HomeMy WebLinkAboutAGENDA REPORT 2008 0116 CC REG ITEM 10JMOORPARK CITY COUNCIL
AGENDA REPORT
City C ounce Meefinci
ACTION:
TO: Honorable City Council
FROM: Yugal K. Lall, City Engineer /Public Works Director
Prepared by: Shaun Kroes, Management Analyst
DATE: January 3, 2008 (CC Meeting of 01/16/2008)
SUBJECT: Consider Authorization of Recordation of the Notice of Completion
for the Installation of the Moorpark Metrolink Security Camera System
(Project 8073)
SUMMARY
The City Council is being requested to authorize a recordation of the Notice of
Completion for installation of the Moorpark Metrolink Security Camera System, installed
at 300 High Street (Train Station) and 610 Spring Road (Moorpark Police Services
Center).
DISCUSSION
A. Background
As part of the City Council's Goals and Objectives for FY 2005/06, staff evaluated
the use of a digital camera surveillance system at the Metrolink Station to increase
security. On January 17, 2007, the City Council approved the plans and
specifications and authorized staff to advertise the project for construction bids. On
May 16, 2007, a construction contract, in the amount of $163,242, was awarded to
Direct A/V.
B. Project Scope
The security camera system includes the following:
• Four, 30 -foot monopoles installed in the South Parking Lot for cameras and motion
detectors. Two, 30 -foot monopoles installed in the North Parking Lot for cameras
and motion detectors.
• Six pan /tilt/zoom color cameras, capable of functioning in both the day and night.
• The cameras record both parking lots and the Metrolink platform.
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• All images are recorded in the Metrolink communications room using a digital video
recorder (DVR). Images are saved on the DVR for approximately two weeks (14
days) before being re- recorded.
• The DVR is connected to the Moorpark Police Services Center via radio frequency
(RF) technology.
• Although the cameras will not be actively monitored at the Police Services Center,
real -time images can be viewed and personnel can control the cameras if an on-
going incident is observed. Recorded images on the DVR can be downloaded to
the computer at the Police Services Center.
C. Changes
1. Change Orders: There were six (6) Contract Change Orders approved for this
project, listed and generally described as follows:
................... ... .....-
Description (Direct AN Contract) Amount ($)
1 Spec Sheet Adjustments 0.00
2 Pole Location Adjustments 0.00'
3 Additional Conduit 3,800.00
4 Re- establishing Continuity 8,685.50
5 Irrigation Repairs (1,665.00)
Total 10,820.50
Description (Schirmer Engineering)* Amount ($
1 Electrical Plans Revisions 3,000.00
Total 3,000.00
. . . . . . . . ....... . ......... . . . . . . . .................................................. . . . . . . . ................. . .......... . .................. . . . . . . . . . . ................... . . . . . . . . . . ................... I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......... . . . . . . . . . . . . . . . . . . . ................... .
* Schirmer Engineering was the City's design consultant.
D. Final Inspection and Acceptance
The City has completed a final inspection of the project and has found the work to
be acceptable. At this time it would be appropriate for the City Council to accept
the project as complete so that the City Clerk may record the Notice of Completion
(Attachment 1). If no Stop Notices are received from subcontractors or suppliers,
the ten percent retention will be released thirty -five (35) days after the date of the
recordation of that notice. Additionally, the City Clerk's Office will be authorized to
release the project bonds in accordance with the contract provisions.
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Honorable City Council
January 16, 2008
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FISCAL IMPACT
1. Construction Contract Cost The total final construction contract amount is
as follows:
Description
Bid Amount
Quantity Adjustments
Change Orders
Amount ($)
163,242.00
0.00
10,820.50
Total 174,062.50
2. Total Project Cost. Total project costs are summarized as follows
.......... ........ . ......... .._._..
* Misc. Expenses includes tree trimming, computer purchase, security camera poles
and plan printing. These items were funded through the "Construction" budget.
3. Current Budget The current FY 07/08 Budget is as follows:
3y Work Category
Prior Years FY 07/08
Description Costs Budget
Design $21,060 $6,940
Construction* $22,200 $199,800
Total $43,260 $206,740
Total
Appropriations
$28,000
$222,000
$250,000
* Misc. Expenses and Inspection were funded using "Construction" budget.
Fund:
Fund
5000: FTA UZ 5307 Grant
5000: TDA 8C
Total
Prior Year
Prior Years
FY 07/08
Total
Description
Cost ($)
Est. Cost ($) Appropriations
($)
Design
14,578
11,822
26,400
Construction
0
174,063
174,063
Misc. Expenses*
0
10,870
10,870
Inspection
0
5,000.00
5,000
Total 14,578
201,754.31
216,332.51
* Misc. Expenses includes tree trimming, computer purchase, security camera poles
and plan printing. These items were funded through the "Construction" budget.
3. Current Budget The current FY 07/08 Budget is as follows:
3y Work Category
Prior Years FY 07/08
Description Costs Budget
Design $21,060 $6,940
Construction* $22,200 $199,800
Total $43,260 $206,740
Total
Appropriations
$28,000
$222,000
$250,000
* Misc. Expenses and Inspection were funded using "Construction" budget.
Fund:
Fund
5000: FTA UZ 5307 Grant
5000: TDA 8C
Total
Prior Year
FY 07/08
Costs
Budget
$34,608
$165,392
$8,652
$41,348
$43,260
$206,740
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Total
Appropriations
$200,000
$50,000
$250,000
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Honorable City Council
January 16, 2008
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4. Budget Surplus: The estimated budget surplus for the project is summarized
as follows:
Proiect 8073
Less Budget
Element Bud et Actual ($)* Surplus ($)*
9601 - Design 28,000 (26,400) 1,600
9632 - Construction 222,000 (189,933) 32,067
Total 250,000 (216,333) 33,667
* Actual ($) is estimated.
Note: Surplus appropriations will remain in the funding sources when the project is
closed -out.
STAFF RECOMMENDATION
Authorize the City Clerk to file the Notice of Completion for the project and authorize the
release of the balance of payment, due upon satisfactory clearance, thirty -five (35) days
after Notice of Completion records, release bonds in accordance with the contract, and
completion of closeout contractual obligations on the part of contractor.
ATTACHMENTS
1. Notice of Completion
S:\PublicWorks\Everyone\StaffReports\2008\January\1-16-2008 (Security Camera NOC).dcc
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
ATTACHMENT 1
( NAME City of Moorpark
STREET ark 799 Moorpark Pr Avenue
CITY Moorpark, CA 93021
S
TATL
ZIP Attn: City Clerk
No Fee Required (Govt Code Sec 6103 & 27383)
R RECORDER
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.)
Notice is hereby given that:
1 . The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is _ City of Moorpark
3. The full address of the owner is 799 MOOrpark AVenUe MOOrpark CAQZL_____ ^,—
4. The nature of the interest or estate of the owner is: In fee.
Purchaser under contract of purchase
— - - - - -.
(If other than Fee, strike 'In tee' and insert, for exenple. 'Purchaser under contract of purchase,' or 'Lessee')
5 The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred to
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on January 16, 2008 The work done was:
Installation of a digital security camera system at Moorpark Metrolink Train Station w/ computer install at Police Center.
8. The names of the contractor, if any, for such work of improvement was Direct AN
llf no conVactor for work of improvement es a whole, insert 'NOne'1 IDate of Contract)
9 The property on which said work of improvement was completed is in the City of MOOrpark_
County of Ventura State of CA , and is described as follows: Metrolink Train Station.
10. The s�tyeet address of said property is 300 High Street _
Ilf no street address has been officially assigned, Insert 'none'.1
Dated
(Signature of Owner or corporate officer of Owner named in paragraph 2. or his agent)
Steven Kllpnv City Mananpr r'ity of Mnnrnark
I, the undersigned, say: I am the it Manager VERIFICATION the declarant of the foregoing Notice of Completion,
IPresi ant of, Manager of, Partner of, Owner of, etc.)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of
perjury that the foregoing is true and correct.
Executed on 2008 at Moorpark_ California
(Personal signature of the rid—duel who �s s Baring that the contents of the Nonce of Complenoo are true)
Steven Kueny City Manager Clty of Moorpark
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