Exhibit 'A-2.4': Scope of Work
Page 2 of 2
2. Total Fee Re-cap:
Phase Prior Fee($) Change($) Revised Fee($)
1.Prelim. Conceptual Design 32,500.00 0.00 32,500.00
2.Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 4,500.00 0.00 4,500.00
5. Final Design 89,814.00 35,890.00 125,704.00
Administration 14,800.00 12,052.00 26,852.00
Reimbursable Expenses 1,500.00 0.00 1,500.00
Total 173,114.00 47,942.00 221,056.00
Boyle_Agr amend 2-4
S24
E30�LE °`T , ` 2003
1501 Quail Street
Newport Beach, CA 92660-2726
TEL: (949)476-3300
FAX: (949)721-7142
www.boyleengineering.com
Mr. Ken Gilbert October 9, 2003
Director of Public Works
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, CA 93021
Re: LA Avenue Widening and Spring Road Widening
Dear Ken,
This purpose of this letter is to request authorization for Boyle Engineering Corporation(Boyle)
to perform services beyond the present scope of work for the projects listed above.
Boyle has outlined the extra work items that have become necessary to complete both projects.
Some of these items were simply not included in the original scope,but needed to be,while
others have arisen due to scope changes and impacts of other adjacent projects. The following is
an itemized list of the out-of-scope items for the subject projects.
1. LA Avenue Widening—Moorpark Avenue to E/O Spring Road:
• Widen LA Avenue just east of Spring Road in front of the McDonald's property. This work
will be designed by Boyle,but is intended to be constructed per the Hawks&Associates
project.
• Revise the striping between Spring Road and the Arroyo Simi Bridge. These revisions are
necessary to prevent non-standard features from existing within this reach of LA Avenue.
• Revise the signal plan and notes and detail sheet for the traffic signal at the LA
Avenue/Spring Road intersection. These changes are due to the additional widening on the
south leg of Spring Road and the widening project on the north leg of Spring Road.
• Prepare construction signing and traffic handling plans. Similar to the Beltramo project,
these sheets need to be included in the planset,but were not part of the original scope.
• Prepare traffic quantity sheets. Typically, for a Caltrans project, quantity sheets for signs,
striping,markings,and traffic control devices are required as part of the PS&E package. If it
is determined that these sheets will not be necessary for this project, Boyle will deduct the
cost of this item of work($6,040).
OC-M27-200-09/GILBERT OOPS 100303.DOC
BOYLE ENGINEERING CORPORATION
®PeCy a Paw
Page 2 October 9,2003
• Prepare a Transportation Management Plan (TMP). This item of work was not included in
the original scope.
• Revise cost estimates and specifications. The additional work described above will require
changes to the cost estimates and specifications.
• Prepare legals for the R/W acquisition in front of the McDonald's property.
The total cost for these extra work items is $25,120.
2 . Sprints Road Widening— South of LA Avenue:
• Prepare a revised concept plan showing the additional widening of the south leg of Spring
Road that is necessary due to the widening of the north leg. The revised concept requires
reconstruction of the raised median.
• Revise typical section and detail sheets.
• Revise plan and profile sheet. This work consists of revising the geometric base file,the
profile, and the storm drain work.
• Revise demolition sheet.
• Revise signing and striping plan.
• Revise cost estimates and specifications. The additional work described above will require
changes to the cost estimates and specifications.
• Prepare legals for the R/W acquisition due to the additional widening. The widening will
impact the Chevron gas station and part of the shopping center just south of the Chevron
property.
The total cost for these extra work items is$16,810.
A Project Management cost of$12,052,covering administration requirements for both projects,
has also been included. The total cost for these additional services is$53,982. Please see the
enclosed Scope of Services for a more detailed breakdown of the work to be performed.
Please sign and return to me this letter indicating your concurrence with the Scope of Services
enclosed and described herein. If you have any questions,please feel free to contact me at(949)
476-3392 or Kendall Zirkel at(949)476-3370. Thank you.
OC-M27-200-09/GILBERT OOPS 100303.DOC
Page 3 October 9, 2003
Boyle Engineering Corporation Accepted
By:
Steven B. Frieson,PE
Project Manager Title:
OC-M27-200-09/GILBERT OOPS 100303.DOC
Project Budget
Extra Work City of Moorpark
LA Avenue Widening-Moorpark to Spring
Spring Road Widening at LA Avenue
Personnel Hours Budget
d C U
Task Description o
_�
Q Q fi E
Task Group 1-LA Avenue Street Improvements
Widen Yly LA Ave E/O Rd 1 $ S
Concept Plan 12 12 S 1,390 $ l 380
Revise Plan and Profile Shat N 8 f 920 $ 920
Revise Stri i •Between Spring RA and Arroyo Simi Bridge 1-2 8 12 20 $ 2,020 S 2,020
Revise Signal at LA Ave/S rin Rd. 1 10 16 26 $ 2,610 S 2,610
Revise LA Ave/Spring Rd.Sioal Notes Sheet 1 4 12 1 16 $ 1 520 S 1,520
Construction Signing Plan 1 8 12 20 $ 2,020 $ 2,020
Traffic Handling Plan 2 12 24 36 $ 3,540 f 3,540
Quantity Sheen 4 -O Nora! 1 32 1 24 56 $ 6,040 S 6,040
Transportation Management Plan 8 1 8 S 1 000 S 1,000
R/W Calculations LegWs,and Plats for McDonald's Property 8 8 $ 1,000 $ 1,000
Cost Estimates 4 8 12 $ 1,420 f 1,420
Specifications 4 10 14 S 1 650 S 1,650
Subtotal 8 90 38 100 236 S 215,120 $ S 25,120
Task Group 2-$Drina Road Widening Revisions
Prepare Revised Concept Plan/Exhibits 24 24 S 2,760 S Z760
Send Revised Plans to Utility Agencies 1 4 4 $ 460 S 460
Typical Sections 1 8 8 $ 920 S 920
Construction Details 1 6 6 $ 480 S 480
S Plan and Profile $ S
Revise Geometnc Base File 20 20 S 2,300 $ 2 300
Revise Curb Roble Add Median Cwt Roble 20 20 $ 1.600 S 1 600
Revise SD Profile 4 4 $ 320 $ 320
Revise Sheet Annotation 12 4 16 $ 1 700 S 1,700
Dom olition Sheet 1 12 12 S 1,390 S 1,380
Si and Stri Plan I 4 4 8 S 840 f 840
R/W Calculati Le gals,and Plats for Chevron Ro en/Sh in Center 12 12 S 1,500 S 1,500
Cost Estimates 2 4 6 $ 570 S 570
Specifications 4 4 8 16 S 1,980 S 1,980
Subtotal 4 12 to 88 34 4 4 156 S 16,810 S - S 16,810
Task Group 3-Proifect Management
Proiml Management 16 16 N 40 S 5,104 S 5,104
QA/W- 8 4 12 S 1,852 $ 1,952
Plan Check Revisions 8 8 16 S 1,290 f 1,280
Reproduction and Rintin Submittals 4 4 f 460 S 500 $ 960
CADD f S 1856 f 1856
rave f f 1000 S 1,000
Subtotal 24 1 8 8 8 H 72 IS 8,686 $ 3,356 S 12,052
10'arA07 Page t of 2 bode Endneaap Capanaon
Project Budget
Extra Work City of Moorpark
LA Avenue Widening-Moorpark to Spring
Spring Road Widening at LA Avenue
Personnel Hours Budget
Y
`o `o t:
U
Task Description
Total 1 241 41120 100 1S4 12 121 1041 50,626 S 375-61S 53
Amounts shown arc fee.
IMD03 Papa 2 of 2 Sa71a Enghwa k Capaabn
Attachment F
AMENDMENT TO AGREEMENT
FOR DESIGN ENGINEERING SERVICES
Agreement No.: 2000-78
Amendment No. 2.5
Organization/ Firm: Boyle Engineering
Date of Original Agreement: August 25,2000
Effective Date of This Amendment: i a - 1 S --a Cc'3
Subject of Amendment: L. A. Ave. Widening: Moorpark Ave to Spring Rd
Los angles avenue/Millard Street
Traffic Signal Warrant Study
I. BACKGROUND
Certain design engineering services are to be performed by the Consultant, pursuant
to the original Agreement dated August 25, 2000.
II. SCOPE OF WORK
The scope of work for design services set forth in that original Agreement is hereby
amended by adding certain additional services as described in Exhibit `A-2.5'
attached hereto and made a part hereof.
III. COMPENSATION
The amount of the full compensation for this added work is set forth in Exhibit `A-
2.5'.
IV. REMAINING PROVISIONS
All other provisions of the aforesaid Agreement shall remain in full force and effect.
CITY OF MOORPARK BOYLE ENGINEERING CORPORATION
By �. .� By - _--
teven Kueny, City Manager 'T�V �c ArvA6r.�A/b
Date / // !/G Date 12-,12-1,01 ev `&iA4eWL
Boyle Agr amend 2-5
Boyle —Amendment No. 2.5 [Millard Signal Warrant]
Exhibit `A-2.5': Scope of Work
Page 1 of 1
A. TITLE: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road [herein
"PROJECT"]: Traffic Signal Warrant Study—L A Ave&Millard Street
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT, is set forth in the original Agreement,dated August 2000.
b. Amendment No. 1 to the Agreement, and subsequent amendments to that
Amendment No. I (i.e. Amendment 1.1, 1.2,etc.),pertain to design services
for the Los Angeles Avenue/Beltramo Road Project.
c. Changes to the Scope of Work for the design of the PROJECT, shall be set
forth in Amendment No. 2 to the Agreement.
d. The first change to the original Scope of Work for the PROJECT is set forth
in this Amendment No.2.1.
2. Additional Required Services:
a. Summary: Prepare a Traffic Signal Warrant Study for the intersection of
Los Angeles Avenue and Millard Street.
b. Details:
• Consultant shall gather trip generation data relating to the north leg of the
intersection(Millard Street);
• Consultant shall gather from the City Planning Department, information
pertaining to the developments proposed to be constructed on the south
side of Los Angeles Avenue in the vicinity of Millard Street.
• Consultant shall prepare the report in a manner consistent with the
requirements of Caltrans. if it is determined that at least one Traffic
Signal Warrant is met, the City will seek Caltrans approval of the study
and, ultimately, approval of a project to install a traffic signal at this
intersection.
• Additional requirements are defined and described in more detail in the
Proposal attached as Exhibit B-2-5.
C. FEE
1. Fee for Added Effort: $12,000.
2. Total Fee Re-cap:
Phase Prior Fee($) Change($) Revised Fee($)
1.Prelim. Conceptual Design 32,500.00 12,000.00 44,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 4,500.00 0.00 4,500.00
5. Final Design 125,704.00 0.00 125,704.00
Administration 26,852.00 0.00 26,852.00
Reimbursable Expenses 1,500.00 0.00 1,500.00
Total 221,056.00 12,000.00 233,056.00
Boyle_Ag_amend_2-5
Boyle —Amendment No. 2.5 [Millard Signal Warrant]
Exhibit 'B-2.5': Proposal
Boyle_Ag_amcnd_2-5
F304�LE
1131 West Sixth Street, Suite 285
Ontario, CA 91762
TEL: (909)933-5225
FAX: (909)933-5228
www.boyleengineering.com
Ken Gilbert November 24,2003
CITY OF MOORPARK oc-"27-200-00
799 Moorpark Avenue
Moorpark, CA 93021
SR 118—Moorpark to Suring Road Segment—Signal Desisn at SR 118 and Millard
Pursuant to your request, Boyle is pleased to provide this proposal to prepare a warrant analysis
and signal design for the intersection of Millard and SR 118/Los Angeles Avenue. The warrant
analysis and signal design will be conducted in accordance with Caltrans methodology. We
anticipate incorporating the signal plans into the construction documents for the LA Avenue
Improvements,Moorpark to Spring Road Segment. We have included in our work scope the
conducting of traffic counts and gathering of accident data,and coordinating this additional
signal improvement with Calumis' review of the project PSR/PR. The proposed fee for the work
described herein is S 12,000. Should you have any questions or require additional information,
please contact me at(909)933-5225.
Engineering Corporadon
ven Frieson,PE
Project Manager
BOYLE ENGINEERING CORPORATION
®a.c,cro PWW
Exhibit 'A' [Page _ .]
Scope of Work
Design Engineering Services
Los Angeles Avenue Widening: Spring Rd to Moorpark Ave
b. quality Control - Provide Quality Control for the project.
The level of plan checking efforts shall be subject to the
approval of the City and shall, in the view of the City,
be sufficient to minimize errors and omissions and provide
for accuracy, reliability and "buildability" of the
project.
C. Sub-Consultant Services: The following SERVICES shall be
provided, in whole or in part, by sub-consultants:
1. Surveyin5 & Ma in : Benner & Carpenter
2 . Geotechnical Engineering Services: Furgro West, Inc.
D. Fee
Description Fee ($?
Phase 1: PrelAsuim= Conceptual 'Plan. shal be paid as
a Not to Exceed amount, paid in progress payments 32, 500
approximately equal to the percentage of completion
of the total hours allocated for this element of the
SERVICES.
Phase 2: Design alternates shall be paid at actual
costs Not to Exceed the stipulated fee. 5,000
Phase 3: Final conceptual Plan shall be paid as a Not
to Exceed amount, paid in progress payments 25, 000
approximately equal to the percentage of completion
of the total hours allocated for this element of the
SERVICES.
Phase 4: PEER Report shall Be pal as a lump sum
amount. 4, 500 ,
phase 5: Final Deslgq shall be paid as a Not to
Exceed amount, paid in progress payments 48, 000
approximately equal to the percentage of completion
of the total hours allocated for this element of the
SERVICES.
Project Administration and Qtmlity Control shall be
paid as a Not To Exceed amount, paid in progress 7, 5001
payments approximately equal to the percentage of i
completion of the total hours allocated *for this
element of the SERVICES.
Sub-Total Fee Amount 122,5001
S. Reimbursable Avenses, as approved by the City,
shall be paid at actual costs Not to Exceed the $1, 5001
amount specified.
Total Contract Amount 124, 0001 bilge
Note: Subject to Section IV-J of the Agreement, payments of
approved invoices will be made within 60 days of the
submittal of the invoice. No late charges will be applied
to any unapproved amount.
LA Spring_Osn_Agr2
Boyle —Amendment No. 2.1 [Spring Road SE Comer]
Exhlbit 'A-2.1': Scope of Work
Page 1 of 1
A. 3JZM: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road
[herein"PROJECT"]: Additional Services for the Widening
of Spring Road(East Side) South of New Los Angeles Avenue
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of 'Work for the design services required for the
PROJECT,is set forth in the original Agmcmmt,dated.August 2000.
b. Amendment No. 1 to the Agxumeat and subsequent amp to that
Amendment No. 1 (ie. Amendment 1.1, 1.2, etc.),pertain to design services
for the Los Angeles Avenue/Behramo Road Project.
c. Changes to the Scope of Work for the desip of the PROJECT, shall be set
forth in Amendment No.2 to the Agreement.
d. The first change to the original Scope of Work for the PROJECT is set forth
in this Amendment No.2.1.
2. Additional Required Services: Certain additional services are required, as
described in the 12/02/02 letter from Boyle Engineering attached as Exhibit B-2.1.
Those pertain to the design efforts related to a change to the Scope of the
PROJECT to include the widening of the east side of Spring Road south of New
Los-Angeles Avenue to add an additional northbound lane of traffic.
C. FEE
Phase Prior Fee 3) Change($) Revised Fee($)
1. Prelim. Conceptual Design 32,600.00 0.00 32,500.00
2. Desip Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4.PEER Report 4,500.00 0.00 4,500.00
5. Final Design 48,000.00 26,220.00 74,220.00
Administration 7,500.00 7,300.00 14,800.00
Reimbursable Eases 1,500.00 0.00 1.500.00
Total 124,000.00 33,520,00 157,520.00
Bcyle_Agr3ama04 2
t •ri fitil •oN NH80:F PIN
Boyle --Amendment No. 2.2
Exhibit`A-2.2': Scope of Work
Page 1 of 1
A. TITLE: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road
[Herein"PROJECTI., Preparation of a PR/PSR, Drainage Study and
related services.
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT,is set forth in the original Agreement~ dated August 2000.
b. Amendment No. 1 to the Agreement, and subsequent amendments to that
Amendment No. 1 (Le,Amendment 1.1, 1.2, etc.), pertain to design services
for the Los Angeles Avenue/Bettremo Road Project
c. Changes to the Scope of Work for the design of the PROJECT;are set forth
In Amendment No. 2 to the Agreement, and subsequent changes thereto,
commencing with Amendment 2.1.
2. Additional Required Services: Certain additional services are required, as
described In the 412/03 letter from Boyle Engineering attached as Exhibit &2.2.
Those additional services relate to requirements for the preparation of a Drainage
Study and a PSR/PR, consistent with Caltrans requirements.
C. FVEE
Revised Fee Amount:
Phase Prior Fee(S) Change(5) Revised Fee($)
1.Prelim.Conceptual Design 32,500.00 0.00 32,500.00
2.Design Alternates 5,000.00 0.00 51000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4.PEER Report 4,600.00 0.00 4,500.00
4a_PSRIPR 27,000.00 27,000.00
5. Final Design 74,220,00 0.00 74,220.00
5a, Drainage Study 44,274.00 44,274.00
Administration 14,800.00 17,682.00 32,482.00
Reimbursable Expenses 1,500.00 1,600100 3,000.00
Total 157,520.00 90,456.00 247,976.00
Fee Re-cap:
Description Amount(S) Account Number
Initial Fee 124,000.00
Amendment 2.1 33,520.00
Amendment 22 90,456.00
Total 247,976.00 2501.8310.8013.9601
Hoyle Apr amend 2-2
Boyle — Amendment No. 2.3 [ISA/ Noise Study]
Exhibit `A-2.3': Scope of Work
Page 1 of 1
A. TITLE: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road
[Herein "PROJECT"']: Additional Services to provide for the preparation
of a Hazardous Materials Site Assessment and Noise Impact Analysis
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT, is set forth in the original Agreement, dated August 2000.
b. Amendment No. 1 to the Agreement, and subsequent amendments to that
Amendment No. 1 (i.e. Amendment 1.1, 1.2, etc.),pertain to design services
for the Los Angeles Avenue/Beltramo Road Project.
c. Changes to the Scope of Work for the design of the PROJECT, shall be set
forth in Amendment No. 2 to the Agreement.
d. The first change to the original Scope of Work for the PROJECT is set forth
in this Amendment No. 2.1.
2. Additional Required Services: Certain additional services are required, as
described in the Proposal from Boyle Engineering attached as Exhibit B-2.3.
Those services pertain to the preparation of certain documents required as a part of
the PSR/PR required by Caltrans. This work consists of a Hazardous Waste Initial
Site Assessment and a Noise Impact Analysis. Both of these documents are to be
prepared by a sub-consultant retained by the Consultant.
C. FEE
1. Fee for Added Effort:
Item Amount($)
1. ISA 4,560.00
2. Design Alternates 9,000.00
Sub-Total 13,560.00
Mark-up(15%) 2,034.00
Total 15,594.00
2. Total Fee Re-cap:
Phase Prior Fee($) Change ($) Revised Fee($)
1. Prelim. Conceptual Design 32,500.00 0.00 32,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 4,500.00 0.00 4,500.00
5. Final Design 74,220.00 15,594.00 89,814.00
Administration 14,800.00 0.00 14,800.00
Reimbursable Expenses 1,500.00 0.00 1,500.00
Total 46;,Q9.Ae 15,594.004i4e6-
�7�9'�t.Ac)
Boyle_Agr amend_2-3
Boyle -- Amendment No. 2.4 [Chevron & McDonalds]
Exhibit 'A-2.4': Scope of Work
Page 2 of 2
2. Total Fee Recap:
Phase Prior Fee($) Change ($) Revised Fee($)
1. Prelim. Conceptual Design 32,500.00 0.00 32,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 4,500.00 0.00 4,500.00
5, Final Design 89,814.00 35,890.00 125,704.00
Administration 14,800.00 12,052.00 26,852.00
Reimbursable Expenses 1,500.00 0.00 1,500.00
Total X3;444.W 47,942.00
Wo570.0b
Boyle_Agr_amead_2-4
Boyle —Amendment No. 2.5 [Millard Signal Warrant]
Exhibit 'A-2.5': Scope of Work
Page 1 of 1
A. TITLE: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road [herein
"PROJECT'J: Traffic Signal Warrant Study—L A Ave&Millard Street
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT,is set forth in the original Agreement, dated August 2000.
b. Amendment No. 1 to the Agreement, and subsequent amendments to that
Amendment No. 1 (i.e. Amendment 1.1, 1.2, etc.),pertain to design services
for the Los Angeles Avenue/Beltramo Road Project.
c. Changes to the Scope of Work for the design of the PROJECT, shall be set
forth in Amendment No.2 to the Agreement.
d. The first change to the original Scope of Work for the PROJECT is set forth
in this Amendment No.2.1.
2. Additional Required Services:
a. Summary: Prepare a Traffic Signal Warrant Study for the intersection of
Los Angeles Avenue and Millard Street.
b. Details:
• Consultant shall gather trip generation data relating to the north leg of the
intersection(Millard Street);
• Consultant shall gather from the City Planning Department, information
pertaining to the developments proposed to be constructed on the south
side of Los Angeles Avenue in the vicinity of Millard Street.
• Consultant shall prepare the report in a manner consistent with the
requirements of Caltrans. If it is determined that at least one Traffic
Signal Warrant is met, the City will seek Caltrans approval of the study
and, ultimately, approval of a project to install a traffic signal at this
intersection.
• Additional requirements are defined and described in more detail in the
Proposal attached as Exhibit B-2-5.
C. FEE
1. Fee for Added Effort: S 12,000.
2. Total Fee Recap:
Phase Prior Fee($) Change($) Revised Fee($)
1. Prelim. Conceptual Design 32,500.00 12,000.00 44,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 4,500.00 0.00 4,500.00
5. Final Design 125,704.00 0.00 125,704.00
Administration 26,852.00 0.00 26,852.00
Reimbursable Expenses 1,500.00 0.00 1,500.00
Total Q24-1 -8 12,000.00 2334,)58:w-
311512.m 32,3,512.60
Boyle_Agr_amend_2-5
Attachment G
AMENDMENT TO AGREEMENT
FOR DESIGN ENGINEERING SERVICES
Agreement No.: 2000-78
Amendment No. 2.6
Organization/ Firm: Boyle Engineering
Date of Original Agreement: August 25,2000
Effective Date of This Amendment:
Subject of Amendment: L. A. Ave. Widening: Moorpark Ave to Spring Rd
Design Changes at NE& SE Corner of
Spring Rd&New L. A. Avenue
I. BACKGROUND
Certain design engineering services are to be performed by the Consultant, pursuant
to the original Agreement dated August 25,2000.
II. SCOPE OF WORK
The scope of work for design services set forth in that original Agreement is hereby
amended by adding certain additional services as described in Exhibit A-2.6'
attached hereto and made a part hereof.
III. COMPENSATION
The amount of the full compensation for this added work is set forth in Exhibit `A-
2.6'.
IV. REMAINING PROVISIONS
All other provisions of the aforesaid Agreement shall remain in full force and effect.
CITY OF MOORPARK BOYLINEERING CORPORATION
By � - By --
Steven Kueny, City Manager I l
Date 1 d Date
Boyle_Agr_amend_2-6
Boyle--Amendment No. 2.6
Exhibit 'A-2.6': Scope of Work
Page 1 of 1
A. TITLE: Los Angeles Avenue Widening: Moorpark Avenue to Spring Road [herein
"PROJECT"]: Traffic Signal Warrant Study—L A Ave & Millard Street
B. PROJECT DESCRIPTION
1. Background Information:
a. The original Scope of Work for the design services required for the
PROJECT, is set forth in the original Agreement,dated August 2000.
b. Amendment Nos. 2.1 thru 2.5 to the Agreement have been approved for
certain additional work specified therein.
2. Additional Required Services:
a. Certain additional work is required in order to segregate a segment of the
improvements which are to be constructed as a part of the Spring Road
Widening Project.
b. The specific details of this additional work is set forth in the Proposal
attached hereto as Exhibit B-2.6.
C. FEE
1. Fee for Added Effort: $15,360.
2. Total Fee Re-cap:
Phase Prior Fee($) Change($) Revised Fee($)
1. Prelim. Conceptual Design 44,500.00 0.00 44,500.00
2. Design Alternates 5,000.00 0.00 5,000.00
3. Final Concept Design 25,000.00 0.00 25,000.00
4. PEER Report 31,500.00 0.00 31,500.00
5. Final Design 169,978.00 15,360.00 185,338.00
Administration 44,534.00 0.00 44,534.00
Reimbursable Expenses 3,000.00 0.00 3,000.00
Total 323,512.00 15,360.00 338,872.00
Boyle_Agr amend_2-6
E (3 - b
RECE-ii tkl
F304iLE NOV ° 8
1501 Quail Street rJ'�P . "'►r ter
Newport Beach, CA 92660-2726
TEL: (949)476-3300
FAX: (949)721-7142
www.boyleengineering.com
Mr. Ken Gilbert November 5,2004
Director of Public Works
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, CA 93021
Re: Spring Road Widening
Dear Ken,
This purpose of this letter is to request authorization for Boyle Engineering Corporation(Boyle)
to perform services beyond the present scope of work for the subject project.
Boyle has outlined the extra work items that have become necessary to complete the project and
to consolidate the plans from both Boyle and from Hawks&Associates into one complete bid
package. The following is an itemized list of the extra work items for the subject project.
• Originally,the civil and demolition work for the SE corner of Spring Road/LA Avenue was
to be included in the LA Avenue—Moorpark to Spring plans. Now,this work needs to be
pulled out of the LA Avenue plans and included in the Spring Road plans, on City title block.
Additional sheets need to be created and coordination must occur to ensure that the plans for
both projects are properly revised.
• Revise typical section and detail sheets to account for improvements along SE corner of LA
Avenue.
• The signal design for Spring Road/LA Avenue was originally included as part of the LA
Avenue widening project. This plan must now be incorporated into the Spring Road plans,
on City title block,and must be revised to accommodate the improvements being constructed
per the Spring Road project.
• The striping plan must be revised to account for the improvements along the SE leg of LA
Avenue being included with the Spring Road work.
• A specification for the signal, striping and signage work will be prepared.
The total cost for these extra work items is $14,040.
OC-M27-200-09/GILBERT OOPS 110104.DOC
BOYLE ENGINEERING CORPORATION
®�wftm
Page 2 November 5, 2004
A Project Management cost of$1,320 covering administration and coordination requirements for
the project has also been included. The total cost for these additional services is$15,360. Please
see the enclosed fee proposal for a more detailed breakdown of the work to be performed.
Please sign and return to me this letter indicating your concurrence with the Scope of Services
enclosed and described herein. If you have any questions,please feel free to contact me at(949)
476-3392 or Kendall Zirkel at(949)476-3370. Thank you.
Boyle Engineering Corporation Accepted
c r By:
Steven B. Frieson, PE
Project Manager Title:
OC-M27-200-09/GIL13ERT OOPS 110104.DOC
Project Budget
Spring Road Widening at LA Avenue City of Moorpark
i
Personnel Hours Budget
d
C L C Q ++
� Q O
Task Description w' 'r r6, Q a o
E6 '� z
C O
Task Group 1
Field verify existing conditions and review previous plans for conformance. 6 6 12 $ 1,440 $ 100 $ 1,540
i Subtotal - 6 6 - 12 $ 1,440 $ 100 $ 1,540
Task Group 2
Add sheet for Civil work along LA Ave SE comer)using CityTitle Block& 10 16 26 $ 2,480 $ 2,480
Add sheet for Demo work along LA Ave SE comer using City Title Block& 8 12 20 $ 1,920 $ 1,920
Revise Typical Section Sheet to account for work along LA Ave SE comer) 4 6 10 $ 960 $ 960
Prepare redesign for previous signal plan using City Title Block&Standards 12 24 36 $ 3,360 $ 3,360
Prepare redesign for previous striping lans using City Title Block. 4 4 $ 480 $ 480
Prepare redline specification for signal,striping and signage work. 4 4 $ 480 $ 480
Subtotal - 22 20 58 100 $ 9,680 S - $ 9,680
Task Group 3
Include review comments into P.S.&E.package. 4 4 8 16 $ 1,600 $ 1,600
Subtotal - 4 4 8 16 $ 1,600 $ - $ 1,600
i
Task Group 4
Project Management 2 8 10 $ 1,320 $ 1,320
CADD and Reproduction - $ - $ 500 $ 500
QC 4 1 720 $ 720
Subtotal 6 8 - - 141S 2,040 $ 5001$ 2,540
Total 6 40 30 1 66 142 I S 14,760 $ 600 IS 15,360
11/5/2004 Page 1 of 2
g Boyle Engineering Corporation
Attachment H
AMENDMENT NO. 2.7
TO AGREEMENT FOR
ENGINEERING SERVICES
Los Angeles Avenue Widening Project from Spring Road to Moorpark Avenue
Design Change at Millard Street and Update of Stormwater Data Report
Original Agreement No.: 2000-078
Date of Original Agreement: August 25, 2000
Organization /Firm: Boyle Engineering
Amendment No.: 2.7
Effective Date of This Amendment: OC-TyBeu ry �aC>0(0
Subject of This Amendment: Revision of Design Plans for Millard St.
and Update of Stormwater Data Report
for Los Angeles Ave. Widening Project
from Spring Rd. to Moorpark Ave.
RECITALS
A. The City of Moorpark ("City") and Boyle Engineering Corporation ("Consultant"),
entered into an Agreement on August 25, 2000, setting forth the terms, conditions
and scope of work for certain engineering services to be provided to City by
Consultant.
B. City and Consultant find it necessary to amend the scope of work and the fees to
authorize the additional work authorized herein.
NOW, THEREFORE, in consideration of the mutual covenants, benefits and
premises herein stated, the parties hereto agree to AMEND the aforesaid Agreement as
follows:
I. Amended Scope of Work
Revise design plans to incorporate the new configuration of Millard Street (4-legged
intersection) and update the Stormwater Data Report (SWDR) to meet current
Caltrans requirements. The detailed scope of work is outlined on Boyle
Engineering's Proposal (Attachment 1).
G4*WS WWMftVwJ0W .7
Boyle Engineering
Amendment No 2.7
Page 2
11. Proiect Delivery
All tasks outlined in Attachment 1 shall be completed within 6 weeks.
Ill. Compensation
Boyle Engineering's not to exceed fee to complete the tasks is $16,043, and shall be
the full compensation for all services
IV. Remaining Provisions
All other provisions of the aforesaid Agreement shall remain in full force and effect.
CITY OF MOORPARK: CONSULTANT:
Boyle Engineering
S even Kueny, City Manager
10- Io - zcY�
Date Date
Cft WAW„ft WAM-ea7
Attachment 1
Exhibit A-2.7
August 25, 2006
(Rev 1 - September 8, 2006)
Page 1 of 5
Amendment No. 2.7
Supplemental Design Services
to
Consulting Services Agreement
Dated August 25, 2000
with
Boyle Engineering Corporation
Plan Update and Preparation of New Storm Water Data Report
A. TITLE
Plan Update and Preparation of New Storm Water Data Report[herein"Project"] for
the Los Angeles Avenue Widening—From Moorpark Avenue to Spring Road.
B. PROJECT DESCRIPTION
1. Background Information
a. The original Scope of Work for the design services required for the PROJECT
is set forth in the original Agreement, dated August 25,2000.
b. Amendment Nos. 2.1 thru 2.6 to the Agreement have been approved for
certain-additional-work specified therein. -
2. Additional Required Services
a. The plans need to be updated to reflect the improvements constructed as part
of the Tract No. 5133 (Shea Homes Development)and to show the entrance of
Tract No. 5133 as the fourth leg of the Millard Street Intersection.
The Storm Water Data Report (SWDR)was prepared in January 2005 using
the Caltrans Storm Water Quality Handbooks Project Planning and Design
Guide September 2002. As of May 2005, Caltrans has revised the SWDR
format and checklist;therefore, a new SWDR will need to be prepared for this
project.
F:V%400RPRK CITY115583.001Amend 2.71Rev tExhibit A-2.7.doc
Exhibit A-2.7
August 25, 2006
(Rev 1 —September 8, 2006)
Page 2of5
C. SCOPE OF WORK
The specific details of this additional work is set forth below:
Task 100 - Plan Update
Task 110 -Boyle will revise the following plan sheets to reflect Tract No. 5133
improvements:
• Title Sheet
• Typical Cross Sections
• Demolition Plan
• Layout Plan
• Drainage Plan
• Utility Plan
• Stage Construction(Stages 1 and 2)
Task 120-We will modify the proposed traffic signal design at Millard Street intersection
so that the Tract No. 5133 roadway entrance will be the fourth leg of the intersection.The
pavement delineation and signing plans will need to reflect this change as well.
Task 130-Update the quantities and the Opinion of Construction Cost to exclude
improvements constructed by Tract No.5133 and to adjust for the new signal,pavement
delineation and signing modifications.
Task 200 - Prepare New Storm Water Data Report
Task 210-Boyle will incorporate as much of the previous information from the Storm
Water Data Report dated January 31,2005,but Boyle will need to prepare the new Storm
Water Data Report-per-Revised Form and Checklist dated May 09,2005.
Comparing the old form with the latest dated May 2005,the new Storm Water Data Report
has more detail and additional checklist.The following are the discrepancies that we found:
• Section 5 of the Storm Water Data Information has three additional checklists for
Media Filters,Multi-Chambered Treatment Trains and Wet Basins.
• Section 6 of the Storm Water Data Information is now Temporary Construction Site
BMPs.
• Exemption Documentation Form is now the Evaluation Documentation Form, and
the forms are different.
• Construction Site BMP Consideration Form is a new form.
• Storm Water Quality Checklist SW-2 has changed.
• Design Pollution Prevention Checklist DPP-1,Part 1 and Part 2 have slight
differences.
• Design Pollution Prevention Checklist DPP-1,Parts 3,4 and 5 have changed
• Treatment BMPs Checklist T-1,Parts 1,2, 3,4, 5,6 and 7 have changed and are
more detailed.
F:IMOORPRK CITY115583.001Amend 2.71Rev IT-xhibitA-2.7.doc
Exhibit A-2.7
August 25, 2006
(Rev 1 —September 8, 2006)
Page 3 of 5
o Treatment BNIPs Checklist T-1, Parts 8,9 and 10 are new.
o Construction Site BNVs Checklist CS-1,Part 1, 2, 3. 4, 5 and 6 are new.
Task 220 -After receiving comments from Caltrans,Boyle will revise the Storm Water
Data Report and prepare a response to comment letter and surnmary. It is assumed that the
new Storm Water Data Report will not require any additional Design Pollution Prevention
and Treatment BIVIPs and the depiction of Construction Site BMPs on the improvement
plans.
D. TIME SCHEDULE
The anticipated time to complete the plan update and the preparation of the Storm
Water Data Report is six (6)weeks.
E. FEE
1. Fee for Added Effort: $16,043
2. Total Fee Re-Cap:
Phase Prior Fee($) Change($) Revised Fee($)
1.Prelim. Conceptual Design 44,500.00 0.00 44,500.00
2.Design Alternates 5,000.00 0.00 5,000.00
3.Final Concept Design 25,000.00 0.00 25,000.00
4.PEER Report 31,500.00 0.00 31,500.00
5. Final Design 185,338.00 16,043.00 201,381.00
Administration 44,534.00 0.00 44,534.00
Reimbursable Expenses 3,000.00 0.00 3,000.00
Total 338,872.00 16,043.00 354,915.00
An engineering fee of$16,04') (lump sum)will be required to accomplish the
above-referenced tasks based on$I18/MH plus 8.5%for other direct costs. Please
see the attached cost breakdown(Exhibit B-2.7) for more detail.
FAMOORPRK CITY115583.00\Amend 2.7\Rev 1\Exhibit A-2.7.doc
Exhibit A-2.7
August 25, 2006
(Rev 1 —September 8, 2006)
Page 4 of 5
F. SUPPLEMENTAL CONDITIONS
1. Contractor Indemnification/Additional Insured.
Client will require that any Contractor performing work in connection with the
project for which Boyle is providing professional services,hold harmless,
indemnify and defend Client,Boyle,their consultants, and each of their directors,
officers, agents and employees from any and all liability, claims, losses, damage
and costs, including attorneys' fees, arising out of or alleged to arise from the
Contractor's performance of the work described in the construction contract
documents,but not including liability that may be due to the sole negligence of
Client,Boyle,their consultants, or their directors, officers, agents and employees.
Client will require the Contractor to provide workers' compensation and
commercial general liability insurance,including completed operations and
contractual liability,with the latter coverage sufficient to insure the Contractor's
indemnity, as above required; and such insurance shall include Client,Boyle,their
consultants, and each of their directors, officers, agents and employees as
additional insureds.
2. Hazardous Materials
In providing its services hereunder,neither Boyle nor its subconsultants shall be
responsible for identification,handling, containment, abatement, or in any other
respect,for any asbestos or hazardous material if such is present in connection
with the project. In the event that Client becomes aware of the presence of
asbestos or hazardous material at the jobsite, Client shall be responsible for
complying with all applicable federal and state rules and regulations, and shall
immediately notify Boyle,who shall then be entitled to cease any of its services
that may be affected by such presence,without any liability to Boyle or its
subconsultants arising therefrom.
3. Cost Estimate
Boyle has no control over the cost of labor,materials, equipment or services
furnished by others or over Contractor's methods of determining prices,or other
competitive bidding or market conditions,practices or omissions on the site. Any
cost estimates provided by the Consultant will be made on the basis of his
experience and judgment. Estimates of probable construction costs may vary
from actual construction costs.
FAMOORPRK CrrY115M.1O1Amend 2.71Rev 11Exhibit A-2.7.doc
Exhibit A-2.7
August 25, 2006
(Rev 1 —September 8, 2006)
Page 5 of 5
4. Re-Use of Documents
Documents, drawangs, specifications,and electronic information/data,including
computer aided drafting and design("CADD'�,prepared by Consultant pursuant
to this agreement are not intended or represented to be suitable for reuse by Client
or others on extensions of the Project or on any other project. Any use of
completed documents for other projects and any use of incomplete documents
without specific written authorization from Consultant will be at Client's sole risk
and without liability to Consultant.
FAMOORPRK CIM15583.00\Amend 2.71Rev 1\Exhibit A-2.7.doc
Exhibit B-2.7
Project Budget
8/25/2006
Rev. 1 (9/8/06)
Los Angeles Avenue Widening City of Moorpark
From Moorpark Avenue to Spring Road Amendment 2.7
Budget
w
Task Description
o a
as
cl
Task 100 - Plan Update
110 -Update Title Sheet, Cross Section, Layout,Demolition, Drainage&Utility
Plans $ 4,248 $ 361 $ 4,609
120 - Modify Signal Plans, Stage Construction, Signing and Pavement
Delineation Plans $ 6,368 $ 541 $ 6,909
130 -Update Quantities $ 1,214 $ 103 1 $ 1,317
Subtotal $ 11,830 $ 1,006 $ 12,836
Task 200 - Prepare New Storm Water Data Report
210 -Prepare New Storm Water Data Report $ 2,330 $ 198 $ 2,528
220 - Revise per Caltrans Comments $ 6261 $ 53 $ 679
-956total 1 $ 2,956 $ 251 $ 3,207
Total Is 14,786 1 $ 1,257 $ 16,043
Amounts shown are lump sum fee.
F:\Moorpark_City\15583.00\Exhibit B-2.7-Boyle Plan Revised(9-8-06) Page 1 of 1 Boyle Engineering Corporation