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HomeMy WebLinkAboutAGENDA REPORT 2008 0116 CC REG ITEM 10JMOORPARK CITY COUNCIL AGENDA REPORT City C ounce Meefinci ACTION: TO: Honorable City Council FROM: Yugal K. Lall, City Engineer /Public Works Director Prepared by: Shaun Kroes, Management Analyst DATE: January 3, 2008 (CC Meeting of 01/16/2008) SUBJECT: Consider Authorization of Recordation of the Notice of Completion for the Installation of the Moorpark Metrolink Security Camera System (Project 8073) SUMMARY The City Council is being requested to authorize a recordation of the Notice of Completion for installation of the Moorpark Metrolink Security Camera System, installed at 300 High Street (Train Station) and 610 Spring Road (Moorpark Police Services Center). DISCUSSION A. Background As part of the City Council's Goals and Objectives for FY 2005/06, staff evaluated the use of a digital camera surveillance system at the Metrolink Station to increase security. On January 17, 2007, the City Council approved the plans and specifications and authorized staff to advertise the project for construction bids. On May 16, 2007, a construction contract, in the amount of $163,242, was awarded to Direct A/V. B. Project Scope The security camera system includes the following: • Four, 30 -foot monopoles installed in the South Parking Lot for cameras and motion detectors. Two, 30 -foot monopoles installed in the North Parking Lot for cameras and motion detectors. • Six pan /tilt/zoom color cameras, capable of functioning in both the day and night. • The cameras record both parking lots and the Metrolink platform. SAPublic Works \Everyone \Staff Reports\2008 \January\1 -16 -2008 (Security amera NOC).doc ' l Y I b� Honorable City Council January 16, 2008 Page 2 • All images are recorded in the Metrolink communications room using a digital video recorder (DVR). Images are saved on the DVR for approximately two weeks (14 days) before being re- recorded. • The DVR is connected to the Moorpark Police Services Center via radio frequency (RF) technology. • Although the cameras will not be actively monitored at the Police Services Center, real -time images can be viewed and personnel can control the cameras if an on- going incident is observed. Recorded images on the DVR can be downloaded to the computer at the Police Services Center. C. Changes 1. Change Orders: There were six (6) Contract Change Orders approved for this project, listed and generally described as follows: ................... ... .....- Description (Direct AN Contract) Amount ($) 1 Spec Sheet Adjustments 0.00 2 Pole Location Adjustments 0.00' 3 Additional Conduit 3,800.00 4 Re- establishing Continuity 8,685.50 5 Irrigation Repairs (1,665.00) Total 10,820.50 Description (Schirmer Engineering)* Amount ($ 1 Electrical Plans Revisions 3,000.00 Total 3,000.00 . . . . . . . . ....... . ......... . . . . . . . .................................................. . . . . . . . ................. . .......... . .................. . . . . . . . . . . ................... . . . . . . . . . . ................... I ­­­­­ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......... . . . . . . . . . . . . . . . . . . . ................... . * Schirmer Engineering was the City's design consultant. D. Final Inspection and Acceptance The City has completed a final inspection of the project and has found the work to be acceptable. At this time it would be appropriate for the City Council to accept the project as complete so that the City Clerk may record the Notice of Completion (Attachment 1). If no Stop Notices are received from subcontractors or suppliers, the ten percent retention will be released thirty -five (35) days after the date of the recordation of that notice. Additionally, the City Clerk's Office will be authorized to release the project bonds in accordance with the contract provisions. S: \Public Works \Everyone \Staff Reports\2008 \January\1 -16 -2008 (Security Camera NOC).doc Honorable City Council January 16, 2008 Page 3 FISCAL IMPACT 1. Construction Contract Cost The total final construction contract amount is as follows: Description Bid Amount Quantity Adjustments Change Orders Amount ($) 163,242.00 0.00 10,820.50 Total 174,062.50 2. Total Project Cost. Total project costs are summarized as follows .......... ........ . ......... .._._.. * Misc. Expenses includes tree trimming, computer purchase, security camera poles and plan printing. These items were funded through the "Construction" budget. 3. Current Budget The current FY 07/08 Budget is as follows: 3y Work Category Prior Years FY 07/08 Description Costs Budget Design $21,060 $6,940 Construction* $22,200 $199,800 Total $43,260 $206,740 Total Appropriations $28,000 $222,000 $250,000 * Misc. Expenses and Inspection were funded using "Construction" budget. Fund: Fund 5000: FTA UZ 5307 Grant 5000: TDA 8C Total Prior Year Prior Years FY 07/08 Total Description Cost ($) Est. Cost ($) Appropriations ($) Design 14,578 11,822 26,400 Construction 0 174,063 174,063 Misc. Expenses* 0 10,870 10,870 Inspection 0 5,000.00 5,000 Total 14,578 201,754.31 216,332.51 * Misc. Expenses includes tree trimming, computer purchase, security camera poles and plan printing. These items were funded through the "Construction" budget. 3. Current Budget The current FY 07/08 Budget is as follows: 3y Work Category Prior Years FY 07/08 Description Costs Budget Design $21,060 $6,940 Construction* $22,200 $199,800 Total $43,260 $206,740 Total Appropriations $28,000 $222,000 $250,000 * Misc. Expenses and Inspection were funded using "Construction" budget. Fund: Fund 5000: FTA UZ 5307 Grant 5000: TDA 8C Total Prior Year FY 07/08 Costs Budget $34,608 $165,392 $8,652 $41,348 $43,260 $206,740 S:\PublicWorks\Everyone\Staff Repo rts\2008 \January\1 -16 -2008 (Security Camera NOC).doc Total Appropriations $200,000 $50,000 $250,000 A033 G6 Honorable City Council January 16, 2008 Page 4 4. Budget Surplus: The estimated budget surplus for the project is summarized as follows: Proiect 8073 Less Budget Element Bud et Actual ($)* Surplus ($)* 9601 - Design 28,000 (26,400) 1,600 9632 - Construction 222,000 (189,933) 32,067 Total 250,000 (216,333) 33,667 * Actual ($) is estimated. Note: Surplus appropriations will remain in the funding sources when the project is closed -out. STAFF RECOMMENDATION Authorize the City Clerk to file the Notice of Completion for the project and authorize the release of the balance of payment, due upon satisfactory clearance, thirty -five (35) days after Notice of Completion records, release bonds in accordance with the contract, and completion of closeout contractual obligations on the part of contractor. ATTACHMENTS 1. Notice of Completion S:\PublicWorks\Everyone\StaffReports\2008\January\1-16-2008 (Security Camera NOC).dcc RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO ATTACHMENT 1 ( NAME City of Moorpark STREET ark 799 Moorpark Pr Avenue CITY Moorpark, CA 93021 S TATL ZIP Attn: City Clerk No Fee Required (Govt Code Sec 6103 & 27383) R RECORDER NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that: 1 . The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is _ City of Moorpark 3. The full address of the owner is 799 MOOrpark AVenUe MOOrpark CAQZL_____ ^,— 4. The nature of the interest or estate of the owner is: In fee. Purchaser under contract of purchase — - - - - -. (If other than Fee, strike 'In tee' and insert, for exenple. 'Purchaser under contract of purchase,' or 'Lessee') 5 The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on January 16, 2008 The work done was: Installation of a digital security camera system at Moorpark Metrolink Train Station w/ computer install at Police Center. 8. The names of the contractor, if any, for such work of improvement was Direct AN llf no conVactor for work of improvement es a whole, insert 'NOne'1 IDate of Contract) 9 The property on which said work of improvement was completed is in the City of MOOrpark_ County of Ventura State of CA , and is described as follows: Metrolink Train Station. 10. The s�tyeet address of said property is 300 High Street _ Ilf no street address has been officially assigned, Insert 'none'.1 Dated (Signature of Owner or corporate officer of Owner named in paragraph 2. or his agent) Steven Kllpnv City Mananpr r'ity of Mnnrnark I, the undersigned, say: I am the it Manager VERIFICATION the declarant of the foregoing Notice of Completion, IPresi ant of, Manager of, Partner of, Owner of, etc.) I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 2008 at Moorpark_ California (Personal signature of the rid—duel who �s s Baring that the contents of the Nonce of Complenoo are true) Steven Kueny City Manager Clty of Moorpark Before you use this form, fill in all blanks, and make whatever changes are appropriate u doubt aril necessary s your particular rp transaction Consult a lawyer ulllllll�Il II" I�IIIIII���" wOLCOTTS FORM 7 t 14 IPrice class 39) � You doubt the form's fitness for your purpose and use Wacotts makes )lull InH, Il�pl II NOTICE OF COMPLETION - Rev. 7 -99 no representation or warranty, express or Implied, with respect to the '1999 WOLCOTTS FORMS, INC. merchantability, or fitness of this form for an intended use or purpose 67775 39114 5 ¢ `r s"0 ' 0"� G t8