HomeMy WebLinkAboutAGENDA REPORT 2008 0220 CC REG ITEM 10CTTEM 10 • G •
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AGENDA REPORT —
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TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Administrative Services Director /City Clerk 5T
BY: Maureen Benson Assistant City Clerk
DATE: February 13, 2008 (CC Meeting of 2/20/08)
SUBJECT: Consider Authorizing Recruitment for Delegate and Alternate to Serve
on the System Advisory Board of the Metropolitan Cooperative Library
System
BACKGROUND
The City has been notified, as a member of the Metropolitan Cooperative Library System
(MCLS), that the Moorpark City Library needs to have representation on the System
Advisory Board (SAB). As stated in the attached letter addressed to Barbara Wolfe,
Moorpark City Librarian, the SAB meets twice a year and the City's delegate would be
representing our local jurisdiction. The direction in the attached letter is that the City seek
the appointment of representatives from those population segments which the California
Library Services Act designates as "underserved" (see attached letter for definition). The
current term of appointment began July 1, 2007 and ends June 30, 2009.
DISCUSSION
Staff is requesting Council authorize recruitment in compliance with the Advertising and
Appointment Policy 5 in the City Council Policies Resolution No. 2007 -2636. Staff also
proposes to include a Spanish language recruitment to better achieve the "underserved"
recruitment goal. Direction is required from the Council on any appointee residence
requirements. Staff is recommending that the delegate and alternate that will be appointed
to represent the Moorpark City Library be required to reside within the City limits.
Residents outside the City limits that utilize the Moorpark Library are technically within the
County of Ventura Library District.
FISCAL IMPACT
None.
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Honorable City Council
February 20, 2008, Regular Meeting
Page 2
STAFF RECOMMENDATION
Authorize staff to commence recruitment for a delegate and an alternate to serve on
the System Advisory Board of the Metropolitan Cooperative Library System for a
term expiring June 30, 2009; and
2. Approve requirement for the delegate and alternate to reside within the City limits.
Attachment: MCLS Letter
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MCLS
any population segment with exceptional service needs not
adequately met by traditional library service patterns, including,
1.;, but not limited to, those persons who are geographically
isolated, economically disadvantaged, functionally illiterate, of
non- English- speaking or limited English- speaking ability, shut -in,
institutionalized, or handicapped.
The System Advisory Board (SAB) meets twice a year, usually in the
morning in the fall and in the spring. The primary responsibility of
Advisory Board members is to attend these meetings as a representative of
3675 East Huntington Drive • Suite 100 • Pasadena, California 91107 '. 0000'19
(626) 683 -8244 • Fax (626) 683 -8097
Website: htto: / /www.mcls org • E -mail: mdshq @mcls.org
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October 25, 2007
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Barbara Wolfe, City Librarian
Moorpark City Library
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699 Moorpark Avenue
Moorpark, California 93021
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Dear Barbara:
As a new member of MCLS your jurisdiction needs to have
representation on the System Advisory Board of the Metropolitan
Cooperative Library System (MCLS).
Your governing body should take action to appoint a delegate to
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represent the city of Moorpark. Your governing body may appoint both a
aie
delegate and an alternate. The new term of appointment runs from July 1,
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2007 through June 30, 2009. Alternates automatically serve the same term
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as delegates.
If at all possible, it is suggested that you seek the appointment of
representatives from those population segments which the California
Library Services Act designates as "underserved," i.e.:
any population segment with exceptional service needs not
adequately met by traditional library service patterns, including,
1.;, but not limited to, those persons who are geographically
isolated, economically disadvantaged, functionally illiterate, of
non- English- speaking or limited English- speaking ability, shut -in,
institutionalized, or handicapped.
The System Advisory Board (SAB) meets twice a year, usually in the
morning in the fall and in the spring. The primary responsibility of
Advisory Board members is to attend these meetings as a representative of
3675 East Huntington Drive • Suite 100 • Pasadena, California 91107 '. 0000'19
(626) 683 -8244 • Fax (626) 683 -8097
Website: htto: / /www.mcls org • E -mail: mdshq @mcls.org
the local jurisdiction and spokesperson for the local library and for the informational
needs of the public. The System provides orientation and training for Advisory Board
members; no previous experiences with library - related matters is necessary for Advisory
Board membership, although some library background is helpful.
The next SAB meeting will be held on May 22 in the Crowell Public Library, City of
San Marino, when members will be asked to review the CLSA Plan of Service for
submission to the State Library.
The formal duties of the Advisory Board, as described in the California Library
Services Act, are:
(a) Assisting the Administrative Council in the development of the system plan
of service.
(b) Advising the Administrative Council on the need for services and
programs.
(c) Assisting in the evaluation of the services provided by the system.
In order to help Board members discharge these duties effectively, system staff
develops educational presentations which are incorporated into the meetings, and
distributes informational material to Board members. Optional Advisory Board activities
which individual members may elect to pursue include committee work. Advisory Board
members are eligible to claim mileage reimbursement for all travel undertaken in
connection with SAB activities; there is no other remuneration.
If you have any questions or need additional materials about MCLS or the
Advisory Board, please call me at (626) 683 -8244 or email rgarza @mcls.org. Please
notify system headquarters in writing as soon as an appointment is made. Please
include the name, address, home and work telephone numbers, and e -mail addresses of
all appointees.
Thank you for your assistance in taking care of this matter.
Sincerely yours,
Rosario Garza
Executive Director
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